Item Report

Item Number: H.4.
CITY COUNCIL REPORT
SUBJECT: RWC Group Cooperative Purchasing Agreement
MEETING DATE: October 27, 2026
TO: Mayor and Council
FROM: Jason Earp, Development Services Director
REVIEWED: Reyes Medrano, Jr., City Manager
PURPOSE:
The Development Services Department is requesting approval of a Cooperative Purchasing Agreement between
the City of Tolleson and RWC Group for the purchase of vehicles on an as-needed basis through Maricopa
County Contract No. 230202-C, in an aggregate amount not to exceed $500,000 per fiscal year, through August
31, 2028.
BACKGROUND:
Maricopa County conducted a competitive procurement process and awarded Contract No. 230202-C to RWC
Group for government fleet pricing for vehicles. Pursuant to Section 3-5-7 of the Tolleson City Code, the City is
authorized to make purchases through cooperative contracts with the agreement of the awarded contractor.
The Development Services Department, Streets Division, has identified the need for a 20-yard rear-load dump
truck to replace two outdated units currently in operation. The new vehicle will support City operations,
including illegal dumping removal, bulk trash collection, citywide cleanup events, right-of-way maintenance,
and the Human Services meal distribution program.
RWC Group currently has the vehicle in stock and available for immediate purchase and shipment upon approval
of the Agreement. The typical lead time for ordering a comparable vehicle is approximately three to six months.
DISCUSSION:
The proposed Cooperative Purchasing Agreement will allow the City to purchase vehicles from RWC Group on
an as-needed basis under the terms and conditions of Maricopa County Contract No. 230202-C.
The Agreement establishes an annual aggregate expenditure limit of $500,000 per fiscal year and will remain in
effect through August 31, 2028, unless terminated earlier in accordance with its terms. Purchases will be made
based on identified City needs and will require appropriate authorization and documentation.
Approval of the Agreement will allow the City to utilize competitively established pricing and proceed with
necessary vehicle purchases, including the replacement vehicle identified by the Streets Division.
BUDGET IMPACT:
The proposed Cooperative Purchasing Agreement will allow the City to purchase vehicles from RWC Group on
an as-needed basis under the terms and conditions of Maricopa County Contract No. 230202-C.

The Agreement establishes an annual aggregate expenditure limit of $500,000 per fiscal year and will remain in
effect through August 31, 2028, unless terminated earlier in accordance with its terms. Purchases will be made
based on identified City needs and will require appropriate authorization and documentation.
Approval of the Agreement will allow the City to utilize competitively established pricing and proceed with
necessary vehicle purchases, including the replacement vehicle identified by the Streets Division.
RECOMMENDATION:
Staff recommends that the Mayor and Council approve the Cooperative Purchasing Agreement between the
City of Tolleson and RWC Group for the purchase of vehicles on an as-needed basis through Maricopa County
Contract No. 230202-C, in an aggregate amount not to exceed $500,000 per fiscal year, through August 31,
2028, and authorize the City Manager to execute and deliver said Agreement.
ATTACHMENTS:
1. 10 27 26 DS - RWC Group CPA - End Date 08 31 28