GENERAL STATEMENT OF ASSURANCES.PDF

General Statement of Assurances
https://gme.azed.gov/Planning/Sections/Details.aspx?ccipSessionKey=638101872847655157[1/24/2023 1:11:11 PM]
 
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General Statement of Assurances
Maricopa County Sheriffs Office (076008000) Public Agency - FY 2024 - Medium Risk - General Statement of Assurances - Rev 0

Please confirm you have read and reviewed the following assurances by checking each section below. All entities seeking grant funding in the Grants
Management Enterprise (GME) system are required to agree to all assurances listed here.
ASSURANCES
The General Statement of Assurance (GSA) is the agreement between the Arizona Department of Education (STATE AGENCY) and the legal entity named above
(SUBGRANTEE) that binds the SUBGRANTEE to comply with all applicable Federal and State regulations governing the financial assistance awards granted to
them. These assurances also cover any financial assistance awards made by the STATE AGENCY as the Pass-Through entity for Federal agencies that include,
but are not limited to: the US Department of Education, US Department of Agriculture, and other agencies herein referred to as the DEPARTMENT.
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Section A: General Terms and Conditions and CFR Regulations
The STATE AGENCY shall hold all SUBGRANTEEs to the provisions within the applicable Code of Federal Regulations (CFR) that govern the funds
passed through the STATE AGENCY from the DEPARTMENTs to the SUBGRANTEE. The CFRs include, but are not limited to: 2 CFR Part 200, Title 7 -
Agriculture (7 CFR), Title 25 - Indians (25 CFR), and Title 34 - Education (34 CFR).
General Terms and Conditions
The SUBGRANTEE assures, if awarded a grant, sub-grant, cooperative agreement, and/or contract:
• That the SUBGRANTEE will accept funds in accordance with applicable Federal and State statutes, regulations, program plans, and applications, and
administer the programs in compliance with all provisions of such statutes, regulations, applications, policies and amendments thereto.
• That the SUBGRANTEE shall not obligate funds prior to the date an application is submitted to the STATE AGENCY in substantially approved form. 34 CFR
§76.708
• That the control of funds provided to the SUBGRANTEE under each program and title to property acquired with those funds will be in a designated eligible
recipient and that a designated eligible recipient will administer those funds and property.
• That the SUBGRANTEE has the necessary legal authority to apply for and receive the proposed grant or sub-grant and enter into the contract.
• That the SUBGRANTEE will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, Federal funds
paid to that agency under each program. 2 CFR 200.302
• That the SUBGRANTEE will maintain written policies and procedures on cash management and allowability. 2 CFR 200.302(b)
• That the SUBGRANTEE will maintain Time and Effort documentation for all employees whose salaries are paid in whole or in part with federal funds or used
to meet a match/cost share requirement 2 CFR 200.430(i)
• That the SUBGRANTEE will make reports to the STATE AGENCY and to the DEPARTMENT as may reasonably be necessary to enable the STATE
AGENCY and DEPARTMENT to perform their duties (e.g. completion report, other required reports by a program).
• That the SUBGRANTEE shall permit the STATE AGENCY and auditors to have access to the subgrantee's records and financial statements as necessary
for the STATE AGENCY to complete its monitoring requirements. 2 CFR 200.332(a)(5)
• That the SUBGRANTEE will maintain records, including the records required under Section 443(a) of the General Education Provisions Act ("GEPA"), 20
U.S.C. § 1232f, and provide access to those records as the STATE AGENCY or DEPARTMENT and the Comptroller General or any of their authorized
representatives in the conduct of audits authorized by Federal Law or State Statute. This cooperation includes access without unreasonable restrictions to its
records and personnel for the purpose of obtaining relevant information.
• That the SUBGRANTEE will establish and maintain effective internal control over the federal award that provides reasonable assurance that the
SUBGRANTEE is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the Federal award. 2 CFR
200.303
• That the SUBGRANTEE will maintain conflict of interest policies for federal awards. 2 CFR 200.112.
• That the SUBGRANTEE will maintain written procedures for procurement transactions. 2 CFR. 200.319(d)
• That the SUBGRANTEE will maintain a written travel policy. 2 CFR 200.475
• That the SUBGRANTEE will maintain procedures for managing equipment. 2 CFR 200.313(d)
• That the SUBGRANTEE will provide reasonable opportunities for participation by teachers, parents, and other interested agencies, organizations and
individuals in the planning for and operation of each program.
• That any application, evaluation, periodic program plan or report relating to each program will be made readily available to parents and to other members of
the general public.
• That in the case of any project involving construction, the project is not inconsistent with overall State plans for the construction of school facilities, if
applicable; and in developing plans for construction, due consideration will be given to excellence of architecture and design and to compliance with
standards prescribed under Section 504 of the Rehabilitation Act of 1973 and applicable provisions of Chapter 4 of Title 34, A.R.S., in order to ensure that
facilities constructed with Federal (which become subsequently State) funds are accessible to and usable by handicapped individuals.
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General Statement of Assurances
https://gme.azed.gov/Planning/Sections/Details.aspx?ccipSessionKey=638101872847655157[1/24/2023 1:11:11 PM]
• That the SUBGRANTEE has adopted effective procedures for: Acquiring and disseminating to teachers and administrators participating in each program,
significant information resulting from educational research, demonstration and similar projects; and Adopting, if appropriate, promising educational practices
developed through those projects.
• That no person shall, on the ground of race, color, national origin, handicap, or sex be excluded from participation, be denied the benefits, or be otherwise
subjected to discrimination under any program or activity for which the SUBGRANTEE receives Federal financial assistance. Admissions policies for private
schools are understood and agreed to be part of such programs. In this vein, the SUBGRANTEE agrees to assure compliance with the Governor of Arizona's
Executive Order 99-4 prohibiting discrimination in employment, as well as Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.); Title IX of the
Education Amendments of 1972 (20 U.S.C. § 1681-1683); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794); the Age Discrimination Act (42
U.S.C. §6101 et seq.); and the Americans with Disabilities Act ("ADA") (42 U.S.C. §12101 et seq.).
• That the SUBGRANTEE may not use its Federal or State funding to pay for any of the following: A. Religious worship, instruction, or proselytization. B.
Equipment or supplies to be used for any of the activities specified in paragraph 13A, herein. C. Construction, remodeling, repair, operation, or maintenance
of any facility or part of a facility to be used for any of the activities specified in paragraph 13A, herein. D. An activity of a school or department of divinity.
• That no Federal funding may be used for the acquisition of real property unless specifically permitted by the authorizing statute or implementing regulations
for the program.
• That the SUBGRANTEE may not count tuition and fees collected from students toward meeting matching, cost sharing, or maintenance of effort
requirements of a program.
• That the SUBGRANTEE shall, to the extent possible, coordinate each of its projects with other activities that are in the same geographic area served by the
project and that serves similar purposes and target groups.
• That the SUBGRANTEE shall, to the extent possible, if its project includes activities to improve the basic skills of children, youth, or adults, coordinate its
project with other basic skills activities that are in the same geographic area served by the project. Basic skills mean reading, mathematics, and effective
communication, both written and oral.
• That the SUBGRANTEE shall continue its coordination with the STATE AGENCY during the length of the project period.
• The SUBGRANTEE shall cooperate in any evaluation by the DEPARTMENT.
• That if a program so requires, the SUBGRANTEE shall make provisions for the participation of children enrolled in private schools in the area to be served.
Such provision shall: A. Provide private school students with a genuine opportunity for equitable participation. B. Provide an opportunity to participate in a
manner that is consistent with the number of eligible private school students and their needs. C. Maintain continuing administrative direction and control over
funds and property that benefit students enrolled in private schools. D. Comply with the requirements of 34 C.F.R. §76.652 through 76.662.
• That funds will be used to supplement and not supplant State and local funds expended for educational purposes and, to the extent practicable, increase the
fiscal effort that would, in the absence of such funds, be made by the SUBGRANTEE for educational purposes.
• That the SUBGRANTEE will comply with all relevant laws relating to privacy and protection of individual rights including 34 C.F.R. Part 99 (Family
Educational Rights and Privacy Act of 1974).
• That the SUBGRANTEE will comply with any applicable federal, state and local health or safety requirements that apply to the facilities used for a project.
• That it shall maintain records for 5 years following completion of the activities for which the SUBGRANTEE uses the federal or state funding and which
show: A. The amount of funds under the sub-grant or grant. B. How the SUBGRANTEE uses the funds. C. The total cost of the project. D. The share of that
total cost provided from other sources. E. Other records to facilitate an effective audit.
• If real property or structures are provided or improved with the aid of Federal financial assistance, the SUBGRANTEE will comply with applicable statutes,
regulations and the project application in the use, encumbrance, transfer or sale of such property or structure. If personal property is so provided, the
SUBGRANTEE will comply with applicable statutes, regulations and the project application in the use, encumbrance, transfer, disposal and sale of such
property.
• That in the event of a sustained audit exception, and upon demand of the STATE AGENCY, the SUBGRANTEE shall immediately reimburse the STATE
AGENCY for that portion of the audit exception attributable under the audit to the SUBGRANTEE, but shall also immediately reimburse the STATE AGENCY
expenses in defending the audit exception, including and not limited to travel and attorney's fees, in an amount proportional to the amount of the audit
exception attributable to the SUBGRANTEE. The SUBGRANTEE agrees to hold the STATE AGENCY harmless for any audit exception arising from the
SUBGRANTEE's failure to comply with applicable regulations.
• That the SUBGRANTEE is aware all Federal funds granted to it are conditioned upon the availability and appropriation of such funds by the United States
Congress and are subject to reduction or elimination by the United States Congress at any time, even following award and disbursement of funds. The
SUBGRANTEE shall hold the STATE AGENCY harmless for any reduction or elimination of Federal funds granted to it. In the event of non-appropriation and
notice, the SUBGRANTEE shall immediately cease further expenditures under any project.
• Federal grant recipients, sub recipients and their grant personnel are prohibited from text messaging while driving a government owned vehicle, or while
driving their own privately owned vehicle during official grant business, or from using government supplied electronic equipment to text message or email
while driving. Recipients must comply with these conditions under Executive Order 13513, "Federal Leadership On Reducing Text Messaging While Driving,"
October 1, 2009.
• The SUBGRANTEE will adopt and use proper methods of administering each program, including (a) the enforcement of any obligations imposed by law on
agencies, institutions, organizations, and other recipients responsible for carrying out each program; and (b) the correction of deficiencies in program
operations that are identified through audits, monitoring, or evaluation.
• The SUBGRANTEE will (a) submit any requested reports to the STATE AGENCY (which shall make the reports available to the Governor) and the US
Secretary of Education as required to enable the STATE AGENCY and DEPARTMENT to perform their duties under each such program; and (b) maintain
such records, provide such information, and afford such access to the records as the STATE AGENCY (after consultation with the Governor) or
DEPARTMENT may reasonably require to carry out their duties.
• The SUBGRANTEE will cooperate in carrying out any evaluation of any program conducted by or for the STATE AGENCY and/or DEPARTMENT officials.
• The SUBGRANTEE assures that if administering a program under the P.L. 107-110, it will comply with Section 9524 of ESEA that incorporates language
regarding constitutionally protected prayer in public and secondary schools. The SUBGRANTEE also assures that they will provide written certification to the
STATE AGENCY that the SUBGRANTEE is in compliance with Section 9524.
• The SUBGRANTEE assures that all teachers and paraprofessionals working in a program receiving funds from the STATE AGENCY maintain applicable
state certification and licensure requirements including certification obtained through alternative routes to certification.
• The SUBGRANTEE will comply with state law requiring expulsion from school for a period of no less than 1 year if a student who is determined to have
unlawfully brought a firearm to school, or to have unlawfully possessed a firearm at a school under the jurisdiction of the SUBGRANTEE, except that the Chief
Administrating Officer of an SUBGRANTEE is allowed to modify such expulsion requirements for a student on a case-by-case basis if such modification is in
writing; and the SUBGRANTEE will provide to the STATE AGENCY on an annual basis information surrounding any expulsion, including the name of the
school concerned, the number of students expelled from such school, and the type of firearm(s) concerned.

General Statement of Assurances
https://gme.azed.gov/Planning/Sections/Details.aspx?ccipSessionKey=638101872847655157[1/24/2023 1:11:11 PM]
• That the SUBGRANTEE will comply with all provisions of ESEA Title VIII - General Provisions - as applicable.
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Consistent with 2 CFR Subtitle A - Office of Management and Budget Guidance for Grants and Agreements and 2 CFR Subtitle B - Federal Agency
Regulations for Grants and Agreements, the STATE AGENCY, shall hold the SUBGRANTEE to the provisions established by the DEPARTMENT which
govern the funds and program.
• The SUBGRANTEE assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards as dictated by the DEPARTMENT.
• The SUBGRANTEE assures it is in compliance with the transition by the Federal Government from the previous Data Universal Numbering System (DUNS)
number to a UEI number, (issued by the Federal Government in SAM.GOV) before applying for funds and that it will maintain the correct UEI number on file
with the STATE AGENCY per 2 CFR Part 25.
NOTE: Until April 3, 2022, subrecipients under entities doing business with the Federal Government that are not already registered in SAM.gov
must obtain and/or use a DUNS to register their entity on SAM.gov. On and after April 4, 2022 subrecipients can register in SAM.gov and will be
assigned their UEI. At that time, subrecipients will no longer be able to obtain or use a DUNS for subrecipient registration or reporting.
• All sub-grantees must provide a Single Audit package to ADE, if the sub-grantee expended $750,000 or more in federal awards in any fiscal year,
regardless of which federal agency provided the federal funds (2 CFR200 Subpart F).
• The SUBGRANTEE assures it will adhere to the Federal Funding Accountability and Transparency Act (FFATA) reporting requirements (2CFR 200.300).
• The SUBGRANTEE assures it will adhere to the Certifications and representations (2 CFR 200.209) requirements as dictated by the terms and conditions of
the Federal/State award.
• The SUBGRANTEE assures it will adhere to the Suspension and Debarment (2 CFR 200.214) regulations that prohibit the award of funds to individuals and
parties that are ineligible or excluded from participating in Federal assistance programs or activities.
• The SUBGRANTEE assures it will adhere to the Lobbying provisions established by 2 CFR 200.450 and any additional Federal statutes and regulations
governing the use of Federal funds on Lobbying.
 * AGREE TO SECTION A
SECTION B: Education of Homeless Students (McKinney-Vento Homeless Education Program)
That the SUBGRANTEE, if administering a program for Education of Homeless Students, assures that it will:
• Remove barriers that hinder the enrollment of homeless students by adopting policies and practices that follow the McKinney Vento law.
• Administer the program in accordance with all applicable statutes, regulations and applications
• Use funds for the purposes described in its application for funding and will retain control of these funds and title to any property acquired with these funds.
• Provide all reports and data to the Arizona Department of Education (ADE) as are reasonable and necessary to enable the Department to perform its duties. This
includes annually reporting based on the ESSA in the areas tested for all students served by this program and report updated number of students identified at the
beginning, middle and end of the school year.
• Maintain records to assure the correctness and certification of such reports, including information relating to the educational effect on homeless children and
youth.
• Plan specific activities to involve the parents of homeless children and youth in the program to the greatest extent possible.
• Comply with or will use requested funds according to local education agency requirements outlined in Section 722(g) of the McKinney-Vento Homeless
Assistance Act. Section 722(2)(a) states the state (ADE) and local educational agencies (LEAs) are to be in compliance with or will comply with the provisions
contained in Consolidated State Application to the U.S. Department of Education.
• Ensure the homeless education program does not isolate or stigmatize homeless children and youth.
• Ensure that the coordinator will be involved in professional development which could include attending the National Homeless Conference and ADE sponsored
professional development.
 * AGREE TO SECTION B
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General Statement of Assurances 
Dept. of Education – Idea Basic grant 
 
 
July 1, 2023 through June 30, 2024 
Maricopa County 
 
 
 
_____________________________________________ 
Clint Hickman  
 
 
Date 
Chairman 
Board of Supervisors 
 
 
 
ATTEST: 
 
 
 
_____________________________________________ 
 
 Juanita Garza                                 Date 
 Clerk of the Board of Supervisors 
 
 
 
APPROVED AS TO FORM 
 
 
 
This ____ day of ____________________, 20__ 
 
 
By: ___________________________________ 
      Deputy Maricopa County Attorney