Extracted text (via pymupdf)
46562 characters
CI CONTRACT FOR SERVICES
MARICOPA COUNTY
by and through the
DEPARTMENT OF PUBLIC HEALTH
4041 N. Central, Suite 1400, Phoenix, Arizona 85012
1.
Contract No: 260064
2. Contract Type: Competition Impracticable Contract
3.
Contract Amount: $382,500
4. Purpose: Statewide Immunization Coalition Efforts
(Maximum Reimbursable Amount)
5.
Start Date: 01/01/2026
6. Expiration Date: 06/30/2030
This Contract is entered into by and between The Arizona Partnership for Immunization (TAPI), referred to
hereinafter as the “Contractor,” and Maricopa County, by and through the Department of Public Health, referred
to hereinafter as the “County.” The Contractor and the County are collectively referred to as the “Parties” and
individually as a “Party.” The Parties, for and in consideration of the covenants and conditions set forth herein,
shall provide and perform the services as set forth below. All rights and obligations of the Parties shall be
governed by the terms of this Contract, including its Exhibits, Attachments, Appendices, and any Subcontracts
or Amendments as set forth herein and in:
Section I
-
General Provisions
Section III
-
Work Statement
Section II
-
Special Provisions
Section IV
-
Compensation
This Contract contains all the terms and conditions agreed to by the Parties. No other understanding,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind the
Parties. Nothing in this Contract shall be construed as consent to any lawsuit or waiver of any defense
in any lawsuit brought against the State of Arizona, the County, or the Contractor, in any State or Federal
Court.
Legal notice under this Contract shall be given by personal delivery or by registered or certified mail, postage
prepaid and return receipt requested, to the addresses set forth below. If the legal notice is personally delivered,
it is deemed given and effective upon receipt by the Party to whom it is addressed. If the legal notice is mailed,
it is deemed given and effective three (3) days after it is mailed by registered or certified mail.
Notice to Contractor: The Arizona Partnership for Immunization
Phone: (602) 288-7572
Address: 3838 N Central Ave., Ste 1650, Phoenix, AZ 85012-1906
Notice to Department: MCDPH Purchasing and Contract
Phone: (602) 372-1065
Address: 4041 N. Central Ave., Suite 1400, Phoenix, AZ 85012
IN WITNESS WHEREOF, the Parties enter into this Contract:
CONTRACTOR: The Arizona Partnership
for Immunization
FOR AND ON BEHALF OF MARICOPA COUNTY
BY:
BY:
Signature
James Washington, CEO
Maricopa Board of Supervisors
ATTEST:
Name and Title
Date
Office of the Clerk of the Board
Date
APPROVED AS TO FORM:
Attorney for Maricopa County
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
12/1/2025 | 9:20 AM PST
Date
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
2
1.
EFFECT
To the extent the Special Provisions are in conflict with the General Provisions, the Special
Provisions shall control. To the extent the Work Statement(s) and the Special or General
Provisions are in conflict, the Work Statement(s) shall control.
2.
DEFINITIONS
As used throughout this Contract, the following terms shall have the following meanings:
A.
Contract means this document and all exhibits, attachments, appendices, and
amendments to this Contract.
B.
Contractor means the person, firm, or organization listed on the Cover Page of
this Contract.
C.
County means Maricopa County, Arizona.
D.
Department means the Maricopa County Department of Public Health (MCDPH).
E.
Director means the Director of the Department.
F.
Funding Source means any Federal, State, or Private Agency funding source that
may impose conditions on the funding that will be passed on to the Contractor.
3.
GENERAL REQUIREMENTS
A.
The terms of this Contract shall be construed in accordance with Arizona law. Any
lawsuit arising out of this Contract shall be brought in the appropriate court in
Maricopa County, Arizona.
B.
The Contractor shall, without limitation, obtain and maintain all licenses, permits,
and authority necessary to do business, render services, and perform work under
this Contract, and shall comply with all laws regarding Unemployment Insurance,
Disability Insurance, and Workers’ Compensation.
C.
The Contractor is an independent Contractor in the performance of work and the
provision of services under this Contract and is not to be considered an officer,
employee, or agent of the County.
4.
AMENDMENTS
All Amendments to this Contract shall be in writing and signed by the Parties.
5.
ADEQUACY OF RECORDS
If the Contractor's books, records, and other documents relevant to this Contract are not
sufficient to support and document that allowable services were provided to eligible
persons, the Contractor shall reimburse the County for the services not sufficiently
supported and documented.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
3
6.
RETENTION OF RECORDS
A.
This provision applies to all financial and programmatic records, supporting
documents, statistical records, and other records of the Contractor, which are
reasonably considered as relevant to this Contract.
B.
The Contractor shall retain all financial books, records, and other documents
relevant to this Contract for five (5) years after final payment or until after the
resolution of any audit questions, which could take more than five (5) years,
whichever is longer. The County, Federal, or State auditors, and any other
persons duly authorized by the County, shall have full access to, and the right to
examine, copy, and make use of any and all such materials.
7.
ASSIGNMENT / SUBCONTRACTING
No rights, liability, obligations, or duties under this Contract may be assigned, delegated,
or subcontracted without the prior written approval of the County.
8.
AUDIT DISALLOWANCES
A.
The Contractor shall, upon written demand therefore, reimburse the County for any
payments made under this Contract that are disallowed by a Federal, State, or
Maricopa County audit in the amount of the disallowance, as well as all expenses,
court costs, and attorney fees the County incurs in connection with any legal action
relating to such disallowance.
B.
If, at any time, the County determines that a cost for which payment has been
made is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance and the required course of action, which may be, at the option of the
County, either to adjust any future claim submitted by the Contractor by the amount
of the disallowance or to require repayment of the disallowed amount by the
Contractor.
9.
CONTRACT COMPLIANCE MONITORING
The County shall monitor the Contractor's compliance with, and performance under, the
terms and conditions of this Contract. Announced or unannounced on-site visits for
Contract compliance monitoring may be made by the County and its grantor agencies at
any time during the Contractor's normal business hours. During the visit, the Contractor
shall make available for inspection and copying by the County, all records and accounts
relating to the work performed or the services provided under this Contract, or for similar
work and service provided under other grants and contracts.
10.
AVAILABILITY OF FUNDS
A.
The provisions of this Contract relating to payment for services shall become
effective when funds assigned for the purpose of compensating the Contractor, as
herein provided, are actually available to the County for disbursement. The
Director shall be the sole judge and authority in determining the availability of funds
under this Contract and the County shall keep the Contractor fully informed as to
the availability of funds.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
4
B.
If any action is taken by any State Agency, Federal Department, or any other
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations
under or in connection with this Contract, the County may amend, suspend,
decrease, or terminate its obligations under or in connection with this Contract. In
the event of termination, the County shall be liable for payment only for services
rendered prior to the effective date of the termination, provided such services are
performed in accordance with the provisions of this Contract. The County shall
give at least ten (10) days prior written notice of the effective date of any
suspension, amendment, or termination under this section.
11.
CONTINGENCY RELATING TO OTHER CONTRACTS AND GRANTS
A.
The Contractor shall, during the term of this Contract, immediately inform the
County in writing of the award of any other contract or grant where the award of
such contract or grant may affect either the direct or indirect costs being paid or
reimbursed under this Contract. Failure by the Contractor to notify the County of
such award shall be considered a material breach of this Contract and the County
shall have the right to terminate this Contract without liability.
B.
The County may request, and the Contractor shall provide within a reasonable
time, a copy of any other contract or grant when, in the opinion of the Director, the
award of the other contract or grant may affect the costs being paid or reimbursed
under this Contract.
C.
If the County determines that the award to the Contractor of such other Federal or
State contract or grant has affected the costs being paid or reimbursed under this
Contract, the County shall prepare a Contract Amendment effecting a cost
adjustment. If the Contractor protests the proposed cost adjustment, the protest
shall be considered a dispute within the meaning of the "Disputes" clause
contained herein.
12.
NON-APPROPRIATION OF FUNDS
Notwithstanding any other provision herein, this Contract may be terminated without
liability if the Maricopa County Board of Supervisors does not appropriate sufficient monies
for the purpose of maintaining this Contract.
13.
DEFAULT
The County may suspend, modify, or terminate this Contract immediately upon written
notice to the Contractor in the event of a non-performance of stated objectives or other
material breach of contractual obligations; or upon the happening of any event that may
jeopardize the ability of the Contractor to perform any of its contractual obligations.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
5
14.
TERMINATION
A.
The County or the Contractor may terminate this Contract at any time with at least
thirty (30) days prior written notice to the other Party. Such notice shall be given
by personal delivery or by Registered or Certified Mail, postage prepaid and return
receipt requested.
B.
This Contract may be terminated by mutual written agreement of the Parties
specifying the termination date therein.
C.
The County may terminate this Contract upon twenty-four (24) hours’ notice when
the County deems the health or welfare of any person is endangered or the
Contractor’s non-compliance jeopardizes funding source financial participation. If
not terminated by one of the methods stated above, this Contract shall terminate
on the expiration date of this Contract as stated on the Cover Page.
15.
TERMINATION FOR BREACH
If either Party defaults under this Contract and the default continues for more than ten (10)
days after the effective date of the other Party’s written notice stating the specific nature
of the default, then the noticing Party may treat the default as a breach of this Contract.
Upon a breach, the aggrieved Party may exercise any remedy available under the law,
including the termination of this Contract.
16.
SEVERABILITY
Any provision of this Contract that is determined by a court of competent jurisdiction to be
invalid, void, or illegal shall not affect, impair, or invalidate any other provision hereof, and
the remaining provisions shall remain in full force and effect.
17.
STRICT COMPLIANCE
Acceptance by the County of performance not in strict compliance with the terms of this
Contract shall not be construed as a waiver of the requirement of strict compliance for all
future performance obligations. All changes in performance obligations under this
Contract shall be in writing.
18.
NON-LIABILITY
The County and its officers and employees shall not be liable for any act or omission by
the Contractor or any subcontractor, employee, officer, agent, or representative of the
Contractor or subcontractors that occurs during the performance of this Contract, nor shall
they be liable for any purchases, debts, or agreements made by the Contractor in
anticipation of funding hereunder.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
6
19.
INDEMNITY
The Contractor agrees to indemnify, hold harmless, and defend the County, its officers,
employees, boards, and commissions, from and against any and all claims, damages,
lawsuits, and proceedings, regardless of the merits, and from any liability, punitive
damages, costs, and expense of every type, arising in whole or in part out of or in
connection with or by reason of any act or omission of the Contractor or any
subcontractors or anyone directly or indirectly employed by either the Contractor or any
subcontractors. Contractor and its Subcontractors shall reimburse the County for all
expenses, costs, and attorney's fees incurred for the defense of any litigation arising from
such claims. The Contractor shall include a clause to this effect in all subcontracts inuring
to the benefit of the Contractor or the County.
20.
COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or selling agency has been employed or retained
to solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee. For breach or violation of this warranty, the
County may terminate this Contract without liability.
21.
SAFEGUARDING CLIENT INFORMATION
The use or disclosure by any Party of any information concerning an eligible person served
under this Contract is directly limited to the performance of this Contract.
22.
RIGHTS IN DATA
The Parties shall have the use of data and reports resulting from this Contract without cost
or other restriction, except as may otherwise be provided herein or by law or applicable
regulation. Each Party shall supply to the other Party, upon request, any available
information known to the supplying Party that is relevant to this Contract and to the
performance hereunder.
23.
NON-DISCRIMINATION
The Contractor, in connection with any service or other activity under this Contract, shall
not in any way discriminate against any person on the grounds of race, color, religion, sex,
national origin, age, or disability. The Contractor shall include a clause to this effect in all
Subcontracts inuring to the benefit of the Contractor or the County.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
7
24.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor shall not discriminate against any employee or applicant for employment
because of race, age, disability, color, religion, sex, or national origin. The Contractor
shall take affirmative action to ensure that applicants are employed and that employees
are treated during employment without regard to their race, age, disability, color, religion,
sex, or national origin. Such action shall include, but is not limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-
off or termination, rates of pay or other forms of compensation, and selection for training,
including apprenticeship. The Contractor shall, to the extent such provisions apply,
comply with Titles VI and VII of the Federal Civil Rights Act; the Federal Rehabilitation Act;
the Age Discrimination in Employment Act; the Immigration Reform and Control Act of
1986 (IRCA); and Arizona Executive Order 2009-09, which mandates that all persons shall
have equal access to employment opportunities. The Contractor shall also comply with
all applicable provisions of the Americans with Disabilities Act of 1990.
25.
RIGHT OF PARTIAL CANCELLATION
If more than one activity is funded by this Contract, the County reserves the right to
terminate this Contract or any part thereof based on the Contractor's failure to perform any
part of this Contract without impairing, invalidating, or canceling the remaining Work
Statement obligations.
26.
RIGHT TO EXTEND CONTRACT
Subject to the availability of funds and acceptable Contractor performance, the Contractor
hereby acknowledges and agrees that the County shall have the right to extend this
Contract for additional one-year periods, not to exceed a total extended term of five (5)
years, except that the cost will be subject to renegotiation. Any extension of this Contract
shall be in a writing mutually acceptable to the Department and the Contractor and signed
by both Parties.
27.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A.
The undersigned (an authorized official signing for the Contractor) certifies to the
best of his or her knowledge and belief, that the Contractor, defined as the primary
participant in accordance with 45 CFR Part 76, and its principals:
1)
are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
2)
have not, within the 3-year period preceding this Contract, been convicted
of or had a civil judgment rendered against them for the commission of
fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; or violated any Federal or State
antitrust statues; or committed embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving
stolen property;
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
8
3)
are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State, or local) with the commission of any of
the offenses enumerated in paragraph (2) of this certification; and
4)
have not, within the 3-year period preceding this Contract, had one or more
public transactions (Federal, State, or local) terminated for cause of or
default.
B.
If the Contractor is not able to provide this certification, an explanation as to why
shall be attached to this Contract.
C.
The Contractor shall include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations
for lower tier covered transactions related to this Contract.
28.
E-VERIFICATION OF EMPLOYEES
The Contractor warrants that it is in compliance with A.R.S. § 41-4401 and further
acknowledges:
A.
That the Contractor and its subcontractors, if any, warrant their compliance with all
federal immigration laws and regulations that relate to their employees and their
compliance with A.R.S. § 23-214, subsection A: after December 31, 2007, every
employer, after hiring an employee, shall verify the employment eligibility of the
employee through the e-verify program and shall keep a record of the verification
for the duration of the employee's employment or at least three years, whichever
is longer.;
B.
That a breach of a warranty under subsection A above shall be deemed a material
breach of this Contract that entitles the County to, among other things, terminate
this Contract without liability;
C.
That the County retains the right to inspect the papers of the Contractor and any
subcontractor employee who works on this Contract to ensure that the Contractor
and all subcontractors are complying with the warranty provided under subsection
A above, and that the Contractor shall make all papers and employment records
of said employee(s) available during normal working hours in order to facilitate
such an inspection.
D.
That nothing herein shall make the Contractor or any subcontractor an agent or
employee of the County.
29.
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01:
If Contractor engages in for-profit activity and has 10 or more employees, and if this
agreement has a value of $100,000 or more, Contractor certifies it is not currently engaged
in, and agrees for the duration of this agreement to not engage in, a boycott of goods or
services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C.
§ 4842 or a regulation issued pursuant to 50 U.S.C. § 4842.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION I
GENERAL PROVISIONS
9
30.
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-394:
Contractor warrants and certifies that it does not currently, and agrees for the duration of
the Agreement, that it will not use:
1.
The forced labor of ethnic Uyghurs in the People's Republic of China,
2.
Any goods or services produced by the forced labor of ethnic Uyghurs in the
People's Republic of China,
3.
Any contractors, subcontractors or suppliers that use the forced labor or any goods
or services produced by the forced labor of ethnic Uyghurs in the People's Republic
of China. If Contractor becomes aware during the term of this Agreement that the
Contractor is not in compliance with this paragraph, Contractor shall notify the
County within five business days after becoming aware of the noncompliance. If
the Contractor fails to provide a written certification to the County that the
Contractor has remedied the noncompliance within 180 days after notifying the
County of its noncompliance, then the agreement terminates, except that if the
agreement termination date occurs before the end of the 180-day period, the
agreement terminates on the agreement termination date.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION II
SPECIAL PROVISIONS
10
1.
MEDIATION/ARBITRATION
In the event that any dispute arises out of this Contract or involves a recipient of services
under the terms of this Contract, the Parties shall meet and confer in an effort to resolve
the dispute. In the event that such efforts to resolve the dispute are unsuccessful, the
Parties shall resolve the dispute by arbitration pursuant to A.R.S. § 12-1518(A).
2.
CHANGES
A.
The Director may, at any time, by written order, make changes within the scope of
this Contract in any one or more of the following areas:
1).
Work Statement activities reflecting changes in the scope of services,
Funding Source, or County regulations, policies, or requirements.
2).
Administrative requirements, such as changes in reporting periods,
frequency of reports, or report formats required by funding source, or
County regulations, policies, or requirements.
3).
Contractor reimbursement schedules and program budgets
B.
The Director shall not increase or decrease the maximum reimbursable amount to
be paid the Contractor without an official amendment to this Contract. Additionally,
the Director shall not direct substantive changes in services to be rendered by the
Contractor.
C.
Any dispute or disagreement caused by such written order shall constitute a
"Dispute" within the meaning of the Disputes Clause of the Special Provisions of
this Contract and shall be administered accordingly.
3.
SPECIAL REQUIREMENTS
A.
If the use of subcontractors is approved by County, the Contractor shall use written
subcontracts or consultant agreements that conform to Federal and State laws and
regulations, and to the requirements of this Contract appropriate to the service or
activity covered by the subcontract. These provisions apply with equal force to the
subcontract as if the subcontractor were the Contractor referenced herein. The
Contractor is responsible for performing under this Contract whether or not
Subcontractors are used. The Contractor shall submit a copy of each Subcontract
to the County within fifteen (15) days of its effective date.
B.
The Contractor shall include in any subcontracts a provision to the effect that the
subcontractor agrees that the County shall have access to the subcontractor’s
facilities and the right to examine any books, documents, and records of the
subcontractor involving transactions related to the subcontract and that such
books, documents, and records shall not be disposed of except as provided herein.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION II
SPECIAL PROVISIONS
11
4.
INSURANCE
A.
The Contractor shall have in effect at all times during the term of this Contract
insurance or comparable self-insurance that is adequate to protect the County, its
officers, employees, property, and equipment against the losses set forth below.
The Contractor shall provide the County with a certificate of insurance or a certified
copy of the insurance policy naming the County as an additional insured, or, if the
Contractor is self-insured, shall provide the County with a letter indicating that it is
self-insured.
B.
The following types and amounts of insurance are required as minimums:
1.)
Workers’ Compensation and Unemployment Insurance as required by law.
2.)
Unemployment Insurance as required by Arizona Law.
3.)
Public liability, bodily injury, and property damage policies that insure
against claims for liability for the Contractor’s negligence or maintenance
of unsafe vehicles, facilities, or equipment brought by clients receiving
services pursuant to this Agreement and by lawful visitors of such clients.
The limits of the policies shall not be less than $2,000,000 per occurrence
and $4,000,000 aggregate.
C.
Automobile and Truck Liability, Bodily Injury and Property Damages:
1.)
General Liability, each occurrence; $1,000,000.00
2.)
Property Damage; $1,000,000.00
3.)
Combined single limit; $1,000,000.00
D.
Standard minimum deductible amounts are allowable. Any losses applied against
insurance deductible are the sole responsibility of the Contractor.
E.
Professional Liability:
1.)
Insurance for the Contractor and its Agents, Employees, and other
Contractor Staff shall be maintained with coverage limits of one million
dollars ($1,000,000) per person, three million dollars ($3,000,000) per
occurrence.
2.)
The Contractor agrees that in the event it, or any of its Agents, Employees,
or other Contractor Staff working under this Contract, is named as a
defendant in litigation, or is identified in a written notice of claim wherein
professional misconduct is alleged, the Contractor shall promptly notify the
Director in writing. The duty to notify under this paragraph applies whether
or not the County is claimed to be involved, is named as a party to the
matter, or could be potentially liable as a party.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION II
SPECIAL PROVISIONS
12
F. The Contractor shall immediately inform the Director in writing of any cancellation
or its insurance or any decrease in its lines of coverage at least thirty (30) days
before such action takes place.
5.
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that pursuant to A.R.S. § 38-511, the County may cancel this Contract
without penalty or further obligation within three years after execution of this Contract, if
any person significantly involved in initiating, negotiating, securing, drafting, or creating
this Contract on behalf of the County is at any time while this Contract or any extension of
this Contract is in effect, an employee or agent of any other Party to this Contract in any
capacity or consultant to any other Party of this Contract with respect to the subject matter
of this Contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any
fee or commission paid or due to any person significantly involved in initiating, negotiating,
securing, drafting, or creating this Contract on behalf of the County from any other Party
to this Contract arising as the result of this Contract.
This Contract may be cancelled pursuant to A.R.S. § 38-511.
6.
LAWS, RULES, AND REGULATIONS
The Contractor and the County understand and agree that this Contract is subject to all
applicable State and Federal laws, rules, and regulations.
A.
Neither this Contract, nor any portion thereof, may be assigned to another person
by the Department without the written consent of the Contractor’s designated
representative. Any attempt by the Department to assign any portion of this
Contract without the written consent of the Contractor shall constitute a breach of
this Contract.
B.
No assignment shall alter the Department’s responsibility to the Contractor to
assure that all of the provisions under this Contract are carried out by its assignee.
All terms and conditions in this Contract shall be included in the Department’s
assignments.
7.
REPORTING REQUIREMENTS
If requested by the County, the Contractor shall submit monthly, quarterly, and annual
progress reports on or before the third (3rd) day of the month following the end of the
reporting period. In addition, a quarterly expenditure report will be submitted with the
quarterly progress report.
8.
PROGRAM MARKETING INITIATIVES
When issuing statements, press releases and other documents describing projects or
programs funded in whole or in part with State money, all grantees receiving State funds
shall clearly state (1) the percentage of the total costs of the program or project which will
be financed with State money; (2) the dollar amount of funds for the project or program,
and (3) percentage and dollar amount of the total costs of the project or program that will
be financed by nongovernmental sources.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION II
SPECIAL PROVISIONS
13
9.
POLICY ON CONFIDENTIALITY
The Contractor and the County understand and agree that this Contract is subject to all
State and federal laws protecting client confidentiality of medical, behavioral health and
drug treatment information.
10.
EQUIPMENT
A.
The title to any and all equipment acquired through the expenditure of funds
received from ADHS/County shall remain that of ADHS. The acquisition of any
such equipment must be specifically authorized in advance by ADHS/County and
for equipment which has a document evidencing title, title shall be acquired in the
name of ADHS. Upon termination of this Contract, ADHS may determine the
disposition of all such equipment. The purchase of vehicles is not reimbursable
under the terms of this contract.
B.
The Contractor agrees to exercise reasonable control over all equipment
purchased with capital outlay expense Contract funds. All equipment lost, stolen,
rendered unusable or no longer required for program operation must be reported
immediately to County for disposition instructions. The Contractor shall conduct a
physical inventory of equipment, using forms supplied by County, within sixty (60)
days after the end of the Contract.
11.
FINGERPRINT AND CERTIFICATION REQUIREMENTS/JUVENILE SERVICES
The Fingerprint and Certification Requirements listed in this section apply to this contract
to the extent it pertains to services to juveniles.
a.
The Contractor shall require that all paid and unpaid personnel who are required
or are allowed to provide services directly to juveniles have met all fingerprint and
certification requirements of A.R.S. §§36-882 and 36-425.03 prior to providing
such services.
b.
The Contractor shall submit verification of fingerprinting and certification of an
employee by the Department of Economic Security, the Department of Corrections
or the Arizona Supreme Court to meet this requirement.
c.
The Contractor shall require and verify that those employees who qualify only for
a restricted certification shall be supervised when providing services directly to
juveniles.
d.
The Contractor shall require that all subcontracts for services to juveniles include
a provision requiring compliance by the subcontractor with A.R.S. §§36-882 and
36-425.03.
e.
This Contract may be canceled if the fingerprint certifications or the Certification
for Employment required by A.R.S. § 36-425.03 of any employee, including
volunteers (whether or not paid) shows that he or she has committed, been
convicted of, or is awaiting trial for any offense(s) listed on the Certification for
Employment form in this state or similar offenses in another state or jurisdiction.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION II
SPECIAL PROVISIONS
14
12.
COMMUNICATION
The Contractor shall assume primary responsibility for effective, efficient communication
with MCDPH staff.
13. SPONSORSHIP ACKNOWLEDGMENT
All promotional materials, brochures, and flyers prepared by the Contractor shall include
the following statement, “Sponsored by Maricopa County Department of Public Health”
14.
ISRAEL BOYCOTT
By submitting this Contract the Contractor certifies that they are in compliance with
Article 9, A.R.S. Section 35-393 et seq.
15.
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this Contract the Contractor agrees to comply with all applicable
provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL
AWARDS contained in Title 2 C.F.R. § 200 et seq.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION III
WORK STATEMENT
15
1.
SCOPE OF WORK
A.
Background
The Arizona Partnership for Immunization (TAPI) is contracted to support
statewide immunization efforts and maintain a robust immunization coalition.
Historically, the Arizona Department of Health Services (ADHS) has managed
the CDC Immunization and Vaccines for Children (VFC) block grant funds for the
entire state, contracting with TAPI to lead statewide education, outreach, coalition
management, and technical assistance.
Beginning in fiscal year 2026, the CDC block grant funds will be divided between
ADHS and the Maricopa County Department of Public Health (MCDPH). ADHS
will manage funding for all areas of Arizona outside the City of Phoenix, while
MCDPH will directly manage the portion of the funds allocated for the City of
Phoenix. TAPI will continue to provide the same set of services across Arizona,
with MCDPH funding services specific to the City of Phoenix and ADHS funding
services for the rest of the state. All activities will be coordinated to ensure
consistency and alignment with statewide immunization strategies.
TAPI is Arizona’s non-profit statewide immunization coalition of more than 500
members. TAPI has been operating as a leading public-private partnership for
over 30 years and has been cited as a national example of best practices for
immunization education and collaboration.
TAPI’s Mission is to foster a comprehensive, sustained community program for
the immunization of Arizonans against vaccine preventable diseases. This is
done through collaborative partnerships bringing all stakeholders to the table to
develop a sustainable community response to the problem of under
immunization.
The work of the coalition is done largely through the working committees, which
together have more than 500 members. They are the Steering Committee,
Community Awareness, Provider Awareness and Advocacy Committees. The
committees are comprised of experts in immunizations, preventive health care,
community services, health statistics, private foundation interest, vaccine
manufacturing, vaccine research, public health policy, emergency management
and response, and insurance. Steering Committee members determine overall
system needs, gaps and response, while the working committees implement the
recommendations with providers and the community. The coalition is staffed by
a group of experienced professionals that are tasked with carrying out the work
determined by the partners.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION III
WORK STATEMENT
16
B.
Objective
This contract seeks to maintain a coordinated, statewide approach to
immunization education, promotion, provider training, and coalition support. TAPI
will continue delivering the activities outlined below in both the City of Phoenix
and the rest of Arizona, with services funded by MCDPH for the City of Phoenix
and by ADHS for all other jurisdictions. This contract covers the portion funded
by MCDPH.
C.
Tasks/Deliverables
TAPI shall:
1. Maintain a statewide coalition with participation from public and private health
stakeholders:
a. Host monthly stakeholder committee meetings comprised of Steering
Committee (system), Community Awareness Committee, and
Provider Education Committee; and
b. Collaborate with both ADHS and MCDPH for immunization-focused
events, and special workgroups based on needs of the stakeholders
(examples: school nurse, vaccine coordinators, universities, flu
summits, pandemic response workgroups).
2. Educate Arizona's population, health care professionals, community leaders
and media on the importance of immunizations and current standards of
practice:
a. Provide provider trainings on vaccine handling, ASIIS reporting,
clinical administration, and current guidance;
b. Distribute written materials and conduct outreach to promote
immunizations for children, adolescents, and adults;
c. Create and manage a public education campaign using social media,
printed materials, and the www.whyimmunize.org website; and
d. Conduct special projects as mutually agreed upon with MCDPH.
3. Submit monthly, quarterly, and/or annual reports on completed activities,
deliverables, and expenditures that fall under the scope of services. These
reports shall include, but are not limited to:
a. Monthly, quarterly, or biannual invoices including attendance sheets,
agendas, and activity logs;
b. Quarterly narrative reports (January, April, July, and October)
outlining City of Phoenix activities; and
c. Annual staffing roster and updated coalition organizational charts by
July 31 of each contract year.
4. Coordinate with External Stakeholder Initiatives:
a. TAPI will inform MCDPH and ADHS about immunization-related
initiatives led by the coalition that fall outside the scope of contracted
services.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION III
WORK STATEMENT
17
b. These projects are developed in response to the needs of coalition
members and may be supported by private foundations, corporate
sponsors, and other non-governmental partners.
c. While TAPI will keep MCDPH and ADHS informed of these efforts as
valued coalition members, these initiatives are independently
managed and are not subject to oversight, planning approval, or
reporting requirements by MCDPH or ADHS.
5. Provide a current and valid Certificate of Liability Insurance (COI) prior to and
throughout the term of the contract.
6. Coordinate all activities funded by MCDPH with ADHS and coalition
stakeholders to maintain consistency with state-level planning.
7. Maintain a staffing roster and contact list of all coalition stakeholders involved
in City of Phoenix activities.
8. Submit budgets, activity reports, and evaluation data according to agreed
timelines.
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION IV
COMPENSATION
18
1.
BUDGET
TAPI will continue to implement activities that support immunization uptake and awareness
through provider education, public campaigns, stakeholder convening, and program coordination.
These services will be delivered across Maricopa County, including the City of Phoenix, and will
be coordinated with ADHS to ensure seamless integration of statewide efforts.
The table below reflects the annual budget over the term of the contract, itemized by task and
fiscal period. Costs are allocated across each contract year to support the scope of work outlined
and represents the total anticipated expenditures for services provided by Arizona Partnership for
Immunization (TAPI) on behalf of MCDPH.
2.
METHOD OF PAYMENT
MCDPH shall remit payment to TAPI in equal monthly installments based on the approved
contract budget and length of each contract period. The initial contract period of January
1, 2026, through June 30, 2026, shall be prorated to reflect the six (6) month term.
Thereafter, payments shall be made in equal monthly installments for each subsequent
twelve (12) month contract term. Payment shall be made upon receipt of a monthly invoice
from TAPI, provided such invoice is received no later than the 15th day of each month.
Tasks
01/01/2026
–
06/30/2026
07/01/2026
–
06/30/2027
07/01/2027
–
06/30/2028
07/01/2028
–
06/30/2029
07/01/2029
–
06/30/2030
Total
Maintain a statewide immunization
coalition with representation from key
medical and public health partners;
$6,250
$12,500
$12,500
$12,500
$12,500
$56,250
Conduct education and outreach
activities to improve vaccine
confidence and uptake;
$12,500
$25,000
$25,000
$25,000
$25,000
$112,500
Support healthcare providers with
training (3 metro area), assessment
incentives, materials, and best
practices;
$10,000
$20,000
$20,000
$20,000
$20,000
$90,000
Promote use of the Arizona State
Immunization Information System
(ASIIS) Provider Assessments;
$1,750
$3,500
$3,500
$3,500
$3,500
$15,750
Lead and support statewide and
regional immunization forums and
conferences (1-2 per year);
$3,000
$6,000
$6,000
$6,000
$6,000
$27,000
Report on survey of provider’s
experience in the Phoenix jurisdiction;
$4,000
$8,000
$8,000
$8,000
$8,000
$36,000
Coordinate and align communication
strategies and messaging across
jurisdictions;
$2,500
$5,000
$5,000
$5,000
$5,000
$22,500
Inform and coordinate external
stakeholder initiatives for MCDPH
awareness.
$2,500
$5,000
$5,000
$5,000
$5,000
$22,500
Total
$42,500
$85,000
$85,000
$85,000
$85,000
$382,500
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
SECTION IV
COMPENSATION
19
3.
NOTICE
Any notice given under this Agreement shall be sent to the attention of the following:
Program:
Contractor:
Maricopa County Department of Public Health
The Arizona Partnership for Immunization
Community Health and Wellness Promotion
Attn: Bernie Soderberg
Attn: Courtney Hayden
3838 N Central Ave., Ste 1650
4041 N. Central Avenue, #600
Phoenix, AZ 85012-1906
Phoenix, AZ 85012
Phone: 602 288-7572 / 480 200-6950
Phone: 602 540-2722
Courtney.Hayden@maricopa.gov
bernies@whyimmunize.org
Purchasing & Contracts:
Maricopa County Department of Public Health
Purchasing & Contracts (PAC)
Attn: Cheryl Bucalo
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
Phone: 602 506-6686 / 602 525-5147
Cheryl.bucalo@maricopa.gov
Docusign Envelope ID: 20BFEDF5-B3E0-4A9A-B407-A87331AB1CE3
CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
Mitchell Lach
Printed Name
Office of Procurement Services
Mitchell
Signature
L
h Digilally signed by Mitchell Lach
a C
Dale: 2025.11.24 08:58:54
-07'00'
11/24/2025
Date
The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted as
an agenda item to the Board of Supervisors for consideration.
F- Approved/Recommended for Approval
0 Tr/Je
Printed Name
,P11-.£tfs
,-
l
"
Signature 0,,,
ti ( 2) f L-<JL. 5
II
Date
Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will
be returned to the requester.)
□Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
D Not Approved.
Reasoning:
Printed Name
Signature
Date
Email
Save