Destruction Certificate

City of El Mirage — Regular Meeting (2020-01-23)

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ARCHIVES AND RECORDS MANAGEMENT 
ARIZONA STATE 
LIBRARY, ARCHIVES AND PUBLIC RECORDS 
A DIVISION OF THE ARlZON A SECRET ARY OF ST A TE 
Joan Clark, State Librarian & Director 
CERTIFICATE OF RECORDS DESTRUCTION 
Page 
1 
of 
3 
As authorized under ARS §41-151.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually 
with the state library on a form prescribed by the state library. 
Failure to comply with these procedures is a violation of ARS §41-151.19. 
Public Body 
City of El Mirage 
Division 
City Clerk 
Department 
Administration 
Office/Unit 
Record Series Title as Stated on Approved Schedule 
Schedule Number 
or Date 
Item# 
Records Start Records End 
Format: 
# of Files, Boxes, 
Date 
Date 
Paper, Digital, Reels; Electronic 
Microfilm 
File Size 
~0 13 Incident Reports/Notices of Claim 
GS 1038 
30291 
1.1.2013 
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Unsuccessful Candidate: Aaron Tiscarino 
000-12-65 
1 
9.19.2016 
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-
-
-
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~~-Btll Pri~tin~ Services 
GS 1018 
30678 
3.2.2004 
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-
- -
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Jv!unicipa! Court ~dg~ Ja.121-es Mapp Contract 
GS 1018 
30678 
7.10.2007 
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~CS Contracting/Dys3_!t/T-Bird Inter~ection 
GS 1023 
10321 
9.10.2009 
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--
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AZ Sp~rt? ani Tour~m/Youth Sports 
GS 1018 
10463a. 
3.25.2010 
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-
- - -
Education Networks Meals/Senior Center 
GS 1018 
10463a. 
10.14.2011 
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- -
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Unsuccessful Bids: EM16-WW0!fEl Mirage Rd. Stub Instal 
000-11-54 
2 
7.7.2016 
-
1:!nsuccessful Bids: Community G~den Relocation 
putchmasters Electric, Inc./AZ Brisas Improvements 
2018 Public Records Requests 
Name (type or print): 
Sharon Antes 
Signature: 
000-11-54 
2 
11.30.2016 
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-
GS 1023 
10321 
6.15.2009 
-
GS 1018 
10299 
1.1.2018 
Title: Records Officer or Designee (type or print): 
City Clerk 
E-Mail: 
santes@elmirageaz.gov 
RECORDS MANAGEMENT CENTER 
12.31.2013 Paper 
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-
11.4.2016 
P~er 
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11.1.2013 
~aper 
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-
7.10.2013 
-
Paper 
8.21.2010 
Pap~ r 
...__ 
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-
10.21.2010 Paper 
11.1.2013 
Paper 
7.7.2016 
Pape.!: 
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-
11.30.2016 Paper 
8.28.2010 
Pap~r 
12.31.2018 Paper 
Phone: 
623-876-2943 
Date: 
1.23.2020 
1919 West Jefferson Street • Phoenix, Arizona 85009 • Home Page: http://www.azlibrary.gov/records 
Phone: (602) 926-38 15 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov 
Revised 08/2013 
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1 File 
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1 File 
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1 File -
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1 File 
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1 File 
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1 File 
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1 File 
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1 File 
An Equal Opportunity Employer

ARIZONA STATE 
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LIBRARY, ARCHIVES AND PUBLIC RECORDS 
A DIVISION OF THE ARIZONA SECRETARY OF STATE 
Joan Clark, State Librarian & Director 
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Ari, on• St.at~ Libr.uy, c., c., 
ATchi, n and rub lie Rt"Cord!i 
ARCHIVES AND RECORDS MANAG EMENT 
Page 
2 
of 3 
CERTIFICATE OF RECORDS DESTRUCTION 
As authorized under ARS §41-151 .19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually 
with the state library on a form prescribed by the state library. 
Failure to comply with these procedures is a violation of ARS §41-151.19. 
Public Body 
City of El Mirage 
Department 
Administration 
Record Series Title as Stated on Approved Schedule 
Housing:_ Ousley, Tll!:_a 
Housing: <;:3!!1~cho, Ang~lica 
_ 
Housin~_:_ Wright.<__ Robbie _ 
Nati__onal )'.:outh ~ports Fo~da!ion 
gstrella Gymnastics 
_ 
Government Leasing Co./9J 1 Recorde_!._Lease 
__ 
'National Signs Pla_za/Kios_k _§igns 
_ 
W.C. Sco~tten, Inc./Traffic Engin~ ri~g Servic~ 
SpiHman_ Tec~ology/Software ~d Mai__ntenanc~ 
GMI Qeneral Contractors/Well Site ~ecurity 
2003 International Building Code 
Name (type or print): 
Sharon Antes 
S ignature: 
Division 
City Clerk 
Office/Unit 
Schedule Number 
or Date 
Item # 
Records Startl Records End 
Date 
Date 
Format: 
I# of Files, Boxes, 
Paper, Digital, Reels;_ Elc~tronic 
Microfilm 
File Size 
000-12-57 
000-12-57 
000-12-57 
GS 1018 
57 
J7.1.2004 
7.31.2014 
Paper 
_
157 
·-
12.18,2004 12.18.201! Paper __ 
57 
12J6.2_Q04 12}_6.2014_ Paper _ 
10463a. 
12.31.2014 
1 File 
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1 File 
- -
1 File 
-
-
1 File 
GS 1018 
GS 1018 
10463a. 
30678 
2.23.2009 
6.1.2009 
Paper 
Paper _ - _I 1 File 
_ 
, -
12.30.2013 
GS 1018 
GS 1023 
GS 1018 
GS 1023 
GS 1018 
30678 
10321 
30678 
10321 
30678 
Pa~
_ 
7.27.2005 
6.30.2006 
Paee!:_ 
_ 
10.29.2013_ 12.10.2013 _ Pap~ r ~ 
2.1.2003 
11.30.2009 
9.23.2011 
9.22.2013 
Paper 
8.17.2019 
8.U.2010 
Pap~r _ 
1.22.2013 
8.13.2014 
Pa_I>er 
I 
Title: Records Officer or Designee (type or print): 
City Clerk 
Phone: 
623-876-2943 
E-Mail: 
santes@elmirageaz.gov 
RECORDS MANAGEMENT CENTER 
Date: 
1.23.2020 
1 File 
1 File 
1 File 
1 File 
1 File 
1 File 
- - -
19 19 West Jefferson Street • Phoenix, Arizona 85009 • I-Jome Page: http://www.azlibrary.gov/records 
Phone: (602) 926-3815 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov 
Revised 08/20 13 
An Equal Opportunily Employer

ARCHIVES AND RECORDS MANAGEMENT 
ARIZONA STATE 
LIBRARY, ARCHIVES AND PUBLIC RECORDS 
A DIVISION OF THE ARIZONA SECRETARY OF STATE 
Joan Clark, State Librarian & Director 
CERTIFICATE OF RECORDS DESTRUCTION 
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Ari-zon• St•te Llbt.-r-), c,c.., 
Archh·~• .ind l'1.1blic Rn-ord<J 
Page 
3 
of 3 
As authorized under ARS §41-151.19, ... A report of records destruction that includes a list of all records disposed of shall be filed at least annually 
with the state library on a form prescribed by the state library. 
Failure to comply with these procedures is a violation of ARS §41-151 .19. 
Public Body 
City of El Mira~e 
Division 
City Clerk 
Department 
Administration 
Office/Unit 
Record Series Title as Stated on Approved Schedule 
Schedule Number 
or Date 
Item # 
Records Start I Records End I Form~t:_ 
I# of Files, Boxe~, 
Date 
Date 
Paper, D1g1tal, Reels; Electromc 
Microfilm 
File Size 
2014 Affidavits of Publication 
GS 1016 
10431 
1.1.2014 
12.31.2014 Pap~r __ 1 File 
-
-
-
-
-
-
-
-
H.9ward_J.,ucx_- Ho~sing Rehab 
000.12.57 
12 
8.27.2009 
8.27.2013 
Paper 
1 File 
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- -- -
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2012 Affidavits of Publication 
GS 1016 
10431 
1.1.2012 
12.31.2012 P~p~r __ 1 File 
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Kin_g,_Jerry & ~h~ila - Housing Rehab 
000-21-57 
12 
9.30.2004 
9.20.2007 
Paper 
1 File 
- -
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Name (type or print): 
Sharon Antes 
S ignature: 
Revised 08/20 I 3 
--
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-- -
- --- -
----
Title: Records Officer or Designee (type or print): 
City Clerk 
E-Mail: 
santes@elmirageaz.gov 
RECORDS MANAGEMENT CENTER 
1919 West Jefferson Street • Phoenix, Arizona 85009 • Home Page: http://www.azlibrary.gov/records 
Phone: (602) 926-38 15 • FAX: (602) 256-2838 • E-Mail: records@azlibrary.gov 
Phone: 
623-876-2943 
Date: 
1.23.2020 
An Equal Opponunity Employer