ACESDV CI APPROVED.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR ACESDV NEED IDENTIFIED Date: 07/01/2021
Company: Arizona Coalition to End Sexual and Domestic Violence (ACESDV) REQUESTED DELIVERY
Address: 2700 North Central Avenue, Suite 1100 Date: 07/01/2021
City, State: Phoenix, AZ QUOTED PRICE: $15,000,000
Zip/Postal Code: 85004
Phone: 817-939-1577 Accounting String:
Fax:
Contact Name: Jenna Panas
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: ≤ $100k > $100k
Is this a Technology Procurement? Yes No
HSD is providing funds to the Arizona Coalition to End Sexual and Domestic Violence (ACESDV) to
support domestic and sexual violence prevention and support services in Maricopa County.
ACESDV will support this effort by providing grants through existing service providers. This involves
providing community-based services, counseling, financial assistance, legal assistance, and
domestic violence shelter services. In addition, grants will be issued to reduce funding gaps that have
occurred as a result of COVID-19 to ensure continued domestic violence services in the County.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available
from only one source
Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
distributors)
Warranty voided if service provided by other contract vendor Other proprietary situation
Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
ACESDV is the only agency in Arizona that coordinates and oversees sexual and domestic violence
services. Providers of these services in Maricopa County are required to meet the ACESDV criteria. The
proposed vendor would be required to distribute County-provided funds through grant process to local
domestic violence service providers. HSD would have final authority to approve the grant process and
award criteria for distributing the funds as well as be the final approval for which agencies are funded.
Currently ACESDV completes this same process (grantor and fiscal agent) for other funds awarded to the
State and regions. Since ACESDV is the only agency that coordinates sexual and domestic violence
services across Arizona, there are no other agencies that can evaluate grant requests and ensure the
necessary service requirements are met. To ensure funds are provided to sexual and domestic violence
prevention agencies and that their scopes are implemented appropriately, ACESDV is the only agency that
can carry out these activities on behalf of HSD.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Staff conducted Internet research and contacted local domestic service providers and found
that these providers all coordinate services through ACESDV and several receive monies/funds
through ACESDV.
ACESDV is the only agency that completes this work on behalf of sexual and domestic violence
prevention providers in Arizona.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
ACESDV would be provided $720,000 to carry out the role and responisilities as grantor and
fiscal agent. In this role they will distribute $14,280,000 to qualified providers in Maricopa
County. Their administrative costs to complete these activities is 5% of total funds they will be
granting to providers. The federal funds for which this allows up to 10% of administrative costs,
so this would be appropriate.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
SIGN
Jacqueline Edwards 07/12/2021
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
Digitally signed by Kevin Tyne
Kevin Tyne, Director OPS Date: 2021.07.15 15:19:56 07/15/2021
-07'00'
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
SIGN
Printed Name Signature Date
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