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SERIAL 260021-S AUTOMOTIVE SERVICES FOR ORIGINAL EQUIPMENT MANUFACTURER FACILITIES DATE OF LAST REVISION: January 28, 2026 CONTRACT END DATE: January 31, 2027 CONTRACT PERIOD THROUGH JANUARY 31, 2027 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for AUTOMOTIVE SERVICES FOR ORIGINAL EQUIPMENT MANUFACTURER FACILITIES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 28, 2026 (Eff. 02/01/2026). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. RB/mm Attach Copy to: Office of Procurement Services Oscar Matus, EQS (Please remove Serial 210143-S from your contract notebooks) SERIAL 260021-S BELL FORD INC., 2401 WEST BELL ROAD PHOENIX, AZ 85023 COMPANY NAME: Bell Ford DOING BUSINESS AS (dba): Bell Ford MAILING ADDRESS: 2401 West Bell Road Phoenix, AZ,85379 REMIT TO ADDRESS: 2401 West Bell Road Phoenix, AZ,85379 TELPHONE NUMBER: 602-564-3118 WWW ADDRESS: paul@bellford.com REPRESENTATIVE NAME: Paul Abbate REPRESENTATIVE TELEPHONE NUMBER: 602-564-3118 REPRESENTATIVE EMAIL ADDRESS paul@bellford.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors Ford -90% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $ 95.00 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) $ 95.00 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 25,000 lbs 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty $0 1.2.6 Service Advisors Name & contact information: Paul Abbate 602-564-3118 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Bell Ford 2401 W. Bell Rd, Phx, AZ, 85023 SERIAL 260021-S BELL FORD INC 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes No Provide Location address Ford X SEE ABOVE 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes No Provide Location address Ford X SEE ABOVE 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes No Provide Location address Ford X SEE ABOVE 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes No Provide Location address Ford X SEE ABOVE PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000007284 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S CHAPMAN FORD, LLC 3950 N 89TH ST SCOTTSDALE, AZ 85251 COMPANY NAME: Chapman Ford LLC DOING BUSINESS AS (dba): Chapman Ford Pro Elite MAILING ADDRESS: 3400 N. 89th Street, Scottsdale AZ 85251 REMIT TO ADDRESS: 3400 N. 89th Street, Scottsdale AZ 85251 TELPHONE NUMBER: 480-291-5555 WWW ADDRESS: https://www.chapmanfordproelite.com/ REPRESENTATIVE NAME: Ed Roberts REPRESENTATIVE TELEPHONE NUMBER: 480-212-4785 REPRESENTATIVE EMAIL ADDRESS edwinroberts@chapmanchoice.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER NET 30 DAYS 1.0 PRICING: ITEM DESCRIPTION MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors Ford List - 20% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $175.00 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 20 Tons 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty No Charge 1.2.5 Business Hours Monday thru Friday 7am-6pm Saturday 7am-2pm 1.2.6 Service Advisors Name & contact information: Matt Gerber 480-212-4778 matthewgerber@chapmanchoice.com 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Ford X 3400 N 89th Street Scottsdale AZ SERIAL 260021-S CHAPMAN FORD, LLC 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Ford X 3400 N 89th Street Scottsdale AZ 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Ford X 3400 N 89th Street Scottsdale AZ PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000003035 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S COURTESY AUTO OF MESA LLC, 6130 E AUTO PARK DRIVE, MESA, AZ 85206 COMPANY NAME: Courtesy Auto of Mesa DOING BUSINESS AS (dba): Courtesy Dodge MAILING ADDRESS: 6130 E Auto Park Drive, Mesa, AZ 85206 REMIT TO ADDRESS: 6130 E Auto Park Drive, Mesa, AZ 85206 TELEPHONE NUMBER: 480-293-0237 WWW ADDRESS: www.courtesyauto.com REPRESENTATIVE NAME: Doyle Buckmaster REPRESENTATIVE TELEPHONE NUMBER: 480-293-0237 REPRESENTATIVE EMAIL ADDRESS dbuckmaster@courtesyauto.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) Dodge COST +15% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $135.00 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 30,000 lbs 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty $0 1.2.5 Business Hours M-F 7:00 AM-6:00 PM, SAT 8;00AM- 3PM 1.2.6 Service Advisors Name & contact information: Aaron Zemko (480) 527-2945 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) See Below SERIAL 260021-S COURTESY AUTO OF MESA LLC 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Dodge X 6130 E Auto Park Dr. Mesa AZ 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Dodge X 6130 E Auto Park Dr. Mesa AZ 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Dodge X 6130 E Auto Park Dr. Mesa AZ 1.2.7.4 Downtown Service Center, 120 South 4th Aveneu, Phoenix, Arizona 85003 Provide Location address Yes Dodge X 6130 E Auto Park Dr. Mesa AZ 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Dodge X 6130 E Auto Park Dr. Mesa AZ PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VS0000005083 Certificates of Insurance Required Contract Period: To cover the period ending January 31. 2027. SERIAL 260021-S COURTESY CHEVROLET, PO BOX 7709, PHOENIX, AZ 85014 COMPANY NAME: COURTESY CHEVROLET DOING BUSINESS AS (dba): MAILING ADDRESS: 1233 E Camelback Road Phoenix, AZ 85014 REMIT TO ADDRESS: 1233 E Camelback Road Phoenix, AZ 85014 TELEPHONE NUMBER: 602-279-3232 WWW ADDRESS: www.courtesychev.com REPRESENTATIVE NAME: Ron Kiepke REPRESENTATIVE TELEPHONE NUMBER: 602-604-3075 REPRESENTATIVE EMAIL ADDRESS rkiepke@courtesyauto.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X N/A WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors COST + 10% Yes Isuzu COST + 20% Yes 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility 135 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) NA 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 33,000 GVW 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours M-F 7:00 AM - 5:00 PM, SAT 8:00 AM - 1:00 PM SERIAL 260021-S COURTESY CHEVROLET 1.2.6 Service Advisors Name & contact information: Brianna Mills 602-604-3090 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) See below: 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Chevrolet X 1233 E Camelback Rd. Phoenix, AZ 85014 Isuzu X 1233 E Camelback Rd. Phoenix, AZ 85014 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Chevrolet X 1233 E Camelback Rd. Phoenix, AZ 85014 Isuzu X 1233 E Camelback Rd. Phoenix, AZ 85014 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Chevrolet X 1233 E Camelback Rd. Phoenix, AZ 85014 Isuzu X 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Chevrolet X 1233 E Camelback Rd. Phoenix, AZ 85014 Isuzu X 1233 E Camelback Rd. Phoenix, AZ 85014 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Chevrolet X 1233 E Camelback Rd. Phoenix, AZ 85014 Isuzu X 1233 E Camelback Rd. Phoenix, AZ 85014 PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000006885 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S DON SANDERSON FORD INC DBA: SANDERSON FORD, PO BOX 1407, GLENDALE, AZ 85311 COMPANY NAME: Don Sanderson Ford, Inc. DOING BUSINESS AS (dba): Sanderson Ford MAILING ADDRESS: 6400 N 51st Avenue Glendale, AZ 85301 REMIT TO ADDRESS: 6400 N 51st Avenue Glendale, AZ 85301 TELPHONE NUMBER: 623.842.8600 WWW ADDRESS: http://www.sandersonford.com REPRESENTATIVE NAME: Tom Duenkel REPRESENTATIVE TELEPHONE NUMBER: 623-842-8600 REPRESENTATIVE EMAIL ADDRESS tduenkel@sandersonford.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X N/A WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER NET 30 DAYS 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) Ford COST PLUS 10% YES Other Manufacturer/Pricing (List): CATERPILLAR COST PLUS 20% CUMMINS COST PLUS 20% ALLISON COST PLUS 20% MOTORCOACH COST PLUS 20% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $135.00 SERIAL 260021-S DON SANDERSON FORD INC DBA: SANDERSON FORD 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) $N/A 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 40,000 lbs. 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty $N/A 1.2.5 Business Hours 6AM to 6PM Monday to Friday - 7AM to 3PM Saturday - Closed Sunday 1.2.6 Service Advisors Name & contact information: TYLER BLISS - 623-842-8844 - TBLISS@SANDERSONFORD.COM 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) WE CAN SERVICE ALL LOCATIONS LISTED BELOW 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Ford X 6400 N 51st Ave, Glendale, AZ 85301 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Ford X 6400 N 51st Ave, Glendale, AZ 85301 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Ford X 6400 N 51st Ave, Glendale, AZ 85301 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Ford X 6400 N 51st Ave, Glendale, AZ 85301 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Ford X 6400 N 51st Ave, Glendale, AZ 85301 PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number VC0000006889 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S EARNHARDT FORD SALES, 7300 W ORCHID LN, CHANDLER, AZ 85226 COMPANY NAME: Earnhardt Ford Sales Co. DOING BUSINESS AS (dba): Earnhardt Ford Chandler MAILING ADDRESS: PO Box 15012 Tempe Az 85226 REMIT TO ADDRESS: 7300 W Orchid Lane Chandler Az 85226 TELPHONE NUMBER: 480-893-0000 WWW ADDRESS: Earnhardtford.com REPRESENTATIVE NAME: David Ranft REPRESENTATIVE TELEPHONE NUMBER: 480-416-0905 REPRESENTATIVE EMAIL ADDRESS david.ranft@earnhardt.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors Ford cost + 12% 1.2.1 Hourly rate at service facility $155.00 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) same 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 50K 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours Monday-Friday 7am-5pm 1.2.6 Service Advisors Name & contact information: Jacob Stokes 480-763-6299 jacob.stokes@earnhardt.com SERIAL 260021-S EARNHARDT FORD SALES 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Durango, Downtown, Mesa 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Ford X 7300 W Orchid Lane Chandler 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Ford X 7300 W Orchid Lane Chandler 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Ford X 7300 W Orchid Lane Chandler PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000006930 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S EARNHARDT GILBERT DODGE, 1301 N ARIZONA AVENUE, GILBERT, AZ 85233 COMPANY NAME: Earnhardt’s Gilbert Dodge Inc DOING BUSINESS AS (dba): Earnhardt Chrysler Dodge Jeep Ram MAILING ADDRESS: PO Box 2170 Higley AZ 85236 REMIT TO ADDRESS: 1521 E Drivers Way Gilbert AZ 85297 TELPHONE NUMBER: 480-926-4000 WWW ADDRESS: www.earnhardtcdjr.com REPRESENTATIVE NAME: David Ranft REPRESENTATIVE TELEPHONE NUMBER: 480-416-0905 REPRESENTATIVE EMAIL ADDRESS david.ranft@earnhardt.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) Dodge cost + 12% 1.2.1 Hourly rate at service facility $180 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) 0 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 30,000 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours Monday-Friday 7am-6pm 1.2.6 Service Advisors Name & contact information: Rocket Vizcano 480-808- 5471 ismael.vizcaino@earnhardt.com Douglas Miller 480-808- 6672 doiglas.miller@earnhardt.com SERIAL 260021-S EARNHARDT GILBERT DODGE 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Mesa, Durango, Downtown 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Dodge X 1521 E Drivers Way Gilbert 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Dodge X 1521 E Drivers Way Gilbert 1.2.7.4 Downtown Service Center, 120 South 4th Aveneu, Phoenix, Arizona 85003 Yes Provide Location address Dodge X 1521 E Drivers Way Gilbert PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000007612 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S PFVT MOTORS LLC DBA: PEORIA FORD, 9130 WEST BELL ROAD, PEORIA, AZ 85382 COMPANY NAME: PFVT MOTORS, LLC. DOING BUSINESS AS (dba): PEORIA FORD MAILING ADDRESS: 9130 W BELL ROAD, PEORIA, AZ 85382 REMIT TO ADDRESS: 9130 W BELL ROAD, PEORIA, AZ 85382 TELPHONE NUMBER: 623-977-8888 WWW ADDRESS: www.peoriaford.com REPRESENTATIVE NAME: Claude Chiles REPRESENTATIVE TELEPHONE NUMBER: 480-707-7785 REPRESENTATIVE EMAIL ADDRESS cchiles@vtaig.com UNIQUE ENTITY DENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors X Ford X Dodge X Other Manufacturer/Pricing (List): Cost Plus 10% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $ 100.00 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) $ 100.00 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 35,000 SERIAL 260021-S PFVT MOTORS LLC DBA: PEORIA FORD 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours M-F 7:30 AM - 6:00 PM, 1.2.6 Service Advisors Name & contact information: Dawn Bounds 602-803-3182 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) 17338 N 92nd Ave, Peoria 85382 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Chevrolet X See above Ford X Dodge X Honda X 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Chevrolet X Ford X Dodge X 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Chevrolet X Ford X Dodge X 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Chevrolet X Ford X Dodge X SERIAL 260021-S PFVT MOTORS LLC DBA: PEORIA FORD 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Chevrolet X Ford X Dodge X PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000001989 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S RODEO FORD INC, 10151 W PAPAGO FWY, AVONDALE, AZ 85323 COMPANY NAME: Rodeo Ford, Inc DOING BUSINESS AS (dba): Rodeo Ford, Inc MAILING ADDRESS: PO Box 690 Tolleson AZ 85353 REMIT TO ADDRESS: 13680 W Test Drive Goodyear AZ 85338 TELPHONE NUMBER: 623-298-3960 WWW ADDRESS: www.rodeofordaz.com REPRESENTATIVE NAME: David Ranft REPRESENTATIVE TELEPHONE NUMBER: 480-416-0905 REPRESENTATIVE EMAIL ADDRESS david.ranft@earnhardt.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors Ford cost + 12% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $155 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) same 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 30K 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 SERIAL 260021-S RODEO FORD INC, 1.2.5 Business Hours Monday-Friday 7am-5pm 1.2.6 Service Advisors Name & contact information: Rachel Phipps 623-298-3993 rachel.shanahan@earnhardt.com 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Durango, Downtown, Dysart,Buckeye 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Ford X 13680 W Test Drive Goodyear 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Ford X 13680 W Test Drive Goodyear 1.2.7.4 Downtown Service Center, 120 South 4th Aveneu, Phoenix, Arizona 85003 Yes Provide Location address Ford X 13680 W Test Drive Goodyear 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Ford X 13680 W Test Drive Goodyear PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000002955 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027. SERIAL 260021-S RODEO QCC INC., EARNHARDT QUEEN CREEK CHRYSLER DODGE JEEP RAM, PO BOX 2170, HIGLEY, AZ 85236 COMPANY NAME: Rodeo QCC Inc DOING BUSINESS AS (dba): Earnhardt Queen Creek Chrysler Dodge Jeep Ram MAILING ADDRESS: PO Box 2170, Higley, AZ 85236 REMIT TO ADDRESS: 35474 N Ellsworth Rd Queen Creek, AZ 85142 TELEPHONE NUMBER: 480-207-3296 WWW ADDRESS: www.queencreekcdjr.com CONTACT NAME: David Ranft CONTACT TELEPHONE NUMBER: 480-416-0905 CONTACT EMAIL ADDRESS: David.ranft@earnhardt.com UNIQUE ENTITY IDENTIFIER (UEI): YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) Dodge cost + 12% 1.2.5 Business Hours Monday-Friday 7am-6pm 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Durango, Mesa 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Dodge X 35474 N Ellsworth Rd 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Dodge X 35474 N Ellsworth Queen Creek SERIAL 260021-S RODEO QCC INC., EARNHARDT QUEEN CREEK CHRYSLER DODGE JEEP RAM, PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number VS0000007232 Certificates of Insurance Required Contract Period: To cover the period ending January 31. 2027. SERIAL 260021-S SAN TAN FORD, 1429 E MOTORPLEX LOOP, GILBERT, AZ 85297 COMPANY NAME: San Tan Auto Partners, LLC DOING BUSINESS AS (dba): San Tan Ford MAILING ADDRESS: 1429 E Motorplex loop Gilbert 85297 REMIT TO ADDRESS: 1429 E Motorplex loop Gilbert 85297 TELPHONE NUMBER: 480-821-3200 WWW ADDRESS: www.santanford.com REPRESENTATIVE NAME: Leslie Martin REPRESENTATIVE TELEPHONE NUMBER: 480/621-3770 REPRESENTATIVE EMAIL ADDRESS lesliemartin@santanford.com L1WDJJ4J1KL3 YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors Ford Cost + 8% Yes 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $ 108.00 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) $ 108.00 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) Under 26,000 lbs 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours M-F 7:00 AM - 7:00 PM, Saturday 7AM - 5PM SERIAL 260021-S SAN TAN FORD 1.2.6 Service Advisors Name & contact information: Eric yaw (480) 621-3759 Ericyaw@santanford.com 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) 1429 E. Motorplex Loop, 85297 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Ford X 1429 E. Motorplex Loop, 85297 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Ford X 1429 E. Motorplex Loop, 85297 1.2.7.3 Dysart Service Center, 16821 North Dysart Road, Surprise, Arizona 85374 Yes Provide Location address Ford X 1429 E. Motorplex Loop, 85297 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Provide Location address Ford X 1429 E. Motorplex Loop, 85297 1.2.7.5 Buckeye Service Center, 26449 West Highway 85, Buckeye, Arizona 85326 Yes Provide Location address Ford X 1429 E. Motorplex Loop, 85297 PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Vendor Number: VC0000001959 Certificates of Insurance Required Contract Period: To cover the period ending January 31. 2027. SERIAL 260021-S TEX CHEVROLET INC, DBA: EARNHARDT CHEVROLET, 2121 N ARIXONA AVE., CHANDLER, AZ 85225 COMPANY NAME: Tex Chevrolet Inc DOING BUSINESS AS (dba): Earnhardt Chevrolet MAILING ADDRESS: PO BOX 13160 Mesa, AZ 85216 REMIT TO ADDRESS: 24645 S Ellsworth Rd Queen Creek AZ 85142 TELPHONE NUMBER: 480-961-3000 WWW ADDRESS: www.earnardtchevrolet.com REPRESENTATIVE NAME: David Ranft REPRESENTATIVE TELEPHONE NUMBER: 480-416-0905 REPRESENTATIVE EMAIL ADDRESS david.ranft@earnhardt.com UNIQUE ENTITY IDENTIFIER (UEI) YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X YES NO VOLUNTARY EMPLOYEE DISCOUNT OFFER 1.0 PRICING: ITEM DESCRIPTION 1.1 All bidders shall reference the prices listed in auditable pricing catalogs with the margin of a plus (+) or minus (-) a percentage (%) discount or markup. MANUFACTURER MARGIN PLUS (+) OR MINUS (-) MAY PROVIDE PREVENTATIVE MAINTENANCE (SEE SECTION 2.9.3) General Motors cost + 12% 1.2 Hourly rate and information. 1.2.1 Hourly rate at service facility $155 1.2.2 Hourly rate for after hours, weekends, holidays and emergency (if different) 0 1.2.3 Indicate the GVW your facility is equipped to service (see Section 2.1.4) 30K 1.2.4 Indicate if a pick-up and deliver charge for vehicles not covered under warranty 0 1.2.5 Business Hours Monday-Friday 7am-6pm 1.2.6 Service Advisors Name & contact information: Adam (AJ) Pentz 480-753-7929 adam.pentz@earnhardt.com 1.2.7 List the name and address on the County service center your able to support our requirements (See section 2.1.3) Durango, Downtown, Mesa SERIAL 260021-S TEX CHEVROLET INC, DBA: EARNHARDT CHEVROLET 1.2.7.1 Durango Service Center, 3325 W. Durango Street, Phoenix, AZ 85009 Yes Provide Location address Chevrolet X 24645 S Ellsworth Rd Queen Creek 1.2.7.2 Mesa Service Center, 155 East Coury, Mesa, Arizona 85210 Yes Provide Location address Chevrolet X 24645 S Ellsworth Rd Queen Creek 1.2.7.4 Downtown Service Center, 120 South 4th Avenue, Phoenix, Arizona 85003 Yes Chevrolet X Provide Location address 24645 S Ellsworth Rd Queen Creek PRICING SHEET: NIGP CODE 55080 Terms: NET 30 DAYS Terms: NET 30 Vendor Number: VC0000008649 Certificates of Insurance Required Contract Period: To cover the period ending January 31. 2027. SERIAL 260021-S AUTOMOTIVE SERVICES FOR ORIGINAL EQUIPMENT MANUFACTURER FACILITIES 1.0 INTENT 1.1 This Invitation for Bid (IFB) is intended to establish one or more contracts to provide original equipment manufacturer (OEM) authorized service and replacement parts facilities for Maricopa County’s (County) vehicle fleet on an as needed basis. The County intends to establish coverage for five Maricopa County Equipment Services Department (EQS) service centers to provide warranty work, repair safety hazards that deem the County vehicle unsafe to operate and provide preventative maintenance with approval from EQS. Last year the County spent approximately $430,000 at OEM service facilities. 1.2 Other governmental entities under agreement with County may have access to services provided hereunder (see also Sections 3.14 and 3.15 below). 1.3 The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 1.4 County reserves the right to award this contract to multiple vendors. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest. 2.0 SPECIFICATIONS 2.1 OEM AUTHORIZED SERVICE FACILITIES 2.1.1 The contractor’s service facility must be certified as a factory authorized service facility for passenger, light, and medium duty vehicles. All technicians shall be manufacturer certified to perform all service and repairs necessary. Documentation of manufacturer certification shall be available for verification upon request from the County. 2.1.2 The contractor’s service facility shall be open Monday through Friday from 8:00 a.m. to 5:00 p.m. MST. 2.1.3 The County’s expectations are to establish coverage with OEM service facilities within a 15-mile radius from each of the County’s EQS service centers, and that support the manufacturers listed below. This is not intended to be restrictive. Any authorized service facility may offer to support all County service centers. 2.1.4 Contractor must indicate the gross vehicle weight (GVW) their service facility is equipped to service on Attachment D – Pricing Sheet (e.g., facility equipped to service up to 20,000 GVW). 2.1.5 No volume of business is a guarantee. 2.1.6 The contractor shall have necessary equipment and personnel in order to ensure full compliance with the terms of this contract at all times. 2.2 TRANSPORTATION OF VEHICLES TO AND FROM COUNTY SERVICE FACILITIES 2.2.1 Contractor is responsible for picking up all vehicles under warranty and returning the vehicle back to the designated service center at no cost to the County. SERIAL 260021-S 2.2.2 Contractor shall indicate a flat fee to pick up and deliver vehicles no longer under warranty on Attachment D – Pricing Sheet. The County reserves the right to utilize the County’s current towing contract, if necessary, to deliver a vehicle to contractor’s service facility. 2.3 HOURLY RATES 2.3.1 The OEM service facility shall provide an hourly labor rate for normal business hours after-hours, holidays, and weekends. The amount of labor time shall not exceed the manufacturer guidelines. 2.3.2 Labor rate shall mean the time it takes to complete a vehicle repair. The contractor shall utilize 15 minutes increments when applicable. 2.3.3 Afterhours labor rate shall mean services rendered after normal business hours Monday through Friday 6:00 a.m. to 5:00 p.m. MST. 2.3.4 Afterhours Monday through Friday 5:00 p.m. to 6:00 a.m. MST and Saturday and Sunday service must be approved prior to providing the service. 2.3.5 The County shall not be responsible for any afterhours and overtime rates/charges when incurred due to negligence on the part of the contractor/service technician, for example when a contractor/service technician is missing any parts, tools, equipment, material, and other related items required to complete the repair. 2.3.6 The County reserves the right to dispute charges on labor hours and repairs performed if deemed excessive or unreasonable. If any portion of the repair performed is determined to be excessive charges, the contractor shall credit the original invoice referencing the work order and the vehicle number. 2.3.7 County Holidays (County Holidays) are New Year’s Day, Martin Luther King Jr./Civil Rights Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Thanksgiving Day After, and Christmas Day. If work is performed on any County-observed holiday, the labor shall be billed at the regular labor rate. All holiday work hours must receive prior approval from the County before any services are performed. 2.4 PARTS PRICING 2.4.1 The parts pricing shall only be for OEM replacements parts used during service/repairs. 2.4.2 All replacement parts shall be of OEM. Exceptions are made when OEM parts are no longer available; the County must provide prior approval to replace parts with aftermarket parts. 2.5 STATUS REPORTS The contractor shall submit a daily status report by email at an email address provided upon award of contract no later than 4:00 p.m. MST each day to the EQS service center where the vehicle originated, providing the estimated time for each vehicle to be returned to the County’s service center. The report shall include the date the vehicle was received, County’s work order number and vehicle number, and details about the status of the repair. SERIAL 260021-S 2.6 SAFETY STANDARDS /REGULATIONS 2.6.1 All safety and environmental regulations shall meet: 2.6.1.1 Code of Federal Regulation (CFR) Title 49 (See https://www.ecfr.gov/cgi-bin/text- idx?SID=0060ed6b238ab0e844bca81d1d2d70c4&tpl=/ecfrbrowse/Title 49/49tab_02.tpl): 2.6.1.1.1 Inspection, Repair, and Maintenance within 49 CFR Part 396. 2.6.1.1.2 Parts & Accessories Necessary for Safe Operation within 49 CFR Part 393. 2.6.1.1.3 Federal Motor Vehicle Safety Standards within 49 CFR Part 571. 2.6.1.2 The Society of Automotive Engineer (SAE) standards (refer to www.sae.org/standards/ground-vehicle). 2.6.1.3 Occupational Safety and Health Administration (OSHA) (refer to https://www.osha.gov/a-z). 2.7 EQUIPMENT SERVICE DEPARTMENT SERVICE CENTERS 2.7.1 EQS department operates five service centers. 2.7.2 Our operating hours are Monday through Friday, excluding County holidays; hours of operation differ by location: 2.7.2.1 Durango Main Service Center, 3325 W. Durango, Phoenix, Arizona 85009 (602-506-4678), 5:00 a.m. to 4:30 p.m. MST. 2.7.2.2 Mesa Service Center, 155 E. Coury, Mesa, Arizona 85210 (602-506- 4794), 6:00 a.m. to 2:30 p.m. MST. 2.7.2.3 Dysart Service Center, 16821 N. Dysart Rd. Surprise, Arizona 85374 (623-583-1836), 7:00 a.m. to 3:30 p.m. MST. 2.7.2.4 Downtown Service Center, 120 S. 4th Ave, Phoenix, Arizona 85003 (602-506-3230), 7:30 a.m. to 4:00 p.m. MST. 2.7.2.5 Buckeye Service Center, 26449 W. HWY 85, Buckeye, Arizona 85326 (623-386-7461), 6:00 a.m. to 3:30 p.m. MST. 2.8 COUNTY’S VEHICLE FLEET The County’s current vehicle fleet includes, but is not limited to, manufacturers as follows: Chevrolet Ford Dodge Honda Toyota Nissan Isuzu SERIAL 260021-S 2.9 WORK ORDER ASSIGNMENTS 2.9.1 EQS’ designated employee(s) will coordinate all work order assignments to the contractor(s). 2.9.2 Some work order assignments shall be for public safety vehicles (i.e., Sheriff’s vehicles, Adult Probation). These service requests are time sensitive and shall take priority over other work assignments. 2.9.3 The contractor will be authorized to perform any preventative maintenance with approval from EQS. 2.9.4 The designated EQS employee(s) will provide the contractor(s) a preliminary diagnosis of the vehicle(s) repair. 2.9.5 The contractor will provide an expected completion date at the time of the work order assignment. If the contractor shall not meet this time frame, the County may make other arrangements with the next authorized service facility on contract. 2.9.6 Only EQS may provide authorization for a contractor’s facility to service to a County vehicle; no other County department has the authorization to request service to a County vehicle. Any unauthorized service performed by a contractor will result in non-payment, no exceptions. For best practice always contact EQS department main service center (602-506-4678) when receiving a County vehicle without our work order number. 2.9.7 If a contractor has more than five County vehicles at a contractor’s facility, the County reserves the right to not assign any further work order assignments at that facility until all vehicles are returned to the County. 2.9.8 If the contractor has more than five County vehicles at the contractor’s facility and no repairs have been completed within the established timeframe and no communications have been submitted, the County reserves the right to pick up the vehicle; any cost incurred to transport a County vehicle from the contractor’s facility will be charged to the contractor. 2.10 MINOR REPAIR SERVICE (PLUS REPLACEMENT PARTS) NOT TO EXCEED $1,000 The contractor is authorized to perform minor repairs, such that repairs plus replacement parts shall not to exceed $1,000 plus tax, upon verbal consent from EQS. Such repairs include, but are not limited to, tire repair, replace a head light replacement, replacement of air filter, wiper blades, battery, etc.). 2.11 REPAIR SERVICE (PLUS REPLACEMENT PARTS) OVER $1,000 2.11.1 The contractor(s) shall submit a request, by email, to the EQS shop supervisor/lead for prior approval to perform any repairs or installation of replacement parts exceeding $1,000 for problems which may be deemed to be a safety hazard during operation a County vehicle. 2.11.2 Written requests shall list the complaint, cause, and cure for the problem, and shall include the cost of replacement parts and estimated time to complete the service. 2.12 RESPONSE AND REPAIR TIME 2.12.1 All response times to pick-up a vehicle for service shall be within the same business day, unless prior arrangements have been made with EQS. SERIAL 260021-S 2.12.2 Unless prior arrangements have been made with EQS, all repairs shall be completed and the vehicle returned to the same EQS facility from where it was removed as follows: 2.12.2.1 The same business day as the request when the request has been made prior to 2:00 p.m. MST. 2.12.2.2 The business day immediately following the day of the request for requests made after 2:00 p.m. MST. 2.13 BUSINESS REQUIREMENTS 2.13.1 It shall be the responsibility of the contractor to communicate with their parts department, service area, accounts receivable, and other areas involved with compliance of this contract. 2.13.2 EQS reserves the right to dispute charges on labor hours and repairs performed if deemed excessive/unreasonable. If any portion of the repair performed is determined to be excessive charges, the contractor shall credit the original invoice referencing the work order and the vehicle number. 2.14 ACCOUNTS PAYABLE 2.14.1 For all inquiries about payment processing, contact accounts payable at 602-506- 4668. 2.14.2 Invoices for services shall be submitted within 48 hours from date of service, by email (provided upon award). 2.14.3 Contractors are required to submit electronic invoices and/or statements. 2.14.4 At no time shall the payments be applied to our monthly statement total. All payments shall be applied per invoice. All invoices and credits shall be listed on the statement. 2.15 FACILITY INSPECTION The County reserves the right to visit the contractor’s facilities at any time during the evaluation period and after the contract has been awarded. 2.16 TECHNICAL AND DESCRIPTIVE SALES LITERATURE Contractor shall provide copies of its sales literature and brochures and copies of any manufacturer’s technical and/or descriptive literature regarding the material(s) the contractor proposes to provide. Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) submitted and must be included with the bid. Failure to include this information may result in the bid being rejected. 3.0 PURCHASING REQUIREMENTS 3.1 DELIVERY 3.1.1 Delivery is desired as soon as possible, and details shall be stipulated on the purchase order. Contractor shall notify the County representative listed on the order if the requested delivery date and/or the anticipated lead time cannot be met. Failure to communicate to County changes in the order status may result in default proceedings. SERIAL 260021-S 3.1.2 Vehicles shall be delivered between the hours of 6:00 a.m. and 4:00 p.m. MST, Monday through Friday, except on County recognized holidays. 3.2 EXPEDITED DELIVERY 3.2.1 If the department determines that expedited delivery or other alternate shipping is required, it shall notify the contractor. Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the department. 3.2.2 The department shall not advise the contractor to proceed with an expedited shipment until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the additional costs, the department shall advise the contractor to proceed. 3.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any additional charges are in compliance with and do not exceed agreed to costs. The department shall retain all documents related to these costs within the agency purchase file. 3.3 OPERATING MANUALS Upon delivery of services, contractor shall provide comprehensive instructional manuals, operational manuals, service manuals, and schematic diagrams, if required by the department. 3.4 INSTALLATION Contractor shall be responsible to install and present for inspection all services and equipment in a complete and ready-for-use condition with all components functioning, cleaned and tested. Contractor’s price shall include delivery and installation of all equipment in complete operating condition. 3.5 TESTING Unless otherwise specified, services and related materials purchased will be inspected by the department to ensure they meet the quality and quantity requirements of the specifications. When applicable and deemed necessary by the County, samples of the materials may be taken at random from stock received for submission to a commercial laboratory or other appropriate agency for analysis and tests to determine whether the materials conform in all respects to the specifications. In cases where commercial laboratory reports determine that the materials do not meet the specifications, the expense of such analysis shall be borne by the contractor. 3.6 ACCEPTANCE Upon completion, services shall be deemed accepted and the warranty period shall begin. Successful service delivery shall be defined as a) material(s)/equipment is installed (as necessary) and fully operational; and b) the department has deemed all service/work completed, including but not limited to any inspection, repair, installation, design, development, deployment, operation, and initial training, (as applicable). Additionally, all documentation shall be completed prior to final acceptance. 3.7 WARRANTY 3.7.1 All services furnished under this contract shall conform to the requirements of this contract. 3.7.2 Service and/or Repair Warranty SERIAL 260021-S 3.7.2.1 The warranty shall cover all parts and labor for a period of one year from formal acceptance by the County. Any manufacturer warranty beyond one year shall be passed on to the County. 3.7.2.2 Contractor shall indicate on the price sheet the duration of the warranty and any applicable limitations or conditions which may apply. 3.7.2.3 Contractor agrees that it will, at its own expense, provide all labor and parts required to remove, repair or replace, and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. Contractor shall guarantee the services to be supplied comply with all applicable regulations. 3.8 USAGE REPORT Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. 3.9 BACKGROUND CHECK Bidders/proposers need to be aware that they may be required to pass multiple background checks (e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as County general government) to determine if the respondent is acceptable to do business with the County. This applies to (but is not limited to) the company, subcontractors, and employees. 3.10 INVOICES AND PAYMENTS 3.10.1 Contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address, and contact information • County bill-to name and contact information • Contract serial number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity (e.g., number of days or weeks) • Contract item number(s) • Arrival time and completion time (if applicable) • Description of purchase (product or services) • Pricing per unit of purchase • Extended price (by line item) • Total amount due 3.10.2 Commodities must be billed as a separate line item. 3.10.3 Problems regarding billing or invoicing shall be directed to the department as listed on the purchase order. 3.10.4 Payment shall only be made to the contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After contract award, the contractor shall complete the Vendor Registration Form accessible through the County Department of Finance Vendor Registration website at https://www.maricopa.gov/5169/Vendor- Information). SERIAL 260021-S 3.10.5 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 3.10.6 EFT payments to the routing and account numbers designated by the contractor shall include the details on the specific invoices that the payment covers. Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.11 APPLICABLE TAXES 3.11.1 It is the responsibility of the contractor to determine any and all applicable taxes and include those taxes in their proposal. The legal liability to remit the tax is on the entity conducting business in Arizona. Tax is not a determining factor in contract award. 3.11.2 The County will look at the price or offer submitted and will not deduct, add, or alter pricing based on speculation or application of any taxes, nor will the County provide contractor any advice or guidance regarding taxes. If you have questions regarding your tax liability, seek advice from a tax professional prior to submitting your bid. You may also find information at www.azdor.gov/business.. Once your bid is submitted, the offer is valid for the time specified in this solicitation, regardless of mistake or omission of tax liability. If the County finds over payment of a project due to tax consideration that was not due, the contractor will be liable to the County for that amount, and by contracting with the County agrees to remit any overpayments back to the County for miscalculations on taxes included in a bid price. 3.11.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to their operation and any persons employed by the contractor. Contractor shall, and require all subcontractors to, hold the County harmless from any responsibility for taxes, damages, and interest, if applicable, contributions required under Federal and/or state and local laws and regulations, and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security, and Workers’ Compensation. Contractor may be required to establish, to the satisfaction of County, that any and all fees and taxes due to a municipality or the State of Arizona for any license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid (except for matters under legal protest). 3.12 PERFORMANCE It shall be the contractor’s responsibility to meet the proposed performance requirements. The County reserves the right to obtain services on the open market in the event the contractor fails to perform, and any price differential will be charged against the contractor. 3.13 POST AWARD MEETING Contractor may be required to attend a post-award meeting with the department to discuss the terms and conditions of this contract. This meeting will be coordinated by the procurement officer of the contract. 3.14 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful respondent under this solicitation, a member of SAVE may access a contract resulting from a solicitation issued by the County. If contractor does not SERIAL 260021-S want to grant such access to a member of SAVE, state so in the bid. In the absence of a statement to the contrary, the County will assume that contractor does wish to grant access to any contract that may result from this bid. The County assumes no responsibility for any purchases by using entities. 3.15 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) County currently holds ICPAs with numerous governmental entities. These agreements allow those entities, with the approval of the contractor, to purchase their requirements under the terms and conditions of the County contract. It is the responsibility of the non- County government entity to perform its own due diligence on the acceptability of the contract under its applicable procurement rules, processes, and procedures. Certain governmental agencies may not require an ICPA and may utilize this contract if it meets their individual requirements. Other governmental agencies may enter into a separate Statement of Work with the contractor to meet their own requirements. The County is not a party to any uses of this contract by other governmental entities. 3.16 VOLUNTARY EMPLOYEE DISCOUNTS 3.16.1 Contractors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a contractor offers or does not offer an employee discount is not a factor considered in the evaluation of responses to this solicitation. 3.16.2 Any discount offered is part of a commercial transaction between the contractor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the contractor and an individual County employee is a matter between the contractor and the employee. If a discount is offered, the terms will be announced to County employees. 4.0 CONTRACTUAL TERMS & CONDITIONS 4.1 CONTRACT TERM This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a term of one years. 4.2 OPTION TO RENEW The County may, at its option and with the concurrence of the contractor, renew the term of this contract up to a maximum of four additional years, (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six months after expiration). Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least 60 calendar days prior to the expiration of the original contract term. 4.3 CONTRACT COMPLETION In preparation for contract completion, the contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to, preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records and other data in the possession, custody, or control of the contractor that are required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. SERIAL 260021-S 4.4 PRICE ADJUSTMENTS 4.4.1 Any requests for reasonable price adjustments must be submitted 60 calendar days prior to the contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County will issue written approval of the change and provide an updated version of the contract. The new change shall not be in effect until the date stipulated on the updated version of the contract. 4.5 INDEMNIFICATION To the fullest extent permitted by law, and to the extent that claims, damages, losses, or expenses are not covered and paid by insurance purchased by the contractor, the contractor shall defend, indemnify, and hold harmless the County (as Owner), its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable relating to the performance of this contract. 4.5.1 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment of, or destruction of tangible property, including loss of use resulting therefrom, caused by negligent acts, errors, omissions, or mistakes in the performance of this contract, but only to the extent caused by the negligent acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. 4.5.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. 4.5.3 The scope of this indemnification does not extend to the sole negligence of County. 4.6 INSURANCE 4.6.1 Contractor, at contractor’s own expense, shall purchase and maintain, at a minimum, the herein stipulated insurance from a company or companies duly licensed by the State of Arizona and possessing an AM Best, Inc. category rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 4.6.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this contract. SERIAL 260021-S 4.6.3 In the event that the insurance required is written on a claims-made basis, contractor warrants that any retroactive date under the policy shall precede the effective date of this contract and either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two years beginning at the time work under this contract is completed. 4.6.4 Contractor’s insurance will be primary insurance as respects County, and any insurance or self-insurance maintained by County will not contribute to it. 4.6.5 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 4.6.6 The insurance policies may provide coverage that contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 4.6.7 The insurance policies required by this contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials, and employees as additional insureds. 4.6.8 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials, and employees for any claims arising out of contractor’s work or service. 4.6.9 If available, the insurance policies required by this contract may be combined with Commercial Umbrella Insurance policies to meet the minimum limit requirements. If a Commercial Umbrella insurance policy is utilized to meet insurance requirements, the Certificate of Insurance shall indicate which lines the Commercial Umbrella Insurance covers. 4.6.9.1 Commercial General Liability Commercial General Liability (CGL) insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third-party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 4.6.9.2 Automobile Liability Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the contractor’s work or services or use or maintenance of the premises under this contract. SERIAL 260021-S 4.6.9.3 Workers’ Compensation 4.6.9.3.1 Workers’ Compensation insurance to cover obligations imposed by Federal and state statutes having jurisdiction of contractor’s employees engaged in the performance of the work or services under this contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 4.6.9.3.2 Contractor, its subcontractors, and sub-subcontractors waive all rights against this contract and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or Commercial Umbrella Liability insurance obtained by contractor, its subcontractors, and its sub-subcontractors pursuant to this contract. 4.6.9.4 Garagekeepers Liability 4.6.9.5 Garagekeepers Liability insurance which will insure and provide coverage for garage keepers legal liability, garage liability, and auto physical damage of the contractor, with limits of no less than $2,000,000 for each occurrence. 4.6.9.6 Certificates of Insurance 4.6.9.6.1 Prior to contract award, contractor shall furnish the County with valid and complete certificates of insurance, or formal endorsements as required by the contract in the form provided by the County, issued by contractor’s insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this contract are in full force and effect. Such certificates shall identify this contract number and title. 4.6.9.6.2 In the event any insurance policy(ies) required by this contract is (are) written on a claims-made basis, coverage shall extend for two years past completion and acceptance of contractor’s work or services and as evidenced by annual Certificates of Insurance. 4.6.9.6.3 If a policy does expire during the life of the contract, a renewal certificate must be sent to County 15 calendar days prior to the expiration date. 4.6.9.6.4 Certificates of Insurance shall identify Maricopa County as the certificate holder as follows: Maricopa County c/o Risk Management 301 W Jefferson St, Suite 910 Phoenix, AZ 85003 SERIAL 260021-S 4.6.9.7 Cancellation and Expiration Notice Applicable to all insurance policies required within the insurance requirements of this contract, contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without 30 calendar days prior written notice to Maricopa County. Contractor must provide notice to Maricopa County, within two business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed or hand delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer noted in the solicitation. 4.6.10 Each such bond shall include a provision allowing the prevailing party in a suit on such bond to recover, as a part of his judgment, such reasonable attorney’s fees as may be fixed by a judge of the court. 4.6.11 Each bond shall be executed by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the director of the Department of Insurance. The bonds shall not be executed by an individual surety or sureties. The bonds shall be made payable and acceptable to the contracting agency. The bonds shall be written or countersigned by an authorized representative of the surety who is either a resident of the State of Arizona or whose principal office is maintained in this state, as by law required, and the bonds shall have attached thereto a certified copy of the power of attorney of the signing official. In addition, said company or companies shall be rated “Best- A” or better as required by the contracting agency, as currently listed in the most recent Best Key Rating Guide, published by the AM Best Company. 4.7 FORCE MAJEURE 4.7.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes include, but are not limited to, acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service, and pandemic. 4.7.2 Each party as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 4.7.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. SERIAL 260021-S 4.8 ORDERING AUTHORITY Any request for purchase shall be accompanied by a valid purchase order issued by a County department or directed by a Certified Agency Procurement Aid (CAPA) with a purchase card for payment. 4.9 AVAILABILITY OF FUNDS 4.9.1 The provisions of this contract relating to payment shall become effective when funds assigned for the purpose of compensating the contractor as herein provided are actually available to County for disbursement. The County will be the sole judge and authority in determining the availability of funds under this contract. County will keep the contractor fully informed as to the availability of funds. 4.9.2 If any action is taken by any state agency, Federal department, or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this contract. In the event of termination, County will be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this contract. County will give written notice of the effective date of any suspension, amendment, or termination under this section, at least 10 days in advance. 4.10 PROCUREMENT CARD ORDERING CAPABILITY County may opt to use a procurement card (VISA or Mastercard) to make payment for orders under this contract. 4.11 INTERNET ORDERING CAPABILITY It is the intent of Maricopa County to use the Internet to communicate and to place orders under this contract. 4.12 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION This contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this contract when the County identifies a need and proper authorization, and documentation have been approved. 4.13 PURCHASE ORDERS 4.13.1 County reserves the right to cancel purchase orders within a reasonable period of time after issuance. Should a purchase order be canceled, the County agrees to reimburse the contractor for actual and documentable costs incurred by the contractor in response to the purchase order. The County will not reimburse the contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, or for shipment of product prior to issuance of purchase order. 4.13.2 Contractor agrees to accept verbal notification of cancellation of purchase orders from the County with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 4.14 SUSPENSION OF WORK The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the procurement officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance SERIAL 260021-S would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.15 STOP WORK ORDER 4.15.1 The procurement officer may, at any time, by written order to the contractor, require the contractor to stop all, or any part, of the work called for by this contract for a period of 90 calendar days after the order is delivered to the contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 calendar days after a stop work order is delivered to the contractor, or within any extension of that period to which the parties shall have agreed, the procurement officer shall either: 4.15.1.1 cancel the stop work order; or 4.15.1.2 terminate the work covered by the order as provided in the Termination for Default or the Termination for Convenience clause of this contract. 4.15.2 The procurement officer may make an equitable adjustment in the delivery schedule and/or contract price, and the contract shall be modified, in writing, accordingly, if the contractor demonstrates that the stop work order resulted in an increase in costs to the contractor. 4.16 TERMINATION FOR CONVENIENCE Maricopa County may terminate the resultant contract for convenience by providing 60 calendar days advance notice to the contractor. 4.17 TERMINATION FOR DEFAULT 4.17.1 The County may, by written Notice of Default to the contractor, terminate this contract in whole or in part if the contractor fails to: 4.17.1.1 deliver the supplies or to perform the services within the time specified in this contract or any extension; 4.17.1.2 make progress, so as to endanger performance of this contract; or 4.17.1.3 perform any of the other provisions of this contract. 4.17.2 The County’s right to terminate this contract under these subparagraphs may be exercised if the contractor does not cure such failure within 10 business days (or more if authorized in writing by the County) after receipt of a Notice to Cure from the procurement officer specifying the failure. 4.18 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County may cancel any contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County is at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other party of the contract with SERIAL 260021-S respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County from any other party to the contract arising as the result of the contract. 4.19 OFFSET FOR DAMAGES In addition to all other remedies at Law or Equity, the County may offset from any money due to the contractor any amounts contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.20 SUBCONTRACTING 4.20.1 Contractor may not assign to another contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the bid serial number and identify the job or project. 4.20.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s rate, as bid in the pricing section, unless the prime contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime contractor, who in turn shall pass-through the costs to the County, without mark- up. A copy of the subcontractor’s invoice must accompany the prime contractor’s invoice. 4.21 AMENDMENTS All amendments to this contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 4.22 ADDITIONS/DELETIONS OF SERVICES The County reserves the right to add and/or delete services to a contract. If additional services are required from a contract, prices for such additions will be negotiated between the contractor and the County. 4.23 RIGHTS IN DATA 4.23.1 The County shall have the use of data and reports resulting from a contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a contract and to the performance thereunder. 4.23.2 Data, records, reports, and all other information generated for the County by a third party as the result of a contract are the property of the County and shall be provided in a format designated by the County or shall be and remain accessible to the County into perpetuity. 4.24 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW 4.24.1 In accordance with section MC1-372 of the Maricopa County Procurement Code, the contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract for six years after final payment or until after the resolution of any audit questions which could be more than six years, whichever is latest. The County, Federal or state auditors and any other persons duly authorized by the SERIAL 260021-S department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 4.24.2 If the contractor’s books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract are not sufficient to support and document that requested services were provided, the contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.25 AUDIT DISALLOWANCES If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check, or a deduction from current invoices submitted by the contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the contractor by issuing a check payable to Maricopa County. 4.26 STRICT COMPLIANCE Acceptance by County of a performance that is not in strict compliance with the terms of the contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the contract. 4.27 VALIDITY The invalidity, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of the contract. 4.28 SEVERABILITY The removal, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of this contract. 4.29 RELATIONSHIPS 4.29.1 In the performance of the services described herein, the contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the contractor. 4.29.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless a different time period was previously approved by the County. 4.30 NON-DISCRIMINATION Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09, including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, contractor shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin.(Arizona Executive Order 2009-09 can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf). SERIAL 260021-S 4.31 WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 If vendor engages in for-profit activity and has 10 or more employees, and if this agreement has a value of $100,000 or more, vendor certifies it is not currently engaged in and agrees for the duration of this agreement to not engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 4.32 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 4.32.1 The undersigned (authorized official signing on behalf of the contractor) certifies to the best of his or her knowledge and belief that the contractor, its current officers, and directors: 4.32.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States department or agency or any state, or local jurisdiction; 4.32.1.2 have not within a three-year period preceding this contract: 4.32.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, state, or local) transaction or contract; 4.32.1.2.2 been convicted of violation of any Federal or state antitrust statutes or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 4.32.1.3 are not presently indicted or criminally charged by a government entity (Federal, state, or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, state, or local) transaction or contract; 4.32.1.4 are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and 4.32.1.5 have not within a three-year period preceding this contract had any public transaction (Federal, state, or local) terminated for cause or default. 4.32.2 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 4.32.3 Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this contract. If this clause is applicable to a subcontractor, the contractor shall include the information required by this clause with their bid. SERIAL 260021-S 4.33 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS 4.33.1 By entering into the contract, the contractor warrants compliance with the Immigration and Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the procurement officer upon request. These warranties shall remain in effect through the term of the contract. Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the contract and verify employee compliance using the E-Verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at www.uscis.gov. 4.33.2 The County retains the legal right to inspect documents of contractor and subcontractor employees performing work under this contract to verify compliance with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor. 4.34 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS 4.34.1 The parties agree that this contract and employees working on this contract will be subject to the contractor employee whistleblower protections established by Title 41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation. 4.34.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in Section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by contractor and copies provided to County upon request. 4.34.3 Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts over the simplified acquisition threshold ($250,000 as of Fiscal Year 2018). 4.35 CONTRACTOR LICENSE REQUIREMENT 4.35.1 Contractor shall procure all permits, insurance, and licenses, and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any requirements, by any and all governmental or non- governmental entities as mandated to maintain compliance with and remain in good standing. Contractor shall keep fully informed of existing and future trade or industry requirements, and Federal, state, and local laws, ordinances, and regulations which in any manner affect the fulfillment of a contract and shall comply with the same. Contractor shall immediately notify both the Office of Procurement Services and the department of any and all changes concerning permits, insurance, or licenses. SERIAL 260021-S 4.35.2 Contractor furnishing finished products, materials, or articles of merchandise that will require installation or attachment as part of the contract shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the contract. 4.36 INFLUENCE 4.36.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for disbarment or suspension under MC1-902. 4.36.2 An attempt to influence includes, but is not limited to: 4.36.2.1 A person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. 4.36.3 If a person attempts to influence any employee or agent of Maricopa County, the chief procurement officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 4.36.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. 4.37 CONFIDENTIALITY In the course of the solicitation process, the County may disclose information that is proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to prepare a response to this solicitation, neither it nor its agents or employees will communicate, divulge, or disseminate to any third-party persons or entities, any information that is disclosed to it by the County during the course of these discussions without the express written authorization of the County. If the offeror does disclose County proprietary or confidential information to a third-party in preparing a response to this solicitation, it shall require the third-party to acknowledge and comply with this provision. 4.38 CONFIDENTIAL INFORMATION 4.38.1 Any information obtained in the course of performing this contract may include information that is proprietary or confidential to the County. This provision establishes the contractor’s obligation regarding such information. 4.38.2 Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the contract shall be used by or disclosed by it, its agents, officers, or employees, except as SERIAL 260021-S required to efficiently perform duties under the contract. Contractor’s procedures and controls, at a minimum, must be the same procedures and controls it uses to protect its own proprietary or confidential information. If, at any time during the duration of the contract, the County determines that the procedures and controls in place are not adequate, the contractor shall institute any new and/or additional measures requested by the County within 15 business days of the written request to do so. 4.38.3 Any requests to the contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination. 4.39 PUBLIC RECORDS Under Arizona law, all offers submitted and opened are public records and must be retained by the records manager at the Maricopa County Office of Procurement Services. Offers shall be open to public inspection and copying after contract award and execution, except for such offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an offeror believes that information in its offer or any resulting contract should not be released in response to a public record request, under Arizona law, the offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The records manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.40 INTEGRATION This contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, expressed, or implied. 4.41 UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this contract, the contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 4.42 GOVERNING LAW This contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, Arizona. 4.43 FORCED LABOR 4.43.1 By submitting a bid for this solicitation and/or entering into a contract as a result of this solicitation, contractor agrees to comply with all applicable portions of Arizona Revised Statutes Section 35-394. Contracting; procurement; prohibition; written certification; remedy; termination; exception; definitions. 4.43.2 Contractor certifies that it does not currently, and agrees for the duration of the contract, that it will not use: 4.43.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 4.43.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. SERIAL 260021-S 4.43.2.3 Any contractors, subcontractors or suppliers that use the forced labor or any good or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 4.43.3 If contractor becomes aware during the term of the agreement that contractor is not in compliance with this paragraph, the contractor shall notify the County within five business days after becoming aware of the noncompliance. If the contractor fails to provide a written certification to the County that the contractor has remedied the noncompliance within 180 days after notifying the County of its noncompliance, then the agreement terminates, except that if the agreement termination date occurs before the end the 180-day period, the agreement terminates on the agreement termination date. 4.44 UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT REGISTRATION All contractors must have a UEI number through https://sam.gov/content/entity- registration. Contractor must also maintain current information and active registration with the System for Award Management (www.sam.gov) throughout the term of the contract. 4.45 RELIGIOUS ACTIVITIES The contractor agrees that costs, planned or claimed, including costs incurred, shall not include any expense for any religious activity. 4.46 POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services contributed by the County or the contractor under the agreement shall be used in the performance of this agreement for any partisan political activity, or to further the election or defeat of any candidate for public office. 4.47 EQUAL EMPLOYMENT OPPORTUNITY 4.47.1 The contractor shall not discriminate against any employee or applicant for employment because of race, age, disability, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure applicants are employed and that employees are treated during employment without regard to their race, age, disability, color, religion, sex, or national origin. Such action shall include but is not limited to the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 4.47.2 Contractor shall comply with the following provisions: 4.47.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); 4.47.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); 4.47.2.3 The Age Discrimination in Employment Act of 1967, as amended (29U.S.C. §§ 621, et seq.); 4.47.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona Executive Order 2009-09, as amended, et seq. which mandates that all persons shall have equal access to employment opportunities. SERIAL 260021-S 4.47.2.5 Contractor understands that the United States has the right to seek judicial enforcement of this assurance. 4.48 CERTIFICATION REGARDING LOBBYING 4.48.1 Contractor certifies, to the best of their knowledge and belief, that: 4.48.1.1 No federal appropriated funds have been paid or will be paid, by or on behalf of the contractor, to any person for influencing or attempting to influence an officer or employee of any agency. This applies to a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant. Including the making of any federal, loan the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 4.48.2 If any funds other than federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 4.48.3 Contractor shall include Lobbying Certification language in the award documents for all subcontractors (including sub-grants, and contract under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 4.48.3.1 The Lobbying Certification is a material representation of fact upon which reliance was placed when this transaction is made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any successful proposer(s) who fail to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. 4.49 CLEAN AIR ACT & CLEAN WATER ACT Contractor must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). 4.50 ENERGY POLICY AND CONSERVATION ACT Contractor must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 7606), section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations. 4.51 CONTRACT DISPUTES All Contract disputes will be handled in accordance with the Maricopa County Procurement Code, MCI-906