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SERIAL 260054-RFP DETECTION UPGRADES FOR ADVANCED DATA ANALYTICS DATE OF LAST REVISION: January 28, 2026 CONTRACT END DATE: January 31, 2027 CONTRACT PERIOD THROUGH JANUARY 31, 2027 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for DETECTION UPGRADES FOR ADVANCED DATA ANALYTICS Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 28, 2026. All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. KS/mm Attach Copy to: Office of Procurement Services Beverly Krumm, MCDOT CONTRACT DETECTION UPGRADES FOR ADVANCED DATA ANALYTICS 260054-RFP This contract is entered into this 28th day of January 2026 by and between Maricopa County (“County”), a political subdivision of the State of Arizona, and AM Signal LLC a Colorado limited liability company (“Contractor”) for the purchase of video detection systems for 22 existing signalized intersections within Maricopa County, including all necessary materials, mounting hardware, software, wiring for communications, and warranty support. 1.0 CONTRACT TERM This contract is for a term of one year beginning on the 28th day of January 2026 and ending the 31st day of January 2027. 2.0 OPTION TO RENEW The County may, at its option and with the concurrence of the Contractor, renew the term of this contract up to a maximum of four additional year(s), (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least 60 calendar days prior to the expiration of the original contract term. 3.0 CONTRACT COMPLETION In preparation for contract completion, the Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to, preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records and other data in the possession, custody, or control of the Contractor that are required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.0 PRICE ADJUSTMENTS Any requests for reasonable price adjustments must be submitted 60 calendar days prior to contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County shall issue written approval of the change and provide an updated version of the contract. The new change shall not be in effect until the date stipulated on the updated version of the contract. 5.0 PAYMENTS 5.1 As consideration for performance of the duties described herein, County shall pay Contractor the sum(s) stated in Exhibit A – Vendor Information and Pricing. 5.2 Payment shall be made upon the County’s receipt of a properly completed invoice. SERIAL 260054-RFP 5.3 INVOICES 5.3.1 The Contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address, and contact information • County bill-to name and contact information • Contract serial number • County purchase order number • Project name and/or number • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Contract item number(s) • Arrival and completion time • Description of purchase (product or services) • Pricing per unit of purchase • Extended price • Freight (if applicable) • Mileage with rate (if applicable) • Total amount due 5.3.2 Labor, services, and maintenance must be billed as a separate line item. 5.3.3 Problems regarding billing or invoicing shall be directed to the department as listed on the purchase order. 5.3.4 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (https://www.maricopa.gov/5169/Vendor-Information). 5.3.5 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 5.3.6 EFT payments to the routing and account numbers designated by the Contractor shall include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 5.4 APPLICABLE TAXES 5.4.1 It is the responsibility of the Contractor to determine any and all applicable taxes and include those taxes in their proposal. The legal liability to remit the tax is on the entity conducting business in Arizona. Tax is not a determining factor in contract award. 5.4.2 The County will look at the price or offer submitted and will not deduct, add, or alter pricing based on speculation or application of any taxes, nor will the County provide Contractor any advice or guidance regarding taxes. If you have questions regarding your tax liability, seek advice from a tax professional prior to submitting your bid. You may also find information at https://www.azdor.gov/Business.aspx. Once your bid is submitted, the offer is valid for the time specified in this solicitation, regardless of mistake or omission of tax liability. If the County finds overpayment of a project due to tax consideration that was not due, the Contractor will be liable to the County for that amount, and by contracting with the County agrees to remit SERIAL 260054-RFP any overpayments back to the County for miscalculations on taxes included in a bid price. 5.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and local taxes applicable to their operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to, hold Maricopa County harmless from any responsibility for taxes, damages, and interest, if applicable, contributions required under Federal and/or State and local laws and regulations, and any other costs including: transaction privilege taxes, unemployment compensation insurance, Social Security, and workers’ compensation. Contractor may be required to establish, to the satisfaction of County, that any and all fees and taxes due to municipality or the State of Arizona for any license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid (except for matters under legal protest). 6.0 AVAILABILITY OF FUNDS 6.1 The provisions of this contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this contract. County shall keep the Contractor fully informed as to the availability of funds. 6.2 If any action is taken by, any State agency, Federal department, or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions of this contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this section, at least 10 days in advance. 7.0 DUTIES The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise directed in writing by the procurement officer. 8.0 TERMS AND CONDITIONS 8.1 INDEMNIFICATION To the fullest extent permitted by law, and to the extent that claims, damages, losses, or expenses are not covered and paid by insurance purchased by the contractor, the contractor shall defend, indemnify, and hold harmless the County (as Owner), its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable relating to the performance of this contract. 8.1.1 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment of, or destruction of tangible property, including loss of use resulting therefrom, caused by negligent acts, errors, omissions, or mistakes in the performance of this contract, but only to the extent caused by the negligent acts or omissions of the contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for SERIAL 260054-RFP whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. 8.1.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. 8.1.3 The scope of this indemnification does not extend to the sole negligence of County. 8.2 INSURANCE 8.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain, at a minimum, the herein stipulated insurance from a company or companies duly licensed by the State of Arizona and possessing an AM Best, Inc. category rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 8.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this contract. 8.2.3 In the event that the insurance required is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this contract and either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two years beginning at the time work under this contract is completed. 8.2.4 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 8.2.5 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 8.2.6 The insurance policies may provide coverage that contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 8.2.7 The insurance policies required by this contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials, and employees as additional insureds. 8.2.8 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials, and employees for any claims arising out of Contractor’s work or service. 8.2.9 If available, the insurance policies required by this contract may be combined with Commercial Umbrella Insurance policies to meet the minimum limit requirements. If a Commercial Umbrella insurance policy is utilized to meet insurance requirements, the Certificate of Insurance shall indicate which lines the Commercial Umbrella Insurance covers. SERIAL 260054-RFP 8.2.9.1 Commercial General Liability Commercial General Liability (CGL) insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 8.2.9.2 Automobile Liability Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services or use or maintenance of the premises under this contract. 8.2.9.3 Workers’ Compensation 8.2.9.3.1 Workers’ compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 8.2.9.3.2 Contractor, its subcontractors, and sub-subcontractors waive all rights against this contract and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by the workers’ compensation and Employer’s Liability or Commercial Umbrella Liability insurance obtained by Contractor, its subcontractors, and its sub- subcontractors pursuant to this contract. 8.2.10 Certificates of Insurance 8.2.10.1 Prior to contract award, Contractor shall furnish the County with valid and complete Certificates of Insurance, or formal endorsements as required by the contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this contract are in full force and effect. Such certificates shall identify this contract number and title. 8.2.10.2 In the event any insurance policy(ies) required by this contract is (are) written on a claims-made basis, coverage shall extend for two years past completion and acceptance of Contractor’s work or services and as evidenced by annual certificates of insurance. 8.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County 15 calendar days prior to the expiration date. SERIAL 260054-RFP 8.2.10.4 Certificates of Insurance shall identify Maricopa County as the certificate holder as follows: Maricopa County c/o Risk Management 301 W Jefferson St, Suite 910 Phoenix, AZ 85003 8.2.11 Cancellation and Expiration Notice Applicable to all insurance policies required within the insurance requirements of this contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without 30 days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within two business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed, or hand delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, or emailed to the procurement officer noted in the solicitation. 8.3 FORCE MAJEURE 8.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes include, but are not limited to, acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service, and pandemic. 8.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 8.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. 8.4 ORDERING AUTHORITY Any request for purchase shall be accompanied by a valid purchase order issued by a County department or directed by a Certified Agency Procurement Aid (CAPA) with a purchase card for payment. 8.5 PROCUREMENT CARD ORDERING CAPABILITY County may opt to use a procurement card (Visa or Master Card) to make payment for orders under this contract. SERIAL 260054-RFP 8.6 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION This contract does not guarantee any minimum or maximum purchases will be made. Orders will only be placed under this contract when the County identifies a need and proper authorization and documentation have been approved. 8.7 PURCHASE ORDERS 8.7.1 County reserves the right to cancel purchase orders within a reasonable period of time after issuance. Should a purchase order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the purchase order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, or for shipment of product prior to issuance of purchase order. 8.7.2 Contractor agrees to accept verbal notification of cancellation of purchase orders from the County procurement officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 8.8 BACKGROUND CHECK Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to, but is not limited to, the company, subcontractors, and employees, and the failure to pass these checks shall deem the respondent non-responsible. 8.9 SUSPENSION OF WORK The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the procurement officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 8.10 STOP WORK ORDER 8.10.1 The procurement officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 calendar days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 calendar days after a stop work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the procurement officer shall either: 8.10.1.1 cancel the stop work order; or 8.10.1.2 terminate the work covered by the order as provided in the Termination for Default or the Termination for Convenience clause of this contract. SERIAL 260054-RFP 8.10.1.3 The procurement officer may make an equitable adjustment in the delivery schedule and/or contract price, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor 8.11 TERMINATION FOR CONVENIENCE Maricopa County may terminate the resultant contract for convenience by providing 60 calendar days advance notice to the Contractor. 8.12 TERMINATION FOR DEFAULT 8.12.1 The County may, by written Notice of Default to the Contractor, terminate this contract in whole or in part if the Contractor fails to: 8.12.1.1 deliver the supplies or to perform the services within the time specified in this contract or any extension; 8.12.1.2 make progress, so as to endanger performance of this contract; or 8.12.1.3 perform any of the other provisions of this contract. 8.12.2 The County’s right to terminate this contract under these subparagraphs may be exercised if the Contractor does not cure such failure within 10 business days (or more if authorized in writing by the County) after receipt of a Notice to Cure from the procurement officer specifying the failure. 8.13 PERFORMANCE It shall be the Contractor’s responsibility to meet the proposed performance requirements. Maricopa County reserves the right to obtain services on the open market in the event the Contractor fails to perform, and any price differential will be charged against the Contractor. 8.14 CONTRACTOR EMPLOYEE MANAGEMENT 8.14.1 Contractor shall endeavor to maintain the personnel proposed in their proposal throughout the performance of this contract. 8.14.2 If Contractor personnel’s employment status changes, Contractor shall provide County a list of proposed replacements with equivalent or greater experience. 8.14.3 Under no circumstances shall the implementation schedule to be impacted by a personnel change on the part of the Contractor. 8.14.4 Contractor shall not reassign any key personnel identified in their proposal without the express consent of the County. 8.14.5 County reserves the right to immediately remove from its premises any Contractor personnel it determines to be a risk to County operations. 8.14.6 County reserves the right to request the replacement of any Contractor personnel at any time, for any reason. 8.15 TRAINING Contractor shall provide training services to completely train County personnel in the use and care of the equipment. All training shall take place on-site in Maricopa County, unless otherwise negotiated with County. SERIAL 260054-RFP 8.16 WARRANTY OF SERVICES 8.16.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the contract, including all descriptions, specifications, and attachments made a part of this contract. County’s acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 8.16.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein. Services corrected by the Contractor shall be subject to all the provisions of this contract in the manner and to the same extent as services originally furnished hereunder. 8.17 INSPECTION OF SERVICES 8.17.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the contract requires. 8.17.2 County has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 8.17.3 If any of the services do not conform to contract requirements, County may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may: 8.17.3.1 require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and 8.17.3.2 reduce the contract price to reflect the reduced value of the services performed. 8.17.4 If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, County may: 8.17.4.1 by contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or 8.17.4.2 terminate the contract for default. 8.18 USAGE REPORT The Contractor shall furnish the County a usage report, upon request, delineating the acquisition activity governed by the contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit of measure. SERIAL 260054-RFP 8.19 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County is at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other party of the contract with respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County from any other party to the contract arising as the result of the contract. 8.20 OFFSET FOR DAMAGES In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 8.21 SUBCONTRACTING 8.21.1 The Contractor may not assign to another Contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the bid serial number and identify the job or project. 8.21.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s rate, as bid in the pricing section, unless the prime Contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime Contractor, who in turn shall pass-through the costs to the County, without mark- up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s invoice. 8.22 AMENDMENTS All amendments to this contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 8.23 ADDITIONS/DELETIONS OF REQUIREMENTS The County reserves the right to add and/or delete materials and services to a contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials or services are required from a contract, prices for such additions will be negotiated between the Contractor and the County. 8.24 RIGHTS IN DATA 8.24.1 The County shall have the use of data and reports resulting from a contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a contract and to the performance thereunder. 8.24.2 Data, records, reports, and all other information generated for the County by a third party as the result of a contract are the property of the County and shall be provided in a format designated by the County or shall be and remain accessible to the County into perpetuity. SERIAL 260054-RFP 8.25 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW 8.25.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, the Contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract for six years after final payment or until after the resolution of any audit questions, which could be more than six years, whichever is longest. The County, Federal or State auditors and any other persons duly authorized by the department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 8.25.2 If the Contractor’s books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 8.26 AUDIT DISALLOWANCES If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check, or a deduction from current invoices submitted by the Contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 8.27 STRICT COMPLIANCE Acceptance by County of a performance that is not in strict compliance with the terms of the contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the contract. 8.28 VALIDITY The invalidity, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of the contract. 8.29 SEVERABILITY The removal, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of this contract. 8.30 RELATIONSHIPS 8.30.1 In the performance of the services described herein, the Contractor shall act solely as an independent Contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the Contractor. 8.30.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless a different time period was previously approved by the County. SERIAL 260054-RFP 8.31 NON-DISCRIMINATION Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09, including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, contractor shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf) 8.32 WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 If vendor engages in for-profit activity and has 10 or more employees, and if this agreement has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees for the duration of this agreement to not engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 8.33 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 8.33.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers, and directors: 8.33.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States department or agency or any state, or local jurisdiction; 8.33.1.2 have not within a three-year period preceding this contract: 8.33.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; or 8.33.1.2.2 been convicted of violation of any Federal or State antitrust statutes or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 8.33.1.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; 8.33.1.4 are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and 8.33.1.5 have not within a three-year period preceding this contract had any public transaction (Federal, State or local) terminated for cause or default. SERIAL 260054-RFP 8.33.2 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 8.33.3 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors or sub-subcontractors) and in all solicitations for lower tier covered transactions related to this contract. If this clause is applicable to a subcontractor or sub-subcontractor, the Contractor shall include the information required by this clause with their bid. 8.34 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS 8.34.1 By entering into the contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23-214(A). The Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the procurement officer upon request. These warranties shall remain in effect through the term of the contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the contract and verify employee compliance using the E-Verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at www.uscis.gov. 8.34.2 The County retains the legal right to inspect documents of Contractor and subcontractor employees performing work under this contract to verify compliance with paragraph 8.34.1 of this section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 8.35 Contractor EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS 8.35.1 The parties agree that this contract and employees working on this contract will be subject to the Contractor employee whistleblower protections established by Title 41 U.S.C. § 4712 and Section 3.908 of the Federal Acquisition Regulation. 8.35.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in Section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 8.35.3 Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts over the simplified acquisition threshold ($250,000 as of fiscal year 2018). SERIAL 260054-RFP 8.36 CONTRACTOR LICENSE REQUIREMENT 8.36.1 The Contractor shall procure all permits, insurance, and licenses, and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any requirements, by any and all governmental or non-governmental entities as mandated to maintain compliance with and remain in good standing. The Contractor shall keep fully informed of existing and future trade or industry requirements, and Federal, State, and local laws, ordinances, and regulations which in any manner affect the fulfillment of a contract and shall comply with the same. Contractor shall immediately notify both the Office of Procurement Services and the department of any and all changes concerning permits, insurance, or licenses. 8.36.2 Contractor furnishing finished products, materials, or articles of merchandise that will require installation or attachment as part of the contract shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the contract. 8.37 FEDERAL AND STATE CLAUSES The Federal and State requirements for this contract are detailed in Exhibit C – Maricopa County Department of Transportation Supplemental Terms and Conditions. 8.38 INFLUENCE 8.38.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for disbarment or suspension under MC1-902. 8.38.2 An attempt to influence includes, but is not limited to: 8.38.2.1 A person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. 8.38.3 If a person attempts to influence any employee or agent of Maricopa County, the chief procurement officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 8.39 CONFIDENTIAL INFORMATION 8.39.1 Any information obtained in the course of performing this contract may include information that is proprietary or confidential to the County. This provision establishes the Contractor’s obligation regarding such information. 8.39.2 The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the contract. The Contractor’s procedures and controls, at a minimum, must be the same procedures and controls SERIAL 260054-RFP it uses to protect its own proprietary or confidential information. If, at any time during the duration of the contract, the County determines that the procedures and controls in place are not adequate, the Contractor shall institute any new and/or additional measures requested by the County within 15 business days of the written request to do so. 8.39.3 Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination. 8.40 PUBLIC RECORDS Under Arizona law, all offers submitted and opened are public records and must be retained by the County at the Maricopa County Office of Procurement Services. Offers shall be open to public inspection and copying after contract award and execution, except for such offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an offeror believes that information in its offer or any resulting contract should not be released in response to a public record request, under Arizona law, the offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The records manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 8.41 INTEGRATION This contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, expressed, or implied. 8.42 UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this contract, the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 8.43 GOVERNING LAW This contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, Arizona. 8.44 FORCED LABOR 8.44.1 By submitting a bid for this solicitation and/or entering into a contract as a result of this solicitation, contractor agrees to comply with all applicable portions of Arizona Revised Statutes Section 35-394. Contracting; procurement; prohibition; written certification; remedy; termination; exception; definitions. 8.44.2 Contractor certifies that it does not currently, and agrees for the duration of the contract, that it will not use: 8.44.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 8.44.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. SERIAL 260054-RFP 8.44.2.3 Any contractors, subcontractors or suppliers that use the forced labor or any good or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 8.44.3 If contractor becomes aware during the term of the agreement that contractor is not in compliance with this paragraph, the contractor shall notify the County within five business days after becoming aware of the noncompliance. If the contractor fails to provide a written certification to the County that the contractor has remedied the noncompliance within 180 days after notifying the County of its noncompliance, then the agreement terminates, except that if the agreement termination date occurs before the end the 180 day period, the agreement terminates on the agreement termination date. 8.45 PRICES Contractor warrants that prices extended to County under this contract are no higher than those paid by any other customer for these or similar services. 8.46 ORDER OF PRECEDENCE In the event of a conflict in the provisions of this contract and Contractor’s license agreement, if applicable, the terms of this contract shall prevail. 8.47 UNIQUE ENTITY IDENTIFIER (UEI) AND SYSTEM FOR AWARD MANAGEMENT REGISTRATION All contractors that receive funding must have a UEI number through https://sam.gov/content/entity-registration. Contractor must also remain maintain current information and active registration with the System for Award Management (www.sam.gov) throughout the term of the contract. 8.48 RELIGIOUS ACTIVITIES The contractor agrees that costs, planned or claimed, including costs incurred, shall not include any expense for any religious activity. 8.49 POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services contributed by the County or the contractor under the agreement shall be used in the performance of this agreement for any partisan political activity, or to further the election or defeat of any candidate for public office. 8.50 EQUAL EMPLOYMENT OPPORTUNITY 8.50.1 The contractor shall not discriminate against any employee or applicant for employment because of race, age, disability, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure applicants are employed and that employees are treated during employment without regard to their race, age, disability, color, religion, sex, or national origin. Such action shall include but is not limited to the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 8.50.2 Contractor shall comply with the following provisions: 8.50.2.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); SERIAL 260054-RFP 8.50.2.2 The Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.); 8.50.2.3 The Age Discrimination in Employment Act of 1967, as amended (29U.S.C. §§ 621, et seq.); 8.50.2.4 The Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and Arizona Executive Order 2009-09, as amended, et seq. which mandates that all persons shall have equal access to employment opportunities. 8.50.2.5 Contractor understands that the United States has the right to seek judicial enforcement of this assurance. 8.51 CERTIFICATION REGARDING LOBBYING 8.51.1 Contractor certifies, to the best of their knowledge and belief, that: 8.51.1.1 No federal appropriated funds have been paid or will be paid, by or on behalf of the contractor, to any person for influencing or attempting to influence an officer or employee of any agency. This applies to a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant. Including the making of any federal, loan the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 8.51.2 If any funds other than federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 8.51.3 Contractor shall include Lobbying Certification language in the award documents for all subcontractors (including sub-grants, and contract under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. 8.51.3.1 The Lobbying Certification is a material representation of fact upon which reliance was placed when this transaction is made or entered into. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S. Code. Any successful proposer(s) who fail to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. 8.52 CLEAN AIR ACT & CLEAN WATER ACT Contractor must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 7606), section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order 11738, and Environmental Protection Agency regulations. SERIAL 260054-RFP 8.53 ENERGY POLICY AND CONSERVATION ACT Contractor must adhere to the standards and policies relating to energy efficiency, which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat.871). 8.54 CONTRACT DISPUTES All Contract disputes will be handled in accordance with the Maricopa County Procurement Code, MCI-906 8.55 INCORPORATION OF DOCUMENTS 8.55.1 The following are to be attached to and made part of this Contract: 8.55.1.1 Exhibit A – Vendor Information and Pricing 8.55.1.2 Exhibit B – Scope of Work 8.55.1.3 Exhibit C – Maricopa County Department of Transportation Supplemental Terms and Conditions. 8.55.1.4 Exhibit D – 2025 Title VI Assurances 8.55.1.5 Exhibit E – Small Business Enterprise Program Participation Reporting Form 8.55.1.6 Exhibit F – Local Public Agency (LPA) Prompt Pay and Payment Reporting Provisions 8.55.1.7 Exhibit G – Local Public Agency (LPA) EPRISE No Goal Construction 8.55.1.8 Exhibit H – Build America, Buy America Stored Specifications 8.55.1.9 Exhibit I – Maricopa County Department of Transportation Project Specific Consultant Payment Request 8.55.1.10 Exhibit J – Maricopa County Department of Transportation Approved Materials List 8.56 NOTICES All notices given pursuant to the terms of this contract shall be addressed to: For County: Maricopa County Office of Procurement Services 301 W. Jefferson St. Suite 700 Phoenix, Arizona 85003-1647 For Contractor: AM Signal, LLC 8100 Southpark Way A10 Littleton, CO 80120 SERIAL 260054-RFP 8.57 INQUIRIES 8.57.1 Administrative telephone/email inquiries shall be addressed to: KENDALL SMALL, PROCUREMENT OFFICER TELEPHONE: (602) 506-2761 Kendall.Small@maricopa.gov 8.57.2 Inquiries may be submitted by telephone but must be followed up in writing. No oral communication is binding on Maricopa County. SERIAL 260054-RFP IN WITNESS WHEREOF, this contract is executed on the date set forth above. CONTRACTOR AUTHORIZED SIGNATURE Brooke Hageny Director of Inside Sales & Estimating PRINTED NAME AND TITLE 8100 Southpark Way, Unit A10, Littleton, CO 80120 ADDRESS 12/29/2025 DATE MARICOPA COUNTY CHAIRMAN, BOARD OF SUPERVISORS DATE ATTESTED: CLERK OF THE BOARD DATE APPROVED AS TO FORM: DEPUTY COUNTY ATTORNEY DATE SERIAL 260054-RFP EXHIBIT A: VENDOR INFORMATION AND PRICING COMPANY NAME: AM Signal, LLC DOING BUSINESS AS (dba): MAILING ADDRESS: AM Signal, LLC, 8100 Southpark Way A10 Littleton, CO 80120 REMIT TO ADDRESS: AM Signal, LLC, 8100 Southpark Way A10 Littleton, CO 80120 TELEPHONE NUMBER: (720) 348-6925 WWW ADDRESS: www.amsignal.com CONTACT NAME: Gale Nation CONTACT TELEPHONE NUMBER: (720) 348-6925 CONTACT EMAIL ADDRESS: gale@amsignal.com UNIQUE ENTITY IDENTIFIER (UEI) 86-1864868 YES NO WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X NET 30 Product Name Description Quantity Unit of Measure Unit Price Extended Price Miovision Complete Intersection Systems Miovision Detection Intersection System - 1 Camera System Detection System w/ (1) Miovision 360 Camera with (1) Mount, (1) Miovision Core DCM, (1) Miovision Detection Plus Bundle & 350' Catv-5e Cable. *Intersections with ID No 1 - 8, 16 - 21 14 Each $18,065.00 $252,910.00 Miovision Detection Intersection System - 2 Camera System Detection System w/ (2) Miovision 360 Cameras with (2) Mounts, (1) Miovision Core DCM, (1) Miovision Detection Plus Bundle & 700' Catv-5e Cable. *Intersections with ID No 9 - 15, 22 8 Each $20,059.00 $160,472.00 Individual Detection Products Miovision 360 Camera SmartView 360 Camera (Heated, Bell Only, Gray) 1 Each $1,574.00 $1,574.00 Sky CandyCane Mount Pendant Camera Mount, 120” Galvanized Cable 1 Each $235.00 $235.00 Miovision SmartView Approach Camera SmartView Approach - with mounting, additional network devices. Advance Detection Capability 1 Each $1,614.00 $1,614.00 Miovision Core DCM Miovision Core DCM- Discrete 1 Each $10,227.00 $10,227.00 SERIAL 260054-RFP Miovision Detection Plus Bundle Miovision Detection Bundle - Miovision Detection and Miovision Counts 1 Each $5,844.00 $5,844.00 Catv-5e Shielded Cable Catv-5e Shielded Non-Plenum Data Cable 350' 1 Each $185.00 $185.00 Pricing includes shipping and comes with a standard three year warranty and technical support package. SERIAL 260054-RFP EXHIBIT B: SCOPE OF WORK 1.0 INTENT 1.1 Maricopa County Department of Transportation (MCDOT) seeks responses from qualified, reliable contractors for the procurement of video detection systems for 22 existing signalized intersections within Maricopa County (County), including all necessary materials, mounting hardware, software, wiring for communications, and warranty support. 1.2 The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 1.3 Maricopa County reserves the right to award this contract to multiple vendors. The County reserves the right to award in whole or in part, by item or group of items, by section or geographic area, or make multiple awards, where such action serves the County’s best interest. 2.0 SCOPE OF WORK 2.1 STATEMENT OF NEED 2.1.1 This project will include the procurement of detection systems for 22 existing signalized intersections within Maricopa County. The intersection locations either currently run on loop detection or vehicle detection that is considered unreliable, do not have the capabilities to report advanced analytics, and / or do not support the existing Automated Traffic Signal Performance Measures (ATSPM). The upgraded vehicle detection units acquired under this procurement-only project will be installed, maintained, and operated by MCDOT staff under separate efforts. The overall goal is to advance, upgrade, and improve data analytics to support operational performance within the Maricopa County traffic signal system. 2.1.2 The study area for the MCDOT Detection Upgrades for Advanced Data Analytics procurement project includes 22 signalized intersections located within Maricopa County and maintained and operated by MCDOT as identified in Error! Reference source not found.. Table 1: Intersections for Detection ID No. North/South Street East/West Street 1 Gavilan Peak Parkway Pioneer Road 2 16th Street Carefree Highway 3 24th Street Carefree Highway 4 Westbrook Parkway Union Hills Drive 5 Conestoga Drive Union Hills Drive 6 El Mirage Road Deer Valley Access Road 7 R.H. Johnson Boulevard Stardust Boulevard 8 RH Johnson Boulevard Trail Ridge Drive 9 RH Johnson Boulevard Camino Del Sol 10 RH Johnson Boulevard 133rd Avenue 11 RH Johnson Boulevard 128th Avenue 12 99th Avenue Del Webb Boulevard 13 99th Avenue Hutton Drive 14 99th Avenue Greenway Road SERIAL 260054-RFP 15 99th Avenue Boswell Boulevard 16 99th Avenue Peoria Avenue 17 103rd Avenue Peoria Avenue 18 Wigwam Creek Boulevard Camelback Road 19 Dysart Road Sonoma Drive 20 El Mirage Road MC 85 21 111th Avenue MC 85 22 Alma School Road Riggs Road 2.2 PROJECT STANDARD REQUIREMENTS The vehicle detection systems shall include all materials, mounting hardware, software, wiring for communications, and warranty support as described in the manufacturer’s published literature and specification sheet. Equipment shall be new, unused, and current production models. Acceptable manufacturers and models are listed in Exhibit J MCDOT Approved Materials List. 2.3 SYSTEM COMPONENTS 2.3.1 Vehicle Detection Systems 2.3.1.1 The vehicle detection system shall be listed on Exhibit J MCDOT Approved Materials List or equal. 2.3.1.2 Video detection system shall provide streaming Moving Pictures Expert Group (MPEG-4) video output. 2.3.1.3 Vehicle detection system shall provide broadband communications via Registered Jack-45 (RJ-45) connection. 2.3.1.4 Vehicle detection system should allow for up to eight sensors. 2.3.1.5 Vehicle detection system shall include sensors, interface panels, detector cards, all cabling to connect components inside the controller cabinet, and 1,000 feet of sensor lead-in cable for field connection. 2.3.1.6 Vehicle detection system shall provide individual lane detection and separate detector assignment for each detection zone. 2.4 INSTALLATION REQUIREMENTS Installation and configuration will be performed by MCDOT and is not included in this solicitation. 2.5 METHOD OF MEASUREMENT The vehicle detection system shall be measured as the delivery of a complete vehicle detection system per intersection, delivered to MCDOT. All necessary materials, mounting hardware, software, wiring for communications, and warranty support required for the installation and operation at each intersection shall be per manufacturer recommendations. Materials shall be packaged and delivered to MCDOT by individual intersection location and labeled accordingly. 2.6 BASIS OF PAYMENT The Vehicle Detection Systems will be paid as measured above at the contract unit price for each upon delivery and approval. SERIAL 260054-RFP 3.0 PURCHASING REQUIREMENTS 3.1 DELIVERY 3.1.1 Delivery is desired as soon as possible, and details shall be stipulated on the purchase order. Contractor shall notify the county representative listed on the order if the requested delivery date and/or the anticipated lead time cannot be met. Failure to communicate to County changes in the order status may result in default proceedings. 3.1.2 Supplies or equipment shall be delivered between the hours of 6:00 a.m. and 3:00 p.m. MST, Monday through Thursday, except on County recognized holidays. 3.1.3 Delivery shall be F.O.B. Destination Freight Prepaid. 3.2 EXPEDITED DELIVERY 3.2.1 If the department determines that expedited delivery or other alternate shipping is required, it shall notify the contractor. The contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the department. 3.2.2 The department shall not advise the contractor to proceed with an expedited shipment until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to the additional costs, the department shall advise the contractor to proceed. 3.2.3 Upon receipt of material(s) and invoicing, the department shall ensure that any additional charges are in compliance with and do not exceed agreed to costs. The department shall retain all documents related to these costs. 3.3 PERFORMANCE It shall be the contractor’s responsibility to meet the proposed performance requirements. Maricopa County reserves the right to obtain services on the open market in the event the contractor fails to perform, and any price differential will be charged against the contractor. 3.4 SHIPPING DOCUMENTS A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 3.4.1 Contract serial number 3.4.2 Contractor’s name and address 3.4.3 Department name and address 3.4.4 Department purchase order number 3.4.5 A description of product(s) shipped, including item number(s), quantity(ies), number of containers, and package number(s), as applicable 3.5 SHIPPING TERMS Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) stipulated on the purchase order. All delivery locations are within Maricopa County. SERIAL 260054-RFP 3.6 OPERATING MANUALS Upon delivery, contractor shall provide comprehensive operational manuals, service manuals, and schematic diagrams, if required by the department. 3.7 ACCEPTANCE Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. Successful installation shall be defined as a) the material(s)/equipment is installed (as necessary) and fully operational; and b) initial training, if any, is complete. All documentation shall be completed prior to final acceptance. 3.8 CONTRACTOR EMPLOYEE MANAGEMENT 3.8.1 Contractor shall endeavor to maintain the personnel proposed in their proposal throughout the performance of this contract. 3.8.2 If contractor personnel’s employment status changes, contractor shall provide County a list of proposed replacements with equivalent or greater experience. 3.8.3 Under no circumstances shall the implementation schedule be impacted by a personnel change on the part of the contractor. 3.8.4 Contractor shall not reassign any key personnel identified in their proposal without the express consent of the County. 3.8.5 County reserves the right to immediately remove from its premises any contractor personnel it determines to be a risk to County operations. 3.8.6 County reserves the right to request the replacement of any contractor personnel at any time, for any reason. 3.9 WARRANTY 3.9.1 All items furnished under this contract shall conform to the requirements of this contract and shall be free from defects in design, materials, and workmanship. 3.9.2 The warranty period for workmanship and materials shall be for a minimum initial period of 12 months and commence upon acceptance by County per Section 3.7 – Acceptance of this solicitation. 3.9.2.1 The contractor shall indicate on the Pricing Sheet (Exhibit A) the duration of the warranty and any applicable limitations or conditions which may apply. 3.9.2.2 The contractor agrees that it will, at its own expense, provide all labor and parts required to remove, repair, or replace and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 3.10 MAINTENANCE The contractor shall provide maintenance for the materials under this contract upon acceptance of materials by the department. SERIAL 260054-RFP EXHIBIT C: MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION SUPPLEMENAL TERMS AND CONDITIONS 1.0 TITLE VI The Maricopa County Department of Transportation (MCDOT), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252.42 U.S.C. § 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. See Exhibit D 2025 Title VI Assurances. 2.0 SMALL BUSINESS ENTERPRISES (SBE REPORTING FORM) 2.1. It is Maricopa County (County) policy to facilitate and encourage participation by Small Business Enterprise (SBE) concerns in County contracts. The County encourages the contractor/consultant to take reasonable steps to eliminate obstacles to SBE participation and to utilize SBEs in performing contracts. 2.2. The contractor/consultant shall comply with 49 Code of Federal Regulations (CFR) 26.7 and further defined pursuant to Section 3 of the Small Business Act and Small Business Administration regulations implementing it (13 CFR Part 21) where possible. For more details on the SBE program and process requirements, reference the Arizona Department of Transportation (ADOT) Business Engagement and Compliance (BECO) guidelines for SBEs, which are registered in the Arizona Unified Transportation Registration and Certification System (AZ UTRACS). 2.3. The contractor/consultant shall complete the SBE Participation Reporting Form included in Exhibit E Small Business Enterprise Program Participation Reporting Form and submit with each invoice/payment request. 3.0 PROMPT PAY LEGISLATION 3.1. In accordance with Arizona Revised Statutes (A.R.S.) § 34-221, the County must issue payments to prime contractor/consultants within a certain number of calendar days after receipt of an invoice/payment request. The law also requires the contractors/consultants to pay their subcontractors/subconsultants within a specific number of calendar days after issuance of payment by the County, unless exceptions exist within the agreed-upon contractor/subcontractor or consultant/subconsultant agreement. 3.2. Upon any resolution of unapproved invoices/payment requests, prime contractors/consultants shall not withhold subtractors’/subconsultants’ payments if the County has paid for the full value of services rendered. Failure by the prime contractor/consultant to invoice the County in accordance with the terms of the contract and/or pay subcontractors/subconsultants in accordance with A.R.S. § 34-221 shall be constituted as a material breach of contract, subjecting the prime contractor/consultant to disqualification under this contract. The County reserves the right to request the prime contractor/consultant provide proof of payment to subcontractors/subconsultants at any time. See Exhibit F Local Public Agency (LPA) Prompt Pay and Payment Reporting Provisions. 4.0 DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION The contractor/consultant, subrecipient, or subcontractor/subconsultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor/consultant shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation (DOT) assisted contracts. Failure by the contractor/consultant to carry out these requirements is a material breach of this contract, which may SERIAL 260054-RFP result in the termination of this contract or such other remedy as the recipient deems appropriate. The minimum goal for participation of DBE’s on this contract is 0 percent. 5.0 BUY AMERICA AND BUILD AMERICA, BUY AMERICA (BABA) ACT 5.1. The contractor/consultant shall comply, as applicable, with the current requirements of 23 CFR 635.410 Buy America and the Build America, Buy America Act specified in Title IX, Subtitle A, Part 1, Sections 70901 and 70911-70918 (Pub. L. No. 117-58 §§ 70901; §§ 70911-70918) of the Infrastructure Investment and Job Act (IIJA). 5.2. Build America, Buy America Act requirements due to Federal Highway Administration (FHWA) construction funding United States Department of Transportation (USDOT) is being utilized for this contract and related project activities and/or procurement. As applicable, all clauses in this form are to be complied with under this contract, and this form shall be inserted in any contractor’s/consultant’s subcontracts. See Exhibit H Build America, Buy America Stored Specifications. 6.0 CARGO PREFERENCE ACT The Cargo Preference regulations in 46 CFR 381 govern the implementation of the Cargo Preference Act of 1954. The USDOT has ultimate reporting responsibility under this act. Reporting by the contractor/consultant to the engineer and Maritime Administration is particularly important, requiring shipping details in the form of a master freighted bill of lading sent to cargo.marad@dot.gov. SERIAL 260054-RFP EXHIBIT D – 2025 TITLE VI ASSURANCES SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP EXHIBIT E – SMALL BUSINESS ENTERPRISE PROGRAM PARTICIPATION REPORTING FORM SERIAL 260054-RFP EXHIBIT F – LOCAL PUBLIC AGENCY (LPA) PROMPT PAY AND PAYMENT REPORTING PROVISIONS SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP EXHIBIT G – LOCAL PUBLIC AGENCY (LPA) EPRISE NO GOAL CONSTRUCTION SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP EXHIBIT H – BUILD AMERICA, BUY AMERICA STORED SPECIFICATIONS SERIAL 260054-RFP EXHIBIT I – MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION PROJECT SPECIFIC CONSULTANT PAYMENT REQUEST SERIAL 260054-RFP EXHIBIT J – MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION APPROVED MATERIALS LIST SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP SERIAL 260054-RFP AM SIGNAL LLC, 8100 SOUTHPARK WAY, UNIT A-10, LITTLETON, CO 80120 PRICING SHEET: NIGP CODE 55091 Terms: NET 30 DAYS Vendor Number VC0000006776 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2027.