COMMUNITY LEGAL SERVICES AGREEMENT.PDF

CONTRACT
FOR SERVICES BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
COMMUNITY LEGAL SERVICES
Contract Number: C-22-22-159-X-00
Contract Not-To Exceed: $2,600,000
Contract Start Date: July 1, 2021
Contract Termination Date: June 30, 2023
CFDA Number: 21.027 Coronavirus State and Local Fiscal Recovery Funds
DUNS #: 182613711
1.0 PARTIES
1.1 This Contract is a financial agreement (“Agreement”) between Community Legal
Services, a non-profit law firm (“Contractor”) and Maricopa County administered
by its Human Services Department, (“County”) to provide legal assistance and
representation to Maricopa County tenants who are facing eviction due to
nonpayment of rent.
1.2 The Contractor and the County are collectively referred to as the “Parties” and
individually as a “Party.”
1.3 Maricopa County is authorized to enter into this Agreement under A.R.S. §§ 11-
201 and 11-254.04.
1.4 The Parties shall provide and perform as set forth in this Agreement. All rights and
obligations of the Parties shall be governed by the terms of this Agreement, its
exhibits, attachments, and appendices, including any Subcontracts, Amendments,
or Change Orders as set forth in this Agreement.
2.0 PURPOSE
The purpose of the Agreement is to provide legal assistance and representation to
Maricopa County tenants impacted by the COVID-19 Pandemic who are facing eviction
due to nonpayment of rent.
3.0 CONTRACTOR RESPONSIBILITIES
3.1 The Contractor shall provide legal assistance to eligible tenants. Eligible tenants
reside in Maricopa County and are at risk of eviction due to nonpayment of rent.
3.2 It will be the Contractor’s sole discretion to determine the appropriate level of legal
assistance in each case. The Contractor’s staff will perform a conflict of interest
check for all tenants for whom some level of legal assistance is determined
appropriate.
3.3 Contractor services to eligible tenants shall include:
3.3.1 Legal information to tenant(s) about tenant rights and landlord
responsibilities.
3.3.2 Legal information to tenant(s) about the eviction process, including any
applicable federal laws, rules, or requirements for public and subsidized
housing.
3.3.3 Legal advice to tenant(s) regarding the tenant’s specific case.
3.3.4 Legal representation for tenant(s) in negotiations with landlords, if deemed
appropriate.
Community Legal Services Page 1 of 16

3.3.5 Legal representation for tenant(s) at risk of eviction if deemed appropriate.
3.4 The Contractor shall provide legal assistance described in 3.3 during normal hours
of operation: 8:00 AM to 5:00 PM, Monday thru Friday. Additionally, services may
be provided on-site through Maricopa County Justice Court venues located at:
3.4.1 Agua Fria;
3.4.2 Arcadia Biltmore;
3.4.3 Arrowhead;
3.4.4 Country Meadows;
3.4.5 Desert Ridge;
3.4.6 Downtown;
3.4.7 Dreamy Draw;
3.4.8 East Mesa;
3.4.9 Encanto;
3.4.10 Hassayampa;
3.4.11 Highland;
3.4.12 Ironwood;
3.4.13 Kyrene;
3.4.14 Mainstee;
3.4.15 Maryvale;
3.4.16 McDowell Mountain;
3.4.17 Moon Valley;
3.4.18 North Mesa;
3.4.19 North Valley;
3.4.20 San Marcos;
3.4.21 San Tan;
3.4.22 South Mountain;
3.4.23 University Lakes;
3.4.24 West McDowell;
3.4.25 West Mesa; and,
3.4.26 White Tank.
3.5 Tenants receiving legal assistance in the Justice Courts of Arcadia Biltmore,
Encanto, Downtown, West McDowell, South Mountain, Desert Ridge, Dreamy
Draw, McDowell Mountain, and Moon Valley will need to self-declare their current
income to be above 200% of the Federal Poverty Level.
3.6 The Contractor may provide legal assistance to Maricopa County tenants, at risk
of eviction, in Maricopa County Superior Court in cases for which the Superior
Court has jurisdiction.
3.7 The Contractor shall submit monthly performance reports. The performance
reports shall include:
3.7.1 The number of tenants the Contractor attempted to assist/represent for
each court.
3.7.2 The number of tenants for which the Contractor negotiated with the landlord
and the success rate of those negotiations. Success shall be defined as
ensuring the tenant(s) were not evicted as a result of the negotiation.
3.7.3 The number of tenants that the Contractor represented in court and the
success rate. Success shall be defined as ensuring the tenant(s) were not
evicted for that case.
3.7.4 Such other information as the Contractor may deem appropriate during
each reporting period.
3.7.5 Monthly reports will be due no later than fifteen (15) days after the end of
that month.
Community Legal Services Page 2 of 16

3.8 Any funds not disbursed by Contractor by June 30, 2023, unless revised through
an administrative change order, shall be returned to County not later than August
1, 2023. Similarly, if any grantee fails to cash a check or otherwise returns funds
to Contractor, such funds shall be returned to County not later than August 1, 2023.
3.9 Access for County and its auditors for not less than two (2) calendar years from
the date of the report to all records and materials retained by Contractor relating
to the Program, with such access to be granted during normal business hours on
reasonable notice of not less than forty-eight hours. Such records and materials
may be redacted by Contractor to the extent necessary to comply with its ethical
obligations under Arizona law, including confidentiality and attorney-client
responsibilities.
3.10 Provision for change to scope to meet requirements of any updated guidance from
US Treasury, Inspector General or other required oversight associated with the
ARPA funds.
4.0 COUNTY RESPONSIBILITIES
4.1 The County shall be responsible for the following:
4.1.1 Monthly providing the Contractor a list of persons facing eviction for the
Contractor to provide services to.
4.1.2 Providing timely payment of Contractor's fee for services rendered.
4.1.3 Responding to Contractor questions in a timely manner.
5.0 TERM
The Agreement shall be effective on the date listed on page 1 of the Agreement, and it
will expire on June 30, 2023.
6.0 AGREEMENT RENEWAL
The Agreement may be renewed by a written amendment two (2) times for a period of three
(3) months each, provided however, that Contractor is in full compliance with all terms and
conditions of this Agreement.
7.0 ADMINISTRATIVE CHANGE ORDERS
7.1 Administrative Change Orders – The Chairman of the Board of Supervisors is
authorized upon the recommendation of the Human Services Department Director
and Legal Counsel to make changes within the general scope of the Agreement
on behalf of the County through Administrative Change Orders. Administrative
Change Orders shall be approved and fully executed by the Chairman of the Board
of Supervisors and the Contractor’s authorized Representative. Administrative
Change Orders may address any of the following areas:
7.1.1 Modifications to the project timeline if the last day of the project timeline is
within the Agreement term;
7.1.2 Modifications to Budget line items if the Agreement Amount remains
unchanged;
7.1.3 Modifications required by federal, state, or County regulations, ordinances,
or policies; and
7.1.4 Modifications to Administrative requirements such as changes in reporting
periods, frequency of reports, or report formats required by Department of
Treasury or local regulations, policies or requirements.
7.2 It is the responsibility of the Contractor to ensure the latest documents are
consulted and followed.
Community Legal Services Page 3 of 16

8.0 AMENDMENTS
All Amendments to this Agreement shall be in writing and signed by authorized signers for
both Parties.
9.0 TERMINATION
9.1 The Parties may mutually terminate or cancel this Agreement after providing the
appropriate notice, as defined in the following subsections.
9.2 Generally, termination shall become effective after at least thirty (30) calendar days
prior written notice delivered by personal delivery or registered or certified mail,
postage prepaid and return receipt requested, to the persons at the addresses set
forth in the Notice section of this Agreement (“General Termination Notice”).
9.3 Separately, the County has the right to terminate the Agreement upon twenty-four
(24) hour notice when the County determines that the health or welfare of County
employees or Service Recipients are endangered or the Contractor’s non-
compliance jeopardizes funding source financial participation. Notice under this term
shall occur in the same manner as required under Termination Notice, at Section
9.2, above.
9.4 Further, under A.R.S. § 38-511, the County may cancel this Agreement at any time
without penalty or further obligation within three years after execution of this
Agreement if any person significantly involved in initiating, negotiating, securing,
drafting or creating this Agreement on behalf of that Party is, at any time while this
Agreement or any extension of the Agreement is in effect, an employee or agent of
any other party to the Agreement in any capacity or consultant to any other party of
the Agreement with respect to the subject matter of the Agreement. Cancellation
under A.R.S. § 35-511 is effective when written notice from the County is received
by the Contractor unless the notice specifies a later time (“Conflict Cancellation
Notice”). Notice under this term shall occur in the same manner as required under
Termination Notice at Section 9.2. Additionally, under A.R.S § 38-511, the County
may recoup any fee or commission paid or due to any person significantly involved
in initiating, negotiating, securing, drafting or creating the contract on behalf of the
County from any other Party to this Agreement arising as the result of this
Agreement.
9.5 See also Section 14.0 (Availability of Funds) for additional termination provisions.
9.6 If not terminated or cancelled under one of the above terms, then this Agreement
shall terminate upon the expiration of the Term of this Agreement.
10.0 COMPENSATION
10.1 The County shall provide financial assistance in an amount not to exceed
$2,600,000, as outlined in Attachment A (Budget) for the administration of
activities as described in Section 3.0 and subject to the terms of this Agreement
and availability of funds.
10.2 Subject to the availability and authorization of funds for the explicit purposes set
forth in the Agreement, the County will pay the Contractor compensation for
services rendered as indicated in the following subsections.
10.3 The Contractor shall be reimbursed utilizing Catalog of Federal Domestic
Assistance (CDFA) Number 21.027.
10.4 The County shall reimburse the Contractor on a net “0” payments standard.
11.0 METHODS OF PAYMENT
11.1 The Contractor agrees to submit monthly invoices to County unless monthly
expenditures for the activity do not exceed One Thousand Dollars ($1,000.00).
Community Legal Services Page 4 of 16

County agrees to reimburse Contractor for actual allowable costs incurred
following submittal by Contractor of an itemized statement of actual expenditures
incurred, supported by back-up documentation described in section 3.7.
11.2 The Contractor shall submit invoices to hsdfinance@maricopa.gov.
12.0 DISALLOWED COSTS
12.1 The cost principles set forth in the Code of Federal Regulations, 48 C.F.R. Chapter
1, Subchapter #, Part 31 including later amendments and the editions on file with
the Arizona Secretary of State and incorporated by this reference, shall be used to
determine the allowability of incurred costs for the purpose of reimbursing costs
under Agreement provisions that provide for the reimbursement of costs. Those
costs that are specifically defined as unallowable in 48 C.F.R., Chapter 1
Subchapter E, Part 31 therein will not be submitted for reimbursement by the
Contractor and may not be reimbursed with County funds.
12.2 The Contractor shall follow cost principles as outlined in Office of Management and
Budget (OMB) Uniform Guidance 2 C.F.R.§§200, et seq.
13.0 FINAL INVOICE UPON CONTRACT TERMINATION
13.1 Upon termination of this Agreement at the date identified on page 1 of this
Agreement, or as may be amended, the Contractor shall submit the final invoice.
13.2 This invoice shall be submitted no later than 30 calendar days after the termination
date except as noted immediately below.
13.3 If the termination date is between June 10 and June 30, the final invoice shall be
submitted by July 10th.
13.4 The final progress report, and any other required reports that may be applicable,
such as the program income report, shall be submitted with the final invoice.
14.0 AVAILABILITY OF FUNDS
14.1 The provisions of this Agreement relating to the payment for services shall become
effective when funds assigned for compensating the Contractor, as provided herein,
are actually available to the County for disbursement. Notwithstanding any other
provision in this Agreement, every payment obligation of the Parties under this
Agreement is conditioned upon the availability of funds appropriated and allocated
for the payment of such obligation. If funds are not appropriated, allocated and
available or if the appropriation is changed by the appropriating body resulting in
funds no longer being available for the continuance of this Agreement, this
Agreement may be terminated by the affected Party or any other affected agency
of the County or state at the end of the period for which funds are available. No
liability shall accrue to the affected Party or any other affected agency of the County
or state in the event this provision is exercised, and neither the affected Party nor
any other affected agency of the County or state shall be obligated or liable for any
future payments or for any damages due to termination under this paragraph.
14.2 The County shall be the sole authority in determining the availability of funds under
this Agreement and the County shall keep the Contractor fully informed as to the
availability of funds.
14.3 If any action is taken by any state agency, federal department or any other agency
or instrumentality to suspend, decrease, or terminate its fiscal obligation under, or
in connection with this agreement, then the County may amend, suspend, decrease
or terminate its obligations under or in connection with this Agreement. In the event
of termination, the County shall be liable for payment only for services rendered
prior to the effective date of the termination, provided that such services performed
Community Legal Services Page 5 of 16

are in accordance with the provisions of this Agreement. The County shall give
written notice of the effective date of any suspension, amendment, or termination
under this section at least ten (10) calendar days in advance.
15.0 RIGHTS IN DATA
The Parties shall have the use of all project data and reports resulting from this Agreement
without cost or other restriction, except as otherwise provided by law or applicable
regulation. Each Party shall supply to the other Party, upon request, any available
information that is relevant to this Agreement and to the performance hereunder.
16.0 AGREEMENT COMPLIANCE MONITORING
The County shall monitor the Contractor's compliance with, and performance under, the
terms and conditions of this Agreement. On-site visits for compliance monitoring may be
made by the County and/or its grantor agencies at any time during the Contractor's normal
business hours, announced or unannounced. During an on-site visit, the Contractor shall
make all of its records and accounts related to work performed and services provided under
this Agreement available to the County for inspection and copying, unless doing so would
violate the Contractor’s ethical obligations under Arizona law, including confidentiality and
attorney-client responsibilities. In instances involving potential violation of Contractor’s
ethical obligations under Arizona law, the County and the Contractor will develop a
procedure to ensure the County is provided sufficient information to monitor Contractor’s
compliance with this Agreement.
17.0 AUDIT REQUIREMENTS
17.1 In accordance with A.R.S. § 11-624, the Contractor shall, at its own expense, file
with the County, either:
17.1.1 Audited financial statements prepared in accordance with federal single audit
requirements; or,
17.1.2 Financial statements prepared in accordance with generally accepted
accounting principles audited by an independent certified public accountant.
18.0 NOTICES
For Maricopa County: For Community Legal Services:
Jacqueline Edwards, Lillian O. Johnson
Human Services Deputy Director Executive Director
Jacqueline.Edwards@maricopa.gov LJohnson@clsaz.org
602-506-4812 602-258-3434
234 N. Central Ave., 3rd Floor 305 S. 2nd Avenue
Phoenix, AZ 85004 Phoenix, AZ 85003
19.0 EMPLOYMENT DISCLAIMER
19.1 This Agreement is not intended to constitute, create, give rise to, or otherwise
recognize a joint venture agreement, partnership, or other formal business
association or organization of any kind between the Parties, and the rights and
obligations of the Parties shall be only those expressly set forth in this Agreement.
19.2 Each Party agrees that no individual performing under this Agreement on behalf
of the Party may be considered an agent, employee, or representative of the other
Party, and that no rights reserved for a Party shall accrue to or apply to any such
individual operating on behalf of the other Party. Each Party shall have total
responsibility for all salaries, wages, bonuses, retirement, withholdings, workers’
compensation, occupational disease compensation, unemployment
Community Legal Services Page 6 of 16

compensation, other employee benefits, and all taxes and premiums appurtenant
thereto concerning each Party’s own agents, employees, or representatives.
20.0 SAFEGUARDING OF PARTICIPANT INFORMATION
20.1 The Contractor shall observe and abide by all applicable State of Arizona and federal
statues, rules and regulations regarding the use or disclosure of information
including, but not limited to, information concerning applicants for and recipients of
contracted services. To the extent permitted by law, the Contractor shall release
information to the County, and to the Attorney’s General’s Office as required by the
terms of this Agreement, by law or upon their request.
20.1 The Contractor shall comply with the requirements of the Arizona Address
Confidentiality Program, A.R.S. § 41-161 et. seq. The County will advise the
Contractor as to applicable policies and procedures adopted for such compliance.
20.1 The use or disclosure by any Party of any information concerning an applicant for,
or recipient of, services under this Agreement is directly limited to the conduct of this
Agreement. The Contractor and its agents shall safeguard the confidentiality of this
information, just as the Contractor would safeguard its own confidential information.
The Contractor shall include a clause to this effect in all subcontracts related to this
Agreement.
21.0 INDEMNIFICATION
21.1 To the extent permitted by law, each Party (as “Indemnitor”) agrees to indemnify,
defend, and hold harmless the other Party (as “Indemnitee”) from and against any
and all claims, losses, liability, costs, or expenses (including reasonable attorney
and expert fees) (“Claims”) arising out of bodily injury (including death) of any
person or property damage, but only to the extent that such Claims, which result
in vicarious/derivative liability to the Indemnitee, are caused by the act, omission,
negligence, misconduct, or other fault of the Indemnitor and any and all of its
agents, representatives, officials, officers, directors, employees, volunteers,
departments, agencies, boards, and commissions.
21.1 Additionally, the Contractor shall indemnify, defend, and hold harmless the County
and its agents, representatives, officials, officers, directors, employees, volunteers,
departments, agencies, boards, and commissions from and against all Claims
either arising from or related to breach of this Agreement by the Contractor and
any and all of its agents, representatives, officials, officers, directors, employees,
volunteers, departments, agencies, boards, and commissions.
22.0 INSURANCE
22.1 The Contractor, shall and shall cause any of its subcontractors to purchase and
maintain the minimum insurance stipulated in this Agreement from a company or
companies duly licensed by the State of Arizona and possessing a current A.M.
Best, Inc. rating of B++6. In lieu of State of Arizona licensing, the stipulated
insurance may be purchased from a company that is or companies that are
authorized to do business in the State of Arizona, provided that such insurance
company is or companies meet the approval of the County. The form of any
insurance policies and forms must be acceptable to the County.
22.2 All insurance required under this Agreement shall be maintained in full force and
effect until all work or service required to be performed under the terms of this
Agreement is satisfactorily completed and formally accepted. Failure to do so may,
at the sole discretion of the County, constitute a material breach of this Agreement.
Community Legal Services Page 7 of 16

22.3 The Contractor’s insurance shall be primary insurance as respects the County, and
any insurance or self-insurance maintained by the County shall not contribute to it.
22.4 Any failure to comply with the claim reporting provisions of the insurance policies
or any breach of an insurance policy warranty shall not affect coverage afforded
under the insurance policies to protect the County.
22.5 The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible or self-insured retentions shall not be
applicable with respect to the coverage provided to the County under those
policies. The Contractor shall be solely responsible for the deductible and/or self-
insured retention and the County, at its option, may require the Contractor to
secure payment of such deductibles or self-insured retentions by a surety bond or
an irrevocable and unconditional letter of credit.
22.6 The County reserves the right to request and to receive, within ten (10) working
days, certified copies of any or all of the insurance certificates required under this
Agreement. The County shall not be obligated to review policies or endorsements
or to advise the Contractor of any deficiencies in such policies and endorsements,
and such receipt shall not relieve the Contractor from, or be deemed a waiver of,
the County’s right to insist on strict fulfillment of the Contractor’s obligations under
this Agreement.
22.7 The insurance policies required by this Agreement, except Workers’
Compensation, shall name the County and its agents, representatives, officers,
officials, directors, employees, volunteers, departments, agencies, boards,
committees, and commissions as Additional Insureds.
22.8 The policies required under this Agreement, except Workers’ Compensation, shall
contain a waiver of transfer of rights of recovery (subrogation) against the County,
its agents, representatives, officers, officials, directors, employees, volunteers,
departments, agencies, boards, committees, and commissions for any claims
arising out of the Contractor’s work or service.
22.9 The Contractor’s policies shall stipulate that the insurance afforded the Contractor
shall be primary insurance and that any insurance carried by the County and its
agents, representatives, officers, officials, directors, employees, volunteers,
departments, agencies, boards, committees, and commissions shall be excess
and not contributory insurance, as provided by state (see A.R.S. § 41-621).
22.10 Coverage provided by the Contractor shall not be limited to the liability assumed
under the indemnification provisions of this Agreement.
22.11 Commercial General Liability: Commercial General Liability insurance and, if
necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000
for each occurrence, and $2,000,000 General Aggregate Limit. The policy shall
include coverage for premises liability, bodily injury, broad form property damage,
personal injury, products and completed operations and blanket contractual
coverage, and shall not contain any provisions that would serve to limit third party
action over claims. There shall be no endorsements or modifications of the CGL
limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
22.12 Workers’ Compensation: Workers’ Compensation insurance to cover obligations
imposed by federal and state statutes having jurisdiction of the Contractor’s
employees engaged in the performance of the work or services under this
Agreement; and Employer’s Liability insurance of not less than $500,000 for each
accident, $500,000 disease for each employee, and $500,000 disease policy limit.
22.13 The Contractor waives all rights against the County and its agents,
representatives, officers, officials, directors, employees, volunteers, departments,
Community Legal Services Page 8 of 16

agencies, boards, committees, and commissions for recovery of damages to the
extent these damages are covered by the Workers’ Compensation and Employer’s
Liability or commercial umbrella liability insurance obtained by the Contractor
pursuant to this Agreement.
22.14 Certificates of Insurance: Upon Agreement execution, the Contractor shall
furnish the County with valid and complete certificates of insurance or formal
endorsements as required by the Agreement, issued by the Contractor’s insurer(s),
as evidence that policies providing the required coverage, conditions and limits
required by this Agreement are in full force and effect. Such certificates shall
identify this Agreement number and title.
22.15 Prior to commencing work or services under this Agreement, the Contractor shall
have insurance in effect as required by the Agreement in the form provided by the
County, issued by the Contractor’s insurer(s), as evidence that policies providing
the required coverage, conditions and limits required by this Agreement are in full
force and effect. Such certificates shall be made available to the County upon ten
(10) business days. BY SIGNING THE AGREEMENT PAGE, THE CONTRACTOR
AGREES TO THIS REQUIREMENT AND FAILURE TO MEET THIS
REQUIREMENT WILL RESULT IN CANCELLATION OF AGREEMENT.
22.16 In the event any insurance policy(ies) required by this Agreement is (are) written
on a “claims made” basis, coverage shall extend for two years past completion and
acceptance of the Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
22.17 If a policy does expire during the life of the Agreement, a renewal certificate must
be sent to County fifteen (15) days prior to the expiration date.
22.18 Cancellation and Expiration Notice: Insurance required herein shall not be
permitted to expire, be canceled, or materially changed without thirty (30) days
prior written notice to the County.
22.19 If the Contractor provides professional or semi-professional personal services
under this agreement for which malpractice or professional liability coverage is
available, such as medical, psychiatric, or legal services, Contractor shall carry
minimum liability coverage of $2,000,000 each occurrence and provide the County
with proof of coverage.
22.20 Subcontractors: The Contractor’s certificate(s) shall include all subcontractors as
insureds under its policies or Contractor shall furnish to Maricopa County separate
certificates for each subcontractor. All coverages for subcontractors shall be
subject to the minimum requirements identified above.
22.21 Approval: Any modification or variation from the insurance requirements in any
Agreement must have prior approval from the County whose decision shall be final.
Such action will not require a formal Agreement amendment, but may be made by
administrative action.
23.0 COMPLIANCE WITH APPLICABLE LAWS
The Contractor shall comply with all applicable federal, state, and local laws, rules,
regulations, executive orders, and court orders without limitation to those designated in
this Agreement.
24.0 DRUG FREE WORKPLACE ACT
The Contractor agrees to comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§
701, et seq.), which requires that the Contractor and grantees of federal funds must certify
that they will provide drug-free workplaces that comply with federal law. This certification is
a precondition to receiving a grant or entering into this Agreement.
Community Legal Services Page 9 of 16

25.0 CLEAN AIR ACT & CLEAN WATER ACT
To the extent applicable, the Contractor shall comply with all applicable standards, orders,
or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h), section
508 of the Clean Water Act (33 U.S.C. §§1368, et seq.) Executive Order 11738, and
Environmental Protection Agency regulations (40 C.F.R. Part 15).
26.0 RELIGIOUS ACTIVITIES
The Contractor warrants that none of its costs and none of the costs incurred by any
subcontractor will include any expense for any religious activity.
27.0 POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property or services contributed by the County or the
Contractor under this Agreement shall be used for any partisan political activity, or to further
the election or defeat of any candidate for public office.
28.0 CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY AND
VOLUNTARY EXCLUSION
28.1 The undersigned, by signing this Agreement, represents that he or she has the
authority to bind the Contractor to the terms of this Certification. The Contractor
certifies to the best of its knowledge and belief that it and its principals:
28.1.1 Are not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any federal
department or agency;
28.1.2 Have not within a 3-year period preceding the Agreement Start Date, been
convicted of or had a civil judgment rendered against them for (1) the
commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local)
transaction or contract under a public transaction; (2) the violation of any
federal or State antitrust statutes, or (3) the commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
28.1.3 Are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, State, or local) with commission of any of the
offenses enumerated in subparagraph 28.1.2 above (2) of this certification;
28.1.4 Have not, within a 3-year period preceding this Agreement, had one or more
public transactions (federal, state, or local) terminated for cause or default;
28.1.5 Shall immediately notify the County if, at any time during the term of this
Agreement, it is debarred, suspended, declared ineligible, or voluntarily
excluded from participation. The County may pursue available remedies in
the event of such occurrence, including immediate termination of this
Agreement; and
28.1.6 Shall not enter into a subcontract or sub-recipient agreement with any person
or organization that is debarred, suspended, declared ineligible, or
voluntarily excluded from participation. The County may pursue available
remedies in the event of such occurrence, including immediate termination
of this Agreement without liability.
28.1.7 The Contractor shall include, without modification, this language of this
Certification, in all agreements with sub-recipients and other
sub(contractors); in all lower tier covered transactions, and in all solicitations
for lower tier covered transactions in accordance with 45 C.F.R. Part 76.
Community Legal Services Page 10 of 16

28.1.8 If the Contractor is not able to provide this Certification, an explanation as to
why shall be immediately provided to the County, Attention: Deputy Director,
at the address set forth on the Notice section of this Agreement.
29.0 MINIMUM WAGE REQUIREMENTS
The Contractor warrants that it shall pay all its employees who are performing work or
providing services under this Agreement not less than the minimum wage specified under
Section 206(a)(1) of the Fair Labor Standards Act of 1938, as amended (29 U.S.C. §§
201, et seq.) by law, regulation, Executive Order 13658, or as required by Arizona law.
30.0 RECOGNITION OF COUNTY SUPPORT
The Contractor shall give recognition to the County and the funding source for its support
when the Contractor publishes materials or releases public information that is paid for in
whole or in part with funds supporting the services under this Agreement.
31.0 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS
31.1 The Contractor agrees that this Agreement and employees working on this
Agreement will be subject to the whistleblower rights and remedies in the pilot
program on Contractor employee whistleblower protections established at 41
U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal
Year 2013 (Pub. L. 112–239) and section 3.908 of the Federal Acquisition
Regulation;
31.2 The Contractor shall inform its employees in writing, in the predominant language
of the workforce, of employee whistleblower rights and protections under 41 U.S.C.
§ 4712, as described in Section 3.908 of the Federal Acquisition Regulation.
Documentation of such employee notification must be kept on file by the Contractor
and copies provided to the County upon request; and,
31.3 The Contractor shall insert the substance of this clause, including this paragraph
(3), in all subcontracts over the simplified acquisition threshold ($250,000 as of
June 2021).
32.0 EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall not discriminate against any employee or applicant for employment
because of race, age, disability, color, religion, sex, sexual identity, gender identity, or
national origin. The Contractor shall take affirmative action to ensure that applicants are
employed and that employees are treated during employment without regard to their race,
age, disability, color, religion, sex, sexual identity, gender identity or national origin. Such
action shall include, but is not limited to, the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor shall, to the extent such provisions apply, comply with Title VI and VII of the
Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); the Rehabilitation Act
of 1973, as amended (29 U.S.C. §§ 701, et seq.); the Age Discrimination in Employment
Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); the Americans With Disabilities Act
of 1990 (42 U.S.C. §§ 12101, et seq.); and Executive Orders 11375 amending Executive
Order 11246 and implementing regulations at 41 CFR part 60, as well as, Arizona
Executive Order 2009-09, which mandates that all persons shall have equal access to
employment opportunities.
Community Legal Services Page 11 of 16

33.0 DISABILITY REQUIREMENTS
The Contractor agrees that any electronic or information technology offered under this
Agreement shall comply with A.R.S. §§41-2532 and 2533 and Section 508 of the
Rehabilitation Act of 1973, which requires that employees and members of the public shall
have access to and use of information technology that is comparable to the access and
use by employees and members of the public who are not individuals with disabilities.
34.0 RETENTION OF RECORDS
34.1 This provision applies to all financial and programmatic records, supporting
document, statistical records, and other records of the Contractor that are related
to this Agreement.
34.2 The Contractor shall retain all records relevant to this Agreement for six (6) years
after expiration of this Agreement or after resolution of any audit, whichever is
longer. The County, federal, and State of Arizona auditors, and any other persons
duly authorized by the County, shall have full access to and the right to examine,
copy, and make use of any and all of the records. Such records may be redacted
by Contractor to the extent necessary to comply with its ethical obligations. The
Contractor’s ethical obligations under Arizona law, including confidentiality and
attorney-client responsibilities. In instances involving potential violation of
Contractor’s ethical obligations under Arizona law, the County, federal or State of
Arizona auditors and Contractor will develop a procedure to ensure the County is
provided sufficient information to monitor or audit Contractor’s performance under
this Agreement.
35.0 DISPOSAL OF PROPERTY
Upon termination of this Agreement, any property involved shall revert to the owner.
36.0 UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this Agreement, the Contractor agrees to comply with all applicable
provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in 2 C.F.R. § 200, et seq.
37.0 IMMIGRATION LAWS AND REGULATIONS
37.1 Federal Immigration and Nationality Act
37.1.1 The Contractor understands and acknowledges the applicability of the
Immigration Reform and Control Act of 1986 (IRCA). The Contractor
agrees to comply with the IRCA in performing under this Agreement and to
permit the other Party to inspect personnel records to verify such
compliance.
37.1.2 By entering into this Agreement, the Contractor warrants compliance with
the Federal Immigration and Nationality Act (FINA) and all other Federal
immigration laws and regulations related to the immigration status of its
employees. The Contractor shall obtain statements from their
subcontractors certifying compliance and shall furnish the statements to
the Deputy Director upon request. These warranties shall remain in effect
through the term of the Agreement. The Contractor and their
subcontractors shall also maintain Employment Eligibility Verification forms
(I-9) as required by the U.S. Department of Labor’s Immigration and Control
Act for all employees performing work under the Agreement. I-9 forms are
available for download at USCIS.GOV.
Community Legal Services Page 12 of 16

37.1.3 The County may request verification of compliance for any employee or
subcontractor performing work under the Agreement. Should the County
suspect or find that the Contractor or any of its subcontractors are not in
compliance, then the County may pursue any and all remedies allowed by
law, including, but not limited to: suspension of work, termination of the
Agreement for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility
of the Contractor or its subcontractor.
37.2 Arizona Law: The Contractor warrants that it is in compliance with A.R.S. § 41-
4401 (e-verify requirements) and further acknowledges:
37.2.1 That the Contractor and its vendors, if any, warrant their compliance with
all federal immigration laws and regulations that relate to their employees
and their compliance with A.R.S. § 23-214;
37.2.2 That a breach of a warranty under subsection 37.2.1 above, shall be
deemed a material breach of this Agreement and the County may
immediately terminate this Agreement without liability;
37.2.3 That the County and any contracting government entity retains the legal
right to inspect the papers and employment records of any Contractor or
vendor’s employee who works on this Agreement to ensure that the
contractor or vendor is complying with the warranty provided under
subsection 37.2.1 above and that the Contractor agrees to make all papers
and employment records of said employee(s) available during normal
working hours in order to facilitate such an inspection.
38.0 SEVERABILITY
Any provision of this Agreement that is determined to be invalid, void, or illegal by a court
shall in no way affect, impair or invalidate any other provision hereof, and the remaining
provisions shall remain in full force and effect.
39.0 GOVERNING LAW
This Agreement is governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Agreement will be in Maricopa County Superior Court or in the
United States District Court for the District of Arizona, sitting in Phoenix, Arizona.
40.0 WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01
If the Contractor engages in for-profit activity and has 10 or more employees, and if this
Agreement has a value of $100,000 or more, then the Contractor certifies it is not currently
engaged in, and agrees for the duration of this Agreement not to engage in, a boycott of
goods and services from Israel. This certification does not apply to a boycott prohibited by
50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842.
41.0 CONFLICT OF INTEREST
41.1 The source of funding for this Agreement does not constitute a conflict of interest
nor prevents the Contractor from providing legal information or assistance set out
in paragraph 3.3 to tenants in Maricopa County. Contractor may provide services
to tenants in housing supported in whole or in part with County or County
administered funding.
Signatures contained on following page
Community Legal Services Page 13 of 16

IN WITNESS, the undersigned warrant they are authorized to execute this Agreement on behalf
of each Party and that this Agreement is therefore binding on the Parties:
APPROVED BY: APPROVED BY:
COMMUNITY LEGAL SERVICES MARICOPA COUNTY
___________________________________ ____________________________________
Lillian O. Johnson Jack Sellers
Executive Director Chairman, Board of Supervisors
Date: ______________________________ Date: _______________________________
Attested to:
Juanita Garza Clerk of the Board
Date
THIS AGREEMENT HAS BEEN REVIEWED BY
THE UNDERSIGNED ATTORNEY WHO HAS
DETERMINED THAT IS PROPER IN FORM AND
WITHIN THE POWER AND AUTHORITY
GRANTED UNDER LAWS OF THE STATE OF
ARIZONA.
APPROVED AS TO FORM:
Deputy County Attorney Date
Community Legal Services Page 14 of 16

Attachment A: Budget
Personnel Year 1 Year 2 Total Notes
Wages 981,314 1,002,539 1,983,853 Director (1.0 FTE); Staff Attorney (12.0
FTE); Paralegal (6.0 FTE)
Employee related 223,641 279,604 503,245 Estimated cost of Social Security and
expenses (ERE) Medicare taxes, State Unemployment
taxes, health insurance premiums, life
insurance, long term disability, dental,
workers compensation, employer
pension plan contributions, and student
loan allowance for those who qualify.
1,204,955 1,282,143 2,487,098
Non-Personnel - - -
Professional & - - -
Outside Services
Printing 650 650 1,300 Estimated printing costs to purchase
5,000 brochures to advertise TEAP.
Bar dues 6,500 6,500 13,000 Estimated annual bar dues
$500/attorney per year. 13 attorneys.
Recruitment 500 500 1,000 Estimated job postings cost to
advertise TEAP positions.
$500/website per year.
Training 3,800 3,800 7,600 Estimated trainings costs per attorney
or paralegal. $200/staff member per
year.
Travel - - -
Mileage 13,832 13,832 27,664 Estimated mileage includes 52
trips/year x 47.5 miles RTx $0.56 mile
x 10 TEAP staff.
Materials & - - -
Supplies
Laptops 8,740 - 8,740 Estimated laptop costs for 19 TEAP
staff members at $460 per laptop.
Printers 2,250 - 2,250 Estimated printer costs for 10 TEAP
staff members at $225 per printer.
Software license 3,325 3,325 6,650 Estimated software costs for 19 TEAP
staff members at $350 per software
license.
Community Legal Services Page 15 of 16

Supplies 2,050 2,050 4,100 Estimated supplies costs to include
paper, folders, toner cartridges, etc.
Operating - - -
Services
Litigation fees 500 500 1,000 Estimated litigation costs (court costs,
courthouse copying fees, etc.)
Westlaw - - -
Library - - -
Telephone 17,100 17,100 34,200 Estimated cell phone reimbursements
costs $75/month per staff member.
Equipment - - -
59,247 48,257 107,504
Indirect Costs 124,853 131,473 256,326 10% total program costs per year
1,264,202 1,330,400 2,594,602
Community Legal Services Page 16 of 16