16LE005CY2018AOP.PDF

USDA, Forest Service OMB 0596-0217
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FS Agreement No. 16-LE-11031200-005
Cooperator Agreement No.
EXHIBIT A
COOPERATIVE LAW ENFORCEMENT ANNUAL OPERATING PLAN &
FINANCIAL PLAN
Between The
Maricopa County
And the
USDA, FOREST SERVICE
Tonto National Forest
2018 ANNUAL OPERATING AND FINANCIAL PLAN
This Annual Financial and Operating Plan (Annual Operating Plan), is hereby made and entered
into by and between the Maricopa County on behalf of Maricopa County Sheriff's Office,
hereinafter referred to as “Cooperator,” and the USDA, Forest Service, Tonto National Forest,
hereinafter referred to as the “U.S. Forest Service,” under the provisions of Cooperative Law
Enforcement Agreement #16-LE-11031200-005 executed on January 20, 2016. This Annual
Operating Plan is made and agreed to as of the last date signed below and is for the estimated
period beginning January 1, 2018 and ending December 31, 2018.
Previous Year Carry-over: $0.00
Current Calendar Year Obligation: $100,400.00
CY2018 Total Annual Operating Plan: $100,400.00
I. GENERAL:
A. The following individuals shall be the designated and alternate representative(s) of each
party, so designated to make or receive requests for special enforcement activities.
Principle Cooperator Contacts:
Cooperator Program Contact Cooperator Administrative Contact
George Hawthorne Cindy Kenney Grant Administrator,
Maricopa County Sheriff's Office Maricopa County Sheriff’s Office
Lake Patrol Division 550 W. Jackson Street, 4th Floor
7307 N. Bush Highway Phoenix, AZ 85003
Mesa, AZ 85215 Telephone: 602-876-3266
602-876-1636 - office FAX: (602) 876-0072
480-981-7908 - Fax Email: C_Kenney@mcso.maricopa.gov
g_hawthorne@mcso.maricopa.gov
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Principle U.S. Forest Service Contacts:
U.S. Forest Service Program Manager U.S. Forest Service Administrative
Contact Contact
Name: Bray Addison, Patrol Captain Name: Sherry J. Smith, Grants
Central Arizona Zone, LE&I Management Specialist
Address: 2324 East McDowell Road Address: 2324 East McDowell Road
City, State, Zip: Phoenix, AZ 85006 City, State, Zip: Phoenix, AZ 85006
Telephone: (602) 225-5241 Telephone: (602) 225-5383
FAX: (602) 225-5286 FAX: (602) 225-5361
Email: brayaddison@fs.fed.us Email: sherrysmith@fs.fed.us
B. Reimbursement for all types of enforcement activities shall be at the following rates
unless specifically stated otherwise:
$.054 mile patrolled
Per diem rate is $142.00/day ($91 for lodging and $51 meals)
Wages for the individual officers at the prevailing rate of ($37.20 - $68.29) per
hour plus applicable fringe benefits @ 60.44% for the individual officers.
II. PATROL ACTIVITIES:
A. Time schedules for patrols will be flexible to allow for emergencies, other priorities, and
day-to-day needs of both Cooperator and the U.S. Forest Service. Ample time will be
spent in each area to make residents and visitors aware that law enforcement officers are
in the vicinity.
1. Patrol on following U.S. Forest Service roads:
National Forest System Roads 19, 24, 24B, 78, 20, 80, 143, 166, 183, 201, 204,
204A, 205, 206, 207, 250, 256, 401, 402, 403, 459, 459B, 468, 472, 562, 626,
and 627.
2. Patrol in the following campgrounds, developed sites, or dispersed areas:
Mesa Ranger District:
Lower Salt River and the Chain of Lakes (Saguaro and Canyon Lakes)
including dispersed, unimproved and improved or Fee Site areas lying within
Maricopa County. Other heavily used recreation areas in Maricopa County
such as Sunflower, Sugarloaf, Roma Ranch area and First Water may require
periodic response. Emphasis will be given to Fridays, Saturdays, Sundays and
Mondays although some mid-week patrols may be necessary. Patrol schedules
and intensity of coverage will be dependent on the judgment of the Cooperator.
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The Cooperator will dispatch additional deputies within personnel capabilities
for unforeseen or emergency situations upon request of the Forest Service.
Cave Creek Ranger District:
Bartlett and Horse Shoe Lakes, Needle Rock and 7-Springs campground areas,
including dispersed, unimproved and improved or Fee-Site areas lying within
Maricopa County.
Tonto Basin Ranger District:
Apache Lake area and campgrounds.
Sheriff’s Aid Stations:
Provide officers for a more timely response to the needs of the recreating
public during weekends and holidays
3. The Cooperator further agrees:
To assist Forest Service Officers in the enforcement of natural resource conservation
laws, rules, and regulations whenever possible.
Dispatch additional deputies within manpower constraints for unforeseen or emergency
situations upon request of the Forest Service.
Provide radio communications for Forest Service law enforcement personnel as
needed. When advised that a Forest Service Law Enforcement Officer is "in service"
on the Cooperator's frequency, the Cooperator dispatcher will provide basic officer
safety welfare monitoring, welfare checks during vehicle stops and violator contacts,
provide Arizona Criminal Justice information System (ACJIS)/National crime
Information Center (NCIC) and Motor Vehicle Division (MVD) queries on request,
and otherwise provide routine police dispatch services consistent with the Cooperator's
own internal policies.
Maintain interagency communication by means of informal meetings between the
Forest Officers, Law Enforcement Officers for the purpose of exchanging mutually
benefiting information.
Upon request of the Forest Service, the Cooperator shall provide copies of arrest
reports, investigative reports, criminal complaints, citations, and other department
records relating to crimes, offenses, disturbances, complaints and public safety
responses handled by the Cooperator within the National Forest System. Also upon
request from the Forest Service, the Cooperator will provide statistical summaries of
all incidents occurring within the National Forest System, subject to the capabilities
of its automated data collection/retrieval systems.
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Total reimbursement for this category shall not exceed the amount of: $49,831.00
III. EQUIPMENT:
See Cooperative Law Enforcement Agreement Provisions IV-K, IV-L, and IV-M for additional
information.
 The Cooperator is authorized to lease miscellaneous equipment and purchase supplies
necessary for its employees to adequately and safely perform their job under this
agreement.
Total reimbursement for this category shall not exceed the amount of: $50,569.00
IV. SPECIAL ENFORCEMENT SITUATIONS:
A. Special Enforcement Situations include but are not limited to: Fire Emergencies, Drug
Enforcement, and certain Group Gatherings.
B. Funds available for special enforcement situations vary greatly from year to year and
must be specifically requested and approved prior to any reimbursement being
authorized. Requests for funds should be made to the U.S. Forest Service designated
representative listed in Item I-A of this Annual Operating Plan. The designated
representative will then notify the Cooperator whether funds will be authorized for
reimbursement. If funds are authorized, the parties will then jointly prepare a revised
Annual Operating Plan.
1. Drug Enforcement: This will be handled on a case by case basis. The request will
normally come from the patrol Captain; however, it may come from the Special
Agent in Charge or their designated representative. Reimbursement shall be made
at the rates specified in Section I-B. Deputies assigned to the incident will
coordinate all of their activities with the designated officer in charge of the
incident.
2. Fire Emergency: During emergency fire suppression and fire severity situations
and upon request by the Forest Service pursuant to an incident resource order, the
Cooperator agrees to provide special services beyond those provided under Section
II-A, within the Cooperator’s resource capabilities, for the enforcement of State
and local laws related to the protection of persons and their property. The
Cooperator will be compensated at the rate specified in Section I-B; the U.S.
Forest Service will specify times and schedules. Upon concurrence of the local
Patrol Captain or their designated representative, an official from the Incident
Management Team managing the incident, Cooperator personnel assigned to an
incident where meals are provided will be entitled to such meals.
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All requests to provide additional law enforcement support on National
Forest System lands during extreme fire conditions will become effective and
reimbursable only when the Forest Service specifically requests assistance
through the Forest Dispatch or Expanded Dispatch Office, a Resource Order
Number is provided, and the County Dispatch Office is notified of the request.
Initial attack responses without a Resource Order by the Forest Service are
not reimbursable.
Upon request and concurrence by the Sheriff’s Department,
The Sheriff’s Department shall:
a. Provide to the Forest Service, fully equipped Sheriff’s Deputies who meet the
standards of training as listed in the Cooperative Law Enforcement Agreement,
Provisions II-B, including appropriate vehicles(s), in numbers requested by the
Forest Service to provide law enforcement for fire severity or fire suppression
situations. These duties are above and beyond the customary duties that are
routinely provided by the Sheriff’s Office and will be covered under Special
Enforcement Situations. The Sheriff’s Deputies will continue to work under
the direction of the Sheriff’s Department. The Sheriff’s Deputies will
coordinate their patrol activities with the U.S. Forest Service Patrol Captain, or
their designee, while assigned to each specific fire severity or fire suppression
patrol area, and coordinate their activities with the Incident Commander while
assigned to each specific wildland fire severity or fire suppression situation.
All Deputies assigned to a wildland fire severity or fire suppression situation
are required to follow Check-in and Demobilization procedures.
b. Assign Sheriff’s Deputies requested by the Forest Service for fire severity or
fire suppression situation patrols and law enforcement.
c. Furnish itemized statements of expenditures to the Forest Service for the fire
severity or fire suppression situation services requested by the Forest Service,
at the address below:
Bray Addison, Patrol Captain
Central Arizona Zone, LE&I
2324 East McDowell Road
Phoenix, AZ 85006
The Patrol Captain will review and approve the invoice, and forward the
invoice and support documentation to Incident Finance for payment.
Billing requests will include the following information:
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Cooperator Name, address, phone number and agency financial contact
Invoice or Bill number;
Resource Order number(s);
Appropriate incident number (State code or Forest Service P-code and
override);
Cooperative Law Enforcement Agreement number;
Dates of the incident covered by the billing; and
Location and jurisdictional unit of the incident.
Summary cost data for the amount being billed:
Use incident-generated cost reports generated by the Agency to support the
billing whenever possible. Summary cost data may include, but not limited to,
a list of personnel expenses including base, overtime and travel and a listing by
vendor name and amount spent for supplies and services procured.
The Forest Service shall:
a. Relay requests to the Sheriff’s Department to provide fully equipped Sheriff’s
Deputies, including vehicles, through Forest Service Dispatch or Expanded
Dispatch Office to the County Dispatch Office, including specific information
on numbers of Deputies needed, tour, location, expected length of duty,
authorization for overtime expenditures, and fire severity (S-code) or fire
suppression (P-code) for billing. A resource order number must be issued by
the Forest Service to support each request. The resource order number will be
provided to the Sheriff’s Office by the Forest Dispatcher.
b. Post each Deputy’s time and vehicle mileage to a Fire Time Report (Optional
Form 288) to provide documentation to support payment of each itemized
statement of expenditures provided by the Sheriff’s Department.
c. Reimburse the Sheriff’s Department for requested fire severity or fire
suppression special enforcement situation services that are provided and
covered under this Section, at the prevailing rates as per Section I, Paragraph
B above.
3. Group Gatherings: This includes but is not limited to situations which are
normally unanticipated or which typically include very short notices, large group
gatherings such as rock concerts, demonstrations, and organization rendezvous.
Upon authorization by a Forest Service representative listed in Section I-A for
requested services of this nature, reimbursement shall be made at the rates
specified in Section I-B. Deputies assigned to this type of incident will normally
coordinate their activities with the designated officer in charge of the incident.
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This includes but is not limited to situations which are normally unanticipated or which
typically include very short notice, large group gatherings such as rock concerts,
demonstrations, and organizational rendezvous.
V. BILLING FREQUENCY:
See Cooperative Law Enforcement Agreement Provisions II-H and III-B for additional
information.
A. Quarterly Billing for reimbursement to the Sheriff’s Office for items listed under Sections
II, and III shall not exceed $100,400.00.
B. The following is a breakdown of the total estimated costs associated with this Annual
Operating Plan.
Category Estimated Costs Not to Exceed by %
Patrol Activities $49,831.00 N/A
Training 0.00 N/A
Equipment and Supplies $50,569.00 N/A
Special Enforcement Situations 0.00 N/A
Total $100,400.00 N/A
C. Any remaining funding in this Annual Operating Plan may be carried forward to the next
fiscal year and will be available to spend through the term of the Cooperative Law
Enforcement Agreement, or de-obligated at the request of the U.S. Forest Service. See
Cooperative Law Enforcement Agreement Provision IV-C.
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