PH RFP 230088, COMMUNITY HEALTH NEEDS ASSESSMENT (CHNA) 2023 FOCUS GROUPS V2.DOCX

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Addendum issued 1/20/23 to update the insurance requirements to 
include sexual molestation for those organizations intending to 
provide childcare. 
NOTICE OF SOLICITATION
SERIAL#: PH RFP 230088
REQUEST FOR PROPOSAL FOR:
  
Community Health Needs Assessment (CHNA/CHA) 2023 Focus Groups
Notice is hereby given that Maricopa County is conducting this request for proposals, electronically through an outside 
e-procurement platform, Periscope S2G (formally known as BidSync), until 2:00 P.M. Phoenix Time (M.S.T.) on 
February 1, 2023, for SERIAL # PH RFP 230088, COMMUNITY HEALTH NEEDS ASSESSMENT 
(CHNA/CHA) 2023 FOCUS GROUPS for Maricopa County.
All responses shall be submitted electronically through the e-procurement platform prior to the bid closing.  The bid 
will be listed under “PH RFP 230088, COMMUNITY HEALTH NEEDS ASSESSMENT (CHNA/CHA) 2023 
FOCUS GROUPS.”
The Maricopa County Procurement Code (“The Code”) governs this procurement and is incorporated by reference.  
Any protest concerning this Request for Proposal must be filed with the Procurement Officer in accordance with 
Section MC1-905 of the Code.
DIRECT ALL INQUIRIES TO:
CHERYL BUCALO, PROCUREMENT OFFICER
TELEPHONE: (602) 506-6886 / EMAIL:  cheryl.bucalo@maricopa.gov 
THERE WILL BE NO PRE-BID CONFERENCE FOR THIS SOLICITATION. 
NOTE: MARICOPA COUNTY PUBLISHES ITS SOLICITATIONS ONLINE AND THEY ARE AVAILABLE 
FOR VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS:
https://www.maricopa.gov/2190/Solicitations
ONLY RESPONSES THAT ARE SUBMITTED THROUGH THE E-PROCUREMENT PLATFORM 
(https://www.periscopeholdings.com/s2g) AND CONTAIN ALL ITEMS LISTED IN SECTION 5.5 WILL 
BE CONSIDERED.
For submission instructions, see Exhibit 1.
For assistance with the e-procurement platform functionality, contact Periscope S2G’s Vendor Support 
Department via phone or email, during regular business hours: 1-800-990-9339 or support@PeriscopeS2G.com, 
or visit the Periscope S2G support portal.
All standard terms and conditions concerning this Request for Proposals can be located at 
https://www.maricopa.gov/DocumentCenter/View/6453.
Any addenda to this Request for Proposals will be posted on the Maricopa County Office of Procurement Services 
website under the solicitation serial number. This information will also be posted online at 
https://www.periscopeholdings.com/s2g.
FAILURE TO REVIEW ANY ADDENDA DOES NOT NEGATE YOUR INITIAL OFFER AND HOLDS THE 
RESPONDENT RESPONSIBLE FOR ANY CHANGES PRIOR TO BID CLOSING.

II
TABLE OF CONTENTS
NOTICE
TABLE OF CONTENTS
SECTIONS:
1.0
INTENT
2.0
SCOPE OF WORK
3.0
PROCUREMENT REQUIREMENTS
4.0
CONTRACTUAL AND SPECIAL TERMS AND CONDITIONS
5.0
INSTRUCTIONS TO BIDDERS
ATTACHMENTS:
ATTACHMENT A
PRICING AND VENDOR INFORMATION
ATTACHMENT B
AGREEMENT AND SIGNATURE PAGES
EXHIBITS:
EXHIBIT 1
PERISCOPE S2G REGISTRATION AND ELECTRONIC SUBMISSION 
INSTRUCTIONS
EXHIBIT 2
SOLE PROPRIETOR WAIVER FORM
EXHIBIT 3
INSURANCE CERTIFICATE EXAMPLE
EXHIBIT 4
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER 
DIEM POLICY

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REQUEST FOR PROPOSAL FOR: COMMUNITY 
HEALTH 
NEEDS 
ASSESSMENT 
(CHNA/CHA) 2023 FOCUS GROUPS 
1.0
INTENT:
Maricopa County Department of Public Health (MCDPH) is committed to the health and wellbeing of Maricopa 
County residents. As a part of that commitment, and in agreement with standards set by the Public Health 
Accreditation Board, a Community Health Needs Assessment (CHNA/CHA) is conducted every three years. The 
CHNA provides essential information on the needs, strengths, and challenges our communities face. It informs 
resource allocation and strategies that directly address health disparities and community needs. Similarly, the Patient 
Protection and Affordable Care Act requires charitable hospitals to conduct a CHNA and adopt implementation 
strategies to meet identified needs every three years. This is the basis for the joint effort between MCDPH, Health 
Improvement Partnership of Maricopa County (HIPMC), a collaborative of over 100 private and public 
organizations, and Synapse, a coalition of non-profit and federally qualified health care providers. This short video 
will give you more information about why the CHNA is important and how the community can participate. 
MCDPH is also tasked with addressing emergent issues such as the COVID-19 pandemic. COVID-19 has had a 
disproportionately negative impact on many of Maricopa County residents. It became evident early in the pandemic 
that health disparities and lack of health equity created greater challenges to prevention, mitigation, response, 
support to navigate care, address social isolation, and emergency response preparedness. This made many in our 
community much more vulnerable to the disease, socio-economic impact, and social isolation that continues to 
effect recovery for all.  As such, there will be an increased allocation of funds to support additional assessments and 
opportunities to hear from the historically marginalized communities. Our goal is to better understand the health and 
wellbeing of Maricopa County community regions, service providers, and individual residents, to determine priority 
health areas and barriers across Maricopa County. The information gathered will provide necessary insight into 
addressing emergent health needs, resource allocation for prevention and interventions, and long-term support and 
COVID response.  
The Office of Community Empowerment (OCE) will implement the CHNA in 2023 with an official launch date of 
March 1, 2023. Through funding provided by the Centers for Disease Control (CDC) to address health disparities 
that were either created or worsened by the COVID-19 pandemic, MCDPH is soliciting responses for a Contractor 
to conduct and evaluate focus groups with minoritized communities. MCDPH is interested in focus group data for 
the following populations, however, populations may be updated or changed as more information becomes 
available: 
 

Racial and ethnic groups specifically: 
o
Black/African American
o
Native American
o
Hispanic
o
Native Hawaiian/Pacific Islander
o
Asian

Individuals who fall within the following age brackets: 
o
12-18
o
65+

Low-income individuals 

Religious minorities 

Unsheltered

Disabled, including those living with mental illness and intellectual disabilities 

Veterans

LGBTQ+

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
Refugee, Immigrant, Migrant 

Formerly Incarcerated

People living in rural areas of Maricopa County 
Ideally, the successful Contractor should have the following qualifications: 

Experience conducting focus groups with minority and underserved populations in rural, suburban, 
and urban areas.

Local contacts in the specified communities to facilitate the recruitment of participants for focus 
groups

Ability to ensure focus group participants are equitably spread across all five regions of Maricopa 
County either by hosting in person events in each region or ensuring accessible virtual platforms 

Provide focus groups that are accessible to those with disabilities; offer accommodations as 
appropriate. 

Experience conducting Qualitative Research.

Experience analyzing and interpreting qualitative data; and

Ability to conduct, transcribe, and analyze focus groups in English and Spanish. 
Proposals should not exceed $500,000. MCDPH reserves the right to award to multiple Contractors and to add 
additional Contractors, at the County’s sole discretion, in cases where the currently listed Contractors are of an 
insufficient number or skill set to satisfy the County’s needs. MCDPH reserves the right to award to those 
Contractors most advantageous to the County. Awards are contingent upon funding. Contract may be extended if 
additional focus groups are determined to be required and/or timeline shifts to accommodate changes. 
This RFP is supported by funds made available from the Centers for Disease Control and Prevention, Center for 
State, Tribal, Local and Territorial Support, under OT21-2103. The contents of this document are those of the 
authors and do not necessarily represent the official position of or endorsement by the Centers for Disease Control 
and Prevention.    
2.0
SCOPE OF WORK: 
Contractor shall:
2.1
Conduct a minimum of 6 focus groups per region (listed below) for a total of at least 30 focus groups 
across Maricopa County:  Click this link to see a map of Maricopa County regions. 
2.1.1
Northwest 
2.1.2
Northeast 
2.1.3
Central 
2.1.4
Southwest 
2.1.5
Southeast 
2.2
In partnership with the Evaluation Team, create a Data Management Plan in accordance with CDC 
guidance. 
2.3
Be responsible for all phases of conducting the focus groups including: 
2.3.1
Develop and implement materials for the focus groups such as flyers, handouts, consent 
forms, thank you cards, etc. All items developed should be reviewed and approved by 
MCDPH prior to implementation. 
2.3.2
Develop a focus group discussion guide in collaboration with MCDPH staff

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2.3.3
Recruit a minimum 120 focus group participants (at least 4 participants per group, not to 
exceed 8 per group)
2.3.4
Establish a virtual platform with the capacity to host focus groups. Virtual attendees should 
not exceed 50% of total participants. Contractor needs to address how they plan to prioritize 
virtual attendees for those individuals who cannot attend in person due to transportation 
barriers, health status, disability, etc. 
2.3.5
Plan, organize and schedule in person focus groups equitably distributed across all five 
regions of Maricopa County. In person focus group participants should account for at least 
50% of total participants. 
2.3.6
Work with participants to remove barriers to participation including offering onsite 
childcare assistance and food at in person events. 
2.3.7
Issue all focus group members a stipend not to exceed $50 for their participation. 
Contractor must indicate how they intend to purchase, store, safeguard, and track incentives 
in their budget justification narrative.
2.3.8
Moderate focus groups and provide a notetaker. 
2.3.8.1
Train all focus group moderators and notetakers in conducting focus groups to 
ensure consistent and standardized data collection across focus groups. 
2.3.8.2
Record audio of focus groups. A sound check must be done at the beginning of 
the session to ensure that each focus group participant can be heard clearly on the 
tape. 
2.3.8.3
Provide recordings and a transcript of each session to MCDPH.
2.3.8.4
Utilize and implement any standard protocols and questions developed in 
partnership with MCDPH/Synapse/HIPMC coalition project staff and 
stakeholders. 
2.4
Present results and reports to MCDPH 
2.4.1
Conduct a preliminary results presentation on September 6, 2023.
2.4.2
Submit a draft report by October 1, 2023. 
2.4.3
Submit a final report by November 1, 2023. Final report should include: 
2.4.3.1
An executive summary 
2.4.3.2
Introduction 
2.4.3.3
Methodology 
2.4.3.4
Participant demographics 
2.4.3.5
Focus group results
2.4.3.6
Conclusion with study strengths and limitations. 
2.4.3.7
The combined report should detail the findings from each group, highlight 
disparities, and identify general themes.  
2.4.3.8
The report shall include an Appendices detailing methodology, including 
participant recruitment, data collection (consents, discussion guide, focus group 
schedules), data analysis strategy, and transcripts.
2.5
Meet and present updates, results, and plans to Synapse coalition, MCDPH, HIPMC coalition, and 
COVID response teams (dates below subject to change). Additional dates may be added on an as 
needed basis. 
2.5.1
March 22, 2023
2.5.2
April 26, 2023
2.5.3
May 24, 2023
2.5.4
June 28, 2023

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2.5.5
August 23, 2023
2.5.6
September 27, 2023
2.5.7
October 25, 2023
2.6
Adhere to the following timeline of deliverables: 
Major Category
Activity
Deliverable
Timeline 
Develop protocols, 
conduct initial outreach, 
and recruit participants. 
Draft outreach plan 
Final outreach plan 
3/15/2023
4/01/2023
Develop questions for 
focus groups in 
collaboration with 
MCDPH 
Draft list of questions 
Final list of questions 
3/15/2023
4/01/2023
Develop Focus Groups
Develop focus group 
moderator’s guide 
Draft Moderators Guide 
Final Moderators Guide 
3/15/2023
4/01/2023
Conduct at least 30 focus 
groups 
Updates provided weekly 
to MCDPH 
Weekly meetings with 
MCDPH between 
4/1/2023 and 8/1/2023
Conduct Focus Groups
Prepare transcripts and 
audio recordings 
Transcripts and 
recordings delivered to 
MCDPH 
11/1/2023 
Analyze focus group data 
Preliminary results 
presentation 
9/6/2023
Identify and discuss key 
themes 
Draft final report  
10/1/2023
Data Analysis and Final 
Report
Produce final report
Final report 
11/1/2023
MCDPH shall:
2.7
To help get the word out regarding recruitment, connect Contractor to appropriate MCDPH 
Outreach staff including Regional Health Equity Managers and Public Health Liaisons. Contractor 
retains responsibility of recruitment. 
2.8
Provide a single point of contact within MCDPH to check in weekly (via email, phone, in person, 
etc.) to receive updates 
2.9
Meet with Contractor weekly to provide training and technical assistance in the following 
categories: 
2.9.1
Orientation/History of previous CHNA outreach and focus group participation including 
successes, challenges, and areas for improvement.
2.9.2
The overall project design, including any changes to focus group populations. 
2.9.3
Participant recruitment. 
2.9.4
Developing focus group questions and facilitator guide. 
2.9.5
Training focus group facilitators and notetakers.

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2.9.6
Monitoring data collection and making changes as needed. 
2.9.7
Data analysis and reporting.  
2.10
Provide feedback/approval within 5 business days on all draft documents or notify Contractor if 
circumstances necessitate updated timelines. 
2.11
Compensate Contractor based on proposed negotiated budget. Contractor shall include a proposed 
budget and a narrative budget justification for the project described above. It shall detail the 
compensation requested and describe how the final figure was determined. In addition, a payment 
schedule linking the deliverables to Respondent’s requested compensation shall be proposed. 
Respondents are strongly encouraged to identify ways in which progress payments can be made 
towards completion of stated deliverables. Contractor must have separate line items for the 
following expenses to aid in appropriate funding distribution: 
2.11.1
Childcare 
2.11.2
Food
2.11.3
Stipend/Incentive payments to participants 
3.0
PROCUREMENT REQUIREMENTS:
3.1
PERFORMANCE:
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  Maricopa 
County reserves the right to obtain services on the open market in the event the Contractor fails to 
perform, and any price differential will be charged against the Contractor.
3.2
CONTRACTOR EMPLOYEE MANAGEMENT:
3.2.1
Contractor shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this Contract. In the event that Contractor personnel’s 
employment status changes, Contractor shall provide County a list of proposed 
candidates with equivalent experience. Under no circumstances is it acceptable for the 
implementation schedule to be impacted by a personnel change on the part of the 
Contractor.
3.2.2
Contractor shall not reassign any key personnel without the express consent of the 
County.
3.2.3
County reserves the right to immediately remove from its premises any Contractor 
personnel it determines is a risk to County operations.  
3.2.4
County reserves the right to request the replacement of Contractor personnel at any time, 
for any reason. 
3.3
INVOICES AND PAYMENTS:
3.3.1
The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) 
can be made.  Incomplete invoices will not be processed.  At a minimum, the invoice must 
provide the following information:
 
•
Company name, address, and contact

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•
County bill-to name and contact information
•
Contract Serial Number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Description of Purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Total Amount Due
 
3.3.2
Problems regarding billing or invoicing shall be directed to the Department as listed on the 
Purchase Order.
 
3.3.3
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program.  This is an Electronic Funds Transfer (EFT) 
process.  After Contract Award the Contractor shall complete the Vendor Registration 
Form located on the County Department of Finance Vendor Registration Web Site 
https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4 
3.3.4
Discounts offered in the contract shall be calculated based on the date a properly completed 
invoice is received by the County. 
 
3.3.5
EFT payments to the routing and account numbers designated by the Contractor will 
include the details on the specific invoices that the payment covers.  The Contractor is 
required to discuss remittance delivery capabilities with their designated financial 
institution for access to those details.
3.4
APPLICABLE TAXES:
3.4.1
Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any 
installation labor on items that are not attached to real property performed by Contractor 
under the terms of this Contract, the installation labor cost and the gross receipts for 
materials provided shall be listed separately on the Contractor’s invoices.
3.4.2
State and Local Transaction Privilege Taxes: To the extent any State and local transaction 
privilege taxes apply to sales made under the terms of this contract it is the responsibility 
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of 
authority.
3.4.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to its operation and any persons employed by the Contractor. 
Contractor shall, and require all subcontractors to hold Maricopa County harmless from 
any responsibility for taxes, damages and interest, if applicable, contributions required 
under Federal, and/or State and local laws and regulations, and any other costs including; 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
Worker’s Compensation.
3.5
TAX (SERVICES):
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor 
to determine any and all applicable taxes and include the cost in the proposal price.
3.6
POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Department to discuss the 
terms and conditions of this Contract.  This meeting will be coordinated by the Procurement Officer of 
the Contract.

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3.7
CONFIDENTIALITY:
In the course of the solicitation process, the County may disclose information that is proprietary or 
confidential. By submitting a proposal to the solicitation, the offeror agrees that, except as necessary 
to prepare a response to this solicitation, neither it nor its agents or employees will communicate, 
divulge or disseminate to any third party-persons or entities, any information that is disclosed to it 
by the County during the course of these discussions without the express written authorization of 
the County.  If the offeror does disclose County proprietary or confidential information to a third 
party in preparing a response to this solicitation, it shall require the third party to acknowledge and 
comply with this provision.
3.8
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
3.9
INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, 
may be grounds for Disbarment or Suspension under MC1-902.  
An attempt to influence includes, but is not limited to:
3.9.1
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy,
3.9.2
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.  
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY 
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED 
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARD 
TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS 
REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION 
PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE 
RESPONDENT FROM THE EVALUATION PROCESS.
4.0
CONTRACTUAL AND SPECIAL TERMS & CONDITIONS:
4.1
CONTRACT TERM:
4.1.1
This Contract is for a term of ten (10) months, beginning on the 1st day of March 2023 and 
ending the 31st day of December 2023.

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4.1.2
The County may, at its option and with the agreement of the Contractor, renew the term of 
this Contract for additional terms up to a maximum of four (4) additional years, (or at the 
County’s sole discretion, extend the contract on a month-to-month bases for a maximum 
of six (6) months after expiration).  The County shall notify the Contractor in writing of its 
intent to extend the Contract term at least sixty (60) calendar days prior to the expiration 
of the original contract term, or any additional term thereafter.
4.2
AVAILABILITY OF FUNDS:
4.2.1
The provisions of this Contract relating to payment for services shall become effective 
when funds assigned for the purpose of compensating the Contractor as herein provided 
are available to County for disbursement.  The County shall be the sole judge and authority 
in determining the availability of funds under this Contract.  County shall keep the 
Contractor fully informed as to the availability of funds.
4.2.2
If any action is taken by, any State agency, Federal department, or any other agency or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in 
connection with, this Contract, County may amend, suspend, decrease, or terminate its 
obligations under, or in connection with, this Contract.  In the event of termination, County 
shall be liable for payment only for services rendered prior to the effective date of the 
termination, provided that such services are performed in accordance with the provisions 
of this Contract.  County shall give written notice of the effective date of any suspension, 
amendment, or termination under this Section, at least ten (10) days in advance.
4.3
INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are 
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend 
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, 
directors, officials, and employees from and against all claims, damages, losses, and expenses 
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the 
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, 
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, 
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment 
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused 
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly 
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such 
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed 
as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
4.4
INSURANCE:
4.4.1
Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated 
minimum insurance from a company or companies duly licensed by the State of Arizona 
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, 
the stipulated insurance may be purchased from a company or companies, which are 
authorized to do business in the State of Arizona, provided that said insurance companies 
meet the approval of County.  The form of any insurance policies and forms must be 
acceptable to County.

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4.4.2
All insurance required herein shall be maintained in full force and effect until all work or 
service required to be performed under the terms of the Contract is satisfactorily completed 
and formally accepted.  Failure to do so may, at the sole discretion of County, constitute a 
material breach of this Contract.
4.4.3
Contractor’s insurance shall be primary insurance as respects County, and any insurance 
or self-insurance maintained by County shall not contribute to it.
4.4.4
Any failure to comply with the claim reporting provisions of the insurance policies or any 
breach of an insurance policy warranty shall not affect the County’s right to coverage 
afforded under the insurance policies.
4.4.5
The insurance policies may provide coverage that contains deductibles or self-insured 
retentions. Such deductible and/or self-insured retentions shall not be applicable with 
respect to the coverage provided to County under such policies.  Contractor shall be solely 
responsible for the deductible and/or self-insured retention and County, at its option, may 
require Contractor to secure payment of such deductibles or self-insured retentions by a 
surety bond or an irrevocable and unconditional letter of credit.
4.4.6
The insurance policies required by this Contract, except Workers’ Compensation and 
Errors and Omissions, shall name County, its agents, representatives, officers, directors, 
officials and employees as Additional Insureds.
4.4.7
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against 
County, its agents, representatives, officers, directors, officials and employees for any 
claims arising out of Contractor’s work or service.
4.4.8
Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella 
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.  The 
policy shall include coverage for premises liability, bodily injury, broad form property 
damage, personal injury, products and completed operations and blanket contractual 
coverage, and shall not contain any provisions which would serve to limit third party action 
over claims.  There shall be no endorsement or modifications of the CGL limiting the scope 
of coverage for liability arising from explosion, collapse, or underground property damage.
4.4.9
Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial 
Umbrella insurance with a combined single limit for bodily injury and property damage of 
not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, 
hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work 
or services or use or maintenance of the premises under this Contract. 
4.4.10
Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by Federal and State 
statutes having jurisdiction of Contractor’s employees engaged in the performance of the 
work or services under this Contract; and Employer’s Liability insurance of not less than 
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 
disease policy limit. 
Contractor, its contractors and its subcontractors waive all rights against Contract and its 
agents, officers, directors and employees for recovery of damages to the extent these 
damages are covered by the Workers’ Compensation and Employer’s Liability, or

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commercial umbrella liability insurance obtained by Contractor, its contractors and its 
subcontractors pursuant to this Contract.
4.4.11
Sexual molestation and physical abuse:
4.4.11.1 Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage and broad form contractual liability 
coverage.
a.
The policy shall be endorsed to include coverage for physical/sexual 
abuse and molestation.
b.
The policy shall be endorsed to include the following additional insured 
language: "(_____), its subsidiary, parent, associated and/or affiliated 
entities, successors, or assigns, its elected officials, trustees, employees, 
agents, and volunteers shall be named as additional insureds with respect 
to liability arising out of the activities performed by, or on behalf of the 
Contractor".
4.4.11.2 Minimum Limits:
General Aggregate
$4,000,000 
Each Occurrence Limit
$2,000,000
Sexual Abuse/Molestation $2,000,000
4.4.12
Certificates of Insurance:
4.4.12.1 Prior to Contract award, Contractor shall furnish the County with valid and 
complete certificates of insurance, or formal endorsements as required by the 
Contract in the form provided by the County, issued by Contractor’s insurer(s), as 
evidence that policies providing the required coverage, conditions and limits 
required by this Contract are in full force and effect.  Such certificates shall 
identify this contract number and title.
4.4.12.2 In the event any insurance policy(ies) required by this Contract is(are) written on 
a claims made basis, coverage shall extend for two years past completion and 
acceptance of Contractor’s work or services and as evidenced by annual 
Certificates of Insurance.
4.4.12.3 If a policy does expire during the life of the Contract, a renewal certificate must 
be sent to County fifteen (15) calendar days prior to the expiration date.
4.4.13
Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this 
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be 
canceled, or be materially changed for any reason without thirty (30) days prior written 
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2) 
business days of receipt, if they receive notice of a policy that has been or will be 
suspended, canceled, materially changed for any reason, has expired, or will be 
expiring.  Such notice shall be sent directly to Maricopa County Office of Procurement 
Services and shall be mailed, or hand delivered, to 4041 N. Central Avenue, #1400, 
Phoenix, AZ 85012 or emailed to the Procurement Officer noted in the solicitation.
4.5
FORCE MAJEURE:
4.5.1
Neither party shall be liable for failure of performance, nor incur any liability to the other 
party on account of any loss or damage resulting from any delay or failure to perform all

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or any part of this Contract if such delay or failure is caused by events, occurrences, or 
causes beyond the reasonable control and without negligence of the parties.  Such events, 
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, 
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities 
(whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military 
or usurped power or confiscation, terrorist activities, nationalization, government sanction, 
lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or 
telecommunication service.
4.5.2
Each party, as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability.  Each party must use best 
efforts to remedy the situation and remove, as soon as practicable, the cause of its inability 
to perform or comply.
4.5.3
The party asserting Force Majeure as a cause for non-performance shall have the burden 
of proving that reasonable steps were taken to minimize delay or damages caused by 
foreseeable events, that all non-excused obligations were substantially fulfilled, and that 
the other party was timely notified of the likelihood or actual occurrence which would 
justify such an assertion, so that other prudent precautions could be contemplated.
4.6
WARRANTY OF SERVICES:
4.6.1
The Contractor warrants that all services provided hereunder will conform to the 
requirements of the Contract, including all descriptions, specifications and attachments 
made a part of this Contract.  County’s acceptance of services or goods provided by the 
Contractor shall not relieve the Contractor from its obligations under this warranty.
4.6.2
In addition to its other remedies, County may, at the Contractor's expense, require prompt 
correction of any services failing to meet the Contractor's warranty herein.  Services 
corrected by the Contractor shall be subject to all the provisions of this Contract in the 
manner and to the same extent as services originally furnished hereunder.
4.7
SUSPENSION OF WORK: 
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or 
any part of the work of this contract for the period of time that the Procurement Officer determines 
appropriate for the convenience of the County.  No adjustment shall be made under this clause for 
any suspension, delay, or interruption to the extent that performance would have been so suspended, 
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor.  No 
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is 
asserted in writing as soon as practicable after the termination of the suspension, delay, or 
interruption, but not later than the date of final payment under the Contract.
4.8
STOP WORK ORDER: 
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor 
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar 
days after the order is delivered to the Contractor, and for any further period to which the parties 
may agree. The order shall be specifically identified as a stop work order issued under this clause. 
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all 
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is 
delivered to the Contractor, or within any extension of that period to which the parties shall have 
agreed, the Procurement Officer shall either: 
4.8.1
Cancel the stop work order; or 
4.8.2
Terminate the work covered by the order as provided in the Default, or the Termination for 
Convenience clause of this Contract.

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4.8.3
The Procurement Officer may make an equitable adjustment in the delivery schedule 
and/or Contract price, or otherwise, and the Contract shall be modified, in writing, 
accordingly, if the Contractor demonstrates that the stop work order resulted in an increase 
in costs to the Contractor.
4.9
TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the Contract for convenience by providing thirty (30) calendar days 
advance notice to the Contractor.
4.10
TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this Contract in whole or 
in part if the Contractor fails to:
4.10.1
Deliver the supplies or to perform the services within the time specified in this Contract or 
any extension; 
4.10.2
Make progress, so as to endanger performance of this Contract; or 
4.10.3
Perform any of the other provisions of this Contract. 
The County’s right to terminate this contract under these subparagraphs may be exercised if the 
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing 
by the County) after receipt of the notice from the Procurement Officer specifying the failure.
4.11
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without 
penalty or further obligation within three years after execution of the Contract, if any person 
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf 
of the County is at any time while the Contract or any extension of the Contract is in effect, an 
employee or agent of any other party to the Contract in any capacity or consultant to any other party 
of the Contract with respect to the subject matter of the Contract.  Additionally, pursuant to A.R.S 
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly 
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County 
from any other party to the Contract arising as the result of the Contract.
4.12
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01: 
If Contractor engages in for-profit activity and has 10 or more employees, and if this agreement has 
a value of $100,000 or more, Contractor certifies it is not currently engaged in, and agrees for the 
duration of this agreement to not engage in, a boycott of goods or services from Israel. This 
certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued 
pursuant to 50 U.S.C. § 4842.
4.13
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-394:
Contractor warrants and certifies that it does not currently, and agrees for the duration of the 
Agreement, that it will not use:
1.
the forced labor of ethnic Uyghurs in the People's Republic of China,
2.
any goods or services produced by the forced labor of ethnic Uyghurs in the People's 
Republic of China,
3.
any contractors, subcontractors or suppliers that use the forced labor or any goods or 
services produced by the forced labor of ethnic Uyghurs in the People's Republic of 
China.

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If Contractor becomes aware during the term of this Agreement that the Contractor is not in 
compliance with this paragraph, Contractor shall notify the County within five business days after 
becoming aware of the noncompliance. If the Contractor fails to provide a written certification to 
the County that the Contractor has remedied the noncompliance within 180 days after notifying 
the County of its noncompliance, then the agreement terminates, except that if the agreement 
termination date occurs before the end of the 180-day period, the agreement terminates on the 
agreement termination date. 
4.14
CONTRACTOR LICENSE REQUIREMENT:
The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary 
and incidental to the lawful conduct of his/her business, and as necessary complete any required 
certification requirements, required by any and all governmental or non-governmental entities as 
mandated to maintain compliance with and in good standing for all permits and/or licenses.  The 
Contractor shall keep fully informed of existing and future trade or industry requirements, Federal, 
State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a 
Contract and shall comply with the same. Contractor shall immediately notify both Office of 
Procurement Services and the Department of all changes concerning permits, insurance, or licenses.
4.15
SUBCONTRACTING:
4.15.1
The Contractor may not assign to another contractor or subcontract to another party for 
performance of the terms and conditions hereof without the written consent of the County.  
All correspondence authorizing subcontracting must reference the Contract Number and 
identify the job project.
4.15.2
The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as 
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates, 
or the County has approved the increase.  The Subcontractor’s invoice shall be invoiced 
directly to the Prime Contractor, who in turn shall pass-through the costs to the County, 
without mark-up.  A copy of the Subcontractor’s invoice must accompany the Prime 
Contractor’s invoice.
4.16
AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. The 
designated Procurement Officer shall be responsible for approving all amendments for Maricopa 
County.
4.17
ADDITIONS/DELETIONS OF REQUIREMENTS:
The County reserves the right to add and/or delete materials and services to a Contract.  If a service 
requirement is deleted, payment to the Contractor will be reduced proportionately to the amount of 
service reduced in accordance with the bid price.  If additional materials or services are required 
from a Contract, prices for such additions will be negotiated between the Contractor and the County.
4.18
STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the 
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of 
the Contract.
4.19
VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the 
validity of any other provision of the Contract.
4.20
SEVERABILITY:

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The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity 
of any other provision of this Contract.
4.21
RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost 
or other restriction except as may be established by law or applicable regulation.  Each Party shall 
supply to the other Party, upon request, any available information that is relevant to a Contract and 
to the performance thereunder.
4.22
NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order 
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and 
downloaded 
at 
the 
Arizona 
State 
Library 
Research 
website 
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) 
which 
is 
hereby incorporated into this contract as if set forth in full herein. During the performance of this 
Contract, Contractor shall not discriminate against any employee, client, or any other individual in 
any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin.
4.23
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
4.23.1
The undersigned (authorized official signing on behalf of the Contractor) certifies to the 
best of his or her knowledge and belief that the Contractor, it’s current officers and 
directors;
4.23.1.1 are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from being awarded any contract or grant by 
any United States Department or Agency or any state, or local jurisdiction;
4.23.1.2 have not within three (3) year period preceding this Contract; 
4.23.1.2.1 been convicted of fraud or any criminal offense in connection with 
obtaining, attempting to obtain, or as the result of performing a 
government entity (Federal, State or local) transaction or contract; and 
4.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or 
conviction for embezzlement, theft, forgery, bribery, falsification or 
destruction of records, making false statements, or receiving stolen 
property regarding a government entity transaction or contract; 
4.23.1.2.3 are not presently indicted or  criminally  charged by a government 
entity (Federal, State or local) with commission of any criminal 
offenses in connection with obtaining, attempting to obtain, or as the 
result of performing a government entity public (Federal, State or 
local) transaction or contract; and are not presently facing any civil 
charges from any governmental entity regarding obtaining, attempting 
to obtain, or from performing any governmental entity contract or 
other transaction; and have not within a three (3) year period preceding 
this Contract had any  public transaction (Federal, State or local) 
terminated for cause or default.
4.23.1.3 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation 
of the matter including any final resolution.

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4.23.2
The Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with Subcontractors) and in all solicitations for lower tier 
covered transactions related to this Contract.  
4.24
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS:
4.24.1
By entering into the Contract, the Contractor warrants compliance with the Immigration and 
Nationality Act (INA using E-verify) and all other Federal immigration laws and regulations 
related to the immigration status of its employees and A.R.S. §23-214(A).  The Contractor 
shall obtain statements from its subcontractors certifying compliance and shall furnish the 
statements to the Procurement Officer upon request.  These warranties shall remain in effect 
through the term of the Contract.  The Contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and 
Control Act of 1986, as amended from time to time, for all employees performing work under 
the Contract and verify employee compliance using the E-verify system and shall keep a 
record of the verification for the duration of the employee’s employment or at least three (3) 
years, whichever is longer.  I-9 forms are available for download at USCIS.GOV.
4.24.2
The County retains the legal right to inspect Contractor and subcontractor employee 
documents performing work under this Contract to verify compliance with paragraph 4.24.1 
of this Section.  Contractor and subcontractor shall be given reasonable notice of the County’s 
intent to inspect and shall make the documents available at the time and date specified.  
Should the County suspect or find that the Contractor or any of its subcontractors are not in 
compliance, the County will consider this a material breach of the Contract and may pursue 
any and all remedies allowed by law, including, but not limited to; suspension of work, 
termination of the Contract for default, and suspension and/or debarment of the Contractor. 
All costs necessary to verify compliance are the responsibility of the Contractor.
4.25
INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an 
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct 
may be grounds for Disbarment or Suspension under MC1-902. 
 
An attempt to influence includes, but is not limited to:
4.25.1
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment 
or educational passes or tickets, or any type of valuable contribution or subsidy,
4.25.2
That is offered or given with the intent to influence a decision, obtain a contract, garner 
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement 
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County 
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.  
4.26
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS:
4.26.1
The Parties agree that this Contract and employees working on this Contract will be subject 
to the whistleblower rights and remedies in the pilot program on Contractor employee 
whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National 
Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section 3.908 of 
the Federal Acquisition Regulation.
4.26.2
Contractor shall inform its employees in writing, in the predominant language of the 
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as 
described in section 3.908 of the Federal Acquisition Regulation.  Documentation of such

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employee notification must be kept on file by Contractor and copies provided to County 
upon request.
4.26.3
Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
4.27
UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract, Contractor agrees to comply with all applicable provisions of Title 
2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST 
PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 
C.F.R. § 200 et seq.
4.28
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW:
4.28.1
In accordance with section MC1-372 of the Maricopa County Procurement Code the 
Contractor agrees to retain (physical or digital copies of) all books, records, accounts, 
statements, reports, files, and other records and back-up documentation relevant to this 
Contract for six (6) years after final payment or until after the resolution of any audit 
questions which could be more than six (6) years, whichever is latest.  The County, Federal 
or State auditors and any other persons duly authorized by the Department shall have full 
access to, and the right to examine, copy and make use of, any and all said materials.
4.28.2
If the Contractor’s books, records, accounts, statements, reports, files, and other records 
and back-up documentation relevant to this Contract are not sufficient to support and 
document that requested services were provided, the Contractor shall reimburse Maricopa 
County for the services not so adequately supported and documented. 
4.29
AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a 
disallowed cost, the County shall notify the Contractor in writing of the disallowance.  The course 
of action to address the disallowance shall be at sole discretion of the County, and may include 
either an adjustment to future invoices, request for credit, request for a check or a deduction from 
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require 
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to 
Maricopa County.
4.30
OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to 
the Contractor any amounts Contractor owes to the County for damages resulting from breach or 
deficiencies in performance of the Contract.
4.31
CONFIDENTIAL INFORMATION:
Any information obtained in the course of performing this Contract may include information that is 
proprietary or confidential to the County. This provision establishes the Contractor’s obligation 
regarding such information.
The Contractor shall establish and maintain procedures and controls that are adequate to assure that 
no information contained in its records and/or obtained from the County or from others in carrying 
out its functions (services) under the Contract shall be used by or disclosed by it, its agents, officers, 
or employees, except as required to efficiently perform duties under the Contract. The Contractor’s 
procedures and controls at a minimum must be the same procedures and controls it uses to protect 
its own proprietary or confidential information. If, at any time during the duration of the Contract, 
the County determines that the procedures and controls in place are not adequate, the Contractor

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shall institute any new and/or additional measures requested by the County within fifteen (15) 
calendar days of the written request to do so.
Any requests to the Contractor for County proprietary or confidential information shall be referred 
to the County for review and approval, prior to any dissemination.
4.32
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
4.33
INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all 
prior negotiations, proposals, communications, understandings, representations, or agreements, 
whether oral or written, express or implied.
4.34
RELATIONSHIPS:
4.34.1
In the performance of the services described herein, the Contractor shall act solely as an 
Independent Contractor or Subrecipient, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-employee, 
partnership, principal and agent, or joint venture between the County and the Contractor.
4.34.2
For Task Order contracts: The County reserves the right of final approval on proposed staff 
for all services performed.  Also, upon request by the County, the Contractor shall be 
required to remove any employees working on County projects and substitute personnel 
based on the discretion of the County within two (2) business days, unless previously 
approved by the County.
4.35
GOVERNING LAW:
This Contract shall be governed by the laws of the State of Arizona.  Venue for any actions or 
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.
4.36
ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s proposed initial or best 
and final response to the solicitation, the terms of this Contract shall prevail.
5.0
INSTRUCTIONS TO RESPONDENTS: (Please note that this Section does not 
become part of any resultant contract.)
Proposers are solely responsible for submitting proposals, and any modifications or withdrawals, to be 
received at the time and designated location required by the solicitation (RFP, or any other solicitation 
notice).

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Any proposal, modification, or withdrawal received after the designated time is “late” and will be rejected 
and shall not be evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code.
5.1
SCHEDULE OF EVENTS:
Request for Proposals Issued:
January 1, 2023
Deadline for written questions is 2:00 P.M. Phoenix Time (M.S.T.), January 20, 2023. All 
questions and answers shall be posted to (www.bidsync.com) under the Q&A’s tab for the 
solicitation and must be received by the end of business, 2:00 PM Phoenix time (M.S.T.)
Proposals Opening Date:
February 1, 2023
Deadline for submission of proposals is 2:00 P.M., Phoenix Time (M.S.T.), on February 1, 2023.  
All proposals must be received before 2:00 P.M., Phoenix Time (M.S.T.), on the date above via 
BidSync.com.
Proposed selection and negotiation:
February 1 – February 10, 2023
 
Proposed Best & Final (if required)
February 10 – February 17, 2023
Proposed award of Contract:
March 1, 2023
All responses to this Request for Proposal become the property of Maricopa County and (other than 
pricing) will be held confidential, to the extent permissible by law.  The County will not be held 
accountable if material from proposal responses is obtained without the written consent of the 
Respondent by parties other than the County.
5.2
INQUIRIES AND NOTICES:
All inquiries concerning information herein shall be addressed to:
Maricopa County Public Health
Attn:  Procurement
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
Administrative telephone inquiries shall be addressed to:
Cheryl Bucalo, Procurement Supervisor, 602-506-6886
Cheryl.Bucalo@Maricopa.gov 
Inquiries may be submitted by telephone but must be followed up in writing.  No oral 
communication is binding on Maricopa County.
5.3
INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Respondents shall submit their proposals electronically via the BidSync.com system in accordance 
with Section 5.5 as follows:
5.3.1
It is requested that Respondents upload a single PDF document containing all required 
elements (Refer to Section 5.5.1 – 5.5.8) of their response in one PDF version in addition 
to each individual file in their native format (Word, Excel, etc.). The PDF version shall be 
used by the chosen evaluators.
5.3.2
In the event that the Respondent would like to request that certain sections be held 
confidential, they need to identify which portion(s).

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5.3.3
Proposals shall be signed by an owner, partner or corporate official who has been 
authorized to make such commitments (Attachment B).  All prices shall be held firm for a 
period of one year after the RFP closing date.
5.4
GENERAL CONTENT:
5.4.1
The Proposal should be specific and complete in every detail.  It should be practical and 
provide a straightforward, concise delineation of capabilities to satisfactorily perform the 
Contract being sought.
5.4.2
The Respondent should not necessarily limit the proposal to the performance of the services 
in accordance with this Request for Proposal but should outline any additional services and 
their costs if the Respondent deems them necessary to accomplish the program.
5.5
FORMAT AND CONTENT:
To aid in the evaluation, it is desired that all proposals follow the same general format.  The proposal 
must be submitted electronically and have sections clearly labeled as below: (Responses are limited 
to 20 pages, 12-point font type). Responses which do not include all the sections below will not be 
considered. 
5.5.1
Executive Summary 
5.5.2
Proposal - This section shall address how you intend to perform the services contained 
herein and what existing program(s) your organization currently has that may complement 
the goals of this program. The proposal shall include a detailed methodological plan, 
including a recruitment strategy, data collection plan, data management plan (e.g., 
transcription, data cleaning, data storage), and data analysis plan (e.g., rationale for 
approach, software utilized).
5.5.3
Qualifications - This section shall describe your organization’s ability and previous 
experience related to the programs and services described. All project personnel, as 
applicable, shall be listed including a description of assignments and responsibilities, a 
resume of professional experience, an estimate of the time each would devote to this 
program, and other pertinent information.
5.5.4
Budget/Compensation - This section shall include the proposed budget and a narrative 
budget justification for the project described above. It shall detail the compensation 
requested and describe how the final figure (as shown in Attachment A) was determined. 
In addition, a payment schedule linking the deliverables to respondent’s requested 
compensation shall be proposed. Respondents are strongly encouraged to identify ways in 
which progress payments can be made towards completion of stated deliverables.  
5.5.5
Attachment A – Pricing Sheet and Agency Information 
5.5.6
Attachment B - Signed Agreement 
5.5.7
Sole Proprietor Waiver, if applicable (Exhibit 2)
5.5.8
Copy of current Certificate of Insurance (if unavailable at time of submission, Contractor 
shall have 30 days from date of award to submit a valid copy) (Exhibit 3)
5.6
EXCEPTIONS TO THE SOLICITATION:
The Respondent shall identify and list all exceptions taken to all sections of PH RFP 230088 and 
list these exceptions referencing the section (paragraph) where the exception exists and identify the 
exceptions and the proposed wording for the Respondent’s exception under the heading, “Exception 
to the PROPOSAL Solicitation, SERIAL PH RFP 230088”.  Exceptions that surface elsewhere 
and that do not also appear under the heading, “Exceptions to the PROPOSAL Solicitation,

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SERIAL PH RFP 230088,” shall be considered invalid and void and of no contractual 
significance.
The County reserves the rights to accept any exception, discuss the exemption with the offeror, or 
reject any exception.
5.7
EVALUATION OF PROPOSAL – SELECTION FACTORS:
The evaluation of responses will be based on the following factors listed in order of importance:
5.7.1
Ability to perform activities listed in Scope of Work and ability to meet stated timelines; 
clarity and rigor on chosen methodology (40 points)
5.7.2
Qualifications as listed in the Intent Section (10 points)
5.7.3
Ability to reach priority population(s) including existing relationships with focus 
population(s) (20 points)
5.7.4
Proposed outreach and engagement strategy (20 points)
5.7.5
Proposed budget and budget narrative (10 points)
The County reserves the right to award in whole or in part, by item or group of items, or make multiple awards, 
where such action serves the County’s best interest.
NOTE 1:
RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR 
PROPOSAL.
NOTE 2:
RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S 
PROCUREMENT ADMINISTRATIVE INFORMATION PRIOR TO SUBMITTING A BID.  
FOR THIS INFORMATION, GO TO: (https://www.maricopa.gov/DocumentCenter/View/6453).

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ATTACHMENT A
PRICING AND AGENCY INFORMATION
BIDDER NAME: 
MARICOPA COUNTY VENDOR REGISTRATION #, IF KNOWN. IF NOT, N/A: 
BIDDER ADDRESS:
P.O. ADDRESS:
BIDDER PHONE #:
BIDDER FAX #:
COMPANY WEB SITE:
COMPANY CONTACT (REP):
E-MAIL ADDRESS (REP):
PAYMENT TERMS:
Net 30
COMPENSATION/FEES:
 
TOTAL REQUESTED
COMMUNITY HEALTH NEEDS ASSESSMENT (CHNA) 2023 FOCUS GROUPS
$
(As defined herein)
                        
 (Please fill in) 
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request for Proposal 
indicated above for the total amount they have listed above.
Signature (REQUIRED)
Date

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ATTACHMENT B
AGREEMENT
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the Respondent’s 
Offer and/issuance of a Purchase Order will create a binding Contract.  Respondent agrees to fully comply with all terms and conditions 
as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the specifications and other documentary 
forms herewith made a part of this specific procurement.
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE 
ADMINISTRATIVE INFORMATION AND STANDARD CONTRACT’S TERMS AND CONDITIONS LOCATED AT 
(http://www.maricopa.gov/DocumentCenter/View/6453) AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
RESPONDENT (FIRM) SUBMITTING PROPOSAL
FEDERAL TAX ID NUMBER
DUNS #
PRINTED NAME AND TITLE
AUTHORIZED SIGNATURE
/
ADDRESS
TELEPHONE
FAX #
CITY
STATE
ZIP
DATE
WEB SITE
EMAIL ADDRESS
MARICOPA COUNTY:
CHAIRMAN, BOARD OF SUPERVISORS
DATE
ATTEST: 
CLERK OF THE BOARD
DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY
DATE

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EXHIBIT 1
PERISCOPE S2G ELECTRONIC SUBMISSION INSTRUCTIONS
Combined 
Instructions for Reg
To register as a new Organization that wants to do business with Maricopa County:
Go to https://prod.bidsync.com/maricopa-county
Select “REGISTER FOR FREE”
Select the S2G Limited plan - while Periscope S2G/Bidsync does offer additional premium subscription 
services the only thing required to do business with Maricopa County is the Free (S2G Limited) registration 
option.

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Enter some basic information. Once created you will need to verify your email address by clicking the link sent 
to you in your email. 
Once verified it will ask you to join or create a company to get invited to view bids. Type in your company name 
and either link to an existing one or create a new one.  
Once created your company will be added and you can edit the details at any time after logging in. 
The system will then begin asking you a series of questions to set up your company profile.

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Selecting Sales Territories (states), Keywords, and NIGP Codes are part of the registration process. These 
and other filtering options can be set at any time after registration in your Bid Profile.  
 
Your S2G Limited (free) Periscope S2G/BidSync registration allows you to bid on any solicitations issued from 
Maricopa County for free. You may also be shown bid opportunities from other agencies (Periscope 
S2G/Bidsync Agency Members) depending on the states you have selected as your Sales Territory when you 
registered (or set up later). Whether or not bidding on these solicitations from others is free depends on how 
those non-Maricopa County government agencies set up their license with Periscope S2G. You may be 
informed that you will have to upgrade your Periscope S2G membership in order to participate in those. 
Keywords help to ensure you will receive email notifications when County agencies looking for a service match 
up with what you provide in your profile. You can change, add and delete keywords in your bid profile at any 
time.
It will then ask you to select the NIGP codes you wish to add. NIGP codes are used to identify commodities 
and services in procurement systems. Your selection of codes define the services and commodities your 
organization provides so it enables Periscope S2G to send you information about bids most appropriate to your 
business. You can change, add, and delete NIGP code selections in your bid profile at any time.

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You may click on the orange arrow to open additional options in order to narrow down your search for the 
specific services your organization provides. 
Select the orange + symbol to add the NIGP code to your profile.

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The system will then ask you a series of questions representing sample bids to see if they would be relevant to 
your organization. This is to help identify which kinds of bids you might be interested in. Simply select the 
“thumbs up” or “thumbs down” to indicate your answer for reach one.

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Congratulations! Your profile should now be completed! Select “TAKE ME TO THE BID LIST”
From here you can change the filtering options. You may want to select Arizona only for the States/Provinces 
to narrow down your results. Adding “Maricopa” as a Keyword will also help. You can also use the Search field 
to type in the Serial # or Title of the solicitation if you know it.  Click on the Bid Title to pull one up.

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Once here, select the blue box SEE ORIGINAL BID OPPORTUNITY to view the bid. 
Viewing Maricopa County Solicitations
Maricopa County bids will always be visible upon your successful login to Periscope S2G/BidSync. The bids that you first 
see have been filtered for you based on the qualifiers in your profile (keywords, states, codes). Adding new filters (e.g. 
keywords, codes, or states) will result in changes to the list and the bid opportunities shown to you.
Notifications
We suggest keeping your notification setting “On.” This will ensure that, in addition to receiving listings of bids, you 
receive other types of notifications relevant to the bids you are interested in pursuing. Do not opt out of receiving 
notifications. Sometimes they may be important and are alerting you to changes in a bid’s rules, addendums that have 
been issued, or questions/answers that have been updated in a bid.
Getting email notification from Periscope S2G/BidSync

Remember, your notification setting must be turned “On” to receive email notifications from Periscope 
S2G/BidSync about bid opportunities and updates (e.g. new bids, changes to existing bids, etc.). 

Go into your Spam settings and add Periscope S2G/Bidsync to your safe senders list so email doesn’t go directly 
to bulk or spam.

Depending on the size of your company, it may be useful to set up an additional mailbox – something like 
bids@thenameofmycompany.com  – which gets delivered to several people in your firm in case someone is out 
or you are concerned that the information won’t get passed along to the right person.

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If you encounter any difficulties while registering, please contact Periscope S2G/BidSync directly at 
(800) 990-9339. Maricopa County does not have access to their system, and we are unable to assist 
you with registering or responding to a bid. Their customer service center is very helpful, and they are 
more than happy to help walk you through anything you need!
Responses submitted in the e-procurement platform are completely secure. No one (including County 
purchasing staff) can see responses until after the deadline. Suppliers may modify or change their response at 
any time prior to the closing deadline. However, all modifications or changes must be completed and 
acknowledged (Confirm) in the e-procurement platform prior to the deadline. The e-procurement platform will 
post a notice that the modification/change (new offer) has been received. This notice from the e-procurement 
platform MUST be recorded prior to the closing date and time (Phoenix time) or the response will be considered 
late and will not be accepted.

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EXHIBIT 2
SOLE PROPRIETOR WAIVER
MARICOPA COUNTY RISK MANAGEMENT
222 North Central Avenue, Suite 1110
Phoenix, Arizona 85004
SOLE PROPRIETOR WAIVER
NOTE:
THIS FORM APPLIES ONLY TO MARICOPA COUNTY DEPARTMENTS, DISTRICTS, BOARDS, 
COMMISSIONS AND UNIVERSITIES UTILIZING SOLE PROPRIETORS WITH NO EMPLOYEES.  IF YOU 
ARE CONTRACTING WITH A CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP OR 
SOLE PROPRIETORS WITH EMPLOYEES, THIS FORM DOES NOT APPLY.
The following is a written waiver under the compulsory Workers’ Compensation laws of the State of Arizona, A.R.S. §23-901 
(et. seq.), and specifically, A.R.S. §23-961(L), that provides that a Sole Proprietor may waive his/her rights to Workers’ 
Compensation coverage and benefits.
I am a sole proprietor and I am doing business as 
 (name of Sole 
Proprietor’s Business).  I am performing work as an independent contractor for Maricopa County.  For Workers’ Compensation 
purposes, therefore, I am not entitled to Workers’ Compensation benefits from Maricopa County.
I understand that if I have any employees working for me, I must maintain Workers’ Compensation insurance on them.
Name of Sole Proprietor                                       Social Security Number          Telephone Number
Street Address / P.O. Box                        City                                 State                        Zip Code 
Signature of Sole Proprietor                                                                             Date
Maricopa County Department of Public Health
Signature of Procurement Officer                                                                     Date
Both signatures must be present and the completed form submitted by the Procurement Officer to Maricopa County Risk 
Management, 222 North Central Avenue, Suite 1110, Phoenix, AZ 85004.  An authorized Risk Management Representative will 
sign and return to the Maricopa County Office of Procurement Services to be maintained in their records.
Signature of Risk Management Representative
Date

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EXHIBIT 3
INSURANCE CERTIFICATE EXAMPLE

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EXHIBIT 4
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY
1.0
All contract-related travel plans and arrangements shall be prior-approved by the County Contract Administrator. 
2.0
Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special District (County) contracts 
shall be reimbursed based on current U.S. General Services Administration (GSA) domestic per diem rates for Phoenix, 
Arizona.  Contractors must access the following internet site to determine rates (no exceptions): www.gsa.gov
2.1
Additional incidental expenses (i.e., telephone, fax, internet and copying charges) shall not be reimbursed. They should 
be included in the contractor’s hourly rate as an overhead charge.
2.2
The County will not (under no circumstances) reimburse for Contractor guest lodging, per diem or incidentals.
3.0
Commercial air travel shall be reimbursed as follows:
3.1
Coach airfare will be reimbursed by the County.  Business class airfare may be allowed only when preapproved in 
writing by the County Contract Administrator as a result of the business need of the County when there is no lower 
fare available. 
3.2
The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at the time of contract 
signing) will be reimbursed.  Under no circumstances will the County reimburse for airfares related to transportation 
to or from an alternate site. 
3.3
The County will not (under no circumstances) reimburse for Contractor guest commercial air travel.
4.0
Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the trip, not for the personal 
convenience of the traveler.  Multiple vehicles for the same set of travelers for the same travel period will not be permitted 
without prior written approval by the County Contract Administrator.
4.1
Purchase of comprehensive and collision liability insurance shall be at the expense of the contractor.  The County will 
not reimburse contractor if the contractor chooses to purchase this coverage.
4.2
Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger vehicle is necessary for cost 
efficiency due to the number of travelers.  (NOTE:  contractors shall obtain pre-approval in writing from the County 
Contract Administrator prior to rental of a larger vehicle.)
4.3
County will reimburse for parking expenses if free, public parking is not available within a reasonable distance of the 
place of County business.  All opportunities must be exhausted prior to securing parking that incurs costs for the 
County.  Opportunities to be reviewed are the DASH; shuttles, etc. that can transport the contractor to and from County 
buildings with minimal costs.
4.4
County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed parking will not be 
reimbursed) airport parking only if it is less expensive than shuttle service to and from the airport.
4.5
The County will not (under no circumstances) reimburse the Contractor for guest vehicle rental(s) or other any 
transportation costs.
5.0
Contractor is responsible for all costs not directly related to the travel except those that have been pre-approved by the County 
Contract Administrator.  These costs include (but not limited to) the following: in-room movies, valet service, valet parking, 
laundry service, costs associated with storing luggage at a hotel, fuel costs associated with non-County activities, tips that 
exceed the per diem allowance, health club fees, and entertainment costs.  Claims for unauthorized travel expenses will not be 
honored and are not reimbursable.
6.0
Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified in individual contracts.