Summary Sheet- RFCA SUMMARY
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CITY OF TEMPE Meeting Date: 1/4/2024 REQUEST FOR COUNCIL ACTION Agenda Item: 8A1 ACTION: Approve the utilization of one-year Omnia Partners cooperative contracts with CDW Government, LLC., and SHI International Corporation for the purchase of software licensing, technology products, support, and services. FISCAL IMPACT: The total cost of these contracts shall not exceed $6,400,000. Sufficient funds have been appropriated in General Fund, Cost Center 1971 (Information Technology Administration), and other City-wide cost centers as needed for the anticipated expenditures in the current fiscal year and future fiscal years, contingent upon City Council approval of the City’s annual budget. RECOMMENDATION: Approve utilization of the contracts. BACKGROUND INFORMATION: (2018011A1 and 2018011B1) The City of Mesa solicited and awarded the OMNIA Partners cooperative contracts to CDW Government LLC., and SHI International Corporation as value added software resellers, technology products and service providers. The contract allows the City to purchase desktop productivity and server operating system software, support, licensing, and related products and services. Omnia Partners is a cooperative purchasing organization established through a collaborative effort of public agencies across the United States with the specific purpose of reducing procurement costs by leveraging group volume. All master agreements are publicly solicited, awarded, and held by a principal procurement agency, in this case the City of Mesa. The anticipated spend will be allocated as follows: Breakdown of Anticipated Spend CDW Government, LLC Microsoft Software Products and Support 1,750,000 Microsoft Surface Laptops/Tablets and Accessories 1,500,000 Cybersecurity Software and Services 1,100,000 Miscellaneous Software Products and Support 300,000 Adobe Software Products and Support 200,000 Miscellaneous Hardware Products and Support 175,000 SHI International Corporation Miscellaneous Software Products and Support 550,000 Cybersecurity Software and Services 350,000 OpenGov Software and Support 200,000 NeoGov Software and Support 150,000 NextGen Software and Support 125,000 TOTAL Anticipated Spend $6,400,000 ATTACHMENTS: N/A 2 STAFF CONTACT(S): Jared Morris, Information Technology Director, (480) 350-8090 Department Director: Lisette Camacho, Financial Services Director Legal review by: Dave Park, Assistant City Attorney Prepared by: Alicia Ruiz, Procurement Officer