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M aricop a County Constables Administration 301 West Jefferson Street 6th Fk,or Phoentx, AZ 85003-2143 Phone: 60 506.1843 Fax: 603.506.3328 October 24, 2013 vittmr.rn2ricopa :goy Constable Ethics Standards and Training Board Constable Equipment Grant Program 1910 W. Jefferson Street Phoenix, AZ 85009 Chairman, Enclosed is an original and nine copies of an equipment grant being submitted for consideration by the Constable Ethics Standards and Training Board. Maricopa County wishes to apply for grant funds to purchase portable radios. Maricopa County Constables use radios to communicate with local and county law enforcement agencies. At this time there is a shortage of radios to supply all Constables in Maricopa County with a radio. Because radios are a major expense there are insufficient funds in the Constable's budget to purchase the required equipment. Communications with the Maricopa County Sheriff's office is a major safety issue for Constables working in the field. Amount of grant request is $26,085.92 Sin David Meter Constable Administrator Maricopa County IV. Grant Application Package Materials 8 required This section fields. reflects TIPS: the Be Grant Application itself Please respond to each of the requests below in the from grant applicants in the thorough. form of a The well-prepared, Board seeks assurance of fiscal and performance responsibility thorough request for funding. A. Statement of Applicant Eligibility Instructions: for the Constable Please Ethics, describe the nature of your organization and explain how it is eligible to apply response to no more than Standards 1,000 words & Training and Board Equipment Grant Program. Please limit your exhibits. attach evidence of your eligibility as documented Response: Attached on the following two pages is the documentation required to justify the legal status of the applicants as Constables and Deputy Constables in Maricopa County. 1. Maricopa County is a political entity in the State of Arizona. Pursuant to A.R.S. 22-102 there are 26 elected Constables who are eligible for grant funds from the Constable Ethics Standards and Training Board. 2. Attached is a list of all Constables and Deputy Constables currently elected or hired by Maricopa County. Listed are the names, employee's identification numbers, dates of election or hire and title or position. 3. A copy of the agenda item iitC-25-07-002-0-00 voted on by the Maricopa County Board of Supervisors authorizing the implementation of a Five Dollar writ fee pursuant to A.R.S. 22-138 as required by the Constables Ethics Standards and Training Board 9 1 POSITION D_AGCY EMPLID NAME • Allen, Stephen ST ST DATE [ HIRE DT JOBTITLE POSTITLE 66968 250 811101551 Charles A 111/2009 1/1/2009 Elected 970 250 811063406 Arnett, Fred J A Constable 963 9/1/1999 9/111999 Elected Constable 250 811058209 Arredondo. Joe G A 111/1995 1/111995 Elected Constable 16263 250 811064432 Ayers, Ronald R A Legal Order Deputy 8/12/2002 8/12/2002 Server Constable 67711 250 811105992 Bailey, Dawn A Warrant 9/2012010 9/2012010 Program Admin Specialist 18477 250 811108451 Schmoll, Brandon A 1/1/2011 1/112011 Elected Constable 12750 250 811058153 Canez, Frank Luera A 111/1997 1/1/1997 Elected Constable 974 250 811108448 Clark, Douglas A 1/1/2011 1/1/2011 Elected Constable 67710 250 811103387 Dryer, Megan A 9/20/2010 9120/2010 Warrant Program Admin Specialist 12751 250 811070524 Freestone, Phillip J A 7/16/2003 7/16/2003 Elected Constable 968 250 811058937 Gamez, Alfred F A 1/1/1999 1'1/1999 Elected Constable 15411 250 811059310 Green, Vaughn X A 9/1/1999 9/1 /1992 Server Legal Order Deputy Constable 19674 250 , 811075832 Hams, Richard A 1/712011 11712011 Server Legal Order Deputy Constable 66967 250 811101538 Hazlett. Cory Lynn A 11112009 1/1/2009 Elected Constable 250 Ken Sumner A 1/1/2013 1/1/2013 Elected Constable 18476 250 811056748 Hazlett, Philip W A 3/20/1995 3/20/1995 Elected Constable 980 250 811056244 Jones, James K A 3/4'1998 3/4/1998 Elected Constable 67709 250 811103467 Kohl, Amold A 8/23/2010 8/2312010 Warrant Program Constable Deputy Lane, Carolyn 975 250 811101544 Elizabeth A 1/1/2009 1/1/2009 Elected Constable 12752 250 811024797 Malles, Edward David A 1/1/2005 1/1/2005 Elected Constable 972 250 811093425 Russell, Maria A 1/1/2011 1/1/2011 Elected Constable 10479 250 811138449 Sinclair, Mark A 1/1/2011 1/1/2011 Elected Constable 63879 250 811057736 Martineau, Tony C A 1/112001 1/112001 Server Legal Order Constable Deputy 67708 250 811054833 McCleve, Brent A 8/23/2010 8/23/2010 Warrant Program Constable Deputy McCloskey, Leonard 976 250 811081550 G A 4120/2005 4/20/2005 Elected Constable 979 250 811055605 Middleton, Doug E A 1/1/1997 1/1/1997 Elected Constable 966 250 811108446 Keegan, Mlles A 1/1/2011 111/2011 Elected Constable 9903 250 811069576 Munoz, Jimmie A 1/1/2003 111/2003 Elected Constable 965 250 811050655 Myers, Ronald H A 5/2/2001 5/212001 Elected Constable 11936 250 811106034 Coplan, Richard A 10/412010 101412010 Server Legal Order Deputy Constable 964 250 811091318 Ryan, Daniel F A 1/1/2007 1/112007 Elected Constable 978 250 811098911 Santa Cruz, Rudy A 11/6/2008 11/6/2008 Elected Constable 977 250 811069618 Spurlock, Billy Joe A 1/1/2003 1/1/2003 Elected Constable 973 250 811057336 Taylor, William D A 1/1/1991 1.1/1991 Elected Constable 63534 250 811058809 Trejo. Gibed J A 1123/1996 1123/1996 Server Legal Order Constable Deputy 967 250 811055734 Weaver, Robert G A 9/18/1992 9/18/1992 I Elected Constable 10 Agenda Activity: Action Agenda Number: Department: Constables C-25-07-002-0-00 Category: Constables Contact: Chris Pin uelas Phone-: 506-1 950 Continued from: Return to: Chris Plnuelas 12120/2006 Phone: 506-1950 Location: County Administration Budding Action Requested: This is the time scheduled for a public hearing to solicit comments and consider the the proposed fee of $5.00 for all writs issued by a Justice of the Peace in civil cases, effective upon Board of Supervisors' approval. Fees collected will be deposited into the Constable Ethics Committee Fund established by Section 22-136. Senate Bill 1180, enacted September 21, 2008, amends A.R.S. §11-445 to allow Board of Supervisors to establish a fee not-to-exceed $5.00 per writ served. (C2507002000) Complete description of action requested: In the 2006 session, the Arizona State Legislature amended A.R.S. 11-445 with regard to the Constables Ethics Commatee under Senate Bill 1180. Effective September 21, 2006, each County Board of Supervisors is mandated to set an additional fee on each Writ issued by a Justice of the Peace Court In their respective counties. The fee to be set shall not exceed $5.00 per writ and shall be administered by the Constable Ethics Committee. The fees shall be established by the Board of Supervisors requires the Constables Ethics Committee to use 80% of the monies for Constable training, equipment, and related grants; and 20% will be used for funding the Constables Ethics Committee, which currently does not have any appropriated funding. Senate Bin 1180, also known as the "Marilyn Jarrett Constable Ethics Act," directs the State Treasurer to Invest and divest the monies in the fund as provided by law and on notice from the Constables Ethics Committee and provides that monies earned from investments be credited to the fund and exempts the fund from lapsing of appropriations. The intent of this law change was to provide sufficient funding for the training of Constables throughout the State of Arizona in an effort to increase the knowledge, training, and professionalism of all Constables and to increase the ability of the Constables Ethics Committee to adequately perform its mandated duties. Currently, many counties do not provide funding for Constables training even though training is mandated by law. The collection of funds from the additional writ fees will alleviate this problem by making funding for training available to all Constables. The end result should be that the public wilt benefit from the availability of training for all Constables who should be able to more effectively serve their constituents in a professional manner. Performance Information: Program: Service of Process Activity: Service of Process Activity Performance Measures:Writs of Restitution are served within five working days Anticipated Results: By adding a writ fee, the Constables Ethics Committee Fund will help the Constables receive training and better equipment. Expenditure impact by FY(s): No impact Routing: Meeting Date: 0111712007 ILegend XerPending A=Approved R=Rejected LEGAL J OMB A A Notes Created: 1211412006 Author: Christopher Bradiey 11 B. Project Proposal Form Instructions: Constable Ethics, Please Standards describe completely the project you propose to complete if awarded the of the project. At a minimum and your Training Board Equipment Grant. Be complete in your description response to this form must contain: • A detailed description of the proposed project. • An explanation of needs for equipment purchases. • An explanation of outcomes to be expected from the funding proposal. • An explanation of how grant funds will be used (this is not a substitute for the Project Budget required in Section IV C.) Response: Maricopa Constables County wishes to apply for grant funds to purchase portable radios. Maricopa County there is a shortage use radios of radios to communicate to with local and county law enforcement agencies. At this time are a major expense there is insufficient supply all Constables in Maricopa County with a radio. Because radios equipment. funds in the Constables budget to purchase the required Communications with the county sheriffs office is a major safety issue for Constables working in the field. 12 C. Project Budget Enter the FY14 Equipment Grant Objectives that relate to this project and funding. Please identify a projected date for accomplishing each task associated with expending the funding. Response: The objective of this program is to allow constables to purchase five more portable radios for the use in the field. The purchase of the radios will be completed within 120 days after the approval of grant funds. Enter a description and outline of equipment to be purchased if granted funding. Response: 5 H98UCF9PW6 N APX6000 700/800 MODEL 2 PORTABLE 5 Q806 ADD: ASTRO DIGITAL CAI OPERATION 5 H38 ADD: SMARTZONE OPERATION 5 QA01749 ADD: ADVANCED SYSTEM KEY - SOFTWARE KEY 5 Q361 ADD: P25 9600 BAUD TRUNKING 5 QA00580 ADD: TDMA OPERATION 5 G996 ADD: PROGRAMMING OVER P25 (OTAP) 5 Q947 ADD: RADIO PACKET DATA 5 Q498 ADD: ENCRYPTION P25 & MDC OTAR 5 Q629 ADD: AES ENCRYPTION APX 5 QA00782 ENH: ENABLE INTERNAL ACTIVATION AND GPS BASIC FUNCTIONALITY 5 HA00022AB ADD: 3 YR RSA COMPREHENSIVE 5 WPLN7080 APX 7000 IMPRES CG SU APX7000 US/NA/CA/LA 5 PMNN4403 BATTERY,FINISHED GOOD,BATT IMP STD 1P67 LHON2150M2200T 5 PMMN4069A IMPRES RSM, 15Mtvl AUDIO JACK 5 RLN6434A APX TRAVEL CHARGER Projected Number of Constables to Benefit from Equipment Purchases: Response: Five Constables will benefit from this equipment. 13 Please enter all estimated expenditures (including tax) from three (3) different vendors. attach all supporting bid documentation.) (Please Response: This Contract and quote has gone through the bid process used by Maricopa County. APX 6000 Portable Radio Model 2.5; 7/800 MHz - Configuration #8 Equipment Details and Pricin Qty. Model Description APC Disc % list Price UNIT PRICE TOTAL PRICE 1. 5 H98UCF9PW6 N APX6000 700/800 MODEL 2 PORTABLE 5 Q806 ADD: ASTRO DIGITAL CAI OPERATION 481 0.32 52,200.00 $1,496.00 $7,480.00 5 H38 ADD: SMARTZONE OPERATION1 481 0.32 $515.00 $350.20 $1,752.00 5 QA01749 ADD: ADVANCED SYSTEM KEY- SOFTWARE KEY 481 0.32 52.200.00 $816.00 $4,080.00 5 0361 ADD: P25 9600 BAUD TRUNKING 655 0.32 $0.00 $0.00 %op 5 0A00580 ADD: TDMA OPERATION 481 0.32 5300.00 $204.00 $1,020.00 1 : 481 0.32 $400.00 $272.00 $1,360.00 5 0396 ADD: PROGFtAMMING OVER PB (OTAP) 481 0.32 5100.00 568-00 $341100 5 Q947 ADD: RADIO PACKET DATA I 481 0.32 5200.00 5135.00 $680.00 5 0498 ADD: ENCRYPTION P25 & MDC OTAR 655 0.32 5740.00 5503.20 52.51E00 5 cleas ADD: AES ENCRYPTION APX 655 0.32 $475.00 $323.00 $1,615.00 5 0A00782 EN H: ENABLE INTERNAL ACFIVATION AN D GPS BASIC FUNCTIONALIW 481 0.32 5100. 00 $68.00 5340.00 5 HA00022A13 ADD: 3 YR RSA COMPREHENSIVE I 185 0 $228.00 $228.00 51,140.00 5 W1)1317080 APX 7C00 I MP RES CG SU APX7000 US/NA/CA/LA 795 0.33 $125.00 $83.75 $418.75 5 PMN N4403 BATTERY,FINISHED GOOD,BATT IMP STD IP67 LIION2150M2200T 453 0.33 $125.00 $83.75 $418.75 5 PMMN4069A I MP RES RS M, 3.5MM AUDIO JACK 795 0.33 $110.00 $73.70 $368.50 5 RN 6434A APX TRAVEL CHARGER 785 0.33 $10103 $67.67 $338.35 SUBTOTAL $6,919.00 $4,773.27 $23,868.35 TAX AT 9.3% $2,219.57 TOTAL I $26,085.92 Please enter all funding sources and amounts that will be utilized to complete this project by the projected completion date. Response: There will be no matching funds from any other source, all funding for this project will come from grant CETSB. We are requesting the total amount of $26,085.92 for the completion of this project. Maricopa County Communications office will provide support, software and maintenance for these computers. Funding for support is provided by Maricopa County. D. Project Performance Measures Instructions: Please identify performance measurements that you will use to illustrate the outcomes of your proposal, if selected for funding. The following performance measures must be included at a minimum for consideration. The performance measurements you identify in this section, as approved by the Constable Ethics, Standards & Training Board, will become provisions of your grant contract if the Applicant is selected as a CNA EG Program Grantee. The performance measurements must demonstrate how the proposed project will meet the program goals described in this Grant Manual Minimum performance measurements for each project shall include: 1. The total number of Constables & Deputy Constables that will benefit from the equipment funding. 14 2. Please of CNA explain EG, the estimated savings of your local government entity by award 3. Please identify the improved safety of Constables & Deputy Constables in their required duties. 4. Please explain the improved execution of Constable duties and responsibilities by purchase of equipment being requested. Response: 1. Fiver Constables will directly benefit from the equipment funding. Five of the Constables who currently without Radios will be given the ability to communicate with the sheriffs office. 2. The savings for Maricopa County will be for the cost of purchasing the Radios and equipment. This project would not be able to proceed without funding from this grant. By using radios in the field will give Constables added safety with direct communication with the sheriff's office and other units. This will allow constables to be made aware of dangers that may arise in the performance of their duties. 4. A radio will allow the Constable to be more productive with direct communication with the sheriffs office and other units. Constables will have the added protection of their location being made available to other agencies and units when serving court orders. E. Request for Advance Payment & Justification Instructions: As described in the Grant Manual, grant awards are disbursed as reimbursements for expenses incurred in the completion of projects. However, the Constable Ethics, Standards 8z Training Board may consider requests for Advance Payment of funding pursuant to the provisions of the Grant Manual. If you require Advance Payment, please identify what portion of the project budget is being requested in advance and clearly explain in great detail the reason(s) why advancement is required for the completion of the project. NOTE: If your request for advance payment is approved, you will be subject to the terms outlined in Section ifi, Subsection B, paragraph 2. Response: There will be no request for advance payment of funding.