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Special Meeting Minutes Friday, December 01, 2017 Board Members 4:30 PM Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 Bill Gates, District 3 BOARD OF SUPERVISORS Clint Hickman, District 4 Maricopa County, Arizona Steve Gallardo, District 5 (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement County Manager Districts, and/or Board of Deposit) Joy Rich Clerk of the Board "The mission of Maricopa County is Fran McCarroll to provide regional leadership and fiscally responsible, necessary public services to its residents so Meeting Location they can enjoy living in healthy Sullivan Conference Room and safe communities” 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 4:30 PM on Friday, December 01, 2017, in the Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present via phone: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Andrea Cummings, Legal Counsel; and Keely Varvel, Chief Deputy Recorder. Minutes compiled by Maria Ceaglske, Minutes Coordinator. 1. ESTABLISHMENT OF NEW VOTING PRECINCTS AND NEW PRECINCT BOUNDARY LINES Pursuant to A.R.S. 16-411, approve establishment of new voting precincts and new precinct boundary lines as shown on the maps on file with the Clerk of the Board of Supervisors and accompanying legal descriptions. This action of the Board of Supervisors shall become effective for the 2018 election. State law requires the County Board of Supervisors to establish and set the boundaries of election precincts on or before December 1 of each year preceding the year of a general election (ARS 16-411). Candidates and the County Recorder and Elections Department will rely on this election precinct boundaries for election-related activities. Changes made to the precinct boundaries reflected in the proposed maps on file with the Clerk of the Board are necessary to address voter population concentrations, minimize the number of precincts split between jurisdictional boundaries, adjust for changes made to local jurisdiction districts and reduce the number of ballot styles required for elections in some precincts. The final boundary lines reflect an extensive in- person and online public comment program consisting of public hearings and community outreach. All of the maps and legal descriptions are available in the Clerk of the Board’s Office. (C-06-18-234-M-00) Chairman Barney called the meeting to order. Fran McCarroll indicated that the map of the voting precincts was displayed in the room and that the Supervisorial Offices had reviewed the map determining that it was the final map of the voting precincts to be considered. Special Meeting Agenda Friday, December 01, 2017 Page 2 of 2 Chairman Barney called for a motion on the agenda item before the Board: Motion by Supervisor Chucri, to approve the agenda item as stated Seconded by Supervisor Hickman Supervisor Hickman asked if there was a specific reason that the Recorder was not present at the Wednesday, November 29, 2017, Board meeting, and why he was not present today. Keely Varvel, Chief Deputy Recorder, responded that she thought that the conversations that she and her staff had conducted with the Board’s Chiefs of Staff had resolved all of the questions about the precinct lines. She thought that all issues had been worked out so she told the Recorder that he did not need to attend since she knew he had other responsibilities to attend to. She also indicated that since a number of changes were requested up to the last minute there was a decision to add the links as backup. Supervisor Hickman also reminded everyone of his previous comments from Wednesday that his office made very few changes as he wanted the focus to be on the work that needed to be done for the next election. He stated that he was a bit anxious or concerned about all of the work still to be done for the election. Ms. Varvel responded that she and her staff were having on-going meetings with the Chiefs of Staff, keeping them apprised of the progress and next steps for the election process. She also offered to schedule some one-on-one meetings between the Recorder and the Supervisors if they so desired. Ms. McCarroll commented that this action was to make sure there was no confusion about the exact map and voting precincts that the Supervisors were approving. The map on display would be kept as part of the record of this meeting. Chairman Barney called for the vote on the motion offered earlier by Supervisor Chucri and seconded by Supervisor Hickman. The motion passed unanimously. Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board