PILOT PROGRAM PARTICIPANT AGREEMENT[3].PDF

Overview 
This agreement relates to your participation in the U.S. Election Assistance Commission (EAC) e-poll 
book pilot evaluation program (pilot program or program). This document describes responsibilities and 
expectations of both participants and the EAC for the duration of the agreement. We ask that you read, 
sign, and return this agreement to initiate participation in the program. Questions or requests for 
clarification regarding program requirements may be submitted to the EAC Director of the Election 
Supporting Technology Evaluation Program. Due to resource constraints, participation will be limited to 
the first four manufacturers who return the agreement. 
Pilot Program Description 
The goal of the EAC e-poll book pilot program is to develop a set of testable guidelines, procedures, and 
program materials that can help standardize the security, accessibility, and usability of e-poll book 
systems utilized across the United States of America. The cybersecurity of e-poll book systems has never 
been more important. Attacks from nation-state actors against our election infrastructure are 
increasingly targeting these critical systems. Creating and implementing baseline security guidelines will 
help improve the overall security and integrity of our election systems and processes. 
Standardized usability and accessibility help ensure that systems evaluated by the EAC are able to 
provide a superior user experience for both poll workers and voters. All eligible voters should have 
access to the process in the most independent and equitable manner possible. Good usability also helps 
mitigate human errors in configurating and utilizing security features. 
The program intends to use a standardized and evidence-based approach to verifying the security, 
usability, and accessibility of e-poll books. Participants will have the opportunity to demonstrate their 
ability to effectively build, test, monitor, and maintain their election technology solution throughout the 
process. The EAC will test our assumptions related to the draft guidelines labeled version 0.9 and sent to 
prospective participants on January 19th, 2023 as well as the test procedures, identify shortcomings and 
potential solutions, and publish a report on its findings at the conclusion of the pilot program. 
Agreement 
Participants are not required to take part in the pilot program and may end their participation at any 
time. Participants will not be paid for their participation or reimbursed for expenses related to 
participation in the program. The EAC will compensate the designated voting system test laboratory 
(VSTL) for expenses related to testing each participant’s system. Provision of equipment and supplies to 
a VSTL and any travel expenses for manufacturer personnel will be the responsibility of the participant. 
Each participant in this pilot program agrees to comply with the requirements of the program. 
Participants will be required to submit a complete e-poll book system to a VSTL designated by the EAC 
and agreed to by the participant. This includes any peripherals and documentation required to set up 
and operate the system. Transportation and storage cases are not within scope of the testing and do not 
need to be supplied unless required for operation of the system. 
The EAC will coordinate a testing schedule with each participant to occur between February 15th and 
July 15th, 2023, at the participant’s and VSTL’s convenience. Participants are allowed to have no more

than two personnel on site at the VSTL to assist testing personnel with equipment setup, operation, or 
take down. Participants will coordinate any on-site visits with the VSTL. 
Participants, the EAC, and the designated VSTL agree to work together in good faith to ensure accurate 
processes, efficient communication, and a successful overall experience. The EAC agrees to protect 
proprietary information for the entire period these materials remain in its possession. Participants 
understand that non-proprietary program information such as specific testing results and final reports 
issued by the EAC will be shared with EAC stakeholders. Records will be available to the public pursuant 
to the Freedom of Information Act and any applicable exemptions. The EAC will retain and dispose of all 
records associated with the pilot program in accordance with federal law. 
The pilot program will be administered by the EAC’s Director of the Election Supporting Technology 
Evaluation Program. The administrator’s responsibilities include: 
• 
Accepting agreements on a first come, first served basis, up to a maximum of four total 
participants. 
o If a participant is not prepared, does not submit materials in a timely manner, or 
withdraws from participation, a new participant will be chosen if testing of the system 
has not already begun at the VSTL. Once testing begins, information about a withdrawal 
may be noted in the EAC’s final report as relevant data in evaluating the pilot. 
• 
Communication and coordination with participants, the VSTL, and EAC staff 
• 
Review of program artifacts such as test plans, test reports, and participant documentation 
• 
Producing the final report including findings and recommendations with supporting materials 
After submission of a signed agreement and acceptance into the program, the EAC will request the 
following items within two weeks to facilitate participation: 
• 
Administrative and technical points of contact 
• 
System description (marketing materials or other public descriptions) 
• 
System documentation 
• 
System components and materials shipped to the designated VSTL 
The EAC appreciates each participant’s willingness to take part in this pilot program. Participation will 
help strengthen the security of these critical systems and help provide a roadmap for future 
standardization and evaluation efforts. 
Your signature below means that you consent to the terms of the pilot program outlined above. Please 
return signed agreement (digital or “wet” signature) to jphelps@eac.gov and include an email and 
phone number for the authorized contact at your organization.

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