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SERIAL 190142-C AIRCRAFT AIRFRAME, ENGINE, AVIONICS, SHOP SUPPLIES & GENERAL HELICOPTER/AIRCRAFT PARTS & SERVICES DATE OF LAST REVISION: December 12, 2018 CONTRACT END DATE: December 31, 2020 CONTRACT PERIOD THROUGH DECEMBER 31, 2020 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for AIRCRAFT AIRFRAME, ENGINE, AVIONICS, SHOP SUPPLIES & GENERAL HELICOPTER/AIRCRAFT PARTS & SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on December 12, 2018. (Eff. 01/01/19) All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. BG/mm Attach Copy to: Office of Procurement Services Chuck Mayper, MCSO (Please remove Serial 12054-C from your contract notebooks) SERIAL 190142-C ABLE AEROSPACE SERVICES, 7706 E. VELOCITY WAY, MESA, AZ 85212 SERIAL 190142-C NIGP CODE: RESPONDENT'S NAME: Able Aerospace Services COUNTY VENDOR NUMBER : ADDRESS: 7706 E. Velocity Way Mesa, AZ 85212 P.O. ADDRESS: TELEPHONE NUMBER: 602-304-1227 FACSIMILE NUMBER: 602-304-1277 WEB SITE: www.ableengineering.com CONTACT (REPRESENTATIVE): Patrick Dennison REPRESENTATIVE'S E-MAIL ADDRESS: Patrick.dennison@ableengineering.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.3 General Aircraft Parts, Supplies and Accessories: Parts, supplies and accessories shall include but not limited to: adhesives, air filters, alternators, nicad batteries, lead acid batteries, tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light bulbs, pneumatic systems, primer/paint/brushes, sandpaper, common hardware. In accordance with technical specifications Section 2.1.1.3 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.3.1 List catalogs: ABLE PMA PMA PMA 10% 1.4 Bell Helicopter and Cessna Aircraft Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. In accordance with technical specifications Section 2.1.1.4 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.4.1 List catalogs: 5% Website 407 Repair Access 12% parts 407 Dynamic 5% labor * Note: New Catalog price list per year SERIAL 190142-C ABLE AEROSPACE SERVICES **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: N/A 1.7 Business Hours: 8–5 1.8 Emergency after hours contact information Contact Name AOG Contact Number AOG 1.9 Service call fees, if any (define) 1.10 Restocking charges, if any (define) 10% 1.11 Define return policy as it pertains to Section 2.5 1.12 Minimum order / services policy defined: NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC000000 PENDING Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C AEROMARITIME AMERICA, INC., 4927 E. FALCON DR., MESA, AZ 85215 SERIAL 190142-C NIGP CODE: RESPONDENT'S NAME: AEROMARITIME AMERICA, INC. COUNTY VENDOR NUMBER : ADDRESS: 4927 E. Falcon Dr Mesa, AZ 85215 P.O. ADDRESS: TELEPHONE NUMBER: 480-830-7780 FACSIMILE NUMBER: 480-830-8988 WEB SITE: www.itpaero.com CONTACT (REPRESENTATIVE): Elisa Sobarzo REPRESENTATIVE'S E-MAIL ADDRESS: esobarzo@itpaero.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.5 Rolls Royce Gas Turbine, Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.5 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.5.1 List catalogs: M250 Rolls-Royce M250 Parts Catalog – 2018 2018 List 20% * Note: New Catalog price list per year **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: $55.00/hour 1.7 Business Hours: 7AM – 5PM 1.8 Emergency after hours contact information Contact Name Ramon Fonoll SERIAL 190142-C AEROMARITIME AMERICA, INC. Contact Number 480-522-8982 1.9 Service call fees, if any (define) $0 1.10 Restocking charges, if any (define) 10% 1.11 Define return policy as it pertains to Section 2.5 30 days from invoice date 1.12 Minimum order / services policy defined: $50 NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000007942 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C AERO PRODUCTS COMPONENTS SERVICES, 551 N 40TH STREET, SHOW LOW, AZ 85901 SERIAL 190142-C NIGP CODE: RESPONDENT'S NAME: Jeff Winn COUNTY VENDOR NUMBER : ADDRESS: 5510 N. 40th Street Show Low, AZ 85901 P.O. ADDRESS: TELEPHONE NUMBER: 928-537-1000 FACSIMILE NUMBER: 928-537-1001 WEB SITE: Aeroproducts.com CONTACT (REPRESENTATIVE): Sarah Williams REPRESENTATIVE'S E-MAIL ADDRESS: swilliams@aeroproducts.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.3 General Aircraft Parts, Supplies and Accessories: Parts, supplies and accessories shall include but not limited to: adhesives, air filters, alternators, nicad batteries, lead acid batteries, tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light bulbs, pneumatic systems, primer/paint/brushes, sandpaper, common hardware. In accordance with technical specifications Section 2.1.1.3 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.3.1 List catalogs: Aviall AVIALL.COM 2018 List 3% 1.4 Bell Helicopter and Cessna Aircraft Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. In accordance with technical specifications Section 2.1.1.4 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.4.1 List catalogs: Textron.com/Vista Bell 407 IPB 1-Nov-17 List Price 9% Aeronautical Accessories www.aero-acces.com (2018) List Price 9% ABLE www.ableengineering.com List Price 15% SERIAL 190142-C AERO PRODUCTS COMPONENTS SERVICES **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: Straight Time $95.00 per hour Overtime $142.50 per hour Holiday $142.50 per hour 1.7 Business Hours: 4AM – 5PM M-F 1.8 Emergency after hours contact information Contact Name On Call Duty Person Contact Number 602-284-5359 24hr AOG Line 1.9 Service call fees, if any (define) NONE NONE WITHIN 60 DAYS, 10% AFTER 1.10 Restocking charges, if any (define) 60 DAYS NONE WITHIN 60 DAYS, 10% AFTER 1.11 Define return policy as it pertains to Section 2.5 60 DAYS 1.12 Minimum order / services policy defined: NONE NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000008501 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C AVIALL SERVICES, INC., 2750 REGENT BLVD., DFW AIRPORT, TX 75261 SERIAL 190142-C RESPONDENT'S NAME: Aviall Services, Inc. COUNTY VENDOR NUMBER : ADDRESS: 2750 Regent Blvd. DFW Airport, TX 75261 P.O. ADDRESS: TELEPHONE NUMBER: 480-668-1551 FACSIMILE NUMBER: 480-668-5654 WEB SITE: www.aviall.com CONTACT (REPRESENTATIVE): Michael Marshall REPRESENTATIVE'S E-MAIL ADDRESS: mmarshall@aviall.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.1 Cessna Aircraft Air Frame Parts, Instruments, Tools & Labor for repairs, modifications, calibrations and overhauls. In accordance with technical specifications Section 2.1.1.1. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.1.3 List catalogs: McFarlane Aviation Products www.mcfarlaneaviation.com (PMA CESSNA PARTS) Z50 Up to 39% 1.2 Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.2. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE PARTS CATALOG DESIGNATION ADDITIONAL COLUMN TO & DATE DISCOUNT BE USED 1.2.1 List catalogs: Aviall.com Textron Lycoming (Spares) – Cylinders 30A 5% Aviall.com Textron Lycoming (Spares) – Parts 30M 16% Aviall.com Textron Lycoming (Spares) – Engines 1KB 8% Aviall.com Continental Motors – Cylinders Z55 40% Aviall.com Continental Motors – Parts ZZA 47% Aviall.com Continental Motors – Parts ANC & ANE 0% Champion Aviation Prod Group – Aviall.com Magnetos and Parts 0JI 37% SERIAL 190142-C AVIALL SERVICES, INC. 1.3 General Aircraft Parts, Supplies and Accessories: Parts, supplies and accessories shall include but not limited to: adhesives, air filters, alternators, nicad batteries, lead acid batteries, tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light bulbs, pneumatic systems, primer/paint/brushes, sandpaper, common hardware. In accordance with technical specifications Section 2.1.1.3 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE ADDITIONAL PARTS CATALOG DESIGNATION & DATE COLUMN TO DISCOUNT BE USED 1.3.1 List catalogs: Aviall.com 3M Industrial Adhesives 32E 17% Aviall.com 3M Industrial Adhesives CBC 8% Aviall.com Airgas Safety Airframe 8SP 28% Aviall.com Bfgoodrich Deicer Systems Airframe 3RE 29% Aviall.com Dill Air Controls Products LLC Airframe 3BP 29% Aviall.com H3r Aviation Inc. Airframe 8SF 7% Aviall.com Jamaica Bearings Group Airframe 9MA 35% Aviall.com Peerless Aerospace Fastener Co Airframe 29N 37% Aviall.com Zodiac Services Americas Airframe 0KX 5% Aviall.com Hartzell Engine Technologies L Alternators 0DB 32% Aviall.com Concorde Battery Corp Battery 7NN 50% Aviall.com Eveready Battery Co Inc. Battery 78N 34% Aviall.com Seal Dynamics, Inc. Battery 7QP 16% Aviall.com Teledyne Battery Products Battery 2ND 11% Aviall.com Teledyne Battery Products Battery 2NN 46% Aviall.com Hartzell Engine Technologies L Bearings And 49B 31% Brushes Aviall.com Aviall Exch Brake Ohl (Prs) Brake 2EJ 40% Aviall.com Goodrich Aerospace Brake 3SA 37% Aviall.com Meggitt Aircraft Braking Brake 24N 38% Systems Aviall.com Parker Hannifin Wheel & Brake Brake 5BA 43% Aviall.com Parker Hannifin Wheel & Brake Brake 5BB 27% Aviall.com Brackett Aero Filters, Inc. Filters 3AA 37% Aviall.com Challenger Aviation Pd Inc. Filters 4GC 8% Aviall.com Champion Aviation Prod Group Filters 2GN 40% Aviall.com Pti Technologies Inc. Filters 4AR 34% Aviall.com Purolator Products, Co. Filters 20X 15% Aviall.com Donaldson Company, Inc. Filters K3B 15% Aviall.com Aiconics, Inc. Gse/Tool 8TA 27% Aviall.com Airgas West Inc. Gse/Tool 8TP 21% Aviall.com Jus N Tyme Tooling Gse/Tool 8TC 19% Aviall.com Tronair Inc. Gse/Tool 8GC 7% Aviall.com Airfasco Industries Hardware 28A 67% Aviall.com Proponent Hardware 15A 60% Aviall.com Thomas & Betts Corp Hardware 2LN 28% SERIAL 190142-C AVIALL SERVICES, INC. PRICE ADDITIONAL PARTS CATALOG DESIGNATION & DATE COLUMN TO DISCOUNT BE USED Aviall.com Parker Stratoflex Hoses 10J 40% Aviall.com Thermoid, Inc. Hoses 11A 33% Aviall.com Champion Aviation Prod Group Ignitors 0NM 30% Aviall.com Aeroflash Signal Corp Lighting 3NN 22% Aviall.com Astronics D M E LLC Lighting 2PA 8% Aviall.com Devore Lighting Lighting DVN 26% Aviall.com General Electric Co Lighting 18B 48% Aviall.com Wamco Inc. Lighting 5VA 47% Aviall.com Whelen Engineering Co., Inc. Lighting 3YC 24% Aviall.com Malin Co Lockwire 19N 41% Aviall.com Aerocontrolex Controls Mechanic 9EB 0% Aviall.com Allied Aviation Supplies Pilotsupp 68P 29% Aviall.com Telex Communications Pilotsupp 54B 16% Aviall.com Piper Aircraft Piper PIE 0% Aviall.com Kelly Aerospace Piston 6KA 34% Aviall.com Curtis Superior Valve Co., Inc. Piston 2IA 29% Aviall.com Lamar Technologies LLC Piston 41A 35% Aviall.com Precision Airmotive Corp Piston 7KA 31% Aviall.com Saf-Air Products Inc. Piston 2IB 15% Aviall.com Tempest Plus Marketing Grp LLC Piston 4KA 32% Aviall.com Eastern Aero Marine Safety 2BC 10% Aviall.com Emergency Beacon Corp Safety 2BE 9% Aviall.com Regent Survival Services Safety LVA 17% Aviall.com 3m Industrial Sealants Z40 31% Aviall.com Hartzell Engine Technologies L Starters Z30 13% Aviall.com 3m Industrial Tapes 27B 22% Aviall.com Condor Michelin Tires Tires FTA 42% Aviall.com Goodyear Tire & Rubber Co. Tires 0TN 48% Aviall.com Michelin Aircraft Tire Corp Tires 3TA 47% Aviall.com Lord Co Turbine 2WX 11% Aviall.com Parker Hannifin Airborne Turbine 58A 34% Aviall.com Skurka Aerospace Inc. Turbine 4WA 4% SERIAL 190142-C AVIALL SERVICES, INC. 1.4 Bell Helicopter and Cessna Aircraft Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. In accordance with technical specifications Section 2.1.1.4 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE PARTS CATALOG DESIGNATION & ADDITIONAL COLUMN DATE DISCOUNT TO BE USED 1.4.1 List catalogs: www.mcfarlaneaviation.com McFarlane Aviation Pma Cessna Parts Z50 UP TO 39% Products www.aviall.com Tempest Aviation Bell Heli Parts 8O UP TO 20% Group, Inc. 1.5 Rolls Royce Gas Turbine, Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.5 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE ADDITIONAL PARTS CATALOG DESIGNATION & DATE COLUMN DISCOUNT TO BE USED 1.5.1 List catalogs: www.Aviall.com Textron Lycoming (Spares) Cylinders 30A 5% www.Aviall.com Textron Lycoming (Spares) Parts 30M 16% www.Aviall.com Textron Lycoming (Spares) Engines 1KB 8% www.Aviall.com Continental Motors Cylinders Z55 40% www.Aviall.com Continental Motors Parts ZZA 47% www.Aviall.com Continental Motors Parts ANC & ANE 0% www.Aviall.com Champion Aviation Prod Group Magnetos and Parts 0JI 37% 1.6 Helicopter and Aircraft Avionics, Electrical Avionic Systems, Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, Calibration and Overhauls. Avionics included are: Trakka Systems Corp, Technosonic, Motorola Communications 800MHz, Northern Airborne Tech Audio and FM Products, FLIR Infrared Imaging Systems, Garmin, David Clark and Bendix-King items. In accordance with technical specifications Section 2.1.1.6. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE COLUMN ADDITIONAL PARTS CATALOG DESIGNATION & DATE TO BE USED DISCOUNT 1.6.1 List catalogs: www.Aviall.com Acr Electronics, Inc. Avionics 1YC 5% www.Aviall.com Alcor Aviation Inc. Avionics 2SA 24% www.Aviall.com Cobham Antenna Systems Avionics 4CX 25% www.Aviall.com Dayton Granger Inc. Avionics 2RA 8% www.Aviall.com Maxima Technologies & Systems Avionics 26N 36% www.Aviall.com Peerless Electronics Inc. Avionics 3CB 27% www.Aviall.com Rockwell Collins Avionics 9BX 2% www.Aviall.com David Clark Avionics 3DB 12% SERIAL 190142-C AVIALL SERVICES, INC. 1.7 Shop Supplies, Oil, Solvents, Paints, Tooling, Technical Publications and Revisions Services, Parts Testing, Calibration Services and other Labor and Services needed to support the maintenance activities encountered daily above and beyond the before mentioned Categories. Items to be covered include: DuPont Imron Products, Teledyne, Continental, Lycoming, Bendix Manuals, Current Maintenance Technical Publications, Nondestructive parts testing & X-Ray, Magna-Flux Services, Shop tools and supplies. In accordance with technical specifications Section 2.1.1.7. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PRICE ADDITIONAL PARTS CATALOG DESIGNATION & DATE COLUMN DISCOUNT TO BE USED 1.7.1 List catalogs: www.Aviall.com Aircraft Specialties Lubricant Chemicals 33B 18% www.Aviall.com Av Dec Chemicals 3LE 34% www.Aviall.com Celeste Industries Corporation Chemicals C3A 34% www.Aviall.com Click Bond Inc. Chemicals C8A 15% www.Aviall.com Contec Chemicals C2A 29% www.Aviall.com CRC Industries Inc. Chemicals CAG 13% www.Aviall.com Dow Silicones Corporation Chemicals 02B 9% www.Aviall.com E.V. Roberts (Momentive) Chemicals 02A 23% www.Aviall.com Ect Inc. Chemicals 7UN 0% www.Aviall.com Everlube Products Division Chemicals 33E 3% www.Aviall.com Hammonds Fuel Additives Inc. Chemicals Z46 23% www.Aviall.com Henkel Corporation Chemicals 6PA 19% www.Aviall.com Henkel Corporation (Loctite) Chemicals 6PE 28% www.Aviall.com Huntsman Advance Materials Chemicals CHA 38% www.Aviall.com Lear Chemical Research Corp Chemicals 4LA 26% www.Aviall.com Lentus, LLC Chemicals 02D 22% www.Aviall.com LPS Laboratories, Inc. Chemicals 73N 44% www.Aviall.com Magnaflux Corp Chemicals 0ID 17% www.Aviall.com Meguiars Inc. Chemicals 32A 28% www.Aviall.com Micro Surface Inc. Chemicals 33F 33% www.Aviall.com Oil Chem Research Avblend Chemicals 33D 23% www.Aviall.com PRC Desoto Chemicals 5NN 28% www.Aviall.com Preval Chemicals 33C 31% www.Aviall.com Sontara America Inc. Chemicals C1N 8% www.Aviall.com Sopus Products Chemicals SDA 33% www.Aviall.com Zip Chem Products Chemicals C0B 11% www.Aviall.com Maryn International Ltd Grease C4A 25% www.Aviall.com Nyco America LLC Grease 4SA 36% www.Aviall.com Solutia Inc. (Organic Chemical) Hydraulic 57A 41% Fluid www.Aviall.com Aviation Oil Analysis Oil 3ZD 30% www.Aviall.com Bp Lubricants Usa, Inc. Oil 71X 27% SERIAL 190142-C AVIALL SERVICES, INC. PRICE ADDITIONAL PARTS CATALOG DESIGNATION & DATE COLUMN DISCOUNT TO BE USED www.Aviall.com Exxon Mobil Corp Oil 3ZC 42% www.Aviall.com Lanxess Solutions Us Inc. Oil 2UP 28% (Royco) www.Aviall.com Phillips 66 Company Oil CPC 32% www.Aviall.com Solutia, Inc. Oil BPC 47% www.Aviall.com Akron Paint & Varnish Inc. Paint 85N 39% www.Aviall.com Akzo Nobel Aerospace Coatings Paint 0GB 33% www.Aviall.com Tempo Products Co Paint 83A 36% www.Aviall.com The Sherwin Williams Co Paint 3XA 48% www.Aviall.com Nexeo Solutions, LLC Solvents 33A 29% www.Aviall.com Pantheon Chemical Solvents 5FA 23% www.Aviall.com Lamart Corporation Tape C5A 28% **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: N/A 1.7 Business Hours: 8AM – 5PM M-F 1.8 Emergency after hours contact information Contact Name AVIALL AOG TEAM Contact Number 1-888-322-2589 or aog@aviall.com 1.9 Service call fees, if any (define) N/A All returns are subject to a 15% restock fee of 1.10 Restocking charges, if any (define) not less than $50. Additional recertification fees may apply. SERIAL 190142-C AVIALL SERVICES, INC. Return of any new part requires a Material Authorization Form and a copy of the Aviall Sales Invoice. The following parts will not be considered for return: - Non- forecasted parts - Electrical components - Parts less than $50 - Hardware (including codes 15 and 28) - Parts installed on aircraft - Drop ship ordered parts - Hazardous Materials and Dangerous Goods - Specially ordered parts - Shelf life items - Excess & Obsolescent parts. All parts must be returned within 30 days from date of invoice. All returns are subject to a 15% restock fee of not less than $50. Additional recertification 1.11 Define return policy as fees may apply. New part returns must be in new and sellable condition in their it pertains to Section 2.5 original packaging and with original documentation. New part returns must be shipped prepaid freight and in undamaged condition. Any part being returned for warranty administration consideration by the manufacturer must be accompanied by a(n): - Aviall Return Material Authorization Form - Aviall Warranty Administration Summary Form - Any applicable manufacturer return form - Copy of the Aviall Sales Invoice All Warranty returns must be shipped prepaid freight and in undamaged condition. All warranty returns must include documentation clearly exhibiting the exact flight time recorded and the period of time the item was in use. 1.12 Minimum order / $200 MIN ORDER ENCOURAGED services policy defined: NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000006475 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C DALLAS AIRMOTIVE, INC., 2988 W. WALNUT HILL LANE, DFW AIRPORT, TX 75261 SERIAL 190142-C RESPONDENT'S NAME: Dallas Airmotive, Inc. COUNTY VENDOR NUMBER : ADDRESS: 2988 W. Walnut Hill Lane DFW Airport, TX 75261 P.O. ADDRESS: P.O BOX 610405 TELEPHONE NUMBER: 214-956-3001 FACSIMILE NUMBER: 214-956-2681 WEB SITE: www.dallasairmotive.com CONTACT (REPRESENTATIVE): Dian LeBlanc, Director of Contracts REPRESENTATIVE'S E-MAIL ADDRESS: dleblanc@dallasairmotive.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.5 Rolls Royce Gas Turbine, Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.5 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.5.1 List catalogs: Rolls-Royce Model 250 Mfg See Exhibit E Public List 2018 List 20% off list price **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: Rolls-Royce M250 Overhaul Labor: $24,670 Rolls-Royce M250 Repair Labor: $11,350 1.7 Business Hours: 8:00 – 5:00 PM CST M-F SERIAL 190142-C DALLAS AIRMOTIVE, INC. 1.8 Emergency after hours contact information Contact Name Susan Clark Contact Number 214-358-6602 1.9 Service call fees, if any (define) None (for parts). Field Service is TBA. 1.10 Restocking charges, if any (define) 10% 1.11 Define return policy as it pertains to Notify of any discrepancy within 30 days after receipt of Section 2.5 order 1.12 Minimum order / services policy defined: None NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000002922 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C HANGAR ONE AVIONICS, 2026 PALOMAR AIRPORT ROAD, CARLSBAD, CA 92011 SERIAL 190142-C RESPONDENT'S NAME: Hangar One Avionics COUNTY VENDOR NUMBER : ADDRESS: 2026 Palomar Airport Road Carlsbad, CA 92011 P.O. ADDRESS: TELEPHONE NUMBER: 760-9299-2270 FACSIMILE NUMBER: 760-683-6980 WEB SITE: www.h1avionics.com CONTACT (REPRESENTATIVE): Ken Piland REPRESENTATIVE'S E-MAIL ADDRESS: Ken@h1avionics.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.6 Helicopter and Aircraft Avionics, Electrical Avionic Systems, Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, Calibration and Overhauls. Avionics included are: Trakka Systems Corp, Technosonic, Motorola Communications 800MHz, Northern Airborne Tech Audio and FM Products, FLIR Infrared Imaging Systems, Garmin, David Clark and Bendix-King items. In accordance with technical specifications Section 2.1.1.6. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.6.1 List catalogs: AEM/Legacy NAT AEM 2018 Price List List Bendix King 2018 Price Catalog Rev2 List David Clark Dist. Price List 2018 SLP – List Price Less 10% Flightcell DZMx Flightcell 9.28.18 List Garmin New Parts Garmin 2018 List Garmin Repair Garmin Flat Rate Repair List Jupiter Avionics Jupiter Avionics 2018 List Technisonics Technisonics 2018 List Trakka Systems Trakka Systems List + 10% FLIR FLIR PDX1810-05 List SERIAL 190142-C HANGAR ONE AVIONICS **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: $100.00 per hour 1.7 Business Hours: 7am – 5pm PST 1.8 Emergency after hours contact information Contact Name Ken Piland Contact Number 858-349-5971 1.9 Service call fees, if any (define) NONE 1.10 Restocking charges, if any (define) NONE Parts may be returned for credit within 30 days of date of purchase providing they are not used, and are returned in 1.11 Define return policy as it pertains to Section 2.5 the original packaging. Special order items are not able to be returned, special order parts will be clearly identified as such by Hangar One prior to an order being accepted. 1.12 Minimum order / services policy defined: NONE NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000002524 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C HELIPONENTS, INC., 4930 E. FALCON DRIVE, MESA, AZ 85215 SERIAL 190142-C RESPONDENT'S NAME: Heliponents, Inc. COUNTY VENDOR NUMBER : ADDRESS: 4930 E. Falcon Drive Mesa, AZ 85215 P.O. ADDRESS: TELEPHONE NUMBER: (480) 981-8300 FACSIMILE NUMBER: (480) 981-8400 WEB SITE: www.heliponentsinc.com CONTACT (REPRESENTATIVE): Chad Barta REPRESENTATIVE'S E-MAIL ADDRESS: chad@heliponentsinc.com YES WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT X NET 30 DAYS CATALOG PRICING 1.1 Cessna Aircraft Air Frame Parts, Instruments, Tools & Labor for repairs, modifications, calibrations and overhauls. In accordance with technical specifications Section 2.1.1.1. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.1.1 Cessna https://ww2.txtav.com/Parts List Price 5.00% 1.1.3 List catalogs: Cessna https://cessnadirect.com List Price 2.50% Heliponents, Inc. 2018 Hourly Shop Labor Rate $115.00/hr 10% 1.2 Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.2. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG DESIGNATION PRICE COLUMN ADDITIONAL & DATE TO BE USED DISCOUNT 1.1.3 List catalogs: Textron Lycoming, Aircraft Spruce 2018-2019 (P/N 01- Continental, Bendix 38400) Price 5% Textron Lycoming, Continental, Bendix http://www.airpowerinc.com List Price 10% Heliponents, Inc. 2018 Hourly Shop Labor Rate $115.00/hr 10% SERIAL 190142-C HELIPONENTS, INC. 1.3 General Aircraft Parts, Supplies and Accessories: Parts, supplies and accessories shall include but not limited to: adhesives, air filters, alternators, nicad batteries, lead acid batteries, tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light bulbs, pneumatic systems, primer/paint/brushes, sandpaper, common hardware. In accordance with technical specifications Section 2.1.1.3 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.3.1 List catalogs: General Supplies/ Aircraft Spruce Catalog Accessories 2018-2019 (P/N 01-38400) Price 5% Batteries, Tires, Brakes https://www.desser.com List Price 2.50% 1.4 Bell Helicopter and Cessna Aircraft Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. In accordance with technical specifications Section 2.1.1.4 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN TO ADDITIONAL DESIGNATION & DATE BE USED DISCOUNT 1.4.1 List catalogs: Bell Helicopter https://bellportal.textron.com List Price 3% Cessna https://cessnadirect.com List Price 2.50% 2018 Hourly Shop Labor Heliponents, Inc. Rate $115.00/hr 10% 1.5 Rolls Royce Gas Turbine, Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. In accordance with technical specifications Section 2.1.1.5 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.5.1 List catalogs: Textron Lycoming, Aircraft Spruce Catalog 2018- List Price 5% Continental TCM, Bendix 2019 (P/N 01-38400) Rolls Royce www.aviall.com List Price 5% Heliponents, Inc. 2018 Hourly Shop Labor Rate $115.00/hr 10% SERIAL 190142-C HELIPONENTS, INC. 1.6 Helicopter and Aircraft Avionics, Electrical Avionic Systems, Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, Calibration and Overhauls. Avionics included are: Trakka Systems Corp, Technosonic, Motorola Communications 800MHz, Northern Airborne Tech Audio and FM Products, FLIR Infrared Imaging Systems, Garmin, David Clark and Bendix-King items. In accordance with technical specifications Section 2.1.1.6. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.6.1 List catalogs: Misc Avionics http://www.chiefaircraft.com List Price 5% Garmin https://buy.garmin.com/en- List Price 7.50% US/US/clnTheAir-p1.html Heliponents, Inc. 2018 Hourly Shop Labor Rate $115.00/hr 10% 1.7 Shop Supplies, Oil, Solvents, Paints, Tooling, Technical Publications and Revisions Services, Parts Testing, Calibration Services and other Labor and Services needed to support the maintenance activities encountered daily above and beyond the before mentioned Categories. Items to be covered include: DuPont Imron Products, Teledyne, Continental, Lycoming, Bendix Manuals, Current Maintenance Technical Publications, Nondestructive parts testing & X-Ray, Magna-Flux Services, Shop tools and supplies. In accordance with technical specifications Section 2.1.1.7. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID.) PARTS CATALOG PRICE COLUMN ADDITIONAL DESIGNATION & DATE TO BE USED DISCOUNT 1.7.1 List catalogs: Shop Supplies, Paints, www.aviall.com List Price 5% Tooling Heliponents, Inc. 2018 Hourly NDT Labor Rate $115.00/hr 10% Heliponents, Inc. 2018 Hourly Shop Labor Rate $115.00/hr 10% **MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow any regulations for testing. 1.6 Please provide Labor rates for the services your firm provides: e.g. straight time, overtime, holiday, etc. above specifications. Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. Labor Rates: During normal business hours $100.00/hr If after normal business hours $125.00/hr If on weekends or Holidays $150.00/hr 1.7 Business Hours: 07:30 AM – 04:00 PM (M-F) 1.8 Emergency after hours contact information Contact Name Chad Barta Contact Number (480) 223-8348 SERIAL 190142-C HELIPONENTS, INC. 1.9 Service call fees, if any (define) $150.00 Callout Fee $0.00 if less than 15 days, 1.10 Restocking charges, if any (define) 15% if greater than 15 days Returns must be in original packaging and retain the 1.11 Define return policy as it pertains to Section 2.5 original paperwork. 1.12 Minimum order / services policy defined: $50.00 min PO order, 1.0 hr min service call NIGP CODE: 03504 Terms: NET 30 Vendor Number: VC0000007765 Certificates of Insurance Required Contract Period: To cover the period ending December 31, 2020. SERIAL 190142-C AIRCRAFT AIRFRAME, ENGINE, AVIONICS, SHOP SUPPLIES & GENERAL HELICOPTER/AIRCRAFT PARTS & SERVICES 1.0 INTENT: The intent of this Invitation for Bid is to establish a multiple award contract for aircraft parts, accessories & repair services that are FAA certified as required for the Maricopa County Sheriff’s Office (MCSO) aircraft and helicopter fleet. The County is soliciting vendors that will without exception agree to the terms and conditions listed in this call for bids. A contract will be awarded that will allow Maricopa County Sheriff’s Office Aviation Division to purchase on an as needed basis, parts, supplies and repair services that meet the following general definitions listed in the technical specifications section of this call for bids. The vendor shall provide the Maricopa County Sheriff’s Office with a written quotation for requested parts/supplies or repairs/service when estimated at over $1,000. Other governmental entities under agreement with the County may have access to services provided hereunder (see also Sections 3.21 and 3.22, below). The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 2.0 SPECIFICATIONS: 2.1 TECHNICAL REQUIREMENTS: 2.1.1 This bid has been separated into Seven (7) areas covering: 2.1.1.1 Cessna Aircraft Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. 2.1.1.2 Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. 2.1.1.3 General Aircraft Parts, Supplies and Accessories: Parts, supplies and accessories shall include but not limited to: adhesives, air filters, alternators, NiCad batteries, lead acid batteries, tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light bulbs, pneumatic systems, primer/paint/brushes, sandpaper, common hardware. 2.1.1.4 Bell Helicopter Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration and Overhauls. 2.1.1.5 Rolls Royce Gas Turbine, Textron Lycoming Piston, Continental and TCM Reciprocating Engine Parts, Bendix Magnetos and Engine Controls, Bendix (Precision) and HA-010 Fuel Systems Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, and Overhauls. 2.1.1.6 Helicopter and Aircraft Avionics, Electrical Avionic Systems, Repair Parts, Accessories, Tools, and Labor for Repairs, Modifications, Calibration and Overhauls. Avionics included but not limited to are: Trakka Systems Corp. Searchlights, ACE Technosonic, Motorola Communications 800MHz, Northern Airborne Tech Audio and FM Products, FLIR Infrared Imaging Systems, Garmin, David Clark and Bendix-King items, and others as required. SERIAL 190142-C 2.1.1.7 Shop Supplies, Oil, Solvents, Paints, Tooling, Technical Publications and Revision Services, Parts Testing, Calibration Services and other Labor and Services needed to support the daily repairs and maintenance, including but not limited to all the categories in 2.1.1. Items to be covered include but are not limited to: Turbine Oil, Aeroshell Oil, Teledyne, Continental, Lycoming, Rolls Royce and Bendix Manuals and Current Maintenance Technical Publications, Non-destructive parts testing and X-ray, Magna-Flux Services, Shop tools and supplies. 2.1.2 SUPPORTIVE SPECIFICATIONS: 2.1.2.1 GUARANTEE: The successful bidder shall guarantee/warranty its product against any defect in workmanship or materials. Failure to comply with this requirement shall result in immediate return of the merchandise at the expense of the bidder for prompt replacement with merchandise meeting the standards listed herein. Should the bidder not meet this condition, the County shall obtain its requirements on the open market and the contractor shall be obligated to assume excess costs, if applicable. 2.1.2.2 QUALITY: 2.1.2.2.1 The materials and supplies called for herein shall be the best of their grade and types, prepared according to Cessna, Bell, Rolls Royce, Textron Lycoming, Continental and Teledyne Continental Motors (TCM) standards and the Federal Aviation Administration (F.A.A.), and Parts Manufacture Approval (PMA) approved (and others as required), and thoroughly tested and subjected to rigid examination and standardization. Items not meeting these requirements shall be replaced at no cost to the County upon due notice of deficiency. 2.1.2.2.2 To protect the interest of the County, the bidder guarantees that all equipment and supplies furnished will be the types and quality described in the specifications, or of the latest P/N's with all service bulletins and Airworthiness Directives (AD's) performed and that they meet manufacturers’ requirements, recommendations and requirements for warranty for new, used and overhauled parts. 2.1.2.2.3 All aircraft airframe/engine/avionics repair parts offered must be F.A.A. Certified and utilize Cessna or PMA authorized parts with accompanying certificates, sales orders, serviceable parts tags, etc. 2.1.2.2.4 Repair status report shall be provided as needed. 2.1.2.2.5 MCSO reserves the right to cancel the contract if the awarded vendor loses their operational certifications and cannot rectify the issue in a time acceptable to the department. 2.1.2.2.6 Contractor shall meet all applicable F.A.A. requirements. 2.2 PARTS ORDERING 2.2.1 For parts and services valued below $1,000, MCSO may contact any vendor on contract for purchases. For purchases valued above $1,000, MCSO will receive quotes from all vendors on contract. Vendors on contract will have twenty-four (24) hours to respond to these quotes. 2.2.2 For Aircraft On Ground (A.O.G), vendors will have one hour to respond to quotes. SERIAL 190142-C 2.3 OVERNIGHT STORAGE Should an aircraft must remain overnight at a vendor’s site, the vendor will contact the Aviation Division to arrange for and confirm appropriate storage method, (e.g. hanger, etc.). 2.4 TECHNICAL AND DESCRIPTIVE SALES LITERATURE: The Contractor may provide copies of its sales literature and brochures and copies of any manufacturer’s technical and/or descriptive literature regarding the material(s) the Contractor proposes to provide. Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) submitted, and must be included with the bid. Failure to include this information may result in the bid being rejected. 3.0 PURCHASING REQUIREMENTS: 3.1 DELIVERY: 3.1.1 Delivery is desired as soon as possible, but REQUIRED no later than twenty-four (24) hours for Aircraft On Ground (A.O.G) parts and within forty-eight (48) hours for other specified parts after receipt of purchase order (via telephone or mail), if requested by the Sheriff's Office. If the vendor for any reason cannot meet delivery requirements the vendor shall notify the Aviation Division of expected delivery time. Back orders due to manufacturer’s schedule must be approved by the Sheriff's Aviation Maintenance Director. 3.2 EXPEDITED DELIVERY: 3.2.1 If the Department determines that expedited delivery or other alternate shipping is required, it shall notify the Contractor. The Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the Department. 3.2.2 The Department shall not advise the Contractor to proceed with an expedited shipment until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the additional costs, the Department shall advise the Contractor to proceed. 3.2.3 Upon receipt of material(s) and invoicing, the Department shall ensure that any additional charges are in compliance with and do not exceed agreed to costs. The Department shall retain all documents related to these costs within the agency purchase file. 3.3 RETURN POLICY: 3.3.1 The County may desire to return for refund certain overstocked repair parts that were purchased from and regularly stocked (not obsolete) by the vendor. Bidders shall state any time limitations and/or restocking charges that may be incurred as result of such returns. 3.3.2 Credit memos in the amount of the original parts purchase price minus any restocking fee if applicable shall be issued for each item returned unless otherwise stated in this bid. 3.4 SHIPPING DOCUMENTS: A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 3.4.1 Contract Serial number. 3.4.2 Contractor’s name and address. SERIAL 190142-C 3.4.3 Department name and address. 3.4.4 Department purchase order number. 3.4.5 A description of product(s) shipped, including item number(s), quantity(ies), number of containers and package number(s), as applicable. 3.4.6 Include a copy of the packing slip and quote with the invoice. 3.5 SHIPPING TERMS: Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at: Maricopa County Sheriff's Aviation Division 23636 N. 7th Street Phoenix, Arizona 85024 3.6 OPERATING MANUALS: Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and schematic diagrams, if required by the Department. 3.7 TESTING: Unless otherwise specified, materials purchased will be inspected by the Department to ensure the materials meet the quality and quantity requirements of the Specifications. When deemed necessary by the County, samples of the materials may be taken at random from stock received for submission to a commercial laboratory or other appropriate agency for analysis and tests as to whether the materials conform in all respects to the Specifications. In cases where commercial laboratory reports determine that the materials do not meet the Specifications, the expense of such analysis shall be borne by the Contractor. 3.8 ACCEPTANCE: Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance. 3.9 STOCK: The Contractor shall be expected to stock locally, sufficient quantities as may be necessary to meet the County’s needs. 3.10 DISCONTINUED MATERIALS: 3.10.1 In the event that a manufacturer discontinues materials, the County may allow the Contractor to provide a substitute for the discontinued item or may cancel the Contract. If the Contractor requests permission to substitute a new material, the Contractor shall provide the following to the County: 3.10.1.1 Documentation from the manufacturer that the material has been discontinued. 3.10.1.2 Documentation that names the replacement material. 3.10.1.3 Documentation that provides clear and convincing evidence that the replacement material meets or exceeds all specifications required by the original solicitation. SERIAL 190142-C 3.10.1.4 Documentation that provides clear and convincing evidence that the replacement material will be compatible with all the functions or uses of the discontinued material. 3.10.1.5 Documentation confirming that the price for the replacement is the same as or less than the discontinued material. 3.10.2 Material discontinuance applies only to those materials specifically listed on any resultant contract. This will not apply to catalog items not specifically listed on any resultant contract. 3.11 WARRANTY: 3.11.1 All items furnished under this Contract shall conform to the requirements of this Contract and shall be free from defects in design, materials and workmanship. 3.11.2 The warranty period for workmanship and materials shall be for an initial period of twelve (12) months and commence upon acceptance by County. 3.11.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and any applicable limitations or conditions which may apply. 3.11.2.2 The Contractor agrees that it will, at its own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The Contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.12 BRAND NAME: The County reserves the right to request samples to determine quality and acceptability of materials bid by Contractor. In some cases, brand names have been listed in order to define the desired quality and are not intended to be restrictive or to limit competition. Materials substantially equivalent to those designated shall qualify for consideration. 3.13 MODEL / YEAR OF MATERIALS: The County will only accept bids offering current model / year equipment / material(s). 3.14 ORDER LEAD-TIME NOTIFICATION: Contractors submitting bids shall advise the County of lead-time(s) for the required items specified in this solicitation at the time of bid submission. Notification of any changes to lead time (learned after submission of bid) shall also be the Contractor’s responsibility. The Contractor shall also notify all County Representatives included on Purchase Orders of lead-time information. If the item(s) become no longer available, Contractor shall notify County of the last available ordering date for the item(s), and may provide County with alternative item(s) that the County may elect to purchase at its option. If the alternative item(s) do not meet the County’s requirements, County may terminate this Contract for Convenience per Section 4.13. 3.15 USAGE REPORT: The Contractor, upon request, shall furnish the County a usage report, upon request, delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. SERIAL 190142-C 3.16 BACKGROUND CHECK: Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s Office, County Attorney's Office, Courts as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to (but is not limited to) the company, subcontractors and employees and the failure to pass these checks shall deem the respondent non-responsible. 3.17 INVOICES AND PAYMENTS: 3.17.1 The Contractor shall submit two (2) legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address and contact • County bill-to name and contact information • Contract Serial Number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Contract Item number(s) • Description of Purchase (product or services) • Pricing per unit of purchase • Extended price • Total Amount Due 3.17.2 Problems regarding billing or invoicing shall be directed to the Department as listed on the Purchase Order. 3.17.3 All invoices shall be mailed to: MCSO Finance/Accounts Payable 550 W. Jackson St., 4th Floor Phoenix, AZ 85003 3.17.4 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/922/Vendors). 3.17.5 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 3.17.6 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.18 APPLICABLE TAXES: 3.18.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any installation labor on items that are not attached to real property performed by Contractor under the terms of this Contract, the installation labor cost and the gross receipts for materials provided shall be listed separately on the Contractor’s invoices. SERIAL 190142-C 3.18.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.18.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or State and local laws and regulations, and any other costs including; transaction privilege taxes, unemployment compensation insurance, Social Security, and Worker’s Compensation. 3.19 TAX (COMMODITIES): Tax shall not be invoiced against Contractor’s labor. It is the responsibility of the Contractor to determine any and all applicable taxes and include the tax percentage in their proposal. 3.20 POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the Department to discuss the terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of the Contract. 3.21 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE): The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please state so in your bid. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this bid. 3.22 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s): County currently holds ICPA’s with numerous governmental entities. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. It is the responsibility of the non-County government entity to perform its own due diligence on the acceptability of the Contract under its procurement rules, processes and procedures. 4.0 CONTRACTUAL TERMS & CONDITIONS: 4.1 CONTRACT TERM: This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of two (2) years. 4.2 OPTION TO RENEW: The County may, at its option and with the concurrence of the Contractor, renew the term of this Contract up to a maximum of three (3) additional years, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six (6) months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least sixty (60) calendar days prior to the expiration of the original contract term. SERIAL 190142-C 4.3 CONTRACT COMPLETION: The Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records, and other data in the possession, custody or control of Contractor required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.4 PRICE ADJUSTMENTS: Any requests for reasonable price adjustments must be submitted sixty (60) calendar days prior to the Contract annual anniversary date. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County shall issue written approval of the change and provide an updated version of the Contract. The new change shall not be in effect until the date stipulated on the Contract. 4.5 INDEMNIFICATION: To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this Contract. Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. The scope of this indemnification does not extend to the sole negligence of County. 4.6 INSURANCE: 4.6.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.6.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract. SERIAL 190142-C 4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.6.6 The insurance policies required by this Contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds. 4.6.7 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor’s work or service. 4.6.8 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.6.9 Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services or use or maintenance of the premises under this Contract. 4.6.10 Workers’ Compensation: Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this Contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. Contractor, its contractors and its subcontractors waive all rights against Contract and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or commercial umbrella liability insurance obtained by Contractor, its contractors and its subcontractors pursuant to this Contract. 4.6.11 Certificates of Insurance: SERIAL 190142-C 4.6.11.1 Prior to Contract Award, Contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 4.6.11.2 In the event any insurance policy(ies) required by this Contract is(are) written on a claims made basis, coverage shall extend for two (2) years past completion and acceptance of Contractor’s work or services and as evidenced by annual Certificates of Insurance. 4.6.11.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) calendar days prior to the expiration date. 4.6.12 Cancellation and Expiration Notice: Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within two (2) business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or emailed to the Procurement Officer noted in the solicitation. 4.7 FORCE MAJEURE: 4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Contract if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, interruption or failure of electricity or telecommunication service. 4.7.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 4.7.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. 4.8 ORDERING AUTHORITY: Any request for purchase shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment. 4.9 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION: SERIAL 190142-C 4.9.1 This Contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this Contract when the County identifies a need and proper authorization and documentation have been approved. 4.9.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 4.10 PURCHASE ORDERS: County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. 4.11 SUSPENSION OF WORK: The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.12 STOP WORK ORDER: The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of ninety (90) calendar days after a stop work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either: 4.12.1 Cancel the stop work order; or 4.12.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience clause of this Contract. The Procurement Officer may make an equitable adjustment in the delivery schedule and/or Contract price, or otherwise, and the Contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. 4.13 TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. SERIAL 190142-C 4.14 TERMINATION FOR DEFAULT: The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to: 4.14.1 Deliver the supplies or to perform the services within the time specified in this Contract or any extension; 4.14.2 Make progress, so as to endanger performance of this Contract; or 4.14.3 Perform any of the other provisions of this Contract. The County’s right to terminate this contract under these subparagraph may be exercised if the Contractor does not cure such failure within ten (10) business days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 4.15 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three (3) years after execution of the Contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County from any other party to the Contract arising as the result of the Contract. 4.16 OFFSET FOR DAMAGES: In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.17 SUBCONTRACTING: 4.17.1 The Contractor may not assign to another Contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job or project. 4.17.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the subcontractor’s invoice must accompany the Prime Contractor’s invoice. 4.18 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 4.19 ADDITIONS/DELETIONS OF COMMODITIES: The County reserves the right to add and/or delete materials to a Contract. If additional materials are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. SERIAL 190142-C 4.20 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 4.20.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 4.20.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.21 AUDIT DISALLOWANCES: If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or a deduction from current invoices submitted by the Contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 4.22 STRICT COMPLIANCE: Acceptance by County of a performance that is not in strict compliance with the terms of the Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the Contract. 4.23 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. 4.24 SEVERABILITY: The removal, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 4.25 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each Party shall supply to the other Party, upon request, any available information that is relevant to a Contract and to the performance thereunder. 4.26 RELATIONSHIPS: 4.26.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor. 4.26.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the Contractor will be required to remove any employees working on County SERIAL 190142-C projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 4.27 NON-DISCRIMINATION: Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Arizona State Library Research website (http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is hereby incorporated into this contract as if set forth in full herein. During the performance of this Contract, Contractor shall not discriminate against any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin. 4.28 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: 4.28.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers and directors; 4.28.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States Department or Agency or any state, or local jurisdiction; 4.28.1.2 have not within a three (3) year period preceding this Contract: 4.28.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; and 4.28.1.2.2 been convicted of violation of any Federal or State antitrust statues or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 4.28.1.2.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; and are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and have not within a three (3) year period preceding this Contract had any public transaction (Federal, State or local) terminated for cause or default. 4.28.1.2.4 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 4.28.2 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. If this clause is applicable to a subcontractor, the Contractor shall include the information required by this clause with their bid. SERIAL 190142-C 4.29 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 4.29.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23-214(A). The Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three (3) years, whichever is longer. I-9 forms are available for download at USCIS.GOV. 4.29.2 The County retains the legal right to inspect Contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 4.30.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to; suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 4.30 CONTRACTOR LICENSE REQUIREMENT: 4.30.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Contractor shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the Department of any and all changes concerning permits, insurance or licenses. 4.30.2 Contractor furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the Contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract. 4.31 INFLUENCE: As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 4.31.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy, SERIAL 190142-C 4.31.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. 4.32 CONFIDENTIALITY: In the course of the solicitation process, the County may disclose information that is proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to prepare a response to this solicitation, neither it nor its agents or employees will communicate, divulge or disseminate to any third-party-persons or entities, any information that is disclosed to it by the County during the course of these discussions without the express written authorization of the County. If the offeror does disclose County proprietary or confidential information to a third party in preparing a response to this solicitation, it shall require the third party to acknowledge and comply with this provision. 4.33 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.34 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied. 4.35 UNIFORM ADMINISTRATIVE REQUIREMENTS: By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 4.36 GOVERNING LAW: This Contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.