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Office of Procurement Servic
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Maricopa County Sheriffs Office
PROPOSED CONTRACT VENDOR
NEEDIDENTIFIEDDate: Apr 3, 2017
Company: IBM
REQUESTEDDELIVERY
Address: POBox643600 Date:
(pPY
City, State: Pittsburgh, PA QUOTED PRICE: 2,'600,000- IJ~'~
Zip/Postal Code: 15264-3600
Phone: (520)437-3823 AccountingString: 251D5005081DSTRAZLNKMAINT
Fax:
Contact Name: Nancy Keena
DESCRIPTION OF GOODS OR SERVICEREQUIRED:
The estimated cost of this Procurement is: C :5 $100k (i' > $100k
Is this a Technology Procurement? (i' Yes ('No
Software with capabilities to consolidate data from many sources, aid collaboration and help
generate tactical leads quickly.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors asapproved by the Board of Supervisors.
NOTE:The following are unlikel)' to be sufficient single source justifications:
• Personalor agency preference for a product or vendor
• Agency perception that the vendor isthe best qualified (this should be determined through a competitive process)
• Lackof agency planning resultinq in limited time to conduct a competitive procurement
• Specialincentive or deal offered (can be assessedin open and competitive solicitation)
• Agency convenience
(i' Software license renewals, additions, or upgrades available
(' Grant specified (supporting documents attached)
from only one source
(' Brand compatibility available from only one source (no other
(' Mailing lists, subscriptions or media advertising
distributors)
(' Warranty voided if service provided by other contract vendor (' Other proprietary situation
(' Other (Provide written explanation below)
THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
The Maricopa County Sheriffs Office has utilize IBM's Coplink since 200B.IBM is the only vendor that
provides this application.
SEARCH
A searchwas conducted consisting of: (checkall that apply) RESUL'
D Market research D Public notice given, list [g] no. ernatives were identified
D Other vendors contacted D Other D no i ernatives were deemed acceptable
bec ise (explain below):
Describe the search from above in detail:
The Maricopa County Sheriffs Office has utilize IBM's Coplink sine ~OOB.IBM is the only vendor that
provides this application. No alternatives were identified asthis is j,eng standing contract and
software MCSO's utilizes.
PRICE
MCl-3S2-B states:The Using Agency requesting a Competition Impracticable P urement shall provide written evidence
to support a Competition Impracticable determination containing an explanat of why the proposed procurement
processisAdvantaqeous to the County; and the scope duration and estimate :.Italdollar value of the orocurement.
Price has been fairly and reasonably established by: D Compare .to public sector contract pricing
D Comparison to previous comparable purchases D Discount f published catalog pricing
from a different vendor D Market· vey
D Independent estimate [g] Other, E ain:
Describe methodology and results (attach any written supporting data, • 0, surveyor market analysis):
The Maricopa County Sheriffs Office has utilize IBM's Coplink sim 200B. IBM is the only vendor that
provides this application. No alternatives were identified as this i long standing contract and
software MCSO's utilizes. The current contract limits the amount $700,000.00; with current and
expected grant fund availability from DHS it is requested to incre e this amount to $2,000,000.00
which will sustain the contract limits through September 30, 201 ':1.
-----------------------------
CERTIFICATIONS
Icertify:
1) I recognize that the Maricopa County Procurement Code requires the useof competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive processfor the reasonsdescribed;
2) the price to be paid to the proposed single source vendor isfair, reasonable,and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation processis not the result of inadequate advance planning
or for ourooses of securing the servicesof a preferred vendor.
AgencyHeadorAgencyHeadDelegcuture (Required)
7 ' )
(Pc/I/L-I\. '-~A +-~~1
Printe Name s~ature Date
Office of Procurement Services
The CPOcan approve procurements up to $100,000. " This request is over $100,000 and must be submitted asan agenda
item to the Board of Supervisorsfor consideration.
0 Recommended to BOSfor approval.
Printea Name Signature Date
Office of Enterprise Technology (Thisprocurement is classifiedasatechnology procurement and must be
forwarded to OETfor coordination and/or approval. If this procurement request is not approved by OET,the form will be
returned to the requestor.)
o Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service,and is considered to be a sole source procurement.
o Not Approved. Reasoning:
Printea filame Signature Date
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