COMMUNITY BRIDGES INC AMEND 4.PDF

Contract No. C-22-19-039-3-04 Amendment No. 4
AMENDMENT NO. 4
TO THE
AGREEMENT
BETWEEN
MARICOPA COUNTY
ADMINISTERED BY ITS
HUMAN SERVICES DEPARTMENT
AND
COMMUNITY BRIDGES INC.
I. Maricopa County (“County”), administered by its Human Services Department and
Community Bridges Inc. (“Subrecipient”), entered into a financial Subrecipient Agreement
(“Agreement”), which was fully executed on or about June 19, 2019, for the provision of
Navigation services for justice-involved people experiencing homelessness in Maricopa
County. The County provided the Subrecipient with $132,000 in Community Development
Block Grant (CDBG) funds for the services. The Agreement contained a Start Date of July
1, 2019, and a Termination Date of June 30, 2020.
The Parties fully executed Amendment No. 1 on or about February 19, 2020, to add
$4,865.47 in funds for a total Agreement amount of $136,865.47.
The Parties fully executed Amendment No. 2 on or about April 20, 2020 to increase the
Agreement funding by $25,000 to a not to exceed amount of $161,865.47, extend the
Agreement term through June 30, 2021, and replace wording in the Scope of Work.
The Parties fully executed Amendment No. 3 on or about July 28, 2020, to provide the
Subrecipient with $132,000 in PY2020 CDBG Funds and a period of funding availability
of July 1, 2020, through June 30, 2021.
II. The Parties agree to enter into this Amendment No. 4 to amend the Agreement as follows:
A. Extend the Termination Date from July 1, 2021, through June 30, 2022.
B. Add that the County shall provide the Subrecipient with an additional $132,000 in
CDBG Program Year/Fiscal Year (PY/FY 2021/2022) funding and $98,655 in
Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Pub. L. 116-136)
(CDBG CV3) funding, provided by the U.S. Department of Housing and Urban
Development (HUD). Funding availability period is from July 1,2021, through June
30,2022. The total available funding under this Amendment No. 4 is a not-to-
exceed amount of $230,655.
C. Upon approval of this Amendment No. 4, the Agreement funding shall consist of
the following:
1. $425,865.47 – CDBG, and
2. $98,655 – CDBG CV.
D. Revise Section I (General Provisions) to add the following paragraph:
CCC. SURVIVAL
The indemnification, hold harmless, defense, and non-liability provisions of
this Agreement shall have full force and effect notwithstanding any other
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Contract No. C-22-19-039-3-04 Amendment No. 4
provisions in this Agreement and shall survive the termination or expiration
of this Agreement.
E. Revise Section II (Special Provisions), Paragraph D (Budget Adjustments, Change
Orders, and Amendments), by deleting Subparagraphs 3, 4, 5, and 6 and replacing
them with the following:
3. Administrative Change Orders – The Chairman of the Board of Supervisors
is authorized upon the recommendation of the Human Services
Department Director and Legal Counsel to make changes within the
general scope of the Agreement on behalf of the County through
Administrative Change Orders. Administrative Change Orders shall be
approved and fully executed by the Chairman of the Board of Supervisors
and the Subrecipient. Administrative Change Orders may address any of
the following areas:
a. Modifications to the project timeline if the last day of the project
timeline is within the Agreement term;
b. Modifications to Budget line items if the Agreement Amount remains
unchanged;
c. Modifications required by federal, state, or County regulations,
ordinances, or policies; and
d. Modifications to administrative requirements such as changes in
reporting periods, frequency of reports, or report formats required
by HUD or local regulations, policies, or requirements.
4. It is the responsibility of the Subrecipient to ensure the latest documents
are consulted and followed.
F. Revise Section IV (Compensation) Paragraph 2 (Reimbursement), by deleting
Subparagraphs 2.1 and 2.2 and replacing them with the following:
2.0 REIMBURSEMENT
2.1 During the term of this Amendment No. 4, the maximum amount of
compensation due to the Subrecipient from the County, for any and
all services performed by the Subrecipient for the obligations and
duties herein, shall not exceed the amount(s) in Attachment 1.
2.2 The Subrecipient shall submit monthly request for reimbursement
by the 15th calendar day of the month following the month close
out.
2.3 All requests for reimbursements shall be submitted to:
HSDFINANCE@MARICOPA.GOV
III. The Agreement is amended to incorporate the changes contained in this Amendment No.
4. All other terms and conditions of the Agreement and Amendment Nos. 1, 2, and 3 shall
remain unchanged and in full force and effect as executed by the Parties.
IV. The Parties have authorized the undersigned to execute this Amendment No. 4, which
shall be effective upon approval and signature by both Parties.
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Contract No. C-22-19-039-3-04 Amendment No. 4
IN WITNESS, the Parties have approved and signed this Amendment No. 4:
FOR COMMUNITY BRIDGES INC.: FOR MARICOPA COUNTY:
John Hogeboom Jack Sellers
President/CEO Chairman of the Board of Supervisors
____________________________________ ____________________________________
Signature Date Signature Date
Attest:
____________________________________
Clerk of the Board Date
THIS AMENDMENT NO. 4 HAS BEEN
REVIEWED BY THE UNDERSIGNED
ATTORNEY WHO HAS DETERMINED IT IS
PROPER IN FORM AND WITHIN THE
POWERS AND AUTHORITY GRANTED TO
MARICOPA COUNTY UNDER THE LAWS
OF THE STATE OF ARIZONA.
APPROVED AS TO FORM:
___________________________________
Deputy County Attorney Date
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Contract No. C-22-19-039-3-04 Amendment No. 4
ATTACHMENT 1
FY21-22 Budget
CONTRACT SERVICE: CONTRACT PERIOD: NAME:
Justice Navigation Services - Hand In Hand July 1, 2021 - June 30, 2022 Community Bridges, Inc.
I. PERSONNEL
TOTAL
Number of FTE Total Salary for the % Allocated Service SERVICE COUNTY
Positions Level Position Title Contract Period MCHSD Percentage COST COST
3 1 Lead Navigator $113,676 100% $113,676 $113,676
1 1 Navigator II $36,421 100% $36,421 $36,421
1 0.25 Criminal Justice Supervisor $45,680 25% $11,420 $11,420
1 0.10 Senior Manager, Housing/Comm Inte $73,976 10% $7,397 $7,397
$0
6 2.35 TOTAL: $168,914 $168,914
II. EMPLOYEE RELATED EXPENSES
TOTAL COUNTY
ITEM BASIS COST COST
22.28479% of salary $37,642 $37,642
$37,642 $37,642
III. PROFESSIONAL AND OUTSIDE SERVICES
TOTAL COUNTY
ITEM BASIS COST COST
Lump sum for utility, rent
Client Support Deposits/Fees deposits & application $4,181 $4,181
fees)
HMIS License $220 each x 4.35 licenses $957 $957
TOTAL: $5,138 $5,138
IV. TRAVEL
TOTAL COUNTY
ITEM BASIS COST COST
Mileage 1,400 miles/month x 12 x $.575/mile $9,660 $9,660
TOTAL: $9,660 $9,660
V. MATERIALS AND SUPPLIES
TOTAL COUNTY
ITEM BASIS COST COST
Client Support Supplies Lump sum ($12/each ID, bus passes, clothing, etc.) $2,500 $2,500
Office Supplies & PPE $150/month for office supplies & PPE $1,800 $1,800
TOTAL: $4,300 $4,300
VI. OPERATING SERVICES
TOTAL COUNTY
ITEM BASIS COST COST
Cell phone $57/month x 12 months x 4.35 phones $2,975 $2,975
Laptop and software updates $468/computer for software renewal x 4.35 computers $2,036 $2,036
TOTAL: $5,011 $5,011
VII. EQUIPMENT
TOTAL COUNTY
ITEM BASIS COST COST
$0.00
TOTAL: $0.00 $0.00
TOTAL DIRECT COST: $230,665 $230,665
SUBTOTAL ADMIN COST: $0.00 $0.00
TOTAL SERVICE COST: $230,665 $230,665
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