GOVERNORS OFFICE AWARD INFORMATION 4.11.17.PDF

SIAM OF ARIZONA
DOUGLAS A. DUCRY OFFICE OF THE GOVERNOR DE13111E MOAK
GOVERNOR DIRECTOR
Via email: Kristine.morris@rricesa.marieopa.gov
December 16, 2016
MS. KtiSti110 Morris
Maricopa County School Superintendent
Marieepa County Education Service Agency
4041 N. Central Avenue, 41200
Phoenix, Arizona 85012
Re: Amendment 1, Intergovernmental Agreement No. IGA-SABG-GR-16-040116-08
Substance Abuse Block Grant
Dear Ms. Morris:
An Amendment to provide additional support for the Maricopa County Education Service Agency's role in the
development, coordination, and implementation of Peer/Parent Substance Use Prevention Programming is attached
for signature.
• WHEN THE DOCUMENT HAS BEEN SIGNED, PLEASE EMAIL THE AMENDIVIENT BACK
TO ME AT SBEANAAZ.GOV- BY DECEMBER 30, 2016,
• OUR OFFICE WILL THEN COUNTERSIGN THE DOCUMENT AND EMAIL A FULLY
EXECUTED AMENDMENT BACK TO YOU FOR YOUR RECORDS.
* PLEASE EMAIL A CERTIFICATE OF SELF-INSURANCE
• The Governor's Office of Youth, Faith and Family looks forward to a mutually beneficial relationship during this
Agreement period. Should you have any questions, please contact me at sbean@az.goy. Unreturned documents
may affect the start date of lids transaction.
Sincerely,
Sarah Bean
Procurement Manager
cc: Deborrah Miller, Program Manager
GOVERNOR'S OFFICE OF YOUTH, FALL H AND FAMILY
1700 West Washington Street, Suite 230, Phoenix, Arizona 85007
Phone 602-542-4043 * Fax 602-542-3423 * www.goyff.az.gov

AMENDMENT #1
INTERGOVERNMENTAL AGREEMENT #IGA-SABG-GR.-16-040116-08
between the
STATE OF ARIZONA,
GOVERNOR'S OFFICE OF YOUTH, FAITH AND FAMILY
and
MARICOPA COUNTY EDUCATION SERVICE AGENCY
Pursuant to Section 11, TERM OF AGREEMENT, TERMINATION AND AMENDMENT, the following sections of the above
referenced Intergovernmental Agreement are hereby amended as follows:
Section 11, TERM OF AGREEMENT, TERMINATION AN.) AMENDMENT
Pursuant to Terms and Conditions, "Tenn of Agreement, Termination and Amendment," the State of Arizona hereby exercises its option
to amend the existing Agreement for a renewal period of an additional twelve months. The Agreement period shall become effective
October 1,2016 through September 30, 2017.
Section III, DESCRIPTION OF SERVICES
Pursuant to Terms and Conditions, "Description of Services," this section shall be amended to add the following:
The School Superintendent's Office shall:
1. Identify and fond a Project Manager/Coordinator from their Educational Service Agency (ESA) staff.
2. Ensure the ESA Project Manager/Coordinator maintains contact with the middle school Project Coordinator to ensure the grant
deliverables regarding Parent/Student surveys and reporting are met.
3. Ensure the Project Manager/Coordinator attends meetings and any additional trainings offered by the Governor's Office of
Youth, Faith and Family.
4. Ensure the Project Manager/Coordinator coordinates with the Governor's Office of Youth, Faith and Family concerning any
additional funding opportunities available for schools.
Section V, MANNER OF FINANCING
Pursuant to Terms and Conditions, "Manner of Financing," this section shall be amended to add the following:
The GOYFF shall provide no more than $20,000, in additional funds to support the Peer/Parent Substance Use Prevention Programming,
in accordance with Attachment A, "Budget — Maricopa County Superintendent Office — Oct. I, 2016-Sept, 30, 2017,", incorporated into
this Agreement in its entirety
FINANCIAL: The Grantee shall be paid on a cost-reimbursement basis. The Grantee shall not request reimbursement until the cost has
resulted in an actual cash expenditure. The Grantee may request reimbursement on either a monthly or quarterly basis for those items
submitted and approved in the budget inclusively. Grantee shall submit a final reimbursement request no more than thirty (30) days after
the contract end for expenses incurred prior to the date of contract termination. All expenses must be incurred and paid prior to the final
reimbursement request. Requests for reimbursement received later than thirty (30) days after the contract termination will not be paid.
The Grantee shall use the forms provided by the Grantor to submit financial expenditure reports. The forms will be sent to the Grantee
upon receipt of the signed Amendment. Reimbursement requests shall be submitted to grantrfr@az.gov .
Grant recipients agree to use 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards for the identification of allowable and unallowable costs on grant expenditures. This federal guidance provides
instruction on the allocation of allowable grant costs (e.g. time and effort or the determination of staff billing rates). The type of
supporting documentation required for grant reimbursements in the guidance shall be followed.
Agreement No. IGA-SAI3G-GR-16-040116-0S Page 1 of 2

IN WITNESS WHEREOF, the parties hereto agree to execute this Agreement.
MARICOPA COUNTY GOVERNOR'S OFFICE OF YOUTH,
BOARD OF SUPERVISORS FAITH AND FAMILY
Chairman Date Debbie Moak Date
Maricopa County Board of Supervisors Director
Travis Price Date
Compliance Finance and Procurement Manager
Office of the Governor

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MCESA BUDGET — Maricopa County Superintendent Office Oct. 1, 20'6-Sept. 30, 2017
Category Description Amount
Personnel Project Manager 380 hours @$32,00/hr $12,200
Fringe Employee related expenses are approximate of the $7,800
salaries including health benefits
Other
Total Project Costs $20,000