Summary Sheet- RFCA SUMMARY

CITY OF TEMPE
Meeting Date: 1/4/2024  
REQUEST FOR COUNCIL ACTION
Agenda Item: 7B3
ACTION:  Approve one-year contract renewals with Horizon Distributors, Inc., Ewing Irrigation 
Products, and SiteOne Landscape Supply for the purchase of irrigation parts and supplies.
FISCAL IMPACT:  The total cost of the contracts will not exceed $350,000. Sufficient funds have been 
appropriated in General Fund, Cost Center 3252 (Parks Maintenance - Administration), 3282 (Diablo 
Stadium Maintenance), 3254 (Parks Maintenance – Rio Salado), 3141 (Landscape Maintenance), 3255 
(North Parks), 3283 (Cemetery Maintenance), 3253 (Urban Forest) and 3258 (South Parks), Arts Fund 
Cost Center 3762 (TCA Art Park); and various Capital Improvement Program (CIP) Projects for 
anticipated expenditures during the current fiscal year and next fiscal year, contingent upon City Council 
approval of the City’s annual budget.
RECOMMENDATION:  Approve the contract renewals.
 
BACKGROUND INFORMATION: (T21-083-01, 02, 03) City Council approved the contract awards 
on February 11, 2021, for an initial two-year period with three, one-year renewal options. This renewal 
request is the second of three renewal options. 
These contracts provide for the purchase of irrigation parts, PVC pipe, fittings, and controller repairs for 
City Parks.  These components are used to repair or replace damaged and broken sprinkler parts used 
on the grounds of City parks and facilities on an as-needed basis.
Contractor Performance
The performance of the contractors was evaluated by City staff as shown in the following table:
Horizon Distributors, Inc.
Ewing Irrigation Products
SiteOne Landscape Supply
Evaluation Criteria
Meets Contract 
Requirements
Does Not  
Meet 
Contract
Requirements
Meets 
Contract 
Requirement
s
Does Not  
Meet 
Contract
Requireme
nts
Meets 
Contract 
Requirements
Does Not  
Meet 
Contract
Requireme
nts
Contract personnel are 
responsive, cooperative, and 
available
X
X
X
Quality of products or 
services delivered
X
X
X
Timeliness of performance
X
X
X
Follow-up skills in resolving 
complaints or problems 
X
X
X
Promptness and accuracy of 
pricing on submitted 
invoices
X
X
X
Renewal Cost

2
Ewing Irrigation Products and Site One Landscape Supply have agreed to renew the contracts with no 
price increase.  Horizon Distributors is requesting a 5% increase for labor only.  This increase is in line 
with the Consumer Price Index (CPI) and staff deems the price increase fair and reasonable. 
ATTACHMENTS:   N/A
STAFF CONTACT(S):  Alex Jovanovic, Deputy Community Services Director – Parks Services, (480) 
350-5811
Department Director:  Lisette Camacho, Financial Services Director  
Legal review by:  Dave Park, Assistant City Attorney
Prepared by:  Cecille Lewis, Procurement Officer