Summary Sheet for - AMEND SOLE SOURCE CONTRACT WITH INNOVATIVE INTERFACES INC. AND BUDGET ADJUSTMENT (223074)

Agenda Item Id: 223074
Item Title
AMEND SOLE SOURCE CONTRACT WITH INNOVATIVE INTERFACES INC. AND BUDGET ADJUSTMENT
C Number:  C-65-14-038-M-02
Action Requested:
 Approve an amendment to the Sole Source Contract with Innovative Interfaces Inc. for the addition of 
the INN-Reach Direct Consortial Borrowing System.  The term of the contract runs through the 31st day 
of March 2024.  The addition this product to the sole source contract is estimated to be $1,000,000 
through March 31, 2024.  
Direct the Office of Budget and Finance to Adjust the FY2023 Revised budget by increasing the Library 
District (D650) Library District Fund (244) Non-Recurring Non-Project (NRNP) expenditure appropriation 
by $500,000.
The expenditure adjustment will use accumulated fund balance for the system implementation.
The FY2023 Appropriation adjustment is needed for one-time implementation of INN-Reach Direct 
Consortial Borrowing System connecting the Library District and 13 other public library systems within 
Maricopa County. The expenditure adjustment will utilize accumulated fund balance for the 
implementation costs. 
Additional Information:
 The Library District uses Polaris as its integrated library services software. The Library District also 
provides Polaris as ILS to thirteen other library systems within Maricopa County. The original sole source 
procurement was publicly advertised from May 2, 2013 through May 9, 2013, and was conducted in 
accordance with the Maricopa County Procurement Code and the County's Sole Source Procedure.  It 
was amended on April 4, 2019 for five additional years ending March 31, 2024.
INN-Reach Direct Consortial Borrowing System will allow customers of the Library District and the 13 
other library systems we provide Polaris to search all 14 systems library catalogues in real time to find 
and reserve the materials desired.
Ongoing licensing and support will be built into the FY2024 Budget and future operation budgets.
Item Notes:
02/03/2023 03:42:11 PM  Dorene Stretar     Reviewed
02/03/2023 03:42:06 PM  Dorene Stretar     Added Revised Contract Amendment
02/03/2023 09:10:59 AM  Mayra Hourigan     Recommend approval.

02/03/2023 08:21:19 AM  Nadia Rodriguez     Added a note at the end...The expenditure adjustment 
will utilize accumulated fund balance for the implementation costs.
Is there a Financial Impact?
Yes
General Item Information
Department: Library District
Contact Name: John M Werbach
Meeting Date: 2/8/2023 9:30 AM - Formal