ADEQ12008176AMENDMENT15AWARDFY2018TRADEQ.ATTORNEYSIGNED.PDF

ARIZONA DEPARTMENT
OF
ENVIRONMENTAL QUALITY
Douglas A. Ducey Misael Cabrera
Governor Director
May 3, 2017
Maricopa County Air Quality Department
Ms. Michelle Lehnhardt
1001 N. Central Ave., Suite 125
Phoenix, AZ 85004
MichelleLehnhardqmaiLmaricopagov
Re: Contract ADEQ12-008176, EV11-0065, Amendment 15, Travel Reduction Program,
Maricopa County Air Quality Department
Dear Ms. Lehnhardt,
The above referenced Amendment is attached for your review. Please sign and return via email.
Once executed, a copy can be obtained through Pro cureAZ for your records.
If you have any questions regarding this Amendment please contact Susan Holt at
bolt.susangazdeci.gov or 602-771-4256.
Sincerely,
Ytmlitk.
Susan Holt
Procurement Officer
Approved by CPO, Version 08/17/2015

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CONTRACT AMENDMENT 4 '
912 0 4/214ENT
CONTRACT NO.: ADEQ12-008176 (EV11-0065) ADEQ PROCUREMENT
AMENDMENT NO.: 15 1110W. Washington Street
TITLE: TRAVEL REDUCTION PROGRAM Phoenix, AZ 85007
CONTRACTOR: MARICOPA COUNTY AIR QUALITY DEPARTMENT 602-771-4256
THE PURPOSE OF THIS AMENDMENT IS TO:
1. Authorize funding in the amount of $872,692.28 for FY18.
2. Scope of Work.
Scope of Work FY18 is hereby incorporated and made part of this Agreement (6 pages).
3. All other Terms and Conditions remain unchanged.
MARICOPA COUNTY AIR QUALITY DEPARTMENT ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
The Contractor hereby acknowledges receipt and The above referenced contract Amendment is hereby
understanding of the above Amendment. executed this day at Phoenix Arizona.
Day of 2017
Signature of Authorized Individual Date
Typed or Printed Name and Title Timothy Franqttist
.nrrIltemei tel filmy Director, Air Quality Division
Available online at Procure.Algov
Page 1
Deputy County Attorney

ADEQ12-008176 Amendment No. 15
ADE
Arizona Department
of Environmental Quality
TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality
Department
Scope of Work for Air Quality Grant
Funding
Fiscal Year 2018
APRIL 5, 2016

Please refer to the scope of work instructions to fill out the sections below.
I. BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona and
Ma ricopa County for failure to meet the Ambient Air Quality Standards for carbon monoxide. The
federal court ordered the State of Arizona to write a State Implementation Plan to comply with the
standards. In response, the Arizona Legislature passed the 1988 Air Quality Bill (ARS 49-581 et seq.)
which mandated a Travel Reduction Program for employers and schools in Maricopa County.
The Maricopa County Travel Reduction Program (TRP) is included in regional carbon monoxide plans
and also included as committed transportation control measures in several ozone and PM-10
particulate plans.
Metropolitan area employers and media have pointed out that they see little difference in the
objectives of the Travel Reduction Program and the Clean Air Campaign as both are rooted in
legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel by single
occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education effort supporting
the efforts of employers to encourage commuters to use alternative modes of transportation, and
to educate the general public. While the campaign continues to place emphasis on the winter
carbon monoxide season, as required by statute, ozone and particulates are also being addressed.
The Maricopa County Air Quality TRP staff will continue to operate the research, planning,
coordinating and regulatory aspects of the TRP. Public relations, employer training, technical
assistance and the Clean Air Campaign will continue to be carried out through a contract with the
Regional Public Transportation Authority/Valley Metro — Commute Solutions and under direction of
County staff.
II. GOALS & OBJECTIVES
Continue implementation of the Regional Travel Reduction Program pursuant to Arizona Revised
Statutes, Title 49, Chapter 3, Article 8 (49-581 through 49-593) and the Regional Voluntary No-Drive
Day Campaign pursuant to Arizona Revised Statute, Title 49, Chapter 3, Article 3 (49-506) and the
Maricopa County Trip Reduction Ordinance No. P-7.
Comply with all tasks and items listed in the Special Terms and Conditions of the Grant Agreement.
III. TASKS & ACTIVITIES
Task 1: Maricopa County Air Quality - Travel Reduction Program
o Administer the TRP to major employers within Maricopa County who have 50 or more
employees.
o Issue paper/internet/intranet surveys to participating TRP employers.
o Process and analyze the TRP surveys for participating employers.
o Research and identify new major employers that are legally required to take part in the TRP.
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o Provide summary analyses to employers participating in the TRP regarding their employee
commuting habits based on the employee survey results. With this information, employers are able
to formulate plans that will reduce single occupancy vehicle trips.
o Submit completed plans to the Maricopa County Travel Reduction Program Regional Task Force
for approval.
o Review and monitor employer TRP annual plans.
o Negotiate an intergovernmental agreement with the Regional Public Transportation
Authority/Valley Metro with which to coordinate TRP outreach including training, technical
assistance, collateral materials for the TRP and promotion of all alternative transportation modes
and strategies.
Task 2: Subcontractor RPTA —TRP Training and Assistance
o Provide training, technical assistance, develop collateral materials, on-line support, e-
newsletters, webinars and in-person training. Develop promotional kits for employers and
associated collateral pieces - up to four times per year that promote the use of alternative modes.
o Provide technical assistance to TRP employers in achieving the prescribed reductions in single
occupant vehicle trips or single occupant vehicle miles traveled through one-on-one assistance,
promotion and materials as available.
o Provide training to TRP employer transportation coordinators on the requirements of the law
including the survey process, plan writing and documentation; types of alternative modes; and
travel reduction strategies.
o Assist employers in achieving adequate response rates for the TRP Annual Survey as required by
the Travel Reduction Ordinance. Assist employers in implementation of approved TRP Annual Plans.
o Monitor and track activities to evaluate the effectiveness of the training, promotions and
collateral materials as part of the Annual On-line Transportation Coordinator Survey.
o Conduct a year round campaign for regional employees that encourage weekly use of travel
reduction solutions through integrated campaigns which may include print materials, paid media,
public and media relations, public affairs, and events.
o Conduct market research surveys to evaluate opinions, behavior changes and measure
awareness of transportation and air quality issues on an annual basis.
o Develop a marketing program that creates awareness of the need for travel demand strategies
and encourages the increased use of alternative modes and work schedules in coordination with the
Clean Air Campaign and other Valley Metro programs.
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IV. DELIVERABLES
Maricopa County will submit to ADEQ monthly, quarterly and annual reports describing activities for
which ADEQ funding has been received.
o Monthly reports, to be filed with ADEQ with monthly invoices, will include the following:
o A recap of commute survey distribution, survey response rates, survey analysis reports
generated and annual plans received/approved
o A summary of enforcement activities
o Narratives on other general program operation activities
o A separate report from subcontractor RPTA addressing outreach events, employer contacts, and
employer assistance efforts
o Quarterly reports, to be filed with ADEQ within 30 days following the conclusion of each quarter,
will include the following:
o A recap of commute survey distribution, survey response rates, survey analysis reports
generated and annual plans received/approved for the quarter
o A summary of enforcement activities for the quarter
o Narratives on other general program operation activities for the quarter
o A separate report from subcontractor RPTA addressing outreach events, employer contacts, and
employer assistance efforts for the quarter
o Annual reports, to be filed with ADEQ within 105 days of the completion of each fiscal year, will
include the following:
o Summary of program participation levels including employer count, survey site count, and
employee/driving-age student count information
o A summary evaluation of pollution/emissions prevented associated with program operations as
estimated using the regional miles per pound of pollution factor supplied annually by the Maricopa
Association of Governments
o Discussion of changes in SOV/SOVMT rates, employee/student survey response rates and
alternative mode participation rates for the program in total
o A summary of enforcement activities and compliance assistance efforts for the reporting period;
including action taken regarding survey response and other program elements
o Identification of performance with program goals by employers, including recommendations
and commitments made under ARS § 49-588(D)
Maricopa County will continue to coordinate with ADEQ and other ADEQ-funded travel reduction
programs in identifying metrics and methodologies that allow for consistent reporting and data
sharing across programs, and for assessment of program elements in terms of their effectiveness in
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increasing alternative mode usage. This information will be used in gauging program efficacy and in
assisting employers that participate in the program.
By April 6,2018 Maricopa County will submit to ADEQ an overview of the vision and planning for the
FY18 program including highlights of proposed initiatives, operational changes, as well as
recommendations to increase TRP compliance results. Submission of this document may
accompany proposed scope of work and budget request for the FY18 grant cycle.
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
See table below.
Deliverable Date of Submittal
Monthly Reports and Invoices Monthly
30 days following the
Quarterly Reports close of the previous
quarter
105 days within the
Annual Report
close of the Fiscal Year
VI. BUDGET
See attached detailed spreadsheet.
Description of Work Anticipated Budget
See attached detailed spreadsheet.
Total Budget $872,692.28
Page 6 of 6

MarMope Cent/ Air Quality Department
Travel Reduction Program
A0E012-5118176, EV11-0046, Amendment No. 11 I
DRAFT FY 2018 Budget
-1\AWriCUPCUaritY Costs and Hours By Task
CONTRACTOR - MCAQD/TRP (TRP ADEO)
Period; July 1,2017 - June 30, 2018 Hours by Personnel & Task
Raw Direct 1 2
Labor Travel Reduction Training 8, Total Total
Personnel Position Hourly Rate Program Assistance Hours Cost
Barrera,Crystal L AdmIn/Openstions Specialist $17.19 1,044.00 1,044.00 $17,946.56
Calderon,Jonathan Intern $12.00 261.00 261.00 $3,132,00
Cody,Maria F Operallons/Prognim Manager $40.95 1,044.00 1,044.00 $42,760.50
Cummings,Phillip M Air Quality Planning Sum/ $36.86 1,044,00 1,044.00 $37,453.50
Fowler,Joel E Office Assistant Specialized $16.46 1,044.00 1,044,00 $17,175.11
Hadsock,Bredley J Air Quality Pillow $33.31 622.00 622.00 $17,389.13
Jannett,Emost J Admin/Operations Specialist $24.18 1,044.00 1,044.00 $25,243.66
Madinez,Sylvia Arredondo Office Assistant Specialized $21.48 1,044.00 1,049.00 $22,420.30
Moeller,Oregory A Malin/Operations Specialist $22.25 1,044.00 1,049.00 $23,242.57
Simr,Shalla J Office Assistant Specialized $21.17 1,044.00 1,044.00 $22,097.67
Weston-Smith,Kristen M Admia/Operations Specialist $18.22 1,044.00 1,044.00 $10,020.38
Wheatley,Micholo Leo Management Assistant $18,55 1,044.00 1,044.00 $19,308.81
Wells, Matthew Office Assistant Specialized $14.48 1,044.00 1,044.00 $15,120.51
Monroe,Pallence D Grant/Contract Administrator $24.93 410.21 419,21 $10,449.97
Hourly Cost $292,824.69
Total Hours 12,686.21 12,686.21
-
Total Hourly Cost $292,824.69 $292,829.59
Fringe Benefit 46.52% $133,679.60 $133,579.00
Total Labor with Fringe $426,404.19 $426,404.19
REIMBURSABLE EXPENSES Expenses by Task Total
Description Task 1 Cost
Supplies $6,231.21 $6,231,21
Non-Capital Equipment and software $9,000.00 $9,000,00
Services (Rent; Equip Leases, Shipping, Purchases, R&M, Tranining 8, Development, Other) $26,000.00 $26,000.00
Total Reimbursable Expenses $40,231.21 $40,231.21
SUBCONTRACTOR - RPTANalley Metro TRASUB Task 2
Period: July 1.2017 - June 30, 2018 I Training & Total Total
Personnel Hourly Rate AssistanCe Hours Cost
Coomer, Dawn (Pralect Manager) $47.25 271.44 271.44 $12,826.64,
Day, Suzanne $32.50 361.92 361.92 $11,762.40
Duarte, Lillian $32.60 361.92 361.92 $11,762.40
Reid, Jeff $24.07 271.44 271.44 $6,533.66
Subtotal $42,883.90
Total Hours 1,266.72 1,266.72
Tote/ Hourly Subcontractors Cost $42,883.90 $42,883.90
Fringe Benefit 50.63% $25,671.57 $25,571.67
Overhead 53.13% $22,784.22 $22,784.22
RPTA Consultants (Marketing/Graphics) $132,260.21- $132,260.21
Consultants (Other) $10,000.00 $10,000.00
Reimbursable Expense (Meetings & Mileage) $10,000.00 $10,000.00
Reimbursable Expense (Postage/Print/Misc.) $16,500.00 $16,600,00
Total Subcontractor Expenses $260,000.00 $260,008.00
GRAND TOTAL Total Costs by Task
Period: July 1, 2017 - June 30, 2018 Task 1 Task 2
Description Travel Reduction Training & Total
Program Assistance Cost
Total Labor with Fringe $426,404.19 $426,404.19
Reimbursable Expenses $40,231.21 $40,231.21
Overhead 31.30% $146,066.88 $146,066.88
Subcontractor (RPTA/Valley Metro) $260,000,00 $260,000.00
TOTAL $612,692.28 $260,000.00 $872,692.24
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