EXHIBIT A SCOPE OF WORK.PDF

EXHIBIT A – SCOPE OF WORK
1. PURPOSE
This IGA is to provide services to un/under-employed parent(s) with a minimum of one dependent
child under the age of 13 to remove barriers in order for them to attend occupational skills training
in H-1B occupations. It strengthens the Human Centered Design model which emphasizes a
program model built around the participant’s needs and interests. This model creates a co-case
management system which coordinates services between multiple partner agencies who serve
the same person. This partnerships’ ultimate purpose is to prepare working parent(s) the post-
secondary credentials necessary for unsubsidized employment in an Arizona targeted H-1B
industry sector. Specifically, this partnership will enable SWFI participants to obtain a credential
in one of three sectors: Healthcare, Information Technology and Financial Services and secure
employment in these fields.
This IGA establishes the framework for the parties to cooperate and coordinate with one another
during the grant term. The activities and services offered will benefit individuals enrolled in the
“Strengthening Working Families Initiative” grant.
2. SHARED RESPONSIBILITES
Both organizations agree to:
a. Participate on joint team to coordinate program planning and operations in support of shared
goals and objectives.
b. Develop coordination and communication mechanisms resulting in effective use of public
resources and greater success of mutual clients.
c. Support effective data sharing and problem solving in areas where mutual clients are
represented.
d. Identify a mutually satisfactory schedule for the coordination and recruitment of participants.
e. Program outreach to recruit participants for SWFI with primary outreach responsibilities by
City of Phoenix, Maricopa County Human Services Department, MAXIMUS and
ARIZONA@WORK.
f. Work with the City of Phoenix in support of USDOL’s national evaluation activities.
g. Collectively oversee and encourage the progress of participants through project activities,
particularly training and employment activities, and provide prompt notification to the primary
case manager of training completion, attendance concerns (if any) and employment
outcomes.
h. Should the project be selected to be part of the national evaluation, any random assignment
process would be handled by the intake agencies prior to their enrollment in training
activities.
3. ARIZONA@WORK - CITY OF PHOENIX RESPONSIBILITIES
a. Serve as the administrative entity and steward of grant funds.
b. Hire a Program Manager to oversee project.
c. Hire a Trainer to facilitate work readiness classes (SOAR curriculum).
d. Hire two Career Navigators for case management and career coaching services to SWFI
participants.
e. Hire one Business Solutions team member to work with business partners to hire SWFI
participants upon completion of training and recruit new business partners.
f. Hire an Accountant to oversee the financial reporting and invoicing components of the
program.
g. Write all programmatic and financial reports and submit to the funder.
h. Work with USDOL and coordinate all partners to participate in a national evaluation initiated
by DOL.
i. Enroll a minimum of 300 participants over the grant period of performance.
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EXHIBIT A – SCOPE OF WORK
j. Conduct co-case management, to include child care coordination, between Career Planners,
Headstart parents, MAXIMUS, Community Action Program staff (as appropriate) and
MCCCD’s Education Navigator.
k. Determine eligibility of individuals for Workforce Innovation and Opportunity Act (WIOA)
program to leverage additional support service and/or training dollars.
l. Offer support services, child care services, employment readiness services, and job search
assistance to SWFI participants.
m. Provide follow up on participant’s employment and post-program success.
n. Input participant data into the project database in a timely manner.
o. Facilitate scheduled team meetings.
p. Monitor and share information regarding participant progress, ensuring that participants have
provided written authorization of information sharing in advance.
q. Refer up to Head Start 40 families every school year through the length of the grant period.
r. Refer eligible underemployed (incumbent) workers, up to 50 per year, who are enrolled
through the Community Action Program/Family Services Centers.
4. ARIZONA@WORK – MARICOPA COUNTY RESPONSIBILITIES
a. Collectively oversee and encourage progress of participants through project activities,
particularly training and employment activities, and provide prompt notification to the primary
case manager of training completion, attendance concerns (if any) and employment
outcomes.
b. With grant funding, hire one Career Navigator for case management and career coaching
services to SWFI participants and one Business Solutions team member to work with
business partners to hire SWFI participants upon completion of training and recruit new
business partners.
c. Enroll a minimum of 400 participants over the grant period of performance.
d. Conduct co-case management, to include child care coordination, between Career
Navigators, Head Start parents, MAXIMUS, Community Action Program staff (as appropriate)
and the Education Navigator.
e. Leverage Head Start child care funding for SWFI participants to ensure no break in child care
during training, a Program Manager for oversight of the project at the County in tandem with
the City of Phoenix Program Manager and a Career Navigator for case management and
career coaching services.
f. Determine eligibility of individuals for Workforce Innovation and Opportunity Act program to
leverage additional support services and/or training dollars.
g. Provide follow-up on participant’s employment and post-program success.
h. Monitor and share data and information regarding participant enrollment and progress.
5. FUNDING RESTRICTIONS
a. Consultant Rate Limitation
b. The total salary and bonus of any consultant who provides services under a program cannot
exceed the daily rate of $585.
c. Budget Flexibility
d. As directed in 2 CFR 200.308(e), the transfer of funds among direct cost categories or
programs, functions and activities is restricted such that if the cumulative amount of such
transfers exceeds or is expected to exceed 10 percent of the total budget as last approved by
the Federal awarding agency, the recipient must receive prior approval from the Grant
Officer. Any changes to personnel costs within the personnel line item do not require a grant
modification unless the changes result in a change to the amount listed on the SF 424a
Personnel line. It is recommended that your assigned Department of Labor (DOL) Federal
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EXHIBIT A – SCOPE OF WORK
Project Officer (FPO) review within-line changes prior to implementation to ensure they do
not require a modification.
e. Mileage Reimbursement Rates
f. Pursuant to 2 CFR 200.474(a), recipients must have policies and procedures in place related
to travel costs; however, for reimbursement on a mileage basis, this federal award cannot be
charged more than the maximum allowable Mileage Reimbursement Rates for Federal
employees. The 2015 Mileage Reimbursement Rates are:
g. Modes of Transportation Effective/Applicability Date Rate per mile
h. Privately owned automobile January 1, 2016 $0.54
i. Privately owned motorcycle January 1, 2016 $0.51
j. Mileage rates must be checked annually at www.gsa.gov/mileage to ensure compliance.
k. Foreign Travel
l. Foreign travel is not allowable except with prior written approval. Prior written approval must
be obtained from the Grant Officer through the process described in 2 CFR 200.407 and 2
CFR 2900.16. All travel, both domestic and Grant Officer-approved foreign travel, must
comply with the Fly America Act ( 49 USC 40118), which states in part that any air
transportation, regardless of price, must be performed by, or under a code-sharing
arrangement with, a US Flag air carrier if service provided by such carrier is available.
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