CITY OF SURPRISE AMENDMENT NO. 2.PDF

Contract No. C-22-19-038-3-02 Amendment No. 2
AMENDMENT NO. 2
TO THE
AGREEMENT
BETWEEN MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
CITY OF SURPRISE
I. Maricopa County (“County”) administered by its Human Services Department and the City
of Surprise (Contractor) fully executed a financial Intergovernmental Agreement
(“Agreement”) on or about July 25, 2019. The County provided the Contractor with
$100,000 in Community Service Block Grant (CSBG) funds for the provision of temporary
emergency shelter services, outreach, and case management to people experiencing
homelessness in the Contractor’s area. The Agreement contained a Start Date of July 1,
2019, and a Termination Date of June 30, 2020. The Agreement also provided the term
may be extended for three additional one-year terms upon written agreement of the
County and the Contractor. The County and the Contractor are referred to as the “Parties.”
The Parties fully executed Amendment No. 1 on or about September 3, 2020. Among
other things, it extended the Agreement term from July 1, 2020, through June 30, 2021
(“Renewal Period No. 1”), and provided the Contractor with a not-to-exceed amount of
$100,000 in CSBG fiscal year 2021 funding for the period of July 1, 2020, through June
30, 2021.
II. The Parties agree to enter into this Amendment No. 2 to amend the Agreement as follows:
A. In accordance with Section I (General Provisions), Paragraphs 2.0 (Term/Effective
Date/Renewal Life of the Agreement) and 3.0 (Amendments), extend the
Agreement term from July 1, 2021, through June 30, 2022 (“Renewal Period No.
2”).
B. The County shall provide the Contractor with a not-to-exceed amount of $100,000
in CSBG fiscal year 2022 funding for the services identified in Section III (Work
Statement) of the Agreement.
C. Add the following new paragraph to Section I (General Provisions):
50.0 SURVIVAL
The indemnification, hold harmless, defense, and non-liability provisions of
this Agreement shall have full force and effect notwithstanding any other
provisions in this Agreement and shall survive the termination or expiration
of this Agreement.
D. Revise Section II (Special Provisions), Paragraph 10 (Budget Adjustments,
Change Orders, and Amendments), by deleting Paragraph 10 and replacing it with
the following:
10.0 ADMINISTRATIVE CHANGE ORDERS
The Chairman of the Board of Supervisors is authorized upon the
recommendation of the Human Services Department Director and Legal
Counsel to make changes within the general scope of the Agreement on
behalf of the County through Administrative Change Orders.
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City of Surprise

Contract No. C-22-19-038-3-02 Amendment No. 2
Administrative Change Orders shall be approved and fully executed by the
Chairman of the Board of Supervisors and the Contractor.
10.1 Administrative Change Orders may address any of the following
areas:
10.1.1 Modifications to the project timeline if the last day of the
project timeline is within the Agreement term;
10.1.2 Modifications to Budget line items if the Agreement Amount
remains unchanged;
10.1.3 Modifications required by federal, state, or County
regulations, ordinances, or policies; and
10.1.4 Modifications to administrative requirements such as
changes in reporting periods, frequency of reports, or report
formats required by HUD or local regulations, policies, or
requirements.
10.2 It is the responsibility of the Contractor to ensure the latest
documents are consulted and followed.
E. Revise Section IV (Compensation) in the following areas:
1. Paragraph 2.0 (Reimbursement) by deleting Paragraph 2 and replacing it
with the following:
2.0 REIMBURSEMENT
2.1 The Contractor shall submit monthly request for
reimbursement by the 15th calendar day of the month
following the month close out.
2.2 The Contractor shall submit the final reimbursement for
each Work Statement not later than 15 calendar days after
the reimbursable period ends.
2.3 All requests for reimbursements shall be submitted to:
HSDFINANCE@MARICOPA.GOV
2. Paragraph 4.0 (Funding) by deleting Subparagraph 4.3 and replacing it with
the following:
4.3 Subject to the availability and authorization of funds, the anticipated
funding for this Agreement for fiscal year 2022 is $100,000.
F. Revise Section V (Attachments) to add for fiscal year 2020 the attached
Attachment 1 titled Operating Budget for Fiscal Year 2022.
III. Section II above contains all the changes to the Agreement made by this Amendment No.
2. All other terms and conditions of the Agreement and Amendment No. 1 shall remain
unchanged and in full force and effect as executed by the Parties.
IV. The Parties have authorized the undersigned to execute this Amendment No. 2, and it
shall be effective upon approval and signature by both Parties.
Signatures are contained on the following page
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City of Surprise

Contract No. C-22-19-038-3-02 Amendment No. 2
IN WITNESS, the Parties have approved and signed this Amendment No. 2:
FOR CITY OF SURPRISE: FOR MARICOPA COUNTY:
____________________________________ ____________________________________
Skip Hall Date Jack Sellers Date
Title: Mayor Title: Chairman of the Board of Supervisors
Attested To: Attested To:
____________________________________ ____________________________________
City Clerk Date Juanita Garza, Clerk of the Board Date
IN ACCORDANCE WITH A.R.S. §§ 9-240 IN ACCORDANCE WITH A.R.S. §§ 11-201,
AND 11-952, THIS AMENDMENT NO. 2 HAS 11-251, AND 11-952, THIS AMENDMENT
BEEN REVIEWED BY THE UNDERSIGNED NO. 2 HAS BEEN REVIEWED BY THE
ATTORNEY WHO HAS DETERMINED IT IS UNDERSIGNED ATTORNEY WHO HAS
PROPER IN FORM AND WITHIN THE DETERMINED IT IS PROPER IN FORM AND
POWERS AND AUTHORITY GRANTED TO WITHIN THE POWERS AND AUTHORITY
THE CITY OF SURPRISE UNDER THE GRANTED TO MARICOPA COUNTY
LAWS OF THE STATE OF ARIZONA. UNDER THE LAWS OF THE STATE OF
ARIZONA.
APPROVED AS TO FORM: APPROVED AS TO FORM:
___________________________________ ___________________________________
City Attorney Date Deputy County Attorney Date
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City of Surprise

Contract No. C-22-19-038-3-02 Amendment No. 2
Attachment 1
Operating Budget for Fiscal Year 2022
I-HELP Shelter - Year Three
City of Surprise CSBG
Line Item Justification Total
Revenue
I-HELP Shelter CSBG $100,000
TOTAL $100,000
Expense
Line Item Justification Total
Personnel FTE Hours
Position 1 Regional Director 0.05 $4,325
Position 2 Program Coordinator 1.00 $47,000
Case Manager: Northwest Valley: ($18.25 per $18,980
Position 3 hour/40 hour per week) 0.50
TOTAL 1.55 $70,305
Fringe Benefits
Benefits-FICA (0.0765% total salaries) 16 % of total salaries
Benefits-Health Insurance
Benefits-Unemployment
Benefits-Life & STD
Benefits-Workers Compensation
TOTAL $11,249
Travel
Local Program Mileage (250 miles/month x $0.45/mile x 12 months) $1,350
TOTAL $1,350
Transportation: LSS-SW Vehicles
Insurance Not Requested $0
Fuel Not Requested $0
Maintenance and Repairs Not Requested $0
Van for Northwest Valley Not Requested $0
TOTAL $0
Equipment
1 Computer Not Requested $0
Printer Not Requested $0
Cell phones/data Not Requested $0
TOTAL $0
Supplies
Office Supplies (12 months) $250
Postage (12 months) $0
Printing/Copying Supplies (12 months) $200
Program Supplies - Other (Misc. printer cartridges and supplies) $250
TOTAL $700
Contractual
Employee Background Checks $85 per 1 employees background check) $0
Operational leases $0
Advertising and Promotion print and electronic media $350
Conferences and meeting Training and development $450
Fees and dues HMIS user licenses $200
Peer Monitors Not Requested $0
TOTAL $1,000
Other
Rent Space is donated by the churches (in-kind) $0
Food Meals are donated $0
Phones, fax, and internet $70 per month x 12 months) $840
Cell Phones/Data None Requested $0
Insurance-Building related None Requested $0
West Valley Start up costs for additional host sites $1,000
TOTAL $1,840
Direct Client Assistance
Bus passes, fuel cards, job training, uniforms $4,465
TOTAL $4,465
Total Direct Costs $90,909
Allocated Indirect Charges
Total Indirect = x 10% City of Surprise approved indirect cost rate. $9,090.88
Indirect Cost TOTAL $9,091
TOTAL PROGRAM COSTS $100,000
Net Revenue Over/(Under) Expenses $0
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City of Surprise