PE AZ BOARD OF REGENTS ON BEHALF OF ARIZONA STATE UNIVERSITY 230085.PDF

REQUEST FOR PROPOSAL FOR: 
TRAINING FOR COMMUNITY BASED ORGANIZATIONS 
 
 
1.0 
INTENT: 
 
COVID-19 has had a disproportionately negative impact on many Maricopa County residents. It became evident early in the 
pandemic that health disparities and lack of health equity created greater challenges to prevention, mitigation, response, 
support to navigate care, address social isolation, and emergency response preparedness. This made many in our community 
much more vulnerable to the disease, socio-economic impact, and social isolation that continues to effect recovery for all.    
 
Using CDC Health Disparities Grant funding, the Maricopa County Department of Public Health (MCDPH), Office of 
Community Empowerment would like to partner with local and national organizations to provide health equity training. 
Maricopa County’s Health Equity Training Series will support knowledge development and application for internal staff, 
external partners, and influencers of public health. Contractors will provide trainings, seminars, workshops, technical 
assistance, and mentoring to assist staff and the community to better understand health disparities, address health equity, and 
implement best practices for addressing emergent public health issues.  
 
Maricopa County’s Health Equity Training Series will include monthly sessions for subrecipients of the Health Disparities 
grant, contracted agencies, and quarterly training for MCDPH staff. Ad-hoc training will also be offered on a smaller scale to 
cover topics tailored to specific subrecipients. The goal is to improve MCDPH and our community’s understanding of health 
equity and health disparity principles; the intention is an increased capacity to prevent, mitigate, vaccinate, treat, and aid in 
recovery from COVID-19 in addition to ongoing health and societal effects of the disease. Furthermore, the training series 
will help participants to better prepare for health emergencies and emergent public health issues in the future.  
 
Themes and topics of trainings, seminars, workshops, technical assistance, and mentoring desired are listed below. 
Respondents are invited to respond to one or more of the following: 
 
1.1 
Adverse Childhood Experiences; Impact of trauma; Trauma-informed Care 
1.2 
Introduction to Health Equity; Health Equity Data; Health Disparities 
1.3 
How to have an Abundance Mindset 
1.4 
Traditional Leadership and Non-Traditional Leadership including styles of leadership used by female, indigenous, 
BIPOC, etc.; Results Based Leadership Training and Adaptive Leadership 
1.5 
Mental Health First Aid (Adult and Youth) 
1.6 
Implicit Bias; Subconscious bias 
1.7 
Health justice, Social justice 
1.8 
Diversity, Equity, Inclusion (DEI) including workshops for agencies who wish to craft a DEI statement 
1.9 
Intersectionality 
1.10 
Authentic communication; Inclusive communication 
1.11 
Foundations of public health practice; Health in All Policies. 
1.12 
Facilitating difficult conversations 
1.13 
Coalition building 
1.14 
Cultural Competency trainings conducted by those with lived experiences including but not limited to race, 
ethnicity, religion, country of origin, LGBTQ+, disability, rural/urban 
1.15 
Collecting Sexual Orientation and Gender Identity (SOGI) data 
1.16 
Creating more welcoming and inclusive environments 
1.17 
Health Equity Zones, Green Zones 
1.18 
Technology of Participation (ToP)® Facilitation 
1.19 
 Other health equity and Diversity, Equity, Inclusion related topics not listed above 
 
Agencies (Contractors) may apply to deliver individual training themselves, coordinate delivery of trainings by retaining 
subject matter experts, or a combination of both. Trainings, seminars, workshops, technical assistance, and mentoring should

SERIAL#: PH RFP 230085 
 
be flexible with multiple delivery methods available (ex. in-person, virtual, hybrid, accessibility, bilingual, etc.) Training 
methodology can be skill-based training, informational sessions, or a combination of both. Training may also fall into one of 
the following categories but is not mandatory. Contractors should indicate if they can offer any of the services below in 
addition to offering individual trainings.  
 
• 
Train-the-trainer. The Contractor informs and empowers a cohort of MCDPH staff who will be able to 
independently train other MCDPH staff and/or community partners.  
• 
Post-session coaching or follow-up. The Contractor provides, as part of the contract, a predetermined number of 
coaching, 1-1, or follow up opportunities to support participants.  
• 
Facilitation guide. The Contractor provides guides, tools, or other resources that can guide future training sessions 
of similar structure but provided by MCDPH.  
• 
Books, articles, websites, study guides or other tangible products that allow for future self-learning, but not fully 
replicating another training experience.  
• 
Handouts or participation guides that provide support and reference to participants but would not provide 
significant learning to non-participants. 
 
The selected Contractor(s) shall establish curriculum and materials for topics (selected from above list) and facilitate 
trainings. It is expected that the chosen Contractor will work cooperatively with MCDPH throughout the process and 
MCDPH shall provide input and approval. 
 
It is the Department’s intent to award an initial sixteen-month contract to run through May 2024. Multiple contracts with 
successful candidates shall be awarded and all work assignments shall be on an “as needed” and “as requested” basis. MCDPH 
shall identify and prioritize all trainings to be provided as well as negotiate the individual work assignments from those 
Contractors issued a contract under this solicitation. Group sizes may range from 5 - 100 individuals. For any work assignments 
that are anticipated to cost $10,000 or more, a Task Order shall be distributed to all approved Contractors prior to a purchase 
order being issued for the work assignment. For those work assignments under $10,000, MCDPH reserves the right to award 
to any qualified Contractor without the need for additional competition. Services may be requested in-person or virtual 
depending on the subject matter and training objectives of the work assignment. Contractors may be asked to work with other 
Contractors to complete a single work assignment. 
 
MCDPH reserves the right to award to multiple Contractors and to add additional Contractors, at the County’s sole 
discretion, in cases where the currently listed Contractors are of an insufficient number or skill set to satisfy the County’s 
needs. MCDPH reserves the right to award to those Contractors most advantageous to the County.

SERIAL#: PH RFP 230085 
 
2.0 
SCOPE OF WORK:  
 
Contractor shall: 
 
2.1 
Participate in an orientation meeting to understand the goals and objectives of the CDC Health Disparities Grant, 
including the deliverables, evaluation, and reporting structure. 
 
2.2 
Develop curriculum, training agenda, and materials addressing approved topic(s) listed in Section 1.0 Intent 
 
2.2.1 
Use MCDPH approved and supplied logos and CDC approved grant language. 
 
2.2.2 
Adapt or develop trainings that are 508 ADA compliant 
 
2.2.3 
Utilize multiple presentation styles and accommodations for different types of participant-centered adult 
learning 
 
2.2.4 
If providing a live training, an e-learning module may be created to supplement the in-person training and 
should reflect similar content and learning objectives, with some allowances due to different modality. Please 
note, recorded webinars are neither desired nor considered e-learning modules. 
 
2.2.5 
If developing an interactive e-learning module, it is to be created using Articulate 360’s Storyline using 
Storyline 360. Upon completion, a copy of the story file shall be provided to MCDPH. 
 
2.2.6 
Group size may range from 5-100 individuals 
 
2.2.7 
Submit for MCDPH input/approval 
 
2.2.8 
Provide all materials and handouts for participants 
 
2.3 
Training projected to occur between February 2023 and June 2024 
 
2.4 
Work with MCDPH staff to coordinate advertisement for all work assignments. 
 
2.5 
Account for all staff time necessary for a successful work assignment. 
 
2.6 
Collaborate with MCDPH Health Disparities staff and MCDPH Accreditation team to create specific workshop 
evaluation and implement participant tracking system based on Accreditation guidelines. This will include projected 
attendees and actual attendees.  
 
MCDPH Shall:  
 
2.7 
Conduct orientation meeting to explain the goals and objectives of the CDC Health Disparities Grant, including the 
deliverables, evaluation, and reporting structure. 
 
2.8 
Coordinate training logistics in partnership with designated Contractor 
 
2.8.1 
Manage training calendar including sending out calendar invites at least 30 days in advance of scheduled 
training. Virtual events will include a Microsoft Teams link for attendees. 
 
2.8.2 
For in-person events: Secure location, logistics, set-up, tear-down, etc. MCDPH staff will be present on site 
to welcome attendees, take attendance, and introduce Contractor. MCDPH staff will remain onsite to answer 
any questions about MCDPH or Health Disparities funding.

SERIAL#: PH RFP 230085 
 
 
2.8.3 
For virtual events: send out Microsoft Teams link and calendar invite to subrecipients and community 
partners.  MCDPH staff will be present during training to assist in answering any questions and monitoring 
the chat room. 
 
2.8.4 
Collaborate with Contractor and MCDPH Accreditation team to create specific workshop evaluation and 
implement participant tracking system based on Accreditation guidelines. This will include projected 
attendees and actual attendees. 
 
2.8.5 
Advertise workshop to subrecipients, community partners and MCDPH staff 
 
2.9 
Compensate Contractor an agreed upon rate, subject to negotiation, based upon the number of participants trained 
taking into consideration the Contractor’s budget for each training proposed. Contractors should create a proposed 
training budget for each training listed in their proposal in accordance with Attachment B, Budget Template. Overall 
training costs should be inclusive of all duties and calculated as a flat rate for 10 participants. This is the rate MCDPH 
shall use (adjusted to match the number of anticipated participants) to calculate the expected total cost of each 
training/work assignment when determining if a Task Order shall be issued. Any deviations from the proposed rates 
shall be fully documented and agreed upon in writing prior to the actual training taking place and/or the payment being 
issued.  
 
2.10 
The following expenses are unallowable and should not be included in proposed budget: 
 
2.10.1 
Any type of food or beverage, including bottled water 
2.10.2 
Any type of gift card, stipend, lottery ticket, or any other type of cash incentive 
2.10.3 
Any type of alcohol or tobacco products, including vape materials 
2.10.4 
Vehicles or vehicle maintenance fees 
2.10.5 
Capital Assets such as property 
 
2.11 
Additional Requirements – the following requirements may or not be applicable to specific work assignments: 
2.11.1 
Project Management 
2.11.1.1 Hire and manage all proposed staffing as well as any subcontractors as may be required. 
2.11.1.2 Perform background checks, credentialing, and fingerprinting as needed or as may be required. 
2.11.1.3 Verify, maintain, and keep current all appropriate staff/subcontractor trainings and required 
licensing as may be required by their profession and/or license. 
 
2.12 
Task Order Process - 
2.12.1 
For those work assignments expected to cost $10,000 or less, MCDPH reserves the right to award to any 
pre-qualified Contractor on the list without the need for further competition or completion of a Task Order. 
Each work assignment may be negotiated individually taking into consideration the following factors which 
may include, but are not limited to, Contractor’s total cost per training, the number of individuals requiring 
training, the current availability and/or capacity of the Contractors, and/or the urgency in which the services 
are to be provided. All factors taken into consideration to determine both the Contractor and the total 
amount to be paid for a work assignment shall be fully documented. 
 
2.12.2 
For all work assignments anticipated to exceed $10,000, MCDPH shall issue a Task Order (via email) to all 
pre-qualified Contractors issued a contract under this solicitation. Contractors shall have a minimum of three 
days to respond with a proposed work plan, staffing model, and total price including any assumptions. All 
responses shall be reviewed and those Contractor(s) that are deemed to be the most advantageous shall be 
awarded the Task Order.

SERIAL#: PH RFP 230085 
 
2.12.3 
Inclusion on this contract as a pre-qualified Contractor does not guarantee assignment of any work 
assignment or Task order. 
 
2.13 
Other Services - 
MCDPH is aware that there may be other related services not included above that may be useful to the County.  In 
your proposal, you are invited to explain such services and your firm’s qualifications for such.  Include these additional 
services and their corresponding hourly rates in your proposal. 
 
3.0 
PROCUREMENT REQUIREMENTS: 
 
3.1 
PERFORMANCE: 
 
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  Maricopa County reserves 
the right to obtain services on the open market in the event the Contractor fails to perform, and any price differential 
will be charged against the Contractor. 
 
3.2 
CONTRACTOR EMPLOYEE MANAGEMENT: 
 
3.2.1 
Contractor shall endeavor to maintain the personnel proposed in their proposal throughout the performance 
of this Contract. In the event that Contractor personnel’s employment status changes, Contractor shall 
provide County a list of proposed candidates with equivalent experience. Under no circumstances is it 
acceptable for the implementation schedule to be impacted by a personnel change on the part of the 
Contractor. 
 
3.2.2 
Contractor shall not reassign any key personnel without the express consent of the County. 
 
3.2.3 
County reserves the right to immediately remove from its premises any Contractor personnel it determines 
is a risk to County operations.   
 
3.2.4 
County reserves the right to request the replacement of Contractor personnel at any time, for any reason.  
 
3.3 
INVOICES AND PAYMENTS: 
 
3.3.1 
The Contractor shall submit at least one (1) legible copy of their detailed invoice before payment(s) can be 
made.  Incomplete invoices will not be processed.  At a minimum, the invoice must provide the following 
information: 
  
• 
Company name, address, and contact 
• 
County bill-to name and contact information 
• 
Contract Serial Number 
• 
County purchase order number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Description of Purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Total Amount Due 
  
3.3.2 
Problems regarding billing or invoicing shall be directed to the Department as listed on the Purchase Order.

SERIAL#: PH RFP 230085 
 
3.3.3 
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa County Vendor 
Express Payment Program.  This is an Electronic Funds Transfer (EFT) process.  After Contract Award the 
Contractor shall complete the Vendor Registration Form located on the County Department of Finance 
Vendor Registration Web Site https://azdom-vss-ext.hostams.com/PRDVSS2X1/Advantage4  
 
3.3.4 
Discounts offered in the contract shall be calculated based on the date a properly completed invoice is 
received by the County.  
  
3.3.5 
EFT payments to the routing and account numbers designated by the Contractor will include the details on 
the specific invoices that the payment covers.  The Contractor is required to discuss remittance delivery 
capabilities with their designated financial institution for access to those details. 
 
3.4 
APPLICABLE TAXES: 
 
3.4.1 
Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on 
items that are not attached to real property performed by Contractor under the terms of this Contract, the 
installation labor cost and the gross receipts for materials provided shall be listed separately on the 
Contractor’s invoices. 
 
3.4.2 
State and Local Transaction Privilege Taxes: To the extent any State and local transaction privilege taxes 
apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit 
all applicable taxes to the proper taxing jurisdiction of authority. 
 
3.5 
TAX (SERVICES): 
 
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor to determine any 
and all applicable taxes and include the cost in the proposal price. 
 
3.6 
POST AWARD MEETING: 
 
The Contractor may be required to attend a post-award meeting with the Department to discuss the terms and conditions 
of this Contract.  This meeting will be coordinated by the Procurement Officer of the Contract or the Program Manager or 
other designee as appropriate. 
 
3.7 
CONFIDENTIALITY: 
 
The parties may, at their discretion, and in connection with the Project, disclose their respective proprietary or 
confidential information (“Confidential Information”) to each other. To be protected hereunder, Confidential 
Information must be marked confidential if disclosed in written or other tangible form. If Confidential Information is 
disclosed orally or visually, Confidential Information must be identified as confidential at the time of disclosure and 
reduced to writing, marked confidential, and transmitted to the receiving party within thirty (30) days of 
the initial disclosure. 
 
Nothing in this Agreement will be construed to convey to either party any right, title or interest in any Confidential 
Information provided by the other party or any right, title or interest in any intellectual property of the parties, 
including but not limited to, processes, copyrights or patents. No license to the receiving party under any trademark, 
patent or copyright is either granted or implied by the conveying of Confidential Information to the receiving party. 
The receiving party will not use, or disclose to any third party, Confidential Information of the disclosing party in 
any manner except for the purposes of this Agreement and will require that its employees and agents (in the case of 
Contractor, including employees of Skysong Innovations, LLC (“SI”)) who have access to such information

SERIAL#: PH RFP 230085 
 
maintain the same in strict confidence subject to the same restrictions. By way of example, but not limitation, the 
receiving party will not use Confidential Information of the disclosing party in connection with any patent 
application, for any commercial purpose, or for the benefit of any third party. The parties will use reasonable efforts 
to prevent the disclosure to unauthorized third parties of any Confidential Information of the other party and will use 
such information only for the purposes of this Agreement. The receiving party’s obligations with respect to 
Confidential Information will survive for three (3) years after the termination of this Agreement; provided 
that the receiving party's obligations hereunder will not apply if the receiving party can show, with convincing 
written evidence that the Confidential Information of the disclosing party received under this Agreement: 
 
a) was already known to the receiving party prior to the time of first disclosure; or  
b) at the time of disclosure is in the public domain, or after the date of the disclosure, lawfully becomes a part of the 
public domain other than through breach of this Agreement by the receiving party; or 
c) is received in good faith, without any obligation of confidentiality from a third party 
having a legal right to disclose the same; or 
d) is independently developed by the receiving party by individuals without access to 
such information; or 
e) is required to be disclosed by the receiving party pursuant to a legally enforceable order, law, subpoena, or other 
regulation (“Order”), provided, however, that the receiving party promptly notifies the disclosing party in advance 
of such disclosure and discloses only that Information necessary to comply with said Order. 
 
Contractor retains the right to refuse acceptance of any Confidential Information that is not 
required for the purposes of this Agreement. Notwithstanding any other provision of this Agreement to the contrary, 
Contractor, as a public institution, is subject to Arizona Revised Statutes (A.R.S.) §§ 39-121 through 39-127 
regarding public records. Any provision regarding confidentiality is limited to the extent necessary to 
comply with Arizona law. 
 
3.8 
PUBLIC RECORDS: 
 
Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager 
at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and 
execution, except for such Offers or sections thereof determined to contain proprietary or confidential information by 
the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should 
not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the 
information should not be disclosed.  Such reasons shall include the specific harm or prejudice which may arise from 
disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified 
information is confidential pursuant to the Maricopa County Procurement Code. 
 
3.9 
INFLUENCE: 
 
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent 
to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or 
Suspension under MC1-902.   
 
An attempt to influence includes, but is not limited to: 
 
3.9.1 
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational 
passes or tickets, or any type of valuable contribution or subsidy, 
 
3.9.2 
That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, 
or gain favorable consideration of any kind.

SERIAL#: PH RFP 230085 
 
 
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his 
designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in 
equity or in the law, or any remedy provided by this contract.   
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER 
THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION 
PROCESS UNLESS THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH THE 
COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY 
DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE 
RESPONDENT FROM THE EVALUATION PROCESS. 
 
4.0 
CONTRACTUAL AND SPECIAL TERMS & CONDITIONS: 
 
4.1 
CONTRACT TERM: 
 
4.1.1 
This Contract shall be for a term of sixteen (16) months, beginning on the 1st day of February 2023 and 
ending the 31st day of May 2024.    
 
4.1.2 
The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for 
additional terms up to a maximum of three (3) additional years, (or at the County’s sole discretion, extend 
the contract on a month-to-month bases for a maximum of six (6) months after expiration).  The County shall 
notify the Contractor in writing of its intent to extend the Contract term at least sixty (60) calendar days prior 
to the expiration of the original contract term, or any additional term thereafter. 
 
4.2 
AVAILABILITY OF FUNDS: 
 
4.2.1 
The provisions of this Contract relating to payment for services shall become effective when funds assigned 
for the purpose of compensating the Contractor as herein provided are available to County for disbursement.  
The County shall be the sole judge and authority in determining the availability of funds under this Contract.  
County shall keep the Contractor fully informed as to the availability of funds. 
 
4.2.2 
If any action is taken by, any State agency, Federal department, or any other agency or instrumentality to 
suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may 
amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract.  In the 
event of termination, County shall be liable for payment only for services rendered prior to the effective date 
of the termination, provided that such services are performed in accordance with the provisions of this 
Contract.  County shall give written notice of the effective date of any suspension, amendment, or termination 
under this Section, at least ten (10) days in advance. 
 
4.3 
INDEMNIFICATION: 
 
Arizona State University shall indemnify, defend, and hold harmless the Sponsor, its officers, employees, and agents 
from and against any and all liability, expenses (including reasonable attorney’s fees) or claims for injury or damages 
arising out of performance of this Agreement but only in proportion to and to the extent such liability, expenses, or 
claims for injury or damages are caused by or result from the negligent acts or omissions of ASU, its officers, agents 
or employees. Arizona State University is a public institution and, as such, any indemnification, liability limitation, 
release or hold harmless provision set forth in this Agreement will be limited as required by Arizona law, including 
without limitation Article 9, Sections 5 and 7 of the Arizona Constitution and A.R.S. §§ 35-154 and 41-621. Therefore, 
notwithstanding any other provision of this Agreement, Arizona State University’s liability under any claim for 
indemnification arising under this Agreement is limited to claims for property damage, personal injury, or death to the 
extent caused by negligent acts or omissions of Arizona State University. 
 
4.4 
INSURANCE:

SERIAL#: PH RFP 230085 
 
As an instrumentality of the State of Arizona, ASU is self-insured under the State of Arizona, Department of 
Administration Risk Management Department as provided under Arizona Revised Statutes Sections 41-621 et seq. 
That self-insurance program provides ASU with adequate insurance coverage as necessary and reasonable to insure 
itself and its personnel in connection with the performance of this Agreement. 
 
4.5 
FORCE MAJEURE: 
 
4.5.1 
Neither party shall be liable for failure of performance, nor incur any liability to the other party on account 
of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such 
delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without 
negligence of the parties.  Such events, occurrences, or causes will include Acts of God/Nature (including 
fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, 
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, 
embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 
 
4.5.2 
Each party, as applicable, shall give the other party notice of its inability to perform and particulars in 
reasonable detail of the cause of the inability.  Each party must use best efforts to remedy the situation and 
remove, as soon as practicable, the cause of its inability to perform or comply. 
 
4.5.3 
The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that 
reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused 
obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. 
 
4.6 
REPRESENTATION OF SERVICES: 
 
4.6.1 
The Contractor represents that all services provided hereunder will conform to the requirements of the 
Contract, including all descriptions, specifications and attachments made a part of this Contract.  County’s 
acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its 
obligations under this representation. 
 
4.6.2 
In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any 
services failing to meet the Contractor's representation herein.  Services corrected by the Contractor shall be 
subject to all the provisions of this Contract in the manner and to the same extent as services originally 
furnished hereunder. 
 
4.7 
SUSPENSION OF WORK:  
 
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the 
work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience 
of the County.  No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent 
that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or 
negligence of the Contractor.  No request for adjustment under this clause shall be granted unless the claim, in an 
amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or 
interruption, but not later than the date of final payment under the Contract. 
 
4.8 
STOP WORK ORDER:  
 
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or 
any part, of the work called for by this contract for a period of ninety (90) calendar days after the order is delivered to 
the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as 
a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with 
its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a stop-work is delivered to the 
Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall 
either:  
 
4.8.1 
Cancel the stop work order; or

SERIAL#: PH RFP 230085 
 
 
4.8.2 
Terminate the work covered by the order as provided in the Default, or the Termination for Convenience 
clause of this Contract. 
 
4.8.3 
The Procurement Officer may make an equitable adjustment in the delivery schedule and/or Contract price, 
or otherwise, and the Contract shall be modified, in writing, accordingly, if the Contractor demonstrates that 
the stop work order resulted in an increase in costs to the Contractor. 
 
4.9 
TERMINATION FOR CONVENIENCE: 
 
Either Party reserves the right to terminate the Contract, in whole or in part at any time, by providing thirty (30) 
calendar days advance notice to the other Party. The Contractor shall be entitled to receive just and equitable 
compensation for work in progress, work completed, and materials accepted before the effective date of the 
termination, including reimbursement to Arizona State University (Contractor) of all non-cancelable commitments 
incurred in the conduct of the research. Noncancelable commitments shall include employment commitments to 
Arizona State University personnel through the end of the semester following any such termination by Sponsor. 
 
4.10 
TERMINATION FOR DEFAULT: 
 
The County may, by written notice of default to the Contractor, terminate this Contract in whole or in part if the 
Contractor fails to: 
 
4.10.1 
Deliver the supplies or to perform the services within the time specified in this Contract or any extension;  
 
4.10.2 
Make progress, so as to endanger performance of this Contract; or  
 
4.10.3 
Perform any of the other provisions of this Contract.  
 
The County’s right to terminate this contract under these subparagraphs may be exercised if the Contractor does not 
cure such failure within ten (10) business days (or more if authorized in writing by the County) after receipt of the 
notice from the Procurement Officer specifying the failure. 
 
4.11 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: 
 
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further 
obligation within three years after execution of the Contract, if any person significantly involved in initiating, 
negotiating, securing, drafting or creating the Contract on behalf of the County is at any time while the Contract or 
any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or 
consultant to any other party of the Contract with respect to the subject matter of the Contract.  Additionally, pursuant 
to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in 
initiating, negotiating, securing, drafting or creating the Contract on behalf of the County from any other party to the 
Contract arising as the result of the Contract. 
 
4.12 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01:  
 
If Contractor engages in for-profit activity and has 10 or more employees, and if this agreement has a value of $100,000 
or more, Contractor certifies it is not currently engaged in, and agrees for the duration of this agreement to not engage 
in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 
4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 
 
4.13 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-394: 
 
Contractor warrants and certifies that it does not currently, and agrees for the duration of the Agreement, that it will 
not use: 
 
1. the forced labor of ethnic Uyghurs in the People's Republic of China, 
2. any goods or services produced by the forced labor of ethnic Uyghurs in the People's Republic of China, 
3. any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced 
by the forced labor of ethnic Uyghurs in the People's Republic of China.

SERIAL#: PH RFP 230085 
 
 
If Contractor becomes aware during the term of this Agreement that the Contractor is not in compliance with this 
paragraph, Contractor shall notify the County within five business days after becoming aware of the noncompliance. 
If the Contractor fails to provide a written certification to the County that the Contractor has remedied the 
noncompliance within 180 days after notifying  
the County of its noncompliance, then the agreement terminates, except that if the agreement termination date occurs 
before the end of the 180-day period, the agreement terminates on the  
agreement termination date.  
 
4.14 
CONTRACTOR LICENSE REQUIREMENT: 
 
The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to 
the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by 
any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing 
for all permits and/or licenses.  The Contractor shall keep fully informed of existing and future trade or industry 
requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment 
of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services 
and the Department of all changes concerning permits, insurance, or licenses. 
 
4.15 
SUBCONTRACTING: 
 
4.15.1 
The Contractor may not assign to another contractor or subcontract to another party for performance of the 
terms and conditions hereof without the written consent of the County.  All correspondence authorizing 
subcontracting must reference the Contract Number and identify the job project. 
 
4.15.2 
The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing 
section, unless the Prime Contractor is willing to absorb any higher rates, or the County has approved the 
increase.  The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall 
pass-through the costs to the County, without mark-up.  A copy of the Subcontractor’s invoice must 
accompany the Prime Contractor’s invoice. 
 
4.16 
AMENDMENTS: 
 
All amendments to this Contract shall be in writing and approved/signed by both parties. The designated Procurement 
Officer shall be responsible for approving all amendments for Maricopa County. 
 
4.17 
ADDITIONS/DELETIONS OF REQUIREMENTS: 
 
The County reserves the right to add and/or delete materials and services to a Contract.  If a service requirement is 
deleted, payment to the Contractor will be reduced proportionately to the amount of service reduced in accordance 
with the bid price.  If additional materials or services are required from a Contract, prices for such additions will be 
negotiated between the Contractor and the County. 
 
4.18 
STRICT COMPLIANCE: 
 
Acceptance by County of a performance that is not in strict compliance with the terms of the Contract shall not be 
deemed to be a waiver of strict compliance with respect to all other terms of the Contract. 
4.19 
VALIDITY: 
 
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other 
provision of the Contract. 
 
4.20 
SEVERABILITY: 
 
The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other 
provision of this Contract. 
 
4.21 
RIGHTS IN DATA:

SERIAL#: PH RFP 230085 
 
The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction 
except as may be established by law or applicable regulation.  Each Party shall supply to the other Party, upon request, 
any available information that is relevant to a Contract and to the performance thereunder. 
 
4.22 
NON-DISCRIMINATION: 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow 
down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 
99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research 
website 
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) 
which 
is 
hereby 
incorporated into this contract as if set forth in full herein. During the performance of this Contract, Contractor shall 
not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. 
 
4.23 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: 
 
4.23.1 
The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her 
knowledge and belief that the Contractor, it’s current officers and directors; 
 
4.23.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily 
excluded from being awarded any contract or grant by any United States Department or Agency or 
any state, or local jurisdiction; 
 
4.23.1.2 have not within three (3) year period preceding this Contract;  
 
4.23.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting 
to obtain, or as the result of performing a government entity (Federal, State, or local) 
transaction or contract; and  
 
4.23.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for 
embezzlement, theft, forgery, bribery, falsification or destruction of records, making 
false statements, or receiving stolen property regarding a government entity transaction 
or contract;  
 
4.23.1.2.3 are not presently indicted or  criminally  charged by a government entity (Federal, State 
or local) with commission of any criminal offenses in connection with obtaining, 
attempting to obtain, or as the result of performing a government entity public (Federal, 
State or local) transaction or contract; and are not presently facing any civil charges from 
any governmental entity regarding obtaining, attempting to obtain, or from performing 
any governmental entity contract or other transaction; and have not within a three (3) 
year period preceding this Contract had any  public transaction (Federal, State or local) 
terminated for cause or default. 
 
4.23.1.3 If any of the above circumstances described in the paragraph are applicable to the entity submitting 
a bid for this requirement, include with your bid an explanation of the matter including any final 
resolution. 
 
4.23.2 
The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e., 
transactions with Subcontractors) and in all solicitations for lower tier covered transactions related to this 
Contract.   
 
4.24 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL IMMIGRATION LAWS 
AND REGULATIONS: 
 
4.24.1 
By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act 
(INA using E-verify) and all other Federal immigration laws and regulations related to the immigration status 
of its employees and A.R.S. §23-214(A).  The Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the Procurement Officer upon request.  These 
warranties shall remain in effect through the term of the Contract.  The Contractor and its subcontractors shall

SERIAL#: PH RFP 230085 
 
also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and 
Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and 
verify employee compliance using the E-verify system and shall keep a record of the verification for the duration 
of the employee’s employment or at least three (3) years, whichever is longer.  I-9 forms are available for 
download at USCIS.GOV. 
 
4.24.2 
The County retains the legal right to inspect Contractor and subcontractor employee documents performing 
work under this Contract to verify compliance with paragraph 4.24.1 of this Section.  Contractor and 
subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified.  Should the County suspect or find that the Contractor or any of its 
subcontractors are not in compliance, the County will consider this a material breach of the Contract and may 
pursue any and all remedies allowed by law, including, but not limited to; suspension of work, termination of 
the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify 
compliance are the responsibility of the Contractor. 
 
4.25 
INFLUENCE: 
 
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent 
to breach the Maricopa County Ethical Code of Conduct or any ethical conduct may be grounds for Disbarment or 
Suspension under MC1-902.  
  
An attempt to influence includes, but is not limited to: 
 
4.25.1 
A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational 
passes or tickets, or any type of valuable contribution or subsidy, 
 
4.25.2 
That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, 
or gain favorable consideration of any kind. 
 
If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his 
designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in 
equity or in the law, or any remedy provided by this contract.   
 
4.26 
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES 
OF WHISTLERBLOWER RIGHTS: 
 
4.26.1 
The Parties agree that this Contract and employees working on this Contract will be subject to the 
whistleblower rights and remedies in the pilot program on Contractor employee whistleblower protections 
established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 
2013 (Pub. L. 112–239) and section 3.908 of the Federal Acquisition Regulation. 
 
4.26.2 
Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee 
whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal 
Acquisition Regulation.  Documentation of such employee notification must be kept on file by Contractor 
and copies provided to County upon request. 
 
4.26.3 
Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts over the 
simplified acquisition threshold ($150,000 as of September 2013). 
 
4.27 
UNIFORM ADMINISTRATIVE REQUIREMENTS: 
 
By entering into this Contract, Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, 
Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT 
REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
4.28 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 
 
4.28.1 
In accordance with section MC1-371 of the Maricopa County Procurement Code the Contractor agrees to 
retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records

SERIAL#: PH RFP 230085 
 
and back-up documentation relevant to this Contract for six (6) years after final payment or until after the 
resolution of any audit questions which could be more than six (6) years, whichever is latest.  The County, 
Federal or State auditors and any other persons duly authorized by the Department shall have full access to, 
and the right to examine, copy and make use of, any and all said materials. 
 
4.28.2 
If the Contractor’s books, records, accounts, statements, reports, files, and other records and back-up 
documentation relevant to this Contract are not sufficient to support and document that requested services 
were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported 
and documented.  
 
4.29 
AUDIT DISALLOWANCES: 
 
If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the 
County shall notify the Contractor in writing of the disallowance.  The course of action to address the disallowance 
shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, 
request for a check or a deduction from current invoices submitted by the Contractor equal to the amount of the 
disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check 
payable to Maricopa County. 
 
4.30 
CONFIDENTIAL INFORMATION: 
 
The parties may, at their discretion, and in connection with the Project, disclose their respective proprietary or 
confidential information (“Confidential Information”) to each other. To be protected hereunder, Confidential 
Information must be marked confidential if disclosed in written or other tangible form. If Confidential Information is 
disclosed orally or visually, Confidential Information must be identified as confidential at the time of disclosure and 
reduced to writing, marked confidential, and transmitted to the receiving party within thirty (30) days of 
the initial disclosure. 
 
Nothing in this Agreement will be construed to convey to either party any right, title or interest in any Confidential 
Information provided by the other party or any right, title or interest in any intellectual property of the parties, 
including but not limited to, processes, copyrights or patents. No license to the receiving party under any trademark, 
patent or copyright is either granted or implied by the conveying of Confidential Information to the receiving party. 
 
The receiving party will not use, or disclose to any third party, Confidential Information of the disclosing party in 
any manner except for the purposes of this Agreement and will require that its employees and agents (in the case of 
Contractor, including employees of Skysong Innovations, LLC (“SI”)) who have access to such information 
maintain the same in strict confidence subject to the same restrictions. By way of example, but not limitation, the 
receiving party will not use Confidential Information of the disclosing party in connection with any patent 
application, for any commercial purpose, or for the benefit of any third party. 
 
The parties will use reasonable efforts to prevent the disclosure to unauthorized third parties of any Confidential 
Information of the other party and will use such information only for the purposes of this Agreement. The receiving 
party’s obligations with respect to Confidential Information will survive for three (3) years after the termination of 
this Agreement; provided that the receiving party's obligations hereunder will not apply if the receiving party can 
show, with convincing written evidence that the Confidential Information of the disclosing party received under this 
Agreement: 
 
a) was already known to the receiving party prior to the time of first disclosure; or 
b) at the time of disclosure is in the public domain, or after the date of the disclosure, lawfully becomes a part of the 
public domain other than through breach of this Agreement by the receiving party; or 
c) is received in good faith, without any obligation of confidentiality from a third party having a legal right to 
disclose the same; or 
d) is independently developed by the receiving party by individuals without access to such information; or 
e) is required to be disclosed by the receiving party pursuant to a legally enforceable

SERIAL#: PH RFP 230085 
 
order, law, subpoena, or other regulation (“Order”), provided, however, that the receiving party promptly notifies the 
disclosing party in advance of such disclosure and discloses only that Information necessary to comply with said 
Order. Contractor retains the right to refuse acceptance of any Confidential Information that is not required for the 
purposes of this Agreement. Notwithstanding any other provision of this Agreement to the contrary, Contractor, as a 
public institution, is subject to Arizona Revised Statutes (A.R.S.) §§ 39-121 through 39-127 regarding public 
records. Any provision regarding confidentiality is limited to the extent necessary to comply with Arizona law. 
 
4.31 
PUBLIC RECORDS: 
 
Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager 
at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and 
execution, except for such Offers or sections thereof determined to contain proprietary or confidential information by 
the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should 
not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the 
information should not be disclosed.  Such reasons shall include the specific harm or prejudice which may arise from 
disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified 
information is confidential pursuant to the Maricopa County Procurement Code. 
 
4.32 
INTEGRATION: 
 
This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, 
proposals, communications, understandings, representations, or agreements, whether oral or written, express or 
implied. 
 
4.33 
RELATIONSHIPS: 
 
4.33.1 
In the performance of the services described herein, the Contractor shall act solely as an Independent 
Contractor or Subrecipient, and nothing herein or implied herein shall at any time be construed as to create 
the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture 
between the County and the Contractor. 
 
4.33.2 
For Task Order contracts: The County reserves the right of final approval on proposed staff for all services 
performed.  Also, upon request by the County, the Contractor shall be required to remove any employees 
working on County projects and substitute personnel based on the discretion of the County within two (2) 
business days, unless previously approved by the County. 
 
4.34 
GOVERNING LAW: 
 
This Contract shall be governed by the laws of the State of Arizona.  Venue for any actions or lawsuits involving this 
Contract will be in Maricopa County Superior Court, Phoenix, Arizona. 
 
4.35 
ORDER OF PRECEDENCE: 
 
In the event of a conflict in the provisions of this Contract and Contractor’s proposed initial or best and final response 
to the solicitation, the terms of this Contract shall prevail. 
 
 
5.0 
INSTRUCTIONS TO RESPONDENTS: (Please note that this Section does not become part of any resultant 
contract.) 
 
Proposers are solely responsible for submitting proposals, and any modifications or withdrawals, to be received at the time and 
designated location required by the solicitation (RFP, or any other solicitation notice).  
 
Any proposal, modification, or withdrawal received after the designated time is “late” and will be rejected and shall not be 
evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code. 
 
5.1 
SCHEDULE OF EVENTS:

SERIAL#: PH RFP 230085 
 
 
Request for Proposals Issued: 
December 9, 2022 
 
 
 
Deadline for written questions is 2:00 P.M. Phoenix Time (M.S.T.), December 27, 2022. All questions and answers 
shall be posted to (https://www.periscopeholdings.com/s2g) under the Q&A’s tab for the solicitation and must be 
received by the end of business, 2:00 PM Phoenix time (M.S.T.) 
 
Proposals Opening Date: 
January 9, 2023  
 
 
Deadline for submission of proposals is 2:00 P.M., Phoenix Time (M.S.T.), on January 9, 2023.  All proposals must 
be received before 2:00 P.M., Phoenix Time (M.S.T.), on the date above via https://www.periscopeholdings.com/s2g 
 
Proposed selection and negotiation: 
January 9 – January 13, 2023 
 
 
Proposed Best & Final (if required) 
January 13 – January 20, 2023 
 
 
Proposed award of Contract: 
February 1, 2023  
 
 
 
All responses to this Request for Proposal become the property of Maricopa County and (other than pricing) will be 
held confidential, to the extent permissible by law.  The County will not be held accountable if material from proposal 
responses is obtained without the written consent of the Respondent by parties other than the County. 
 
5.2 
INQUIRIES AND NOTICES: 
 
All inquiries concerning information herein shall be addressed to: 
 
Maricopa County Department of Public Health 
Attn:  Procurement 
4041 N. Central Avenue, #1400 
Phoenix, AZ 85012 
 
Administrative telephone inquiries shall be addressed to: 
 
Cheryl Bucalo, Purchasing & Contracts Supervisor, 602 506-6886 
Cheryl.Bucalo@Maricopa.gov  
 
Inquiries may be submitted by telephone but must be followed up in writing.  No oral communication is binding on 
Maricopa County. 
 
5.3 
INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS: 
 
Respondents shall submit their proposals electronically via Periscope S2G/BidSync in accordance with Section 5.5 as 
follows: 
 
5.3.1 
Respondents shall upload their response in one single document as a PDF or Word file. 
 
5.3.2 
In the event that the Respondent would like to request that certain sections be held confidential, they need to 
identify which portion(s) both clearly and listed separately. 
 
5.3.3 
Proposals shall be signed by an owner, partner or corporate official who has been authorized to make such 
commitments (Attachment C).  All prices shall be held firm for a period of one year after the RFP closing 
date. 
 
5.4 
GENERAL CONTENT: 
 
5.4.1 
The Proposal should be specific and complete in every detail.  It should be practical and provide a 
straightforward, concise delineation of capabilities to satisfactorily perform the Contract being sought.

SERIAL#: PH RFP 230085 
 
5.4.2 
The Respondent should not necessarily limit the proposal to the performance of the services in accordance 
with this Request for Proposal but should outline any additional services and their costs if the Respondent 
deems them necessary to accomplish the program. 
 
5.5 
FORMAT AND CONTENT:  
 
To aid in the evaluation, it is desired that all proposals follow the same general format. The proposal must be submitted 
electronically and have sections clearly labeled as below: (Responses are limited to 20 pages, 12-point font type). 
 
5.5.1 
Letter of Introduction - This should be a brief overview of your organization/agency. 
  
5.5.2 
Proposal – This section should contain a statement of all the services and activities proposed, including 
conclusions and generalized recommendations. Please indicate the following for each specific training topic 
the Contractor wishes to provide: 
 
5.5.2.1 Method of delivery (In-person, virtual, hybrid, accessibility, bilingual) 
 
5.5.2.2 Qualifications of agency and/or specific trainer tasked with delivering the specific training topic. 
This may include: 
 
• 
Designing, developing, and facilitating interactive courses for adults related to any of the topics 
in Section 1.0 Intent 
• 
Graphic design for the creation of learning materials including participant guide and visuals. 
• 
Creating e-learning modules that include a variety of interactions such as drag and drop, 
branching scenarios, embedded videos, knowledge checks, etc. 
• 
The presenters own lived experience to inform content of trainings that provide cultural 
sensitivity, cultural humility, or allyship trainings related to specific identities or populations 
• 
Providing trainings in languages other than English — presenters or interpreters must 
demonstrate fluency 
• 
Do not submit a resume or staff list, rather summarize related professional and personal 
experience, licenses, certifications, credentials, and any other qualifications. Describe your 
previous work history in providing the same or similar services to organizations such as ours 
and, if available, include course examples completed in the past 3 years. Contractors looking to 
provide cultural sensitivity, cultural humility, or allyship trainings relating to specific identities 
or populations will preferably demonstrate how lived expertise informs the content of the 
training. 
 
5.5.3 
Timeline – This section shall provide an estimate of the time it will take to complete all deliverables for each 
training proposed. Include lead time and a deadline for final count of confirmed participants (ex. 21 days to 
prepare Training #1 and a final participant count is required 5 days prior to event date). If proposing multiple 
trainings, please include a timeline for each lesson/session. 
 
5.5.4 
Compensation – This section shall include details on the costs to provide each proposed training as shown in 
Attachment B, Budget Template. The budget should be presented as a flat rate for 10 participants that can be 
scaled up or down based upon the final number of participants. If additional services/trainings are being 
proposed, include hourly rates and service descriptions in this section as well. Compensation for each work 
assignment may be negotiated in advance in accordance with Section 2.12. 
 
5.5.5 
Proposal exceptions 
 
5.5.6 
Attachment A (Pricing and Vendor Information)  
 
5.5.7 
Attachment B (Budget Template) 
 
5.5.8 
Attachment C (Agreement Page) 
 
5.5.9 
Copy of current Certificate of Insurance (if unavailable at time of submission, Contractor shall have 30 days 
from date of award to submit a valid copy) (Exhibit 3)

SERIAL#: PH RFP 230085 
 
5.5.10 
Sole Proprietor Waiver (Exhibit 4), if required 
 
5.6 
EVALUATION OF PROPOSAL – SELECTION FACTORS: 
 
The evaluation of responses will be based on the following factors listed in order of importance: 
 
5.6.1 
Proposed methodology and Contractor’s understanding of the scope of work and adult learning theory (40 
points) 
  
5.6.2 
Previous experience and qualifications (40 points) 
 
5.6.3 
Proposed timeline for each proposed training is reasonable and includes specific deliverables (10 points) 
 
5.6.4 
Proposed budget is reasonable and includes justification/budget narrative detailing each line item (10 
points) 
 
 
The County reserves the right to award in whole or in part, by item or group of items, or make multiple awards, where such action 
serves the County’s best interest. 
 
 
 
NOTE 1: 
RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR PROPOSAL. 
 
 
NOTE 2: 
RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S PROCUREMENT 
ADMINISTRATIVE INFORMATION PRIOR TO SUBMITTING A BID.  FOR THIS INFORMATION, GO TO: 
(https://www.maricopa.gov/DocumentCenter/View/6453). 
 
 
The following exceptions to Maricopa County’s Standard Terms and Conditions are noted below and accepted:  
 
1.3.3 Tax Indemnification: Delete in its entirety.  
 
1.4 Acceptance: Delete in its entirety.  
 
1.6 Indemnification: Delete in its entirety and replace with: 
 
Arizona State University shall indemnify, defend, and hold harmless the Sponsor, its officers, employees, and agents from and against 
any and all liability, expenses (including reasonable attorney’s fees) or claims for injury or damages arising out of performance of 
this Agreement but only in proportion to and to the extent such liability, expenses, or claims for injury or damages are caused by or 
result from the negligent acts or omissions of ASU, its officers, agents 
or employees. Arizona State University is a public institution and, as such, any indemnification, liability limitation, release or hold 
harmless provision set forth in this Agreement will be limited as required by Arizona law, including without limitation Article 9, 
Sections 5 and 7 of the Arizona Constitution and A.R.S. §§ 35-154 and 41-621. Therefore, notwithstanding any other provision of this 
Agreement, Arizona State University’s liability under any claim for indemnification arising under this Agreement is limited to claims 
for property damage, personal injury, or death to the 
extent caused by negligent acts or omissions of Arizona State University. 
 
1.7. Insurance: Delete in its entirety and replace with: 
 
As an instrumentality of the State of Arizona, ASU is self-insured under the State of Arizona, Department of Administration Risk 
Management Department as provided under Arizona Revised Statutes Sections 41-621 et seq. That self-insurance program provides

SERIAL#: PH RFP 230085 
 
ASU with adequate insurance coverage as necessary and reasonable to insure itself and its personnel in connection with the 
performance of this Agreement. 
 
1.9 Ordering Authority: Delete in its entirety.  
 
1.10 Procurement Card Ordering Capability: Delete in its entirety. Not applicable. Pursuant to the 
terms of the draft contract, Payments by the County shall only be made by EFT. 
 
1.11 Internet Ordering Capability: Delete in its entirety. Not applicable. 
 
1.12 No Minimum or Maximum Purchase Obligation: Delete in its entirety. ASU requests removal of 
this language. This section does not apply to the subject contract. The Scope of Work contemplated by 
the proposal is not such that the County will be making “purchases.” 
 
1.13 Purchase Orders: Delete in its entirety. ASU requests removal of this section. ASU needs written 
notice of cancellation of purchase orders. 
 
1.14 Background Check: Delete in its entirety. ASU preforms background checks and fingerprint checks 
as part of the hiring process. 
 
1.17 Termination for Convenience: Delete in its entirety and replace with: 
 
Either Party reserves the right to terminate the Contract, in whole or in part at any time, by providing thirty (30) calendar days 
advance notice to the other Party. The Contractor shall be entitled to receive just and equitable compensation for work in progress, 
work completed and materials accepted before the effective date of the termination, including reimbursement to Arizona State 
University (Contractor) of all non-cancelable commitments incurred in the conduct of the research. Noncancelable commitments shall 
include employment commitments to Arizona State University personnel through the end of the semester following any such 
termination by Sponsor. 
 
1.27.2: Delete in its entirety and replace with the following: Intellectual Property resulting from the 
performance of the Project and created solely by legal inventors or authors who are ASU employees 
should be owned by ASU. Intellectual Property resulting from the performance of the Project and created 
solely by legal inventors or authors who are Sponsor’s employees will be owned by Sponsor. Intellectual 
Property resulting from the performance of the Project and created jointly by legal inventors who are 
ASU’s employees and Sponsor’s employees will be owned jointly by ASU and Sponsor. 
 
1.36 Offset for Damages: Delete in its entirety.  
 
1.37 Confidentiality: Delete in its entirety and replace with: 
 
The parties may, at their discretion, and in connection with the Project, disclose their respective proprietary or confidential 
information (“Confidential Information”) to each other. To be protected hereunder, Confidential Information must be marked 
confidential if disclosed in written or other tangible form. If Confidential Information is disclosed orally or visually, Confidential 
Information must be identified as confidential at the time of disclosure and reduced 
to writing, marked confidential, and transmitted to the receiving party within thirty (30) days of the initial disclosure. 
 
Nothing in this Agreement will be construed to convey to either party any right, title or interest in any Confidential Information 
provided by the other party or any right, title or interest in any intellectual property of the parties, including but not limited to, 
processes, copyrights or patents. No license to the receiving party under any trademark, patent or copyright is either granted or 
implied by the conveying of Confidential Information to the receiving party.

SERIAL#: PH RFP 230085 
 
The receiving party will not use, or disclose to any third party, Confidential Information of the disclosing party in any manner except 
for the purposes of this Agreement and will require that its employees and agents (in the case of Contractor, including employees of 
Skysong Innovations, LLC (“SI”)) who have access to such information maintain the same in strict confidence subject to the same 
restrictions. By way of example, but not limitation, the receiving party will not use Confidential Information of the disclosing party in 
connection with any patent application, for any commercial purpose, or for the benefit of any third party. The parties will use 
reasonable efforts to prevent the disclosure to unauthorized third parties of any Confidential Information of the other party and will 
use such information only for the 
purposes of this Agreement. The receiving party’s obligations with respect to Confidential Information will survive for three (3) years 
after the termination of this Agreement; provided that the receiving party's obligations hereunder will not apply if the receiving party 
can show, with convincing written evidence that the Confidential Information of the disclosing party received under this Agreement: 
 
a) was already known to the receiving party prior to the time of first disclosure; or 
b) at the time of disclosure is in the public domain, or after the date of the disclosure, lawfully becomes a part of the public domain 
other than through breach of this Agreement by the receiving party; or 
c) is received in good faith, without any obligation of confidentiality from a third party having a legal right to disclose the same; or 
d) is independently developed by the receiving party by individuals without access to such information; or 
e) is required to be disclosed by the receiving party pursuant to a legally enforceable order, law, subpoena, or other regulation 
(“Order”), provided, however, that the receiving party promptly notifies the disclosing party in advance of such disclosure and 
discloses only that Information necessary to comply with said Order.  
 
Contractor retains the right to refuse acceptance of any Confidential Information that is not required for the purposes of this 
Agreement. Notwithstanding any other provision of this Agreement to the contrary, Contractor, as a public institution, is subject to 
Arizona Revised Statutes (A.R.S.) §§ 39-121 through 39-127 regarding public records. Any provision regarding confidentiality is 
limited to the extent necessary to comply with Arizona law. 
 
1.38 Confidential Information: Delete in its entirety. The parties’ obligations regarding confidentiality are set forth in the new 
language proposed by ASU and previously accepted by the parties.