230031-CONTRACT.PDF

CONTRACT TECHNOLOGY NETWORK INTEGRATION 
SERVICES 230031-RFP 
 
 
This contract is entered into this 14th day of June 2023 by and between Maricopa County (County), a political 
subdivision of the State of Arizona, and Inspired Networks, Inc. an Arizona corporation (Contractor) for the 
purchase of technology network integration services within County owned or leased facilities. Expected 
outcomes include technology that is integrated with existing County technology infrastructure and systems, 
completed per best practices, and that adheres to established technology standards as specified by County 
Office of Enterprise Technology (OET). 
 
1.0 
CONTRACT TERM 
 
1.1 
This contract is for a term of two years, beginning on the 14th day of June 2023 and ending 
the 31st of May 2025. 
 
2.0 
OPTION TO RENEW 
 
The County may, at its option and with the concurrence of the Contractor, renew the term of this 
contract up to a maximum of three additional year(s), (or at the County’s sole discretion, extend the 
contract on a month-to-month basis for a maximum of six months after expiration). The Contractor 
shall be notified in writing by the Office of Procurement Services of the County’s intention to renew 
the contract term at least 60 calendar days prior to the expiration of the original contract term. 
 
3.0 
CONTRACT COMPLETION 
 
In preparation for contract completion, the Contractor shall make all reasonable efforts for an 
orderly transition of its duties and responsibilities to another provider and/or to the County. This 
may include, but is not limited to, preparation of a transition plan and cooperation with the County 
or other providers in the transition. The transition includes the transfer of all records and other data 
in the possession, custody, or control of the Contractor that are required to be provided to the 
County either by the terms of this agreement or as a matter of law. The provisions of this clause 
shall survive the expiration or termination of this agreement. 
 
4.0 
PRICE ADJUSTMENTS 
 
Any requests for reasonable price adjustments must be submitted 60 calendar days prior to 
contract expiration. Requests for adjustment in cost of labor and/or materials must be supported 
by appropriate documentation. The reasonableness of the request will be determined by comparing 
the request with the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County shall issue written approval of the change and provide an updated 
version of the contract. The new change shall not be in effect until the date stipulated on the 
updated version of the contract.

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5.0 
PAYMENTS 
 
5.1 
As consideration for performance of the duties described herein, County shall pay 
Contractor the sum(s) stated in Exhibit A –  Vendor Information and Pricing. 
 
5.2 
Payment shall be made upon the County’s receipt of a properly completed invoice. 
 
5.3 
INVOICES 
 
5.3.1 
The Contractor shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a minimum, 
the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number 
• 
Maximo (FMD) service call number, if applicable  
• 
Project name and/or number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity 
• 
Contract item number(s) 
• 
Arrival and completion time 
• 
Description of purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Mileage with rate (if applicable) 
• 
Freight (if applicable) 
• 
Total amount due 
  
5.3.2 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
 
5.3.2.1 
FMD questions regarding billing or invoicing should go to FMD accounts 
payable (FMD-AccountsPayable@mail.maricopa.gov). 
  
5.3.3 
Payment shall only be made to the Contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an electronic funds 
transfer (EFT) process. After contract award, the Contractor shall complete the 
Vendor Registration Form accessible from the County Department of Finance 
Vendor 
Registration 
Web 
Site 
https://www.maricopa.gov/5169/Vendor-
Information. 
  
5.3.4 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.  
  
5.3.5 
EFT payments to the routing and account numbers designated by the Contractor 
shall include the details on the specific invoices that the payment covers. The 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
5.4 
APPLICABLE TAXES 
 
5.4.1 
It is the responsibility of the Contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.

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5.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide Contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the Contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
5.4.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
Contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or State and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment 
compensation 
insurance, 
Social 
Security, 
and 
workers’ 
compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to the City or the State of Arizona for 
any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest). 
 
6.0 
AVAILABILITY OF FUNDS 
 
6.1 
The provisions of this contract relating to payment for services shall become effective when 
funds assigned for the purpose of compensating the Contractor as herein provided are 
actually available to County for disbursement. The County shall be the sole judge and 
authority in determining the availability of funds under this contract. County shall keep the 
Contractor fully informed as to the availability of funds. 
 
6.2 
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this contract. In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this contract. County shall give written notice of the effective date of any suspension, 
amendment, or termination under this section, at least 10 days in advance. 
 
7.0 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of 
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. 
Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful 
respondent under this solicitation, a member of SAVE may access a contract resulting from a 
solicitation issued by the County. If contractor does not want to grant such access to a member of 
SAVE, state so in contractor’s bid. In the absence of a statement to the contrary, the County will 
assume that contractor does wish to grant access to any contract that may result from this bid. The 
County assumes no responsibility for any purchases by using entities. 
 
8.0 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
 
County currently holds ICPAs with numerous governmental entities. These agreements allow those 
entities, with the approval of the Contractor, to purchase their requirements under the terms and 
conditions of the County contract. It is the responsibility of the non-County government entity to 
perform its own due diligence on the acceptability of the contract under its applicable procurement

SERIAL# 230031-RFP 
 
rules, processes, and procedures. Certain governmental agencies may not require an ICPA and 
may utilize this contract if it meets their individual requirements. Other governmental agencies may 
enter into a separate Statement of Work with the Contractor to meet their own requirements. The 
County is not a party to any uses of this contract by other governmental entities. 
 
9.0 
DUTIES 
 
9.1 
The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise 
directed in writing by the procurement officer. 
 
9.2 
During the contract term, County may provide Contractor’s personnel with adequate 
workspace for consultants and such other related facilities as may be required by 
Contractor to carry out its contractual obligations. 
 
10.0 
TERMS AND CONDITIONS 
 
10.1 
INDEMNIFICATION 
 
10.1.1 To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract. 
 
10.1.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
10.1.3 The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
10.1.4 The scope of this indemnification does not extend to the sole negligence of County. 
 
10.2 
INFRINGEMENT DEFENSE AND INDEMNIFICATION 
 
10.2.1 Definitions 
 
For purposes of this section: 
 
10.2.1.1 “Claim” means any cause of action in a third-party action, suit, or 
proceeding against County alleging that contractor software, or its 
upgrades, modifications, or revisions, as of its delivery date under this 
agreement, infringes a valid U.S. patent, copyright, or trademark. 
 
10.2.1.2 “Participate and Share in the Costs” means contractor will assist the 
County in the defense of the Claim, to the extent agreed to by the 
parties, except that contractor shall be solely responsible for any and all 
costs adjudged in a successful Claim against the County.

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10.2.1.3 “Third-Party Products” means any products made by a party other than 
contractor, and may include, without limitation, products ordered by 
County from third parties. However, components of contractor branded 
products are not Third-Party Products if they are both: 
 
10.2.1.3.1 embedded in Third-Party Products (i.e., not recognizable as 
standalone items); and 
 
10.2.1.3.2 not identified as separate items on contractor’s price list, 
quotes, order specifications forms, or documentation. 
 
10.2.2 Defense and Indemnity 
 
Contractor shall defend, and Participate and Share in the Cost, in the full defense 
of the County against any Claim, and will indemnify and hold harmless the County, 
as provided for in this section, for any judgments, settlements, and court awarded 
attorney’s fees resulting from a Claim where the claimant is adjudged the 
successful party in the Claim. Contractor’s obligations under this section are 
conditioned on the following: 
 
10.2.2.1 County promptly notifies contractor of the Claim, in writing, upon being 
made aware of the Claim; 
 
10.2.2.2 County gives contractor lead authority control of the defense and (if 
applicable) settlement of the Claim, provided that County’s legal counsel 
may participate in such defense and settlement, at County’s expense; 
and 
 
10.2.2.3 County provides all information and assistance reasonably requested by 
contractor to handle the defense or settlement of the Claim. 
 
10.2.3 Remedial Measures 
 
If software becomes, or contractor reasonably believes use of software may 
become, the subject of a Claim, contractor may, at its own expense and option: 
 
10.2.3.1 procure for County the right to continue use of the product; 
 
10.2.3.2 replace or modify the software; or 
 
10.2.3.3 to the extent that neither 10.2.3.1 nor 10.2.3.2 are deemed commercially 
practicable, refund to County a pro-rated portion of the applicable fees 
for software based on a linear depreciation monthly over a 10-year 
useful life, in which case County will cease all use of software and return 
it to contractor. 
 
10.2.4 Exceptions 
 
Contractor will have no defense or indemnity obligation for any Claim based on: 
 
10.2.4.1 modifications by someone other than contractor; 
 
10.2.4.2 software has been modified by contractor in accordance with County-
provided specifications or instructions; 
 
10.2.4.3 use or combination by the County of software with Third-Party Products, 
open source, or freeware technology;

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10.2.4.4 Third-Party Products, open source, or freeware technology; 
 
10.2.4.5 a product that is used or located by County in a country other than the 
country in which or for which it was supplied by contractor; 
 
10.2.4.6 possession or use of a product after contractor has informed County of 
modifications or changes required to avoid such Claim and offered to 
implement those modifications or changes, if such Claim would have 
been avoided by implementation of contractor's suggestions and to the 
extent County did not provide contractor with a reasonable opportunity 
to implement contractor's suggestions; or  
 
10.2.4.7 the amount of revenue or profits earned, or other value obtained by the 
use of products, or the amount of use of the products. 
 
10.2.5 The foregoing states contractor’s entire liability, and County’s sole and exclusive 
remedy, except as provided by law or equity, with respect to any infringement or 
misappropriation of any intellectual property rights of another party. 
 
10.3 
SOURCE CODE ESCROW REQUIREMENT 
 
10.3.1 Contractor shall provide all proprietary technology and materials covered under 
this agreement that Maricopa County has purchased from contractor for 
safekeeping with a mutually acceptable software escrow service provider (escrow 
agent) within 30 days of award, to include, but is not limited to, all source code, 
any updates or fixes, and related materials and documents for commercial off-the-
shelf software (COTS), etc. (“deposit material”). The deposit material deposited 
with the escrow agent shall be a snapshot of all source code and related material 
maintained by contractor. In this way, as beneficiary of the escrow agreement 
between contractor and escrow agent, Maricopa County will have access to all 
source code of the products that they license for all versions of the software. 
Furthermore, the escrowed code shall include all code specifically developed for 
Maricopa County including, but not limited to, interfaces, Extraction-
Transformation-Loading (ETL) routines for data conversion, and all custom code. 
Upon taking possession of the source code, Maricopa County will have the right to 
use the source for products that they license in the versions currently installed on 
the system or any subsequent versions archived with the escrow agent. Contractor 
will make a deposit of the deposit material with the escrow agent upon any version 
release or once every six months, whichever occurs first. 
 
10.3.2 Maricopa County hereby agrees to pay the yearly standard fee for a beneficiary of 
the source code. 
 
10.3.3 Maricopa County shall have access to the source code in the event of any of the 
following circumstances: 
 
10.3.3.1 The sale, assignment, or transfer to any third party of any of contractor’s 
rights in the licensed product (or any portion thereof) if such sale, 
assignment, or transfer would prevent contractor from fully performing 
any of its obligations under any agreement with Maricopa County; 
 
10.3.3.2 Contractor becomes insolvent or commits any affirmative act of 
insolvency, or generally fails to pay, or admits in writing its inability to 
pay, debts as they become due, makes a general assignment for the 
benefit of creditors, files a voluntary petition of bankruptcy, suffers or 
permits the appointment of a receiver for its business or assets, 
becomes subject to any proceeding under, or case in, any bankruptcy 
or insolvency law, or contractor takes any action to authorize, or in the 
furtherance of, any of the following:

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10.3.3.2.1 contractor 
discontinues 
providing 
full 
support 
and 
maintenance services for the licensed product in 
accordance with its obligations pursuant to any agreement 
with Maricopa County; 
 
10.3.3.2.2 contractor has ceased to do business or improperly refuses 
to provide any services pursuant to any agreement with 
Maricopa County; 
 
10.3.3.2.3 contractor has breached (and if subject to a cure period, has 
not cured such breach within such period) any material term 
or condition of any agreement with Maricopa County; 
 
10.3.3.2.4 any change of control of contractor or contractor’s parent 
company, where such party is acquired, directly or 
indirectly, in a single transaction or series of related 
transactions, or all or substantially all of the assets of such 
party are acquired by any entity, or such party is merged 
with or into another entity to form a new entity; or 
 
10.3.3.2.5 any other circumstance in which Maricopa County is entitled 
to access or use the applicable deposit materials (including, 
but not limited to, the source code) under the express terms 
of any agreement between contractor and Maricopa 
County. 
 
10.3.4 Upon Maricopa County taking possession of the source code, Maricopa County 
hereby agrees as follows: 
 
10.3.4.1 Maricopa County accepts full and total responsibility for the safekeeping 
of the source code. Maricopa County agrees that such source code shall 
be subject to the restrictions of transfer, sale, and reproduction placed 
on the software itself as stated in the software license signed by all 
parties. 
 
10.3.4.2 Maricopa County agrees to only use source code related to applications 
for which they own a license. 
 
10.3.4.3 Maricopa County agrees, if so ordered by a court of competent 
jurisdiction, to compensate contractor for any and all damages 
contractor suffers, to include reasonable attorney’s fees, resulting 
directly or indirectly from, but not limited to, the mishandling, misuse, or 
theft of the source code, regardless of intent, or the absence thereof, by 
Maricopa County, its employees, agents, and third-party contractors. 
 
10.3.4.4 No license under any trademark, patent, copyright, or any other 
intellectual property right, is either granted or implied by the disclosure 
of the source code to Maricopa County. The contractor’s disclosure of 
the source code to Maricopa County shall not constitute any 
representation, warranty, assurance, guarantee, or inducement by the 
contractor to Maricopa County of any kind, and, in particular, with 
respect to the non-infringement of trademarks, patents, copyrights, or 
any other intellectual property rights, or other rights of third persons or 
of contractor. 
 
10.3.5 Contractor will not be responsible for maintaining the source code. Furthermore, 
contractor will not be liable for any consequences related to the use of source code 
modified by Maricopa County.

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10.4 
INSURANCE 
 
10.4.1 Contractor, at Contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
 
10.4.2 All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
 
10.4.3 In the event that the insurance required is written on a claims-made basis, 
Contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
10.4.4 Contractor’s insurance shall be primary insurance as respects County, and any 
insurance or self-insurance maintained by County shall not contribute to it. 
 
10.4.5 Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
10.4.6 The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require Contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
10.4.7 The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds. 
 
10.4.8 The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of Contractor’s work or service. 
 
10.4.9 If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
10.4.9.1 Commercial General Liability 
 
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than $1,000,000 
for each occurrence, $2,000,000 Products/Completed Operations 
Aggregate, and $2,000,000 General Aggregate Limit. The policy shall

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include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which 
would serve to limit third party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property 
damage. 
 
10.4.9.2 Automobile Liability 
 
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the Contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the Contractor’s work or services or use or maintenance 
of the premises under this contract.  
 
10.4.9.3 Workers’ Compensation 
 
10.4.9.3.1 Workers’ compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
Contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit.  
 
10.4.9.3.2 Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the workers’ 
compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by Contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract. 
 
10.4.9.4 Cyber, Network Security, and Privacy Liability 
 
Cyber, Network Security and Privacy Liability Insurance with a limit of 
not less than $5,000,000 per occurrence. The policy shall include, but 
not be limited to; coverage for all directors, officers, agents and 
employees of the Contractor, losses with respect to network risks (such 
as data breaches, unauthorized access or use, and ID theft of data), 
invasion of privacy (regardless of the type of media involved in the loss 
of private information), crisis management, identity theft response costs, 
breach notification costs, credit remediation, and credit monitoring, 
defense, and claims expenses, regulatory defense costs plus fines and 
penalties, cyber extortion, electronic data restoration expenses (data 
asset protection), network business interruption, computer fraud 
coverage, funds transfer loss, third-party fidelity, theft, no requirement 
for arrest and conviction, and loss outside the premises of the named 
insured. 
 
10.4.10 Certificates of Insurance 
 
10.4.10.1 Prior to contract award, Contractor shall furnish the County with valid 
and complete Certificates of Insurance, or formal endorsements as 
required by the contract in the form provided by the County, issued by 
Contractor’s insurer(s), as evidence that policies providing the required

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coverage, conditions and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract number and title. 
 
10.4.10.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years 
past completion and acceptance of Contractor’s work or services and 
as evidenced by annual certificates of insurance. 
 
10.4.10.3 If a policy does expire during the life of the Contract, a renewal 
certificate must be sent to County 15 calendar days prior to the 
expiration date. 
 
10.4.10.4 Certificates of Insurance shall identify Maricopa County as the 
certificate holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance requirements of 
this contract, Contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 days 
prior written notice to Maricopa County. Contractor must provide to Maricopa 
County, within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any reason, has 
expired, or will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed, or hand delivered to 310 W. 
Jefferson St. Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer 
noted in the solicitation. 
 
10.5 
FORCE MAJEURE 
 
10.5.1 Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic. 
 
10.5.2 Each party, as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
 
10.5.3 The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
10.6 
ORDERING AUTHORITY

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Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
 
10.7 
PROCUREMENT CARD ORDERING CAPABILITY 
 
County may opt to use a procurement card (Visa or Master Card) to make payment for 
orders under this contract. 
 
10.8 
INTERNET ORDERING CAPABILITY 
 
It is the intent of Maricopa County to use the Internet to communicate and to place orders 
under this contract. 
 
10.9 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
10.10 
PURCHASE ORDERS 
 
10.10.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the Contractor for actual and documentable costs incurred by the 
Contractor in response to the purchase order. The County will not reimburse the 
Contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
10.10.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County procurement officer with written notification to follow. Contractor 
specifically acknowledges to be bound by this cancellation policy. 
 
10.11 
BACKGROUND CHECK 
 
Respondents may be required to pass multiple background checks (e.g., Sheriff’s Office, 
County Attorney's Office, Courts, as well as Maricopa County general government) to 
determine if the respondent is acceptable to do business with the County. This applies to, 
but is not limited to, the company, subcontractors, and employees, and the failure to pass 
these checks shall deem the respondent non-responsible. 
 
10.12 
SUSPENSION OF WORK 
 
The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the Contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract. 
 
10.13 
STOP WORK ORDER 
 
10.13.1 The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and

SERIAL# 230031-RFP 
 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
 
10.13.1.1 cancel the stop work order; or  
 
10.13.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
 
10.13.1.3 The procurement officer may make an equitable adjustment in the 
delivery schedule and/or contract price, and the contract shall be 
modified, in writing, accordingly, if the Contractor demonstrates that the 
stop work order resulted in an increase in costs to the Contractor 
 
10.14 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor. 
 
10.15 
TERMINATION FOR DEFAULT 
 
10.15.1 The County may, by written Notice of Default to the Contractor, terminate this 
contract in whole or in part if the Contractor fails to: 
 
10.15.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension;  
 
10.15.1.2 make progress, so as to endanger performance of this contract; or 
 
10.15.1.3 perform any of the other provisions of this contract. 
 
10.15.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
 
10.16 
PERFORMANCE 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements. 
Maricopa County reserves the right to obtain services on the open market in the event the 
Contractor fails to perform, and any price differential will be charged against the Contractor. 
 
10.17 
CONTRACTOR EMPLOYEE MANAGEMENT 
 
10.17.1 Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract. 
 
10.17.2 If Contractor personnel’s employment status changes, Contractor shall provide 
County a list of proposed replacements with equivalent or greater experience. 
 
10.17.3 Under no circumstances shall the implementation schedule to be impacted by a 
personnel change on the part of the Contractor. 
 
10.17.4 Contractor shall not reassign any key personnel identified in their proposal without 
the express consent of the County.

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10.17.5 County reserves the right to immediately remove from its premises any Contractor 
personnel it determines to be a risk to County operations. 
 
10.17.6 County reserves the right to request the replacement of any Contractor personnel 
at any time, for any reason. 
 
10.18 
TRAINING 
 
The contractor shall provide training services to completely train a predefined number of 
County personnel in the use and care of the equipment. All training shall take place on-site 
in Maricopa County unless otherwise negotiated with County. 
 
10.19 
WARRANTY OF SERVICES 
 
10.19.1 The Contractor warrants that all services provided hereunder will conform to the 
requirements of the contract, including all descriptions, specifications, and 
attachments made a part of this contract. County’s acceptance of services or 
goods provided by the Contractor shall not relieve the Contractor from its 
obligations under this warranty. 
 
10.19.2 In addition to its other remedies, County may, at the Contractor's expense, require 
prompt correction of any services failing to meet the Contractor's warranty herein. 
Services corrected by the Contractor shall be subject to all the provisions of this 
contract in the manner and to the same extent as services originally furnished 
hereunder. 
 
10.20 
INSPECTION OF SERVICES 
 
10.20.1 The Contractor shall provide and maintain an inspection system acceptable to 
County covering the services under this contract. Complete records of all 
inspection work performed by the Contractor shall be maintained and made 
available to County during contract performance and for as long afterwards as the 
contract requires. 
 
10.20.2 County has the right to inspect and test all services called for by the contract, to 
the extent practicable at all times and places during the term of the contract. 
County shall perform inspections and tests in a manner that will not unduly delay 
the work. 
 
10.20.3 If any of the services do not conform to contract requirements, County may require 
the Contractor to perform the services again in conformity with contract 
requirements, at no cost to the County. When the defects in services cannot be 
corrected by re-performance, County may: 
 
10.20.3.1 require the Contractor to take necessary action to ensure that future 
performance conforms to contract requirements; and 
 
10.20.3.2 reduce the contract price to reflect the reduced value of the services 
performed. 
 
10.20.4 If the Contractor fails to promptly perform the services again or to take the 
necessary action to ensure future performance in conformity with contract 
requirements, County may: 
 
10.20.4.1 by contract or otherwise, perform the services and charge to the 
Contractor, through direct billing or through payment reduction, any cost 
incurred by County that is directly related to the performance of such 
service; or

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10.20.4.2 terminate the contract for default. 
 
10.21 
USAGE REPORT 
 
The Contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure. 
 
10.22 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract 
without penalty or further obligation within three years after execution of the contract, if any 
person significantly involved in initiating, negotiating, securing, drafting, or creating the 
contract on behalf of the County is at any time, while the contract or any extension of the 
contract is in effect, an employee or agent of any other party to the contract in any capacity 
or consultant to any other party of the contract with respect to the subject matter of the 
contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or 
commission paid or due to any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County from any other party to 
the contract arising as the result of the contract. 
 
10.23 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Contractor any amounts Contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
 
10.24 
SUBCONTRACTING 
 
10.24.1 The Contractor may not assign to another Contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project. 
 
10.24.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s 
rate, as bid in the pricing section, unless the prime Contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
Contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s 
invoice. 
 
10.25 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
10.26 
ADDITIONS/DELETIONS OF REQUIREMENTS 
 
The County reserves the right to add and/or delete materials and services to a contract. If 
a service requirement is deleted, payment to the Contractor will be reduced proportionately, 
to the amount of service reduced in accordance with the bid price. If additional materials 
or services are required from a contract, prices for such additions will be negotiated 
between the Contractor and the County. 
 
10.27 
RIGHTS IN DATA

SERIAL# 230031-RFP 
 
10.27.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
10.27.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
10.28 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
10.28.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, 
the Contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or State auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials. 
 
10.28.2 If the Contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
10.29 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Contractor equal to the 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Contractor by issuing a check payable to Maricopa County. 
 
10.30 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
 
10.31 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
10.32 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
10.33 
RELATIONSHIPS 
 
10.33.1 In the performance of the services described herein, the Contractor shall act solely 
as an independent Contractor, and nothing herein or implied herein shall at any

SERIAL# 230031-RFP 
 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the Contractor. 
 
10.33.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
 
10.34 
NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, Contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf. 
 
10.35 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
10.36 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
10.36.1 The undersigned (authorized official signing on behalf of the Contractor) certifies 
to the best of his or her knowledge and belief that the Contractor, its current 
officers, and directors: 
 
10.36.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
10.36.1.2 have not within a three-year period preceding this contract: 
 
10.36.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; or 
 
10.36.1.2.2 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
10.36.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract;

SERIAL# 230031-RFP 
 
10.36.1.3.1 are not presently facing any civil charges from any 
governmental entity regarding obtaining, attempting to 
obtain, or from performing any governmental entity contract 
or other transaction; and  
 
10.36.1.3.2 have not within a three-year period preceding this contract 
had any public transaction (Federal, State or local) 
terminated for cause or default. 
 
10.36.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
10.36.3 The Contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e., transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the Contractor 
shall include the information required by this clause with their bid. 
 
10.37 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
10.37.1 By entering into the contract, the Contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The Contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov. 
 
10.37.2 The County retains the legal right to inspect documents of Contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 10.37.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Contractor or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Contractor. All costs 
necessary to verify compliance are the responsibility of the Contractor. 
 
10.38 
CONTRACTOR LICENSE REQUIREMENT 
 
10.38.1 The Contractor shall procure all permits, insurance, and licenses, and pay the 
charges and fees necessary and incidental to the lawful conduct of his/her 
business, and as necessary complete any requirements, by any and all 
governmental or non-governmental entities as mandated to maintain compliance 
with and remain in good standing. The Contractor shall keep fully informed of 
existing and future trade or industry requirements, and Federal, State, and local 
laws, ordinances, and regulations which in any manner affect the fulfillment of a 
contract and shall comply with the same. Contractor shall immediately notify both 
Office of Procurement Services and the department of any and all changes 
concerning permits, insurance, or licenses.

SERIAL# 230031-RFP 
 
 
10.38.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
 
10.39 
INFLUENCE 
 
10.39.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
10.39.2 An attempt to influence includes, but is not limited to: 
 
10.39.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
 
10.39.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.  
 
10.40 
CONFIDENTIAL INFORMATION 
 
10.40.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the Contractor’s obligation regarding such information. 
 
10.40.2 The Contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The Contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the Contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so. 
 
10.40.3 Any requests to the Contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
 
10.41 
PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under

SERIAL# 230031-RFP 
 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code. 
 
10.42 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
 
10.43 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the Contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
10.44 
GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
10.45 
FORCED LABOR 
 
10.45.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions. 
 
10.45.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use:  
 
10.45.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
 
10.45.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China.  
 
10.45.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
 
10.45.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180 day period, the agreement terminates on the 
agreement termination date. 
 
10.46 
PRICES 
 
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services.

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10.47 
ORDER OF PRECEDENCE 
 
In the event of a conflict in the provisions of this contract and Contractor’s license 
agreement, if applicable, the terms of this contract shall prevail. 
 
10.48 
UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT 
REGISTRATION 
 
All contractors that receive federal funding must have a UEI number through 
https://sam.gov/content/entity-registration. Contractor must also remain current with the 
System for Award Management www.sam.gov throughout the term of the contract. 
 
10.49 
 RELIGIOUS ACTIVITIES 
 
The contractor agrees that costs, planned or claimed, including costs incurred, shall not 
include any expense for any religious activity. 
 
10.50 
POLITICAL ACTIVITY PROHIBITED 
 
None of the funds, materials, property, or services contributed by the County or the 
contractor under the agreement shall be used in the performance of this agreement for 
any partisan political activity, or to further the election or defeat of any candidate for 
public office. 
 
10.51 
EQUAL EMPLOYMENT OPPORTUNITY 
 
10.51.1 The contractor shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, or national origin. 
The contractor shall take affirmative action to ensure applicants are employed and 
that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex, or national origin. Such action shall include but is not 
limited to the following: employment, upgrading, demotion or transfer, recruitment, 
or recruitment advertising, lay-off or termination, rates of pay or other forms of 
compensation, and selection for training, including apprenticeship. 
 
10.51.2 Contractor shall comply with the following provisions: 
 
10.51.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 
§§ 2000a, et seq.); 
 
10.51.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et 
seq.); 
 
10.51.2.3 The Age Discrimination in Employment Act of 1967, as amended (29 
U.S.C. §§ 621, et seq.); 
 
10.51.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et 
seq.); and Arizona Executive Order 2009-09, as amended, et seq. 
which mandates that all persons shall have equal access to 
employment opportunities. 
 
10.51.2.5 Contractor understands that the United States has the right to seek 
judicial enforcement of this assurance. 
 
10.52 
CERTIFICATION REGARDING LOBBYING 
 
10.52.1 Contractor certifies, to the best of their knowledge and belief, that:

SERIAL# 230031-RFP 
 
10.52.1.1 No federal appropriated funds have been paid or will be paid, by or on 
behalf of the contractor, to any person for influencing or attempting to 
influence an officer or employee of any agency. This applies to a 
Member of Congress, an officer or employee of Congress, or an 
employee of a Member of Congress in connection with the awarding of 
any federal contract, the making of any federal grant. Including the 
making of any federal, loan the entering into of any cooperative 
agreement, and the extension, continuation, renewal, amendment, or 
modification of any federal contract, grant, loan, or cooperative 
agreement. 
 
10.52.2 If any funds other than federal appropriated funds, have been paid or will be paid 
to any person for influencing or attempting to influence an officer or employee of 
any agency, member of Congress, an officer or employee of Congress, or an 
employee of a member of Congress in connection with this federal contract, grant, 
loan, or cooperative agreement, the undersigned shall complete and submit 
Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its 
instructions. 
 
10.52.3 Contractor shall include Lobbying Certification language in the award documents 
for all subcontractors (including sub-grants, and contract under grants, loans, and 
cooperative agreements) and that all sub-recipients shall certify and disclose 
accordingly. 
 
10.52.3.1 The Lobbying Certification is a material representation of fact upon 
which reliance was placed when this transaction is made or entered 
into. Submission of this certification is prerequisite for making or 
entering into this transaction imposed by section 1352, Title 31, U.S. 
Code. Any successful proposer(s) who fail to file the required 
certification shall be subject to a civil penalty of not less than 
$10,000.00 and not more than $100,000.00 for each such failure. 
 
10.53 
CLEAN AIR ACT & CLEAN WATER ACT 
 
Contractor must comply with all applicable standards, orders, or requirements issued 
under section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean 
Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental Protection 
Agency regulations (40 CFR part 15). 
 
10.54 
ENERGY POLICY AND CONSERVATION ACT 
 
Contractor must adhere to the standards and policies relating to energy efficiency, which 
are contained in the State energy conservation plan issued in compliance with the Energy 
Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871). 
 
10.55 
INCORPORATION OF DOCUMENTS 
 
10.55.1 The following are to be attached to and made part of this Contract: 
 
10.55.1.1 Exhibit A – Vendor Information and Pricing 
 
10.55.1.2 Exhibit B – Scope of Work 
 
10.55.1.3 Exhibit C – Office of Procurement Services Contractor Travel and Per 
Diem Policy 
 
10.56 
NOTICES 
 
All notices given pursuant to the terms of this contract shall be addressed to:

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For County: 
 
Maricopa County 
Office of Procurement Services 
301 W. Jefferson St. Suite 700 
Phoenix, Arizona 85003-1647 
 
For Contractor: 
 
Inspired Networks, Inc.  
15333 N. Pima Rd. Suite 305 
Scottsdale, AZ 85260 
 
10.57 
INQUIRIES 
 
10.57.1 Administrative telephone/email inquiries shall be addressed to: 
 
ROBERT NAMOR, PROCUREMENT OFFICER 
TELEPHONE: (602) 506-8707  
Robert.Namor@maricopa.gov 
 
10.57.2 Inquiries may be submitted by telephone but must be followed up in writing. No 
oral communication is binding on Maricopa County.

SERIAL# 230031-RFP 
IN WITNESS WHEREOF, this contract is executed on the date set forth above. 
INSPIRED NETWORKS INC 
AUTHORIZED SIGNATURE 
PRINTED NAME AND TITLE 
ADDRESS 
DATE 
MARICOPA COUNTY 
CHAIRMAN, BOARD OF SUPERVISORS 
DATE 
ATTESTED: 
CLERK OF THE BOARD 
DATE 
APPROVED AS TO FORM: 
DEPUTY COUNTY ATTORNEY  
DATE 
Richard Donnelly
15333 North Pima Road Suite 305 Scottsdale, AZ 85260
31-May-2023

SERIAL# 230031-RFP 
 
EXHIBIT A: VENDOR INFORMATION AND PRICING 
 
COMPANY NAME: 
Inspired Networks, Inc. 
DOING BUSINESS AS (dba): 
Inspired Networks, Inc. 
MAILING ADDRESS: 
15333 North Pima Road Suite 305 
Scottsdale, AZ 85260 
REMIT TO ADDRESS: 
PO Box 12355 Scottsdale, AZ 85267 
TELEPHONE NUMBER: 
877-265-8828 
FAX NUMBER: 
978-349-6183 
WWW ADDRESS: 
www.inspirednetworks.com 
REPRESENTATIVE NAME: 
Richard Donnelly 
REPRESENTATIVE  TELEPHONE 
NUMBER: 
978-930-3122 
REPRESENTATIVE EMAIL 
ADDRESS 
rdonnelly@inspirednetworks.com 
  
  
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES 
TO PURCHASE FROM THIS CONTRACT: 
  
 
 
WILL ACCEPT PROCUREMENT CARD FOR 
PAYMENT: 
 
 
  
 
 
 
Payment Terms: Net 30 Days  
 
 
 
1.0 PROJECT LABOR RATES 
TITLE 
UNIT of 
MEASURE 
PRICE  
Design Services  
HR 
 $180.00 
Construction 
Administration/Commissioning 
HR 
 $158.00 
Network Technician 
HR 
  
Network Engineer 
HR 
  
Network Architect  
HR 
  $180.00 
2.0 LABOR RATES OUTSIDE THE SCOPE OF WORK 
TITLE 
UNIT of 
MEASURE 
PRICE  
Senior Consultant 
HR 
  $180.00 
Senior Project Manager  
HR 
  $180.00 
CAD Services  
HR 
  $85.00 
Clerical Services  
HR 
  $85.00

SERIAL# 230031-RFP 
 
EXHIBIT B: SCOPE OF WORK  
1.0 
INTENT 
 
1.1 
Maricopa County (County) is requesting technology network integration services within 
County owned or leased facilities. Expected outcomes include technology that is integrated 
with existing County technology infrastructure and systems, completed per best practices, 
and that adheres to established technology standards as specified by County Office of 
Enterprise Technology (OET). 
 
1.2 
The type of projects may include, but are not limited to, new construction, remodel, 
additions and expansions, or other network integrations as necessary. The involved 
buildings may include space occupied by the public, employees, justice and law 
enforcement personnel, or inmates. 
 
1.3 
The technology involved may include, but is not limited to, converged voice/data network 
infrastructure, local and wide area networks, wireless network services, telephony, unified 
communications, video conferencing, outside cable plant, cabling distribution system, 
building paging, closed circuit television, building control systems, physical security system 
resources, surveillance, and specialized systems that, as example only, support Judicial 
Branch operations within courtrooms. 
 
2.0 
SCOPE OF WORK  
 
2.1 
The contractor shall be responsible to perform the scope of services herein at various 
County building locations for the FMD (locations of buildings managed by FMD can be 
found by visiting https://www.maricopa.gov/2127/Facilities-Management, “Facilities We 
Manage”) and other County departments on an on-demand basis.  
 
2.2 
The contractor shall be responsible for work effort as part of a given project, including but 
not limited to:  
 
2.2.1 
Architecture efforts that will integrate with existing County’s infrastructure and that 
are cost effective, scalable, and state-of-the-art. 
 
2.2.2 
Close association with County OET as directed by project and County leadership. 
 
2.2.3 
Solutions that consider the County’s business operation and that are provided after 
fully understanding all relevant aspects of business and technology operations. 
 
2.2.4 
Provision of design and specifications for items such as, but not limited to: 
 
2.2.4.1 
cable plant 
 
2.2.4.2 
cabling distribution system 
 
2.2.4.3 
communication rooms 
 
2.2.4.4 
network infrastructure 
 
2.2.4.5 
network electronics 
 
2.2.4.6 
network configuration 
 
2.2.4.7 
telephony 
 
2.2.4.8 
converged voice/data network infrastructure 
 
2.2.4.9 
local and wide area networks

SERIAL# 230031-RFP 
 
2.2.4.10 wireless network services 
 
2.2.4.11 unified communications 
 
2.2.4.12 video conferencing 
 
2.2.4.13 building paging system 
 
2.2.4.14 closed circuit television 
 
2.2.4.15 building control systems 
 
2.2.4.16 physical security system resources 
 
2.2.4.17 integration of system applications for common sharing of and integration 
with system resources 
 
2.2.5 
Review of information that includes, but is not limited to, goals, limitations, 
expectations, policies, scheduling, current technologies, points of integration, and 
future design. 
 
2.2.6 
Gathering of all necessary application, storage, and network requirements, as 
provided by the Enterprise Architecture (EA) team or County using department. 
Specific data and information that may be required includes, but is not limited to:  
 
2.2.6.1 
Configuration elements 
 
2.2.6.2 
Internet Protocol (IP) address assignments 
 
2.2.6.3 
Network management information 
 
2.2.6.4 
Security information 
 
2.2.6.5 
Templates, standards, and vendor information 
 
2.2.6.6 
Other information as required to complete the design 
 
2.2.7 
Provision of narratives, based on appropriate meetings, outlining requirements, 
functions, method of procedures, and system flow diagrams. 
 
2.2.8 
Provision of Bill of Materials (BoM) that will satisfy the involved technology 
integration activity. 
 
2.2.9 
Provision of schematic design narrative and flow diagrams for possible points of 
integration and shared systems or data stores. 
 
2.2.10 Provision of technology specifications for local area network, wide area network, 
wireless local area network, telephony, storage services, and/or any other involved 
technology. 
 
2.2.11 Work shall be scheduled by the contractor with the FMD staff (or other using 
department staff) to ensure service operations do not interfere with normal building 
operations. 
 
2.2.12 In the event the work performance of the contractor is unsatisfactory, the contractor 
will be notified by the County and be given up to three days to provide an 
acceptable corrective action plan. Labor and materials for all re-work will be at no 
cost to the County. Should the contractor fail to correct the work to the County’s 
satisfaction, the County reserves the right to make other arrangements to have the

SERIAL# 230031-RFP 
 
work completed, and the cost of such work shall be offset from any monies due 
the contractor. Costs of such work that exceed the amount of monies due the 
contractor shall be the responsibility of the contractor and shall billed to the 
contractor. 
 
2.3 
CONTRACTOR REQUIREMENTS  
 
Contractor(s) shall operate within established OET guidelines and procedures, as follows: 
 
2.3.1 
Work within established EA framework to: 
 
2.3.1.1 
Utilize existing templates such as: 
 
2.3.1.1.1 
Low Level Design (LLD) 
 
2.3.1.1.2 
High Level Design (HLD) 
 
2.3.1.1.3 
Requirements/Story Board 
 
2.3.1.1.4 
Diagrams 
 
2.3.1.1.5 
Other deliverables as appropriate 
 
2.3.1.2 
Utilize existing County EA standards including, but not limited to: 
 
2.3.1.2.1 
Network hardware standards 
 
2.3.1.2.2 
Security standards 
 
2.3.1.2.3 
Global configuration standards 
 
2.3.1.2.4 
Remote Site/Data Center standards 
 
2.3.1.2.5 
Cabling standards 
 
2.3.1.3 
Provide final review and validation of design and BOM to EA team or 
County using department for approval and implementation. 
  
2.4 
PROJECT QUOTE PROCEDURE 
 
2.4.1 
Network integration project quotes under this contract may be requested via 
PeriscopeS2G by any individual County department. 
 
2.4.2 
All project quotes should be reasonably comparable to pricing provided in 
attachment D – Pricing Sheet.  
 
2.4.3 
After issuing a request for quotes (RFQ), award will be made to the respondent 
providing the greatest value and capability, as defined within the RFQ, to the using 
department. 
 
2.4.4 
Awarded quotes shall not be proprietary, and all quotes will be deemed 
independent and review under the defined project or quote requirements  
 
2.5 
DETENTION FACILITIES SERVICES REQUIREMENTS 
 
2.5.1 
Contractors may be required to provide services to detention facilities. Contractors 
should be aware to use caution when servicing a detention facility:

SERIAL# 230031-RFP 
 
2.5.1.1 
Contractor’s service vehicle shall be secured and locked whenever a 
technician is not in a vehicle or accessing materials, tools, and or 
equipment from a vehicle.  
 
2.5.1.2 
Contractor’s technicians must, at all times, monitor and account for any 
and all tools taken into a detention facility. 
 
2.5.1.3 
Contractor may be required to provide services in detention facilities in 
stages rather than in whole due to the nature of the facility. Contractor 
shall take this into consideration when preparing a quote for detention 
facility services. 
 
3.0 
 SCOPE OF SERVICES 
The Contractor shall work in coordination with Maricopa County Facilities Management Department 
(FMD), Maricopa County Stakeholders, and the Maricopa County selected Architectural and 
Engineering firms for the project. Contractor shall work with the Maricopa County Stakeholders 
for the systems design of the in-scope systems which may include but are not limited to the Local 
Area Network (LAN), Wireless Local Area Network (WLAN), and 
Telephony systems.  
Stakeholders may include the Maricopa County Office of Enterprise Technology (OET) or other 
County using departments. 
 
3.1 
DESIGN SERVICES 
The scope of design services may include the following: 
 
3.1.1 
Contractor meeting with FMD representative for coordination with the individual 
stakeholder groups 
 
3.1.2 
Contractor coordinating with FMD representative for the review of integrators bid 
proposals, bid review, pricing review, and selection of integrator(s) 
 
3.1.3 
Review of Value Engineering (VE) options including cost estimates 
 
3.1.4 
Contractor and FMD representative meeting over the design of the systems (in-
scope systems) during the Pre-Construction and Construction Phases, advising 
and consulting accordingly 
 
3.1.5 
FMD representative and contractor meeting regarding budget oversight for in-
scope systems 
 
3.1.6 
Coordinating between Contractor and FMD/Stakeholders’ representative for 
vendor management of subcontractors (integrator(s)) 
 
3.1.7 
The development and production of the detailed design for in-scope systems and 
system interfaces in coordination with stakeholders and subcontractors 
(integrator(s)) 
 
3.1.8 
Develop  plans  showing  final  technology  systems  in  detailed  format  and  
schedules  indicating requirements in coordination with the stakeholders and 
subcontractors (integrator(s)) 
 
3.1.9 
The production of final documents, drawings, and schedules of equipment  for 
special systems in coordination with the stakeholders and subcontractors 
(integrator(s)) 
 
3.1.10 The production of the final description and diagram of technology system 
management requirements in coordination with the stakeholders and 
subcontractors (integrator(s))

SERIAL# 230031-RFP 
 
3.1.11 Assist  stakeholders  and  subcontractors  (integrator(s))  with  final  technology  
systems  design  and specifications: 
3.1.11.1 IP addressing 
3.1.11.2 Routing 
3.1.11.3 Network configurations 
3.1.11.4 Network failover 
3.1.11.5 Network security best practices 
3.1.11.6 Assist with business unit moves 
3.1.11.7 Vendor management and scheduling 
3.1.11.8 Special systems testing (i.e., Exhibit-One, video conferencing, and 
inmate phone/visitation) 
 
3.1.12 Coordinate   with  the   individual   stakeholder  groups   to  capture   
requirements   for  testing  and commissioning, to support system testing, 
integration testing, and user acceptance testing 
 
3.1.13 Assist stakeholders and subcontractors (integrator(s)) with the development and 
production of: 
3.1.13.1 Testing methodology 
3.1.13.2 Test plans/procedures 
 
3.1.14 Coordinate with the individual stakeholder groups to capture their requirements for 
migration of services and users 
 
3.2 
Construction Administration Services may include: 
3.2.1 
Review of shop drawings/installation documents 
3.2.2 
Request for Information (RFI)’s – review and response 
3.2.3 
Field observations/field reports 
3.2.4 
Review of as-built drawings 
3.2.5 
Delivery management 
3.2.6 
Coordination with security integrator 
3.2.7 
Coordination with FMD, OET, Maricopa County Judicial Branch (MCJB), or other 
County department 
3.2.8 
Project management for the required network switch configuration(s) 
3.2.9 
Project management for the planned Closed Circuit Television (CCTV) upgrades 
and added cameras 
3.2.10 Project management of system and user acceptance testing 
3.2.11 Project close-out 
 
3.3 
Delivery Services 
The scope of services may include the following: 
3.3.1 
Technical project management 
3.3.2 
Project coordination 
3.3.3 
Oversight and management of delivery including pre-implementation, 
implementation, configuration, integration, testing and commissioning

SERIAL# 230031-RFP 
 
3.3.4 
Contractor’s assistance in the development of a coordinated schedule 
incorporating the delivery of the systems and telecommunications rooms with 
the construction schedule identifying coordination of work, prerequisites, 
dependencies, and critical path tasks 
3.3.5 
Management in accordance the coordinated schedule 
3.3.6 
FMD representative over the delivery of in-scope systems during the construction 
phases, advising, and consulting accordingly 
3.3.7 
Assist the project team in the development, review, analysis, and updates to in-
scope systems project schedule, delivery of systems, submittals, and equipment 
matrix 
3.3.8 
Project team representative for the delivery of in-scope systems during the 
construction phases, advising and consulting accordingly 
3.3.9 
Coordination of planned work 
3.3.10 Review periodic updates of scheduled work 
3.3.11 Tracking of work 
3.3.12 Log and track issues/log and resolutions 
3.3.13 Review and track changes 
3.3.14 Notification/Escalation 
3.3.15 Gathering of all necessary application, storage, and network requirements, as 
provided by the Enterprise Architecture (EA) team or county stakeholder group. 
Specific data and information that may be required includes, but is not limited to: 
3.3.15.1 Configuration elements 
3.3.15.2 Internet Protocol (IP) address assignments 
3.3.15.3 Network management information 
3.3.15.4 Security information 
3.3.15.5 Templates, standards, and vendor information 
3.3.15.6 Other information as required to complete the design 
3.3.16 Lead coordination efforts in conjunction with FMD and stakeholders for the in-
scope systems 
3.3.17 Lead coordination efforts with subcontractor (integrator) 
3.3.18 Manage the subcontractor (integrator) through the pre-implementation, 
implementation, integration, testing, and handover to steady-state operation 
phases 
3.3.19 Technical oversight and guidance through the pre-implementation, 
implementation, integration, testing, hand-over to steady-state operation phases 
3.3.20 Assist the FMD project team with budget planning, analysis, and payment of 
works completed 
3.3.21 Provide gap analysis and make recommendations for corrective action 
3.3.22 In  coordination  with  FMD  project  team,  manage  the  contractor  and  sub-
contractor  through  the completion of each project phase 
3.3.23 Oversight of hand-over documentation (as-builds, O&Ms) from the subcontractor 
(integrator) 
 
3.4 
Scope of Work Per Phase 
 
3.4.1 
Schematic Design

SERIAL# 230031-RFP 
 
Manage coordination meetings with the owner user groups to determine each 
group’s specific technology functions and methods of procedure. Scope shall 
include: 
3.4.1.1 Preliminary stakeholder requirements 
3.4.1.2 Stakeholder group requirements 
3.4.1.3 LAN system design 
3.4.1.4 WLAN system design 
3.4.1.5 Telephony system design 
3.4.2 
Design Development 
 
Manage coordination meetings with the owner user groups to determine each 
group’s specific technology functions and methods of procedure.  Scope shall 
include: 
3.4.2.1 Stakeholder requirements 
3.4.2.2 Stakeholder comments 
3.4.2.3 Stakeholder standards 
3.4.2.4 Best practices 
3.4.2.5 Building coverage 
3.4.2.6 Development of system flow diagrams 
3.4.2.7 Development of LAN design 
3.4.2.8 Development of WLAN design 
3.4.2.9 Development of telephony design 
3.4.2.10 Validation of cable plant design in coordination with the stakeholders 
3.4.2.11 Development of the functional specifications 
3.4.2.12 Development of system diagrams 
3.4.2.13 Development of BoM with pricing for budget 
3.4.2.14 Performance of a WLAN study including heat maps 
3.4.2.15 Identify Value Engineering (VE) options including cost estimates 
3.4.2.16 Development and delivery of HLD 
 
3.4.3 
Construction Documents 
 
Coordination meetings with the owner user groups to determine each group’s 
specific technology functions and methods of procedure. Scope shall include: 
3.4.3.1 Stakeholder comments 
3.4.3.2 WAN Building coverage / wireless access heat maps 
3.4.3.3 Development and delivery of LAN design 
3.4.3.4 Development and delivery of WLAN design 
3.4.3.5 Development and delivery of WAN design 
3.4.3.6 Development and delivery of telephony design 
3.4.3.7 Finalization of the functional specifications 
3.4.3.8 Finalization of system diagrams

SERIAL# 230031-RFP 
 
3.4.3.9 Finalization of BoM with pricing for budgetary purposes 
3.4.3.10 Identify Value Engineering (VE) options including cost estimates 
3.4.3.11 Development and delivery of LLD 
 
3.4.4 
Scope of Systems 
 
The scope of systems may include the following: 
3.4.4.1 Cable plant 
3.4.4.2 Cabling distribution system 
3.4.4.3 Communication rooms 
3.4.4.4 Network infrastructure 
3.4.4.5 Network electronics 
3.4.4.6 Network configuration 
3.4.4.7 Telephony 
3.4.4.8 Converged voice/data network infrastructure 
3.4.4.9 Local Area Network (LAN) 
3.4.4.10 Wide Area Network (WAN) 
3.4.4.11 Wireless network services 
3.4.4.12 Unified communications 
3.4.4.13 Video conferencing 
3.4.4.14 Building paging system 
3.4.4.15 Closed Circuit Television (CCTV) 
3.4.4.16 Building Control Systems (BCS) 
3.4.4.17 Physical security system resources 
3.4.4.18 Integration of system applications for common sharing of and 
integration with system resources

SERIAL# 230031-RFP 
 
EXHIBIT C: OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM 
POLICY 
 
1.0 
All contract-related travel plans and arrangements shall be prior-approved by the County contract 
administrator. 
 
2.0 
Lodging, per diem, and incidental expenses incurred in performance of Maricopa County/Special 
District (County) contracts shall be reimbursed based on current U.S. General Services 
Administration (GSA) domestic per diem rates for Phoenix, Arizona. Contractors must access the 
following internet site to determine rates (no exceptions): www.gsa.gov. 
 
2.1 
Additional incidental expenses (i.e., telephone, fax, internet, and copying charges) shall 
not be reimbursed. They should be included in the contractor’s hourly rate as an overhead 
charge. 
 
2.2 
The County will not (under any circumstances) reimburse for contractor guest lodging, per 
diem, or incidentals. 
 
3.0 
Commercial air travel shall be reimbursed as follows: 
 
3.1 
Coach airfare will be reimbursed by the County. Business class airfare may be allowed 
only when preapproved in writing by the County contract administrator as a result of the 
business needs of the County when there is no lower fare available.  
 
3.2 
The lowest direct flight airfare rate from the contractor’s assigned duty post (pre-defined at 
the time of contract signing) will be reimbursed. Under no circumstances will the County 
reimburse for airfares related to transportation to or from an alternate site. 
 
3.3 
The County will not (under any circumstances) reimburse for contractor guest commercial 
air travel. 
 
4.0 
Rental vehicles may only be used if such use would result in an overall reduction in the total cost 
of the trip, not for the personal convenience of the traveler. Multiple vehicles for the same set of 
travelers for the same travel period will not be permitted without prior written approval by the County 
contract administrator. 
 
4.1 
Purchase of comprehensive and collision liability insurance shall be at the expense of the 
contractor. The County will not reimburse a contractor if the contractor chooses to purchase 
this coverage. 
 
4.2 
Rental vehicles are restricted to sub-compact, compact, or mid-size sedans unless a larger 
vehicle is necessary for cost efficiency due to the number of travelers. (NOTE: Contractors 
shall obtain pre-approval in writing from the County contract administrator prior to rental of 
a larger vehicle.) 
 
4.3 
County will reimburse for parking expenses if free, public parking is not available within a 
reasonable distance of the place of County business. All opportunities must be exhausted 
prior to securing parking that incurs costs for the County. Opportunities to be reviewed are 
the DASH, shuttles, etc. that can transport the contractor to and from County buildings with 
minimal costs. 
 
4.4 
County will reimburse for the lowest rate, long-term, uncovered (covered or enclosed 
parking will not be reimbursed) airport parking only if it is less expensive than shuttle 
service to and from the airport. 
 
4.5 
The County will not (under any circumstances) reimburse the contractor for guest vehicle 
rental(s) or other any transportation costs.

SERIAL# 230031-RFP 
 
5.0 
Contractor is responsible for all costs not directly related to the travel except those that have been 
pre-approved by the County contract administrator. These costs include, but are not limited to, the 
following: in-room movies, valet service, valet parking, laundry service, costs associated with 
storing luggage at a hotel, fuel costs associated with non-County activities, tips that exceed the per 
diem allowance, health club fees, and entertainment costs. Claims for unauthorized travel 
expenses will not be honored and are not reimbursable. 
 
6.0 
Travel and per diem expenses shall be capped at 15 percent of project price unless otherwise 
specified and approved by the County in individual contracts. 
 
7.0 
Contractor shall provide, (upon request) with their invoice(s), copies of receipts supporting travel 
and per diem expenses, and, if applicable, with a copy of the written consent issued by the County 
contract administrator. No travel and per diem expenses shall be paid by County without copies of 
the written consent as described in this policy and copies of all receipts.