AFBN CI - ARPA 071521.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR Arizona Food Bank Network NEED IDENTIFIED Date: 7/15/21
Company: Arizona Food Bank Network REQUESTED DELIVERY
Address: 340 E. Coronado Road, Suite 400 Date: 8/1/21
City, State: Phoenix, AZ QUOTED PRICE:
Zip/Postal Code: 85004-1524 Total $3,000,000 ($90,000 Admin)
Phone: 602-528-3434 Accounting String:
Fax:
Contact Name: Angie Rogers
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: ≤ $100k > $100k
Is this a Technology Procurement? Yes No
The Arizona Food Bank Network (AFBN) has seen an increase in food requests by individuals and households
impacted by COVID-19 Pandemic. In order to ensure the Food Bank Network continues to provide services, it
is imperative that the County provide funds to ensure the Network remains solvent. The County will utilize
$3,000,000 in ARPA funding to support the Arizona Food Bank Network member agencies and agency
partners through a grant making process to meet increased demand due and ensure public health protections
due to COVID-19. Of the funding, $90,000 is for AFBN's administration of the grant-making process.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available
from only one source
Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
distributors)
Warranty voided if service provided by other contract vendor Other proprietary situation
Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
The Arizona Food Bank Network (AFBN) consists of 5 large food banks, including three in
Maricopa County, and nearly 1,000 agency partners that distribute food to individuals/households
in need. AFBN has the expertise to determine which food bank agencies are qualified to receive
funds that are critical to support increased demand, increased staffing needs, delivery, increased
refrigeration and cooling capacity, mobile and drive-thru distributions, and increased storage
capacity as a result of COVID-19 pandemic and its economic impacts. AFBN will review
applications, administer grants, and distribute $2,010,000 on behalf of the County to agencies
who meet qualifications including, handling food safely, equitable food distribution, and ensuring
the food will not be sold or exchanged for goods and services. Further, as part of this contract the
County would oversee the awarding process to ensure appropriate distribution of monies.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Staff conducted Internet research food banks and similar organizations that could provide food
assistance to food insecure populations and found that there are only three providers and all
are overseen by the the proposed contractor.
Staff were unable to find any other organization that could provide a similar level of services as
the proposed contractor.
AFBN has established food banks and partner agencies that provide critical services. AFBN
has the specialized expertise to evaluate and administer grants to these food banks and partner
agencies.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Staff compared cost estimates from the contractor to a previous contract with the Arizona Food
Bank Network for similar food assistance services and found the costs were comparable
reasonable. Additional review of the contractor's prior performance indicated the contractor
used funds in a reasonable and cost effective manner.
$90,000 is for AFBN to administer the grants and projects. This is 4% of the funds that AFBN
will be administering on behalf of the County ($2,010,000). This is less than the 10% of
administrative costs typically deemed reasonable through federal Uniform Guidance.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
SIGN
Jacqueline Edwards 7/15/21
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
SIGN
Kevin Tyne, Director OPS 07/15/2021
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
SIGN
Printed Name Signature Date
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