COMPETITION-IMPRACTICABLE-JUSTIFICATION-FORM-TANTUS_05182021_FINAL SIGNED 5-28.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the
acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of
Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services | 320 W. Lincoln | Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in
a formal Contract a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Maricopa County Sheriff's office
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Apr 1, 2021
Company: Tantus Solutions Group, Inc. REQUESTED DELIVERY
Address: Suite 130, 12420 104 Ave Date: Jun 30, 2021
City, State: Edmonton, Alberta QUOTED PRICE: 1,050,000
Zip/Postal Code: T5N 3Z9
Phone: (780) 490-0874 Accounting String: 255-D500-5032-1000-8123-DACR
Fax: (780) 423-0803
Contact Name: Glenn DeRoy
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: ≤ $100k > $100k
Is this a Technology Procurement? Yes No
Tantus Solutions Group was awarded the JMS Software Integration Services contract 171006-CI in august of 2016. Tantus was
recommended for the award for this project based on the work previously accomplished for the County under another contract.
Tantus has completed numerous tasks that were required for the new SHIELD application and has gained a deep understanding of
MCSO business processes, an understanding of MCSO technology, and works closely with MCSO business and technology partners.
The purpose of the contract is to have Tantus continue to provide services related to the maintenance, support and
implementation of MCSO systems.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Software license renewals, additions, or upgrades available
Grant specified (supporting documents attached)
from only one source
Brand compatibility available from only one source (no other
Mailing lists, subscriptions or media advertising
distributors)
Warranty voided if service provided by other contract vendor Other proprietary situation
Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Under a previous contract, Tantus designed and built over 80 data interfaces between MCSO systems
and/or MCSO partner systems. Tantus is MCSO's only vendor that understands these data interfaces and
can provide the support required. Additionally, Tantus' experience with MCSO technical solutions
(SHIELD, LiveScan, RapID, PreBooking, MQLink/MQ, JMS Query Tool, data models, MCSO.org, JWI,
ImageWare, among others) and the associated business processes using those technologies is not
available in the open market. Further, Tantus have established relationships with MCSO partner agencies
(DPS, ICJIS, CHS, Superior Court, MCAO, among others) and other MCSO technology vendors (Idemia,
TechCare, Pragmatica, Forensic Logic, TouchPay, GTL, Numi, Swamp Fox, etc) which allows them to
effectively and efficiently support MCSO needs.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research Public notice given, list no alternatives were identified
Other vendors contacted Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
No other organization has the extensive expertise of MCSO systems and processes required to
support MCSO's technology needs in this area. Additionally, Tantus is MCSO's only technology vendor
that understands and can support interfaces between SHIELD and MCSO partner systems, the SHIELD
data conversion process as well as MCSO's proprietary MQLink and JMS Query Solutions.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: Comparison to public sector contract pricing
Comparison to previous comparable purchases Discount off published catalog pricing
from a different vendor Market survey
Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
Tantus hourly rates are competitive and all work will be managed by Task Orders with expected
deliverables clearly documented along with a cost not to exceed which must be mutually agreed to
before work commences. MCSO is proposing a 3 year contract with annual reviews to determine if
continuation of the contract is in MCSO's best interest.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
Jim Prindiville Jim Prindiville Digitally signed by Jim Prindiville 5/21/2021
Date: 2021.05.21 12:53:52 -07'00'
Printed Name Signature Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
Kevin Tyne, Director OPS Digitally signed by Kevin Tyne May 28, 2021
Date: 2021.05.28 16:26:18 -07'00'
Printed Name Signature Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved. Reasoning:
SIGN
Printed Name Signature Date
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