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ADMINISTRATION FOR CHILDREN?FAMILIES Office of Head Start f Region IX I 90 Seventh Street, Room 450, San Francisco, CA 94103 www.eclkc.ohs.acf.hhs.gov Denny Barney Chairman OCT 17 2017 Maricopa County Human Services 234 North Central Avenue, Suite 3201 Phoenix, AZ 85004 Re: Grant No. 09HP000105 Dear Mr. Barney: This letter provides guidance on the requirements for submission of the application for the remaining 6 months of your initial 18-month budget period to continue operation of your Early Head Start Expansion/CCP grant funded on March 1, 2017. Funding is contingent upon the availability of federal funds and satisfactory performance under the terms and conditions of the Head Start grant in the current budget period. The following table reflects the approved enrollment level and the remaining funds available to the Early Head Start grant for use in preparing the balance of funds amendment application for the 03/01/2017 — 08/31/2018 budget period. Funding Type Funding Level Funded Federal Enrollment 1 Early Head Start Program . $862,289 96 Operations - Early Head Start Training $43,114 and Technical Assistance , TOTAL • $905,403 96 The application for the Early Head Start grant is due 12/01/2017, and will be submitted in the Head Start Enterprise System (HSES) using the "EHS CCP Balance of Funds" supplement. Please ensure the application includes the following: • Completion of all tabs in the HSES supplement, including the Program Schedule; • Brief Application Narrative describing the current status of the program and any changes from the initial application. The narrative should identify all partner agencies including each agency's planned enrollment and planned hours of operation. If any slots are not yet placed, an explanation of the plans to identify partners or locations is to be included; • Budget Justification Narrative that aligns with the budget entered in HSES; • Where applicable, list each partnership contract for funds budgeted for this purpose separately under the "Budget" — "Contractual" tab; • Indirect Cost Rate Agreement, or records showing adoption of 10% de minimis indirect cost rate, if applicable; • Training and Technical Assistance Plan and supporting budget; • Governing Body and Policy Council Decisions; and • Sample Delegate and/or Partnership contracts, if applicable. Incomplete applications will not be processed. Submission Requirements Reference materials regarding how to submit the application can be found in the "Instructions" section of HSES. To begin the application, select the Financials tab and open the supplement. For further assistance, please contact help@hsesinfo.oro or 1-866-771- 4737. The application must be submitted electronically in HSES. The application must be submitted on behalf of the Authorizirig Official registered in HSES. Please ensure the application contains all of the required information in this letter. If you have any questions or need assistance, please contact Andrea Harvey, Head Start Program Specialist, at (415) 437-8544 or andrea.harvey@acf.hhs.gov or Gabriela Aranda, Grants Management Specialist, at (415) 437-8423 or Gabriela.aranda@acf.hhs.gov . Thank you for your cooperation and timely submission of the grant application. Sincerely, Jan Len Regional Program Manager Office of Head Start cc: Bruce Liggett, Executive Director Alecia Jackson, Head Start Director Formal Meeting Minutes Wednesday, April 12, 2017 Page 31 of 58 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Acceptance of the Grant funds will not impact the County General Fund. (C-22-17-059-G- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates 50. GRANT FUNDS FROM U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR EXPANSION OF EARLY HEAD START-CHILD CARE PARTNERSHIP PROGRAM AND EARLY HEAD START PROGRAM Approve the receipt of grant funds for the Early Head Start Child Care Partnership and Early Head Start Expansion from to the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09HP000105-01-00. The Grant award is for a 5 year period retroactive to March 1, 2017 thru August 31, 2021. The Notice of Award received lists a funding amount not to exceed $2,404,305 for the period of March 1, 2017 to August 31, 2018. The balance of the six (6) months of operations will be awarded at a later date. Funding for subsequent grant years will be awarded on an annual basis. The grant funds will be utilized to expand the number and quality of learning opportunities for infants and toddlers through partnerships with Child Care providers and in programs directly operated by Maricopa County Human Services as grantee. FY 2017 Human Services Department negotiated U.S. Department of Health and Human Services approved indirect cost rate is 20.40% of salaries and employee related expenses. Program year 2016-2017 grant funds are $2,404,305 of which $595,164 is for salaries and employee related expenses. The estimated indirect rate costs is $121,413 and fully recoverable. Approval of this action will authorize the Chairman to sign all documents related to these grant funds and submission of any grant application for additional, continued and/or supplemental funding, as applicable, through August 31, 2021, The Office of Head Start requires the Maricopa County Board of Supervisors Chairman to sign all grant applications, applications for additional funds, as well as amendments to grant applications. Grant. revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This grant does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Acceptance of the Amendment funds will not impact the County General Fund. The grant requires a 20% non-federal share match of the total approved project costs. The total non- federal share for the program year period is $601,076 which is provided through in-kind donations of goods and services as well as parent volunteering. (C-22-17-060-G-00)