AMENDMENT 3ASU MCSO TRAFFIC STOPV3 FY17 AND FY18 (OGC) (1).PDF

THIRD AMENDMENT TO
MASTER SERVICES AGREEMENT
BETWEEN THE ARIZONA BOARD OF REGENTS
FOR AND ON BEHALF OF ARIZONA STATE UNIVERSITY
AND ITS CENTER FOR VIOLENCE PREVENTION AND COMMUNITY SAFETY
AND
MARICOPA COUNTY BOARD OF SUPERVISORS
ACTING ON BEHALF OF THE
MARICOPA COUNTY SHERIFF’S OFFICE
(Maricopa County Agenda # C-50-15-071-M-04)
THIS THIRD AMENDMENT TO MASTER SERVICES AGREEMENT (this “Amendment”) is made and entered
into effective as of May 8, 2017 by and between the Arizona Board of Regents for and on behalf of
Arizona State University and its Center for Violence Prevention and Community Safety (“ASU”), and the
Maricopa County Board of Supervisors acting on behalf of the Maricopa County Sheriff’s Office
(“MCSO”).
RECITALS
A. MCSO entered into a Master Services Agreement (the “Master Agreement”) with ASU for
consulting services not to exceed five years effective April 8, 2015 for the purpose of receiving services
outlined in Exhibit A of the Master Agreement.
B. The parties entered into a First Amendment to the Master Agreement to address insurance
requirements.
C. The parties entered into a Second Amendment to the Master Agreement, which replaced Exhibit
A to the Master Agreement with a new Exhibit A outlining the parties’ objectives and cost of furthering
the Traffic Stop Data Project in Fiscal Year 2017, beginning July 1, 2016.
D. The parties desire to further amend the Master Agreement by replacing Exhibit A to the Master
Agreement with a new Exhibit A, which increases the scope of work and contract value for FY 2017 and
outlines the parties’ objectives and cost of furthering the Traffic Stop Data Project in Fiscal Year 2018.
AGREEMENT
NOW, THEREFORE, the parties hereto agree as follows:
1. Amendment of Exhibit A. Effective as of May 8, 2017, Exhibit A of the Master Agreement is
hereby amended and restated in its entirety and shall read as set forth on Attachment 1 hereto.
2. Effect of Amendment. Except as modified by this Amendment, and only to the extent so
modified, all other terms and conditions of the Master Agreement shall remain unmodified and in full
force and effect.
3. Conflict or Inconsistency. In the event there is any conflict or inconsistency between the terms
and conditions of this Amendment and the terms and conditions of the Master Agreement, the terms
and conditions of this Amendment shall govern and control the rights and the obligations of the parties.
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4. Counterparts. This Amendment may be executed in any number of counterparts, each of which
shall be an original, but all of which taken together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their duly
authorized representatives on the date first above written.
THE ARIZONA BOARD OF REGENTS MARICOPA COUNTY BOARD OF
FOR AND ON BEHALF SUPERVISORS
ARIZONA STATE UNIVERSITY
By: By:
Mark Searle Date Denny Barney Date
University Provost Chairman of Board
ATTEST:
By:
Fran McCarroll Date
Clerk of the Board
APPROVED AS TO FORM APPROVED AS TO FORM
By: By:
Associate General Counsel Date Deputy County Attorney Date
Arizona State University
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ATTACHMENT 1
Amended Exhibit A FY 2017
A. Provision of Analytical Technical Assistance to the MCSO for Traffic Stop, May 8, 2017 to June 30,
2017.
The purpose of this Agreement is to develop the MCSO’s capacity to audit traffic stop data and conduct
trend analysis on traffic stops, traffic stop outcomes, and searches and seizures.
Objective 1: Data Audit. ASU will provide technical assistance and input to assist the MCSO to
develop an oversight mechanism that determines error rate standards and provides precise information
on the causes and consequences of errors in traffic stop data collection.
a) ASU will engage key stakeholders to identify and prioritize their concerns about data
quality, and how various interventions might be used to ameliorate recurring problems
associated with problem data elements. The final result will be a data audit document
that discusses the quality of the data on a yearly (corresponding to the fiscal year) basis.
b) Beginning May 8, 2017 ASU will deploy two early PhD students and one MA student
each with strong backgrounds in SPSS and data management to a) complete the annual
report statistics, tables, and write up; b) create a quality control/data validation process
needed for each of the reports ASU has facilitated in the creation and use of (monthly,
quarterly, and annual); and c) facilitate the monthly auditing of the variables for
monitors and ASU data pull. One of these students will spend the necessary time on site
at MCSO to deliver a finished product to the satisfaction of MCSO within the court-
ordered timeframes.
Objective 2: Developing Analytical Capacity. ASU will develop a 2-hour training module for
MCSO staff about the development and implementation of monthly, quarterly and annual traffic stop
data reports.
ASU will conduct the training classes at least on 5 dates mutually agreed upon by the parties in each
twelve (12) month period.
ASU will train MCSO staff on: 1) research related to prior reviews of traffic stop data, 2) strengths and
weaknesses of prior research, 3) contemporary methods in collecting, auditing, analyzing, and
disseminating traffic stop data, 4) analytical methods for auditing and analyzing traffic stop data, and 5)
data dissemination strategies.
ASU will provide ongoing technical assistance to the primary MCSO personnel with respect to statistical
training, use of predictive analytics software, Statistical Package for the Social Sciences (SPSS), and
manipulation of SPSS syntax and output. Participants in the technical assistance interaction will develop
familiarity with the basic statistical techniques used in the analysis of the data and develop the capacity
to critically evaluate the various reports produced by the MSCO-ASU research partnership. This technical
assistance goes beyond what is seen in the trainings, and will assist with report writing and manipulation
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of SPSS syntax to automate the report writing. Technical assistance will begin immediately upon
execution of the agreement between MSCO and ASU and continue throughout the life of the project.
Objective 3: Planning for Implementation. The Parties will plan for the implementation of
monthly, quarterly, and annual reports. This will include but not be limited to the development of an
outline of the contents of each report, determination of the data that will be included in each report,
methodological and analytical strategies that will be used to analyze data for the report, and
identification of strategies to disseminate reports.
Objective 4: Benchmarking. ASU will collaborate with MCSO to analyze various benchmarks to
be used when analyzing the traffic stop data.
Objective 5: Review Traffic Stop Data. ASU will collaborate with MCSO to analyze and report on
traffic stop data. This will include methods and techniques for managing data, provision of technical
assistance for using appropriate statistical techniques, and conducting parallel analyses to audit the
quality of data analyses. The end products will include completed monthly, quarterly, and annual
reports. The monthly and quarterly reports will include standardized reports as well as reports on
special topics. The annual report will be comprised of a number of different chapters that focus on
individual, group, and neighborhood level factors.
Objective 6: Inferential Analysis of Traffic Stop Data. ASU will conduct complex statistical
analyses testing various methods of determining whether racially biased policing is occurring. Analyses
may include a veil of darkness analysis, post-stop outcome analysis, and length of stop analyses using
situational, driver, and deputy level characteristics to predict certain outcomes.
Technical Assistance Process. ASU will respond to MSCO inquiries regarding technical assistance
within 24 hours of receiving them during the regular M-F work week and within 48 hours for inquiries
received on weekends or holidays. ASU research/technical assistance team members will be available
(at the request of MSCO) to be onsite at MSCO for up to two days each month in addition to attending
monthly and special meetings organized by MSCO. The ASU team will provide MSCO with a quarterly
report of technical assistance activity/services provided to MSCO.
B. Budget, May 2017 to June 30, 2017
MCSO will pay ASU a maximum of $6,902 additional funding for FY 2017 of which a maximum of
$6,902 will be used for project administration to complete objective 1.b. for the current contract period.
The revised contract budget for Fiscal Year 2017 is $183,722 of which a maximum of $106,222 will be
used for project administration. The remaining sums will be paid at the rate of $125/hour and invoiced
monthly.
C. Invoicing
ASU will submit an invoice to MCSO for Services rendered once every 30 days. The invoice will be
accompanied by descriptive information on the nature of Services provided as well as the amount of
time spent on various tasks. Payment terms in the proposal are fixed price monthly for Project support
and as invoiced monthly for hourly technical assistance provided for that period.
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Invoices will be sent to: Payment will be made to:
Maricopa County Sheriff’s Office Center for Violence Prevention & Community Safety
Financial Services Division (4th Floor) 411 N Central Ave., Suite 680
550 W Jackson Street Phoenix, AZ 85004
Phoenix, AZ 85003
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Exhibit A.b. – Fiscal Year 2018 Scope of work and budget
A. Provision of Analytical Technical Assistance to the MCSO for Traffic Stop, July 2017 to June 2018
The purpose of this Agreement is to develop the MCSO's capacity to audit traffic stop data and conduct
trend analysis on traffic stops, traffic stop outcomes, and searches and seizures.
Objective 1: Data Audit. ASU will provide technical assistance and input to assist the MCSO to develop
an oversight mechanism that determines error rate standards and provides precise information on the
causes and consequences of errors in traffic stop data collection. ASU will engage key stakeholders to
identify and prioritize their concerns about data quality, and how various interventions might be used to
ameliorate recurring problems associated with problem data elements. The final result will be a data
audit document that discusses the quality of the data on a yearly (corresponding to the fiscal year) basis.
These processes include quality control steps for future monthly, quarterly, and annual data before ASU
receives the data, as well as quality control steps for future monthly, quarterly, and annual data after
ASU receives the data.
Objective 2: Developing Analytical Capacity. ASU will develop a training module for MCSO staff about
the development and implementation of monthly, quarterly and annual traffic stop data reports. This
will include videos for the supervisory reports as well as internal training for the MCSO actors involved in
data collection and analysis. ASU will train MCSO staff on: 1) research related to prior reviews of traffic
stop data, 2) strengths and weaknesses of prior research, 3) contemporary methods in collecting,
auditing, analyzing, and disseminating traffic stop data, 4) analytical methods for auditing and analyzing
traffic stop data, and 5) data dissemination strategies. ASU will provide ongoing technical assistance to
the primary MCSO personnel with respect to statistical training, use of predictive analytics software,
Statistical Package for the Social Sciences (SPSS), and manipulation of SPSS syntax and output.
Participants in the technical assistance interaction will develop familiarity with the basic statistical
techniques used in the analysis of the data and develop the capacity to critically evaluate the various
reports produced by the MSCO-ASU research partnership. This technical assistance goes beyond what is
seen in the trainings, and will assist with report writing and manipulation of SPSS syntax to automate the
report writing. Technical assistance will begin immediately upon execution of the agreement between
MSCO and ASU and continue throughout the life of the project.
Objective 3: Planning for Implementation. The Parties will plan for the implementation of
monthly, quarterly, and annual reports. This will include but not be limited to the development of an
outline of the contents of each report, determination of the data that will be included in each report,
methodological and analytical strategies that will be used to analyze data for the report, and
identification of strategies to disseminate reports.
Objective 4: Benchmarking. ASU will collaborate with MCSO to analyze various benchmarks to be used
when analyzing the traffic stop data.
Objective 5: Review Traffic Stop Data. ASU will collaborate with MCSO to analyze and report on traffic
stop data. This will include methods and techniques for managing data, provision of technical assistance
for using appropriate statistical techniques, and conducting parallel analyses to audit the quality of data
analyses. The end products will include completed monthly, quarterly, and annual reports. The monthly
and quarterly reports will include standardized reports as well as reports on special topics. The annual
report will be comprised of a number of different chapters that focus on individual, group, and
neighborhood level factors.
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Objective 6: Inferential Analysis of Traffic Stop Data. ASU will conduct complex statistical analyses
testing various methods of determining whether racially biased policing is occurring. Analyses may
include a veil of darkness analysis, post-stop outcome analysis, and length of stop analyses using
situational, driver, and deputy level characteristics to predict certain outcomes.
Objective 7: Spatial Analysis of Traffic Stop Data. The Center for Spatial Reasoning & Policy Analytics
will be contracted to perform three core tasks: 1) Conduct spatial consistency checks for traffic stop data
to resolve any geographic discrepancies ; 2) Geovisualization of stop data; 3) Generate summary
statistics associated both spatial and aspatial elements of the stop data.
Technical Assistance Process
ASU will respond to MSCO inquiries regarding technical assistance within 24 hours of receiving them
during the regular M-F work week and within 48 hours for inquiries received on weekends or holidays.
ASU research/technical assistance team members will be available (at the request of MSCO) to be
onsite at MSCO for up to two days each month in addition to attending monthly and special meetings
organized by MSCO, The ASU team will provide MSCO with a quarterly report of technical assistance
activity/services provided to MSCO.
B. Budget, June 2017 to 2018
MCSO will pay ASU a maximum of $202,100 for FY 2018 of which a maximum of $119,600 will be used
for project administration and will be invoiced monthly. The remaining sums will be paid at the rate of
$165/hour and invoiced monthly.
ASU will issue monthly invoices to MCSO for services rendered. The invoice will be accompanied by
descriptive information on the nature of services provided as well as the amount of time spent on
various tasks.
C. Invoicing
ASU will submit an invoice to MCSO for Services rendered once every 30 days. The invoice will be
accompanied by descriptive information on the nature of Services provided as well as the amount of
time spent on various tasks. Payment terms in the proposal are fixed price monthly for Project
support and as invoiced monthly for hourly technical assistance provided for that period.
Invoices will be sent to:
Maricopa County Sheriff’s Office
Financial Services Division, 4th Floor
550 W Jackson Street Phoenix, AZ 85003
Payment will be made to:
Center for Violence Prevention & Community Safety
411 N Central Ave., Suite 680
Phoenix AZ, 85004
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