NEW RIVER KIWANIS COMMUNITY PARK - TOHONO OODHAM 2017.PDF

Last updated: 05/08/2017
General information
Organization Maricopa County - New River Kiwanis Community Park
Contact First name Ed
Contact Last name Taylor
Contact e-mail etaylor@estentinc.com
Contact phone number 602-739-1235
Address
Street New River Kiwanis Community Park, PO Box 75204
City New River
State Arizona
ZIP Code 85087
From what tribe is the Tohono O’odham Nation
organization requesting the
grant?
Total grant amount request 90,000
1 / 1

Kiwanis Club of New River
PO Box 75204, New River, Arizona 85087
http://www.newriverkiwanis.org
May 8, 2017
Re: IRS Status - Kiwanis Club of New River
Required for REQUEST FOR PROPOSAL - Gaming Distribution Tohono O'odham Nation
To whom it concerns.
Kiwanis Club of New River’s IRS status is covered under the Southwest District Kiwanis
Foundation group exemption (23-7393201); see the attached letter for that Foundation. The
mission of that organization is to operate and maintain a youth camp in New Mexico; to provide
scholarships and support for youth education programs; and to maintain group exemptions for
Kiwanis Clubs in the Southwest District of Kiwanis International
Kiwanis Club of New River’s subordinate number within the Southwest District Kiwanis Foundation
74-2565260.
Attached document has :
1. The most current EX 990-N that is for Fiscal Year 2015 990; the Club’s fiscal year ended
September 30, 2016. It also shows that this is Southwest District Kiwanis Foundation doing
business as (d.b.a.) Kiwanis Club of New River
2. Important Information explaining more about the group coverage
3. Southwest District Kiwanis Foundation group exemption (23-7393201) with the subordinates
that include Kiwanis Club of New River group number 74-2565260 -
We thank you for the opportunity and your consideration.
Regards,
Ann Hutchinson
Kiwanis Club of New River
623-293-8628






Kiwanis Club of New River
PO Box 75204, New River, Arizona 85087
http://www.newriverkiwanis.org
May 8, 2017
Name of the program or project: Upgrading Playground to Encourage Additional and Broader Uses
Proposed project:
We are requesting ninety thousand dollars ($90,000.00) for this new project to:
1. Expand the types of equipment for our outdoor playground area to include game-based
playground equipment and creative learning stations.
2. Replace/repair existing equipment for our outdoor playground area.
3. Create wellness walking paths with interpretative displays highlighting our desert environment,
culture, and history.
This project is central to our continuous improvement program that ensures the park is user-friendly,
encourages our community to take care of our environment, and expands the park’s capacity to offer
more community wellness opportunities.
a) Perceived need and explain how the proposal will address that need.
Updating and upgrading our park playground area will address several issues:
• Ensuring Safety – current equipment is aged and has safety concerns such as “strangle holds”
due to original equipment design.
• Providing ADA Compliant Access – to the extent possible, our goal is to provide accessible
equipment.
• Appealing to Residents -- current equipment is worn and no longer visually appealing. New
state-of the-art equipment is visually appealing and stimulating, provides learning opportunities
for the users, and is designed for safety.
• Increasing Usage of Park – by developing wellness opportunities in the redesign, we will attract
users and increase overall community well-being. A redesigned and user-friendly park will draw
new organizational users to take advantage of the expanded playground equipment and
wellness walking paths in their educational and campout events.
• Educating citizens on natural environment -- Expand participation in responsible use and
protection of the natural environment.
The Kiwanis Club of New River takes its stewardship responsibilities seriously and desires to have a
Park that is in top-notch condition, is safe, and encourages all New River and surrounding Daisy
Mountain area residents to come and enjoy the facilities. Our only source of funding is donations
and grants.
b) Describe the population who will benefit from the proposal if approved.
The 80-acre New River Kiwanis Community Park has served our rural desert residential community
for the past 20 years. Approximately 30,000 residents (excluding the private development that has
their own private park) live within eight miles of the Park and approximately one-quarter of them
are youth under 18 years old.
Page 1 of 4

Community parks are vital in rural communities such as ours. There are no free facilities within 25
miles of the Park which makes it imperative that we upgrade and add equipment to serve our
community – families with toddlers, school age children (K-12), youth groups, and religious groups.
c) Budget of the requested funds - Total - $90,000.00
Area Items Quantity Unit Costs Total Costs
Playground Fencing 240 $15.00 $3,600.00
Playground Equipment Repair 1 $8,000.00 $8,000.00
Playground Surface Update Sq ft 2000 $2.50 $5,000.00
Playground ADA Surface Sq ft 500 $57.00 $28,500.00
Playground Design /Engineering 1 $1,500.00 $1,500.00
ADA Path Health Stations 5 $235.00 $1,175.00
ADA Path Stabilized Granite Tons 25 $75.00 $1,875.00
ADA Path Concrete Foundations 12 $90.00 $1,080.00
ADA Path Signage 12 $55.00 $660.00
ADA Path Design /Engineering 1 $2,000.00 $2,000.00
Concrete Parking Slabs 1500 $4.50 $6,750.00
Concrete Walks 200 $4.50 $900.00
Concrete Signage 5 $55.00 $275.00
Concrete Design /Engineering 1 $2,200.00 $2,200.00
Project Permits 1 $5,000.00 $5,000.00
Project Equipment Rental 1 $2,500.00 $2,500.00
$0.00
$0.00
$0.00
Other $0.00
Subtotal $21,793.50 $71,015.00
Contingency adjustment based on actual field survey $18,985.00
and quotes
Total $28,331.55 $90,000.00
Several other groups will be providing in-kind assistance.
• Maricopa County Parks and Recreation Department- advisory and oversight
• New River - Desert Hills Community Association – volunteers committed to provide 50 hours
but may offer more as needed for installation
• Foothills Focus – local newspaper publicity to recruit volunteers and park users
• Teen Challenge – volunteers as needed
• Boy Scouts and Cub Scouts – volunteers and possible Eagle Scout projects to enhance the park
• Jake Rice Foundation – provides funds from their annual rodeo event held at the park
We have park volunteer work days scheduled for at least one day a month. If we are awarded this
grant, we would use those days to implement this project. We have two volunteer staff and regularly
have about 15 volunteers show up for work days. Our local Home Depot will help with any supplies
that we may need. The Boy Scouts and Cub Scouts regularly do service projects in the park. We have a
Key Club whose members do service projects.
Page 2 of 4

d) List any other funding requests that have been made for this or substantially related proposals and
provide the status of those requests.
We have the following requests pending:
• Kiwanis International Equipment Upgrade contest: maximum prize $25,000 equipment: award
June 9, 2017.
• Fort McDowell Yavapai Nation Grant Application 2017 for Shading Structure over playground
plus $2,000.00 equipment repair. award August 25, 2017:
e) Indicate whether the entity has already received a 12% distribution from the Tohono O’odham Nation
or other Arizona tribes, along with the amount and date awarded.
No
f) Identify a designated contact person and alternate contact person for follow-up, including e-mail
address, phone number, mailing address, and fax number for these persons.
Contact Person: Ed Taylor
Email: etaylor@estentinc.com
Mailing Address: New River Kiwanis Community Park, PO Box 75204, New River, Arizona 85087
Phone: 602-739-1235
Fax: 623-742-6922
Alternate contact person: Ann Hutchinson
Email: behomes@q.com
Mailing address: New River Kiwanis Community Park, PO Box 75204, New River, Arizona 85087
Phone: 623-293-8628
Fax: Not Available
g) Indicate which priority area (from the above list) the proposal falls under.
a. Health Care - With these improvements to our Park’s playground area, we will be able to expand
our programs that empower and promote community members (particularly those with
children) to take personal responsibility of their own health. The New River area needs a place
where children can play safely. Play is the key to physical, mental, intellectual, and social well
being of children.
b. Education - Game-based playground equipment and creative learning stations are a fun way to
increase learning on the playground. Games like tic-tac-toe and puzzles focus on problem
solving, while oversized blocks and ring toss games develop motor skills. Playground equipment
built primarily for physical play can also provide a learning experience for children. Free play on
these types of structures gives children a safe opportunity to learn about the excitement of
tackling new challenges and exploring new ground. Navigating play structures like climbers,
balancers, and slides helps young children develop their coordination and refine their motor
skills. The skills they learn through physical play are also valuable to their social development as
physically-oriented playground equipment encourages socialization and empathy. As children
play together on structures like see-saws and merry-go-rounds, they must learn how to share
equipment and cooperate in order to succeed together. Like pretend play, this helps children
develop their problem solving skills as they must learn how to work together.
c. Cultural & Environmental Development and Protection - With the playground area and wellness
walking area within the 80-acre desert park, we plan to have interpretative displays that
encourage community members to protect the natural resources. Having these improvements
Page 3 of 4

will also give our boy scouts, girl scouts, school groups and other community volunteers the
ability to use their land stewardship skills.
h) Name of the city, town, or county an agreement will be made with if funds are granted. A letter from
the governmental entity acknowledging its agreement to work with the non-profit is not necessary for
the initial proposal. However, it is necessary for those non-profits selected to receive grant funding.
The agreement will be with Maricopa County. The park is owned by the county and managed by our
Kiwanis Club of New River (a non-profit 501(c)(3)) organization to provide government services for the
benefit of the public. The Club has an agreement to manage the county park in New River (New River
Kiwanis Community Park) since signing an agreement with Maricopa County in 1988. The Club
provides this management with volunteers and no county funding.
Attachments:
• IRS documentation of the Park’s non-profit status
• County Deed to Park and Management agreement between Kiwanis and Maricopa County Parks and
Recreation
• Pictures - Kiwanis Community Park project location and playground
• Letters of Support from County and Community
o Maricopa County District 3 Supervisor Bill Gates
o Maricopa County Parks and Recreation Director R.J. Cardin
o New River-Desert Hills Community Association President Alan Muller
Page 4 of 4

Kiwanis Club of New River
PO Box 75204,, New River, Arizona 85087
http://www.newriverkiwanis.org
May 8, 2017
Maricopa County Ownership
and
County Management Agreement with Kiwanis Club of New River
With this document, we have included:
1. Management agreement between Maricopa County and Kiwanis Club of New
River
2. Maricopa County Recreation and Parks Deed to the property.

c, 3 {: .c ct.tab .J.c t)
AMENDMENT THREE
TO
MT NAGEMENT AGREEMENT
BETWEEN
MARICOPA COUNT'T
AND
KIWI,NIS CLUB OF NEW I1IVER
RECITALS
Maricopa County (County) r'ntered into a lease agreement (Serial A-18077) on
March 16. 1984, pursuant to the Recreation and Public: Purposes Act of Juntr 14, 1926,
as amended (43 U.S.C. B69; BOg-1) with the Bureau of Land Management ([]LM), for a
parcel of land in the New River, Arizona area for the purpose of developmr,:nt of park
facilities and a community center: and
County and the Kiwanis Club of New River (Kiwanis) entered into a Marnagement
Agreement on April 4, 19BB for th,) purpose of developntent, management, marintenance
and operation of a park for publir: recreational purposes in the New River area for the
period April 4, 1988 through April 3,2008 with an oprtion to renew for an additional
twenty (20) years, subject to the rr utual consent of both Parlies; and
County and the Bureau of Land Managernent converted the lease agreerTrent into a
patent agreement (Patent No. 0:l-2003-005), pursuant to the Recreation a rd Public
Purposes Act of June 14, 1926, a:; amended (43 U.S.C. 869; 869-1)with the iJureau of
Land lVlanagement on June 11, :003, for the same oarcel of land in the N rw River,
Arizona area for the purpose of dtrvelopment of park facilities and a community center;
and
Amerndment One (C-30-03-01'7 -B-00) to the Management Agreement, datt:d March
5, 2003, was intended to satisfy corrditions imposed upon the County and the K wanis by
the BLM for purposes of the approval of the patent agreement (Patent No. 02-2(f03-005);
c l l l u
Amendment Two (C-30-05-A52 0-00) to the Managernent Agreement, daterj August
10, 2005, was for the purpose o' Arizona Public Service (APS) to secure a utility
easement across the property for a lew senior citizens' community center; and
Ttre Agreernent was erroneou:;ly titled "New River Community Park" inr;tead of
'l{iwanis Club of New River"; howev lr, they are one in the same; and
Required administrative action tr) csrr! out the spirit and intent of the Agrecment is
given to the Department Director of Varicopa County Parl,<s and Recreation Dep artmerrt
i of 4
S :\Co ntracts\N erv R iverLAm en d nr ents\Am e ndm e ri t 3 .doc

on ilehalf of the County, whether or not specifir; authority is grantecl in an,, provision of
the Agreement. I
THEREFORE, Maricopa County, hereinafter referred to as "County", antl gre Kiwanis
Cfutl of New River, hereinafter referred to as "Kiwanis", desire Amendm tnt Three in
order to execute the remaining twenty (20) year renewal optron so that thg term of the
original Agreement will be from April 4, 19BB through April 3,2028 with zerc, (0) renewal
option remaining with the understanding that all other provisions of the Agreement
rem;,rin in full force and effect.
AMENDMENT
l, Delete Paragraph 2, Term, of this Agreemelnt in its entirety and repla ce with the
following.
2. TERM:
The term of this Agreenrent shall be for a period of twenty (20) y:rars with a
renewal option for a perir:d of twenty (20 years subject to the mutua consent of
both Parties. Total term of the Agreernent is from April 4, 19BB thro rgh April 3,
2028. There are no rene\val options remaining.
At the time of renewal, Scctions of the New River Cornmunity Park Mi:nagement
Agreement may be char ged subject to iihe written mutual ?gre€rfl,ini of both
Parties.
It is specifically conveyec that this Agreenrent does not convey any ownership
interest in the described lz nd.
ll. Delete Paragraph 6, Insuranc:, of this Agreement in its entirety and repla:;e with the
following:
6. INSURANCE:
The Kiwanis will maintain ()oncession Site specific;
4o f . I Public liability cover age, including bodily injury/property daniage, auto
liability, Concession Site liability, proclucts and completed rperations
liability, bailee legal iabiitty and contractual liability, providing li'nits of no
less than one million dollars ($1,000,000) combined single limit lor injuries
or darnage received c,r sustained by aily person(s) or property as a result of
any one occurrence c r incident.
6.2 Worker's Compensaticn for the statutcry llmits.
6.3 Additional Requireme rt:
Copies of the current Cerlificate of lnsurance will be furnished a rnually to
the County. The Cour ty will be given ttrirty (30) days advance writ.en notice
of cancellation of policy, non-renewal, or change in coverage limits.
2of4
S.\Contracts\New River\AmendmentslAmendr,ent 3 doc

6.4 Upon justificatiorl o the Kiwanis, the County reserves the righito revise the
minimum requiren ents during the term of the Agreement.
lll. Delete Paragraph B, Recorcs, in its entiretyeind replace with the followirrg:
i}. RECORDS:
Kiwanis will maintain an accounting system which conforms io generally
accepted accounting pr nciples and which accurately reflect the rilsults of the
entire operation of the lacility. These financial records shall be rt'iained for a
seven (7) year rolling period from the current Contract Year The fir',al seven (7)
years of records shall a so be retained lor five (5) years beyond tl e expiration
date of this Agreement. These financial records shall be made ilvailable for
inspection and audit by t re County, Federal or State Government, thr;ir agents or
empioyees at least, but r of more than once per Contract Year.
Within ninety (90) days after the end of each Fiscal Year (Oc ober 1st
September 30th), Kiwarris will prepare, at its own expense, in:;preadsheet
format, a report reflecting the income and expenses as well as balan;e sheet for
the eniire operation for the Fiscal Year just completed.
lV, Add the following paragraph n its entirety.
13. IvIAINTENANCE:
13.1 The Kiwanis wili mirke such repairs as deemed necessary to itll new and
existing roadways lccated within the Concession Site.
i3.2 Throughout the Concession Site, the Kiwanrs wrll be responsible: for pick-up
and removal of trasi .
13.3 The Kiwanis agree , to a high level of physical maintenarce of the
Concession Site to g uard against obsolescence and disrepair.
13.4 The Kiwanis will commit to the installation of such barriers needed to
minimize impact up )n archeological features located on the ()oncession
Site as outlined in Section 4 Cultural and Natural Resour;es of the
Agreement and as r:quired for Bl-M patent approval (Patent Nc.. 02-2003-
0os).
13.5 The Kiwanis will provide or obtain funding necessary, without asr;istance or
supporl from the Mrrricopa County Parks and Recreation Dep,:trtment, in
event additional mc nres are required to correct deficiencies noted in
regards to maintenance or improvements of the facilities or nronies and
equipment needed to construct barriers necessary to pre ierve the
archeological featur,rs outlined in Section 4 Cultural ar,C Natural
Resources of the A Sreement and as required for BLM paten approval
(Patent No 02-2003- 105).
DATED tris C/fh day of M 20r19.
3 of 4
S :\Co n tracts\N evl RivertAmend rn ents\Amend I ttent 3 .doc

MARIGOPA COUNTY
KIWANIS CLUB OF NEW RIVEI1
BOARD OF SUPERVISORS
414-
Paa<iDa
UAY 06 m9
Approved as to Form;
Deputy .QsuntyAttbmey Date
-lof4
a \ ' t / / a ^ . ^ r - ^ ^ r - \ J \ t ^ , . , n i . , ^ ^ \ A _ ^ - J . _ ^ _ ! ^ \ A . . ^ ^ - J _ . . ^ - )
- s J ^ ^




Kiwanis Club of New River
PO Box 75204, New River, Arizona 85087
http://www.newriverkiwanis.org
May 8, 2017
Letters of Program Support
2017 Tohono O’odham Nation 12% Gaming Distribution Grant
With this document, we have included the letters of support from our key supports into a
consolidated packet.
1. Maricopa County District 3 Supervisor Bill Gates
2. Maricopa County Parks and Recreation Director R.J. Cardin
3. New River-Desert Hills Community Association President Alan Muller
We have had verbal assurance from several other organizations and volunteers that
they are excited about this project and will be glad to help us.

Maricopa County
Bill Board Gates, of Supervisors District 3
www.maricopa.gov/district3
301 10th West Floor Jefferson Street
Phoenix, Phone: (602) AZ 506-9306 85003-2143 May 8, 2017
The Honorable Edward D. Manuel
Chairman, Tohono O’odham Nation
P.O. Box 837
Sells, AZ 85634
RE: 2017 Tohono O’odham Nation Request For Proposals for the Arizona Revised
Statute 5-601-02 12% Gaming Distribution
Dear Chairman Manuel:
As the Maricopa County District 3 Supervisor, I am pleased to support the Kiwanis of New
River “Upgrading Playground to Encourage Additional and Broader Uses” grant application
for the Tohono O’odham Nation Arizona Gaming Distribution Grant. The Kiwanis of New
River organization has a great history of serving the community and children of New River,
Arizona through sponsored events, service projects, and park maintenance.
As the Supervisor representing the area, I can say that the Kiwanis club continues to look for
opportunities to improve the park so that it may better serve the surrounding community
through playground equipment replacement, the creation of learning stations for children,
and the development of a wellness walking path around the park. If awarded, this grant will
help to promote opportunities for residents to live healthier lives, learn about the area’s
natural resources, and become better land stewards.
I am pleased to support this County Park Improvement for Community Health and Wellness
project. It will build on the progress that the Kiwanis of New River Club has made to
promote recreational, educational, and stewardship activities. This will encourage and
support physical fitness and will assist in improving the overall health of our community.
Respectfully,
Bill Gates
Maricopa County Supervisor, District 3

Maricopa County
Parks & Recreation Department
234 N Central Avenue
Suite 6400 May 8, 2017
Phoenix, AZ 85004
Phone: (602) 506-2930
Fax: (602) 506-4692
RE: 2017 Tohono O’odham Nation Request For Proposals for the Arizona Revised
Statute 5-601-02 12% Gaming Distribution
Dear Chairman Edward Manuel:
As Director of the Maricopa County Parks and Recreation Department, I confirm that
our departments supports the Kiwanis of New River grant application for the Tohono
O’odham Nation.
We believe that this request:
 Fits the purposes of our agreement with the Kiwanis Club of New River. Per
this agreement, this Kiwanis Club is responsible for the development,
management, maintenance, and operation of the park for public purposes.
 Supports our mission. Our mission, through responsible stewardship, is to
provide the quality parks, trails, programs, services and experiences that
energize visitors and create life-long users and advocates.
We pleased to support this “Upgrading Playground to Encourage Additional and
Broader Uses” project, which would build on the progress that Kiwanis of New River
Club has made to promote recreational, educational, and stewardship activities. This
would encourage and support physical fitness programs that assist in improving the
overall health of our community and the area’s environment through education and
fitness programs.
As part of our support for this project, we have committed to help as advisors,
promoters of the park, and in any other way that we can.
Respectfully,
R.J. Cardin
Director

New River/Desert Hills Community Association, Inc.
PO Box 75068
Phoenix, AZ 85087-1000
Phone 602-432-2800
Fax: 623-465-1177
Website: www.NRDHCA.ORG
President’s email: Alan@NRDHCA.com
May 8, 2017
RE: 2017 Tohono O’odham Nation Request For Proposals for the Arizona Revised Statute 5-601-02
12% Gaming Distribution
Dear Chairman Edward Manuel:
Our New River/Desert Hills Community Association supports the Kiwanis of New River grant
application for the Tohono O’odham Nation Gaming Distribution Grant.
We are pleased to support this “Upgrading Playground to Encourage Additional and Broader Uses”
project, which would build on the progress that Kiwanis of New River Club has made to promote
recreational, educational, and stewardship activities. This would encourage and support physical
fitness programs that assist in improving the overall health of our community through education and
fitness programs.
As part of our mission, the Community Association works to connect people in our communities and
to preserve our rural lifestyle. This is another excellent opportunity to collaborate with the Kiwanis
Club of New River as we have on numerous other community projects.
As part of our support for this project, we have committed a minimum of fifty (50) hours of volunteer
assistance as needed to prepare and install the new items; promote the new capabilities of the park;
and perform other chores as needed.
Respectfully,
Alan Muller
President

Kiwanis Club of New River
PO Box 75204,, New River, Arizona 85087
http://www.newriverkiwanis.org
May 8, 2017
Pictures
Kiwanis Club of New River Community Park
and
Playground
With this document, we have included: .
1. Picture showing location of park in the community and the playground area in the
park
2. Picture showing scenes from the playground area