CITY OF SURPRISE CAP AMENDMENT 8.PDF

Contract No. C-22-16-043-3-08 Amendment No. 8
AMENDMENT NO. 8 TO THE
INTERGOVERNMENTAL AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
CITY OF SURPRISE
I. Maricopa County (“County”), administered by its Human Services Department, and the
City of Surprise (“Subrecipient”), entered into a financial Intergovernmental Agreement
(“Agreement”), which was fully executed on or about July 14, 2016, for the term of July 1,
2016, through June 30, 2017. The purpose of the Agreement is for the County to provide
the Subrecipient with funds for the provision of Community Action Program services to
include Crisis Case Management and Financial Assistance Services in the Community
Service Area (CSA). The County and the Subrecipient collectively are referred to as the
“Parties.”
The Parties fully executed Amendment No. 1 on or about July 24, 2017, which (among
other things) extended the Agreement term and provided funding for the period July 1,
2017, through June 30, 2018. The Parties fully executed Amendment No. 2 on or about
July 9, 2018, which (among other things) extended the Agreement term and provided
funding for the period July 1, 2018, through June 30, 2019. The Parties fully executed
Amendment No. 3 on or about July 25, 2019, which (among other things) extended the
Agreement term and provided funding for the period July 1, 2019, through June 30, 2020.
The Parties fully executed Amendment No. 4 on or about June 24, 2020, which (among
other things) extended the Agreement term and provided funding for the period July 1,
2020, through December 31, 2020. The Parties fully executed Amendment No. 5 on or
about August 13, 2020, which (among other things) extended the Agreement Termination
date from December 31, 2020 to June 30, 2021. The Parties fully executed Amendment
No. 6 on or about February 17, 2021, which provided funding for the period January 1,
2021, through June 30, 2021. The Parties fully executed Amendment No. 7 on or about
May 19, 2021, which (among other things) provided additional funding for the period April
1, 2021, through June 30, 2021.
II. The Parties agree to enter into this Amendment No. 8 to amend the Agreement as follows:
A. Amend Section I (General Provisions), Paragraph E (Term/Effective Date/Renewal
Life of the Agreement), Subparagraph 1, to add the following sentence: The
Agreement may be extended for a fifth term not exceeding one year, upon written
agreement of the parties.
B. Extend the Agreement Termination date from June 30, 2021, to and through June
30, 2022.
C. The County shall provide the Subrecipient with $605,769 for the period July 1,
2021, to and through June 30, 2022 (“Period of Availability”).
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Contract No. C-22-16-043-3-08 Amendment No. 8
D. Revise Section IV (Compensation), by deleting Paragraph B (Reimbursement) and
replacing it with the following:
B. REIMBURSEMENT
1. The Subrecipient shall submit monthly requests for reimbursement
by the 15th calendar day of the month following the month close
out.
2. The Subrecipient also shall attach sufficient backup to a
reimbursement claim, such as a General Ledger or a detailed
Expenditure Report, with the included charges identified.
3. All requests for reimbursements shall be submitted to:
HSDFINANCE@MARICOPA.GOV
4. The final request for reimbursement must be submitted no later than
July 15th.
E. Incorporate into Section V (Attachments) an updated Operating Budget for the
Period of Availability, which budget is attached to this Amendment No. 8 and titled
“Amendment No. 8 – Attachment B.”
III. Section II above contains all the changes made by this Amendment No. 8. All other terms
and conditions of the Agreement remain in full force and effect as amended by
Amendment Numbers. 1, 2, 3, 4, 5, 6, and 7.
IV. The Parties have authorized the undersigned to execute this Amendment No. 8 on their
behalf.
V. This Amendment No. 8 shall be effective upon approval and signature by both Parties.
(Signatures are contained on the follow page)
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Contract No. C-22-16-043-3-08 Amendment No. 8
IN WITNESS, the Parties have approved and signed this Amendment No. 8:
APPROVED BY: APPROVED BY:
SUBRECIPIENT MARICOPA COUNTY
___________________________________ ____________________________________
Mayor Date Chairman, Board of Supervisors Date
Attested To: Attested To:
___________________________________ ____________________________________
City Clerk Date Clerk of the Board Date
IN ACCORDANCE WITH A.R.S. §§ 9-240, 9- IN ACCORDANCE WITH A.R.S. §§ 11-201,
500.11, 11-952, AND 46-241, ET SEQ., THIS 11-251, AND 11-952, THIS AMENDMENT
AMENDMENT NO. 8 HAS BEEN REVIEWED NO. 8 HAS BEEN REVIEWED BY THE
BY THE UNDERSIGNED ATTORNEY WHO UNDERSIGNED ATTORNEY WHO HAS
HAS DETERMINED IT IS PROPER IN FORM DETERMINED IT IS PROPER IN FORM AND
AND WITHIN THE POWERS AND WITHIN THE POWERS AND AUTHORITY
AUTHORITY GRANTED TO THE CITY OF GRANTED TO MARICOPA COUNTY UNDER
SURPRISE UNDER THE LAWS OF THE THE LAWS OF THE STATE OF ARIZONA.
STATE OF ARIZONA.
APPROVED AS TO FORM: APPROVED AS TO FORM:
BY: ________________________________ BY: _________________________________
Attorney for the Subrecipient Date Deputy County Attorney Date
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Contract No. C-22-16-043-3-08 Amendment No. 8
AMENDMENT NO. 8 - ATTACHMENT B
Operating Budget
Contract Operating Budget -County July 1, 2021, through June 30, 2022
SUBRECIPIENT: City of Surprise
Service: Crisis Case Management and Financial Assistance Services
Revenue Sources
County* $605,769
Total Revenues $605,769
Budget Categories
Personnel / ERE $579,569
Professional / Outside Services $20,000
Materials / Supplies $6,200
Total Expenses $605,769
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