GENERAL STATEMENT OF ASSURANCES REV.PDF

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General Statement of Assurances
Maricopa County Sheriffs Office (076008000) Public Agency - FY 2020 - General Statement of Assurances - Rev 0
ASSURANCES
The General Statement of Assurance (GSA) is the agreement between the Arizona Department of Education (STATE AGENCY) and
the legal entity named above (SUBGRANTEE) that binds the SUBGRANTEE to comply with all applicable Federal and State
regulations governing the financial assistance awards granted to them. These assurances also cover any financial assistance awards
made by the STATE AGENCY as the Pass-Through entity for Federal agencies that include, but are not limited to: the US Department
of Education, US Department of Agriculture, and other agencies herein referred to as the DEPARTMENT.
Section A: 2 CFR Regulations
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Consistent with 2 CFR Subtitle A - Office of Management and Budget Guidance for Grants and Agreements and 2 CFR Subtitle B -
Federal Agency Regulations for Grants and Agreements, the STATE AGENCY, shall hold the SUBGRANTEE to the provisions
established by the DEPARTMENT which govern the funds and program.
• The SUBGRANTEE assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards as dictated by the DEPARTMENT.
• The SUBGRANTEE assures it has a valid Data Universal Numbering System (DUNS) number before applying for funds and
that it will maintain the correct DUNS number on file with the STATE AGENCY (2 CFR 200.300).
• All sub-grantees must provide a Single Audit package to ADE, if the sub-grantee expended $750,000 or more in federal
awards in any fiscal year, regardless of which federal agency provided the federal funds (2 CFR200 Subpart F).
• The SUBGRANTEE assures it will adhere to the Federal Funding Accountability and Transparency Act (FFATA) reporting
requirements (2CFR 200.300).
• The SUBGRANTEE assures it will adhere to the Certifications and representations (2 CFR 200.208) requirements as dictated
by the terms and conditions of the Federal/State award.
• The SUBGRANTEE assures it will adhere to the Suspension and Debarment (2 CFR 200.213) regulations that prohibit the
award of funds to individuals and parties that are ineligible or excluded from participating in Federal assistance programs or
activities.
• The SUBGRANTEE assures it will adhere to the Lobbying provisions established by 2 CFR 200.450 and any additional
Federal statutes and regulations governing the use of Federal funds on Lobbying.
Section B: Additional CFR Regulations
The STATE AGENCY shall hold all SUBGRANTEEs to the provisions within the applicable Code of Federal Regulations (CFR)
that govern the funds passed through the STATE AGENCY from the DEPARTMENTs to the SUBGRANTEE. The CFRs include,
but are not limited to: Title 7 - Agriculture (7 CFR), Title 25 - Indians (25 CFR), and Title 34 - Education (34 CFR).
• The SUBGRANTEE assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards as dictated by the DEPARTMENT.
Section C: General Terms and Conditions
The SUBGRANTEE assures, if awarded a grant, sub-grant, cooperative agreement, and/or contract:
• That the SUBGRANTEE will accept funds in accordance with applicable Federal and State statutes, regulations, program
plans, and applications, and administer the programs in compliance with all provisions of such statutes, regulations,
applications, policies and amendments thereto.
• That the SUBGRANTEE shall not obligate funds prior to the date an application is submitted to the STATE AGENCY in
substantially approved form. 34 CFR §76.708
• That the control of funds provided to the SUBGRANTEE under each program and title to property acquired with those funds
will be in a designated eligible recipient and that a designated eligible recipient will administer those funds and property.
• That the SUBGRANTEE has the necessary legal authority to apply for and receive the proposed grant or sub-grant and enter
into the contract.
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• That the SUBGRANTEE will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and
accounting for, Federal funds paid to that agency under each program. 2 CFR 200.302
• That the SUBGRANTEE will maintain written policies and procedures on cash management and allowability. 2 CFR
200.302(b)
• That the SUBGRANTEE will maintain Time and Effort documentation for all employees whose salaries are paid in whole or in
part with federal funds or used to meet a match/cost share requirement 2 CFR 200.430(i)
• That the SUBGRANTEE will make reports to the STATE AGENCY and to the DEPARTMENT as may reasonably be
necessary to enable the STATE AGENCY and DEPARTMENT to perform their duties (e.g. completion report, other required
reports by a program).
• That the SUBGRANTEE shall permit the STATE AGENCY and auditors to have access to the subgrantee's records and
financial statements as necessary for the STATE AGENCY to complete its monitoring requirements. 2 CFR 200.331(a)(5)
• That the SUBGRANTEE will maintain records, including the records required under Section 443(a) of the General Education
Provisions Act ("GEPA"), 20 U.S.C. § 1232f, and provide access to those records as the STATE AGENCY or DEPARTMENT
and the Comptroller General or any of their authorized representatives in the conduct of audits authorized by Federal Law or
State Statute. This cooperation includes access without unreasonable restrictions to its records and personnel for the purpose
of obtaining relevant information.
• That the SUBGRANTEE will establish and maintain effective internal control over the federal award that provides reasonable
assurance that the SUBGRANTEE is managing the federal award in compliance with federal statutes, regulations, and the
terms and conditions of the Federal award. 2 CFR 200.303
• That the SUBGRANTEE will maintain written procedures for procurement transactions. 2 CFR. 200.319(c)
• That the SUBGRANTEE will maintain a written travel policy. 2 CFR 200.474
• That the SUBGRANTEE will maintain procedures for managing equipment. 2 CFR 200.313(d)
• That the SUBGRANTEE will provide reasonable opportunities for participation by teachers, parents, and other interested
agencies, organizations and individuals in the planning for and operation of each program.
• That any application, evaluation, periodic program plan or report relating to each program will be made readily available to
parents and to other members of the general public.
• That in the case of any project involving construction, the project is not inconsistent with overall State plans for the
construction of school facilities, if applicable; and in developing plans for construction, due consideration will be given to
excellence of architecture and design and to compliance with standards prescribed under Section 504 of the Rehabilitation Act
of 1973 and applicable provisions of Chapter 4 of Title 34, A.R.S., in order to ensure that facilities constructed with Federal
(which become subsequently State) funds are accessible to and usable by handicapped individuals.
• That the SUBGRANTEE has adopted effective procedures for: Acquiring and disseminating to teachers and administrators
participating in each program, significant information resulting from educational research, demonstration and similar projects;
and Adopting, if appropriate, promising educational practices developed through those projects.
• That no person shall, on the ground of race, color, national origin, handicap, or sex be excluded from participation, be denied
the benefits, or be otherwise subjected to discrimination under any program or activity for which the SUBGRANTEE receives
Federal financial assistance. Admissions policies for private schools are understood and agreed to be part of such programs.
In this vein, the SUBGRANTEE agrees to assure compliance with the Governor of Arizona's Executive Order 99-4 prohibiting
discrimination in employment, as well as Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.); Title IX of the
Education Amendments of 1972 (20 U.S.C. § 1681-1683); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §794); the
Age Discrimination Act (42 U.S.C. §6101 et seq.); and the Americans with Disabilities Act ("ADA") (42 U.S.C. §12101 et seq.).
• That the SUBGRANTEE may not use its Federal or State funding to pay for any of the following: A. Religious worship,
instruction, or proselytization. B. Equipment or supplies to be used for any of the activities specified in paragraph 13A, herein.
C. Construction, remodeling, repair, operation, or maintenance of any facility or part of a facility to be used for any of the
activities specified in paragraph 13A, herein. D. An activity of a school or department of divinity.
• That no Federal funding may be used for the acquisition of real property unless specifically permitted by the authorizing statute
or implementing regulations for the program.
• That the SUBGRANTEE may not count tuition and fees collected from students toward meeting matching, cost sharing, or
maintenance of effort requirements of a program.
• That the SUBGRANTEE shall, to the extent possible, coordinate each of its projects with other activities that are in the same
geographic area served by the project and that serves similar purposes and target groups.
• That the SUBGRANTEE shall, to the extent possible, if its project includes activities to improve the basic skills of children,
youth, or adults, coordinate its project with other basic skills activities that are in the same geographic area served by the
project. Basic skills mean reading, mathematics, and effective communication, both written and oral.
• That the SUBGRANTEE shall continue its coordination with the STATE AGENCY during the length of the project period.
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• The SUBGRANTEE shall cooperate in any evaluation by the DEPARTMENT.
• That if a program so requires, the SUBGRANTEE shall make provisions for the participation of children enrolled in private
schools in the area to be served. Such provision shall: A. Provide private school students with a genuine opportunity for
equitable participation. B. Provide an opportunity to participate in a manner that is consistent with the number of eligible private
school students and their needs. C. Maintain continuing administrative direction and control over funds and property that
benefit students enrolled in private schools. D. Comply with the requirements of 34 C.F.R. §76.652 through 76.662.
• That funds will be used to supplement and not supplant State and local funds expended for educational purposes and, to the
extent practicable, increase the fiscal effort that would, in the absence of such funds, be made by the SUBGRANTEE for
educational purposes.
• That the SUBGRANTEE will comply with all relevant laws relating to privacy and protection of individual rights including 34
C.F.R. Part 99 (Family Educational Rights and Privacy Act of 1974).
• That the SUBGRANTEE will comply with any applicable federal, state and local health or safety requirements that apply to the
facilities used for a project.
• That it shall maintain records for 5 years following completion of the activities for which the SUBGRANTEE uses the federal or
state funding and which show: A. The amount of funds under the sub-grant or grant. B. How the SUBGRANTEE uses the
funds. C. The total cost of the project. D. The share of that total cost provided from other sources. E. Other records to facilitate
an effective audit.
• If real property or structures are provided or improved with the aid of Federal financial assistance, the SUBGRANTEE will
comply with applicable statutes, regulations and the project application in the use, encumbrance, transfer or sale of such
property or structure. If personal property is so provided, the SUBGRANTEE will comply with applicable statutes, regulations
and the project application in the use, encumbrance, transfer, disposal and sale of such property.
• That in the event of a sustained audit exception, and upon demand of the STATE AGENCY, the SUBGRANTEE shall
immediately reimburse the STATE AGENCY for that portion of the audit exception attributable under the audit to the
SUBGRANTEE, but shall also immediately reimburse the STATE AGENCY expenses in defending the audit exception,
including and not limited to travel and attorney's fees, in an amount proportional to the amount of the audit exception
attributable to the SUBGRANTEE. The SUBGRANTEE agrees to hold the STATE AGENCY harmless for any audit exception
arising from the SUBGRANTEE's failure to comply with applicable regulations.
• That the SUBGRANTEE is aware all Federal funds granted to it are conditioned upon the availability and appropriation of such
funds by the United States Congress and are subject to reduction or elimination by the United States Congress at any time,
even following award and disbursement of funds. The SUBGRANTEE shall hold the STATE AGENCY harmless for any
reduction or elimination of Federal funds granted to it. In the event of non-appropriation and notice, the SUBGRANTEE shall
immediately cease further expenditures under any project.
• Federal grant recipients, sub recipients and their grant personnel are prohibited from text messaging while driving a
government owned vehicle, or while driving their own privately owned vehicle during official grant business, or from using
government supplied electronic equipment to text message or email while driving. Recipients must comply with these
conditions under Executive Order 13513, "Federal Leadership On Reducing Text Messaging While Driving," October 1, 2009.
• The SUBGRANTEE will adopt and use proper methods of administering each program, including (a) the enforcement of any
obligations imposed by law on agencies, institutions, organizations, and other recipients responsible for carrying out each
program; and (b) the correction of deficiencies in program operations that are identified through audits, monitoring, or
evaluation.
• The SUBGRANTEE will (a) submit any requested reports to the STATE AGENCY (which shall make the reports available to
the Governor) and the US Secretary of Education as required to enable the STATE AGENCY and DEPARTMENT to perform
their duties under each such program; and (b) maintain such records, provide such information, and afford such access to the
records as the STATE AGENCY (after consultation with the Governor) or DEPARTMENT may reasonably require to carry out
their duties.
• The SUBGRANTEE will cooperate in carrying out any evaluation of any program conducted by or for the STATE AGENCY
and/or DEPARTMENT officials.
• The SUBGRANTEE assures that if administering a program under the P.L. 107-110, it will comply with Section 9524 of ESEA
that incorporates language regarding constitutionally protected prayer in public and secondary schools. The SUBGRANTEE
also assures that they will provide written certification to the STATE AGENCY that the SUBGRANTEE is in compliance with
Section 9524.
• The SUBGRANTEE assures that all teachers and paraprofessionals working in a program receiving funds from the STATE
AGENCY maintain applicable state certification and licensure requirements including certification obtained through alternative
routes to certification.
• The SUBGRANTEE will comply with state law requiring expulsion from school for a period of no less than 1 year if a student
who is determined to have unlawfully brought a firearm to school, or to have unlawfully possessed a firearm at a school under
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the jurisdiction of the SUBGRANTEE, except that the Chief Administrating Officer of an SUBGRANTEE is allowed to modify
such expulsion requirements for a student on a case-by-case basis if such modification is in writing; and the SUBGRANTEE
will provide to the STATE AGENCY on an annual basis information surrounding any expulsion, including the name of the
school concerned, the number of students expelled from such school, and the type of firearm(s) concerned.
That the SUBGRANTEE will comply with all provisions of ESEA Title VIII - General Provisions - as applicable.
SECTION D: Education of Homeless Students
That the SUBGRANTEE, if administering a program for Education of Homeless Students, affirms that:
• The SUBGRANTEE will adopt policies and practices to ensure that homeless children and youths are not stigmatized or
segregated on the basis of their status as homeless.
• The SUBGRANTEE will designate an appropriate staff person as a SUBGRANTEE liaison for homeless children and youths,
to carry out the duties described in Title X, Part C, section 722, paragraph (6)(A).
• The SUBGRANTEE will adopt policies and practices to ensure that transportation is provided, at the request of the parent or
guardian (or in the case of an unaccompanied youth, the liaison), to and from the school of origin in accordance with the
provisions of Title X, Part C, section 722, paragraph (6)(J)(iii).
• The SUBGRANTEE will adopt policies and practices to ensure immediate enrollment of homeless children.
Maricopa County
Bill Gates, Chairman Date
Board of Supervisors
ATTEST:
Fran McCarroll Date
Clerk of the Board of Supervisors
APPROVED AS TO FORM
This day of , 201
By:
Deputy Maricopa County Attorney
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