APPROVED CI.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount Is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required If
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services 1 320 W.
Lincoln 1 Phoenix, AZ 85003. Fax number: 602,258.1573. The signed form must be retained in the purchasing file,
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 10/9/2019
Company: Human Services Campus, Inc, REQUESTED DELIVERY
Address: 1 125W. Jackson Street Date: 11/6/2019
City, State: Phoenix, AZ 85007 QUOTED Kilc.E: 100,000
Zip/Postal Code: 85007
Phone: (602)463-6315 Accounting String:
Fax:
Contact Name: Amy Schwanbeniender
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement Is: (:)s $100k 0.> $100k
Is this a Technology Procurement? ()Yes (±) No
Human Services Campus, Inc. ("HSC") will provide temporary shelter weather relief accommodations
to individuals experiencing homelessness on evenings where temperatures are extreme cold, heat or
rain.
SINGLE SOURCE CATEGORY (check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NO-a_Tho_wk_gl a_=. l_ksly i i to be ffi ien • gleimacdu Lti f JcAons.;
• Personal or agency preference for a product or vendor
• Agency perception that the vendor Is the hest qualified (this should he determined through a competitive process)
• Lack of agency planning resulting In limited time to conduct a competitive procurement
• Special Incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
()Grant specified (supporting documents attached) ° Software license renewals, additions, or upgrades available
from only one source
()Mailing lists, subscriptions or media advertising ,..., Brand compatibility available from only one source (no other
' - ' distributors)
()Warranty voided if service provided by other contract vendor ()Other proprietary situation
(a) Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
HSC operates the human services campus and will coordinate temporary shelter services for homeless
individuals when weather relief services are required. Additional shelter accommodations will be
coordinated with other non-profit organizations located on the campus to provide overnight shelter
services to individuals during extreme weather conditions. The services will assist Individuals who
would otherwise sleep on the streets and experience negative physical and mental health effects.
SEARCH
A search was conducted consisting of (check all that apply) RESULTS
El Market research III Public notice given, list 111 no alternatives were identified
El Other vendors contacted 0 Other owl no alternatives were deemed acceptable
'-i because (explain below):
Describe the search from above in detail:
There are no additional low-barrier shelter providers in downtown Phoenix willing or able to provide
temporary weather relief services.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durat'on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: El Comparison to public sector contract pricing
Comparison to previous comparable purchases 0 Discount off published catalog pricing
' from a different vendor El Market survey
D Independent estimate 0 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysts):
The funding will provide for three nights of weather relief accommodations. HSC, Inc. is working with
other funders to fund the additional nights that will be needed.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)
Jacqueline Edwards i V 7//
rinted Name J re Date P
Office of Procurement Services
al Approved. Please send a Requisition to OPS to process.
D Not Approved, Reasoning:
KG1) I tu --rit,-/E icbtitey
Printed Name Signature Date