12 3 19 minutes REG DRAFT

D R A F T
REGULAR MEETING OF THE COMMON COUNCIL
OF THE CITY OF EL MIRAGE
EL MIRAGE CITY COUNCIL CHAMBERS
10000 N. EL MIRAGE ROAD
6:00 PM -TUESDAY, DECEMBER 3, 2019
Minutes
 
 
 
       
   
1.
ROLL CALL
Present: Mayor Alexis Hermosillo; Vice Mayor Roy Delgado; Councilmember Monica Dorcey;
Councilmember Anita Norton; Councilmember Lynn Selby; Councilmember David Shapera;
Councilmember Donna Winston (via phone) 
2.
CALL TO ORDER - The meeting was called to order at 6:00 PM
Pledge of Allegiance
Moment of Silence
Introduction of new City employees:  Police Chief Paul Marzocca introduced Lieutenant Tim Mason,
Officer David Armor, Officer David Crandall, Officer Bryan Watson, and Senior Admin Assistant
Janie Garcia.
 
3.
PRESENTATION
 
1.
Recognition and congratulations to American Sign Language (ASL) Teacher Mr. Chris Brown, recent
recipient of Channel 12 News A+ Teacher of the Week award at Dysart High School. (Administration)
Dysart High School teacher Chris Brown addressed Mayor and Council and expressed his gratitude
for this honor and recognition not only for himself but for Dysart High School as well. Mayor
Hermosillo stated she had the privilege of being one of Mr. Brown’s students and upon hearing of his
award she was truly overjoyed and felt there was no one more deserving of such an honor.  She also
added that Mr. Brown is an exemplary teacher who exudes passion through his work and makes
learning an enjoyable experience.
  
 
2.
Recognition of contributions and support from El Mirage Walmart Manager Ruben Garza.
(Administration)
Intergovernmental and PR Deputy Director Amber Wakeman introduced Special Events Coordinator
Jeffrey Anderson.  Mr. Anderson announced the impending relocation of the current Walmart
Manager Ruben Garza.  He stated the City and Walmart have built a great working relationship over
the years.  He highlighted the many generous donations Walmart has provided to include 600
pumpkins for the City’s annual Harvest Festival, outdoor furniture for the City’s community garden,
gift cards for City special events like El Mirage Cares among many others. Mr. Anderson presented
Mr. Garza with a plaque to show the City’s appreciation for all his support.  Mr. Garza addressed
Mayor and Council thanking the City for its relationship over the years and recognizing Vice Mayor
Delgado and Jeffrey Anderson.  
Mayor Hermosillo extended her gratitude and stated that the contributions to the City have been
instrumental in it's continued growth.

3.
Presentation by Ms. Amber Wakeman to provide the City Council with an overview of the 2020
legislative session. (Administration)
Intergovernmental and PR Deputy Director Amber Wakeman presented an overview of the 2020
legislative session. Ms. Wakeman reported the second regular session of the 54th Legislature will
begin on January 13, 2020.  Governor Ducey will provide the State of the State Address and the
Executive budget will be released with no cuts to State Shared Revenue.  Ms. Wakeman then
described the Arizona State Legislature and identified Arizona State Senators and State
Representatives in districts 13, 21, and 29 who represent El Mirage.  She then explained the guiding
principles of the League of Arizona Cities and Towns which are to protect local decision-making,
protect state shared revenues, and oppose unfunded mandates.
Ms. Wakeman reported on the 2020 State legislative issues that would impact the City of El Mirage. 
Some of those issues include a League resolution regarding executive sessions, firefighter cancer
presumption, Public Safety Personnel Retirement System (PSPRS), tobacco and vaping, League
resolution regarding short term rentals, marijuana, data center legislation, and the Highway User
Revenue Fund (HURF).  Ms. Wakeman identified United States Senators Martha McSally, Senator
Kyrsten Sinema, and Congresswoman (District 8) Debbie Lesko and outlined the Federal legislative
issues.  Issues acknowledged were transportation infrastructure projects, economic development,
support of a full and accurate count for Census 2020, international trade through the U.S.
Mexico-Canada agreement, and support of legislation to streamline documentation required to
demonstrate to the Environmental Protection Agency (EPA) that exceedances of the air quality
standards were caused by exceptional events such as dust storms.
  
 
4.
PROCLAMATION
 
1.
Proclamation to proclaim the month of January, 2020, as Speak Up, Stand Up, Save a Life Month.
(Administration)
Mayor Hermosillo proclaimed the month of January 2020 as Speak Up, Save a Life Month.  The
program is designed to combat youth suicide, bullying, substance abuse and associated stigmas.  Ms.
Sarah Ruf, Community Relations Specialist for the Arizona Developmental Disabilities Planning
Council, gave a brief presentation on the program and accepted the proclamation.
  
 
5.
CALL TO THE PUBLIC
City of El Mirage Police Officer and K-9 handler Doug Jones addressed Mayor and Council and
expressed his gratitude for their continued support for Public Safety.  He recognized K9 Koki's heroic
actions and stated families were safe at home because of Koki.
El Mirage resident Steve Gilliam complimented Mayor and Council on the positive changes within
the City and thanked them for working together to resolve the placement of trash containers.  Mr.
Gilliam stated he would like the City to address the unkept Wash area off of Dysart Road.  He
referenced two recent child crosswalk deaths in Peoria and Goodyear and would like the City to assist
with educating children on staying safe.  Mr. Gilliam commented on the recent death of Police K9
Koki and the City looking into bullet proof vests for future K9s the City may purchase.
City resident Michael Hutchinson expressed his gratitude to Mayor, Council, City Clerk Sharon
Antes, City Manager Crystal Dyches and City Staff for the City's continued progress and wished
everyone a wonderful holiday.
 
 
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6.
CONSENT AGENDA
 
1.
Consideration and action to approve the minutes of the Regular Council meeting held Tuesday,
November 5, 2019. (City Clerk)
  
 
2.
Consideration and action to authorize purchase of ballistic protective equipment from Tyr Tactical,
LLC, in an amount not to exceed $46,723, to fully equip all sworn fire personnel. (Fire)
  
 
3.
Consideration and action to approve the purchase of 59 sets of police personnel protective equipment
at a cost not to exceed $33,825.64 from Grainger under a City of Tucson cooperative agreement. 
(Police)
  
 
4.
Consideration and action to approve a contract with Arcadis for professional services to design
improvements at the 127th Lane Well site in an amount not to exceed $200,000.  (Public Works)
  
 
5.
Consideration and action to accept the fiscal year 2019 Comprehensive Annual Financial Report and
Single Audit.  (Finance)
  
 
 
Vice Mayor Delgado moved to approve consent agenda items 1 through 5 as presented; seconded by
Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
7.
REGULAR AGENDA
 
1.
Consideration and action to approve ordinance O19-12-17 amending Chapter 52. SANITATION, of
the City Code, Section § 52.16 Location for pick up, regarding placement of trash containers.  (Mayor)
City Attorney Justin Pierce stated the language in the City's Ordinance had been clarified to better
describe the pickup location and placement of trash containers.  The Ordinance was drafted and
patterned after the City of Surprise's City Code on trash can placement.  A photo of correct and
incorrect placement was provided to Council.  
  
 
 
Vice Mayor Delgado moved to approved ordinance O19-12-17 amending Chapter 52. SANITATION,
of the City Code, Section §52.16 action for pickup, regarding placement of trash containers; seconded
by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
2.
Consideration and action to approve Resolution R19-12-23 adopting a new fee for the Bulk Trash
Program for FY 2019/20. (Public Works)
Public Works Director Nick Russo advised the Notice of Fee Change was approved by Council at the
October 1, 2019 Council meeting and the required the sixty-day waiting period was complete.  He
stated the new fee, proposed at $10.00, needed formal approval by Council to be added to the FY
2019/20 Fee Schedule; the effective date of the $10.00 fee will be January 1, 2020 on approval from
Council.
  
 
 
Vice Mayor Delgado moved to approve Resolution R19-12-23 adopting a new fee for the Bulk Trash
Program for FY 2019-20; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
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December 3, 2019

3.
Consideration and action to approve Ordinance O19-12-13 adopting Codification Supplement Ten
(S10) to the Code of Ordinances for the City of El Mirage, Arizona and declaring an emergency. 
(City Clerk)
There were no questions or comments.
  
 
 
Vice Mayor Delgado moved to approve Ordinance O19-12-13 adopting codification supplement ten
(S10) to the Code of Ordinances for the City of El Mirage, Arizona and Declaring an emergency;
seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
4.
Consideration and action to approve Ordinance O19-12-16 amending City Code Chapter 30,
Section § 30.060 PRIMARY ELECTION, to align with State law A.R.S. Title 9, Section § 9-281.01
(D) through (F) defining vote calculations for cities and towns.  (City Clerk)
There were no questions or comments. 
  
 
 
Vice Mayor Delgado moved to approve Ordinance O19-12-16 amending City Code Chapter 30,
Section §30.060 PRIMARY ELECTION, to align with State law A.R.S. Title 9, Section §9-281.01
(D) through (F) defining vote calculations for cities and towns; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
5.
Consideration and action to approve Resolution R19-12-26 repealing Section § 151.127 in Chapter
151 of the Zoning Code and repealing and amending Chapter 112 of the City Code relating to State
Legislature Senate Bill 1140 to adopt the Uniform Video Services License Agreement and the
Application and Affidavit for Uniform Video Service License.  (Administration)
City Attorney Justin Pierce reported that Senate Bill 1140 requires all Cities and Towns to have a
uniform license agreement so that cable providers don't have to initiate multiple individual agreements
with each of the different cities.  An individual agreement will still be required through a uniform
agreement in place and therefore a change to the City Code will ensure City compliance with the new
State law.
  
 
 
Vice Mayor Delgado moved to approve Resolution R19-12-26 repealing Section §151.127 in Chapter
151 of the Zoning Code and repealing and amending Chapter 112 of the City Code relating to State
Legislature Senate Bill 1140 to adopt the Uniform Video Services License Agreement and the
Application and Affidavit for Uniform Video Service License; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
6.
Consideration and action to approve Ordinance O19-12-15 repealing Section § 151.127 in Chapter
151 of the Zoning Code and repealing and amending Chapter 112 of the City Code relating to State
Legislature Senate Bill 1140 to adopt the Uniform Video Services License Agreement and the
Application and Affidavit for Uniform Video Service License.  (Administration)
City Clerk Sharon Antes stated this item relates to item 7.5 on the regular agenda and by state law is
the corresponding Ordinance for publishing purposes to save on costs by posting one page vs.
multiple pages.
There were no questions or comments.
  
 
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Vice Mayor Delgado moved to approve Ordinance O19-12-15 repealing Section §151.127 in Chapter
151 of the Zoning Code and repealing and amending Chapter 112 of the City Code relating to State
Legislature Senate Bill 1140 to adopt the Uniform Video Services License Agreement and the
Application and Affidavit for Uniform Video Service License; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
7.
Consideration and action to approve Resolution R19-12-24 authorizing the application for drinking
water state revolving fund financial assistance from the Water Infrastructure Finance Authority of
Arizona. (Finance)
 
Finance Director Robert Nilles referenced his November 5, 2019, presentation to Council for the
City's opportunity to purchase long-term storage credits and the idea to finance those credits.  Mr.
Nilles stated regular agenda items 7, 8, and 9 were all related to the purchase of long-term water
storage credits.  Agenda item 7.7 is a resolution requesting council authorize the City to execute all
documents and make all applications necessary to the Water Infrastructure Financing Authority
(WIFA) to pursue an application for a loan from the City or from WIFA to the City.  Mr. Nilles
identified an amount not to exceed $15 million, but there is approximately $8.9 million that is related
to the water storage credits.  In addition, it affords the City an opportunity to purchase additional
water storage credits through the loan; all items would be presented back to Mayor and Council for
action prior to execution of any documents. Agenda item 7.8 is called a reimbursement resolution and
allows the City to expend funds and get reimbursed for what the City spends, usually with Bond
proceeds issued in advance and the City would spend down the funds. This is a reversal of that
process.  
Mr. Nilles introduced Greg Schwartz of Piper Jaffray who reported the good news that the City's bond
rating for excise tax obligations ascended into a higher rating which could lower borrowing rates.  In
light of this rating increase, Piper Jaffray will utilize it to try to increase the rating on the City's
property tax bonds. This timely increase would mean if the City cannot work through WIFA, the City
may be able to move forward with a revenue bond issue related to the Utility Fund with a similar
credit rating.
  
 
 
Vice Mayor Delgado moved to approve Resolution R19-12-24 authorizing the application for
drinking water state revolving fund financial assistance from the Water Infrastructure Finance
Authority of Arizona; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
8.
Consideration and action to approve Resolution R19-12-25 to Declare for Purposes of Section 1.150-2
of the Federal Treasury Regulations, Official Intent to be Reimbursed in Connection with Certain
Capital Expenditures Relating to Water Infrastructure and Water Storage Credits.  (Finance)
Mayor Hermosillo stated this item had been explained with regular agenda item 7.7 and asked
Council if they had any questions or comments on this item.  There were no questions or comments.
  
 
 
Vice Mayor Delgado moved to approve Resolution R19-12-25 to Declare for Purposes of Section
§1.150-2 of the Federal Treasury Regulations, Official Intent to be Reimbursed in Connection with
Certain Capital Expenditures Relating to Water Infrastructure and Water Storage Credits; seconded
by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
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9.
Consideration and action to waive the competitive bid process and approve a contract with Vidler
Water to purchase Long Term Storage Credits in an amount not to exceed $8,687,500 and authorize
finance to make necessary budget transfers.  (Public Works)
Public Works Director Nick Russo identified Agenda item 7.9 as the third item related to the water
credit purchase.  Mr. Russo provided a recap of the long-term storage credit purchase presentation
held at the Council meeting of November 5, 2019.  The purchase would be for 25,000 long-term
storage credits from Vidler Water Company with a negotiated rate of $347.50 per credit or for a total
of $8.675 million.  This amount is already in the operating budget as an expense. The City would be
securing water for the future while saving on the loan amount.   This action item is for the
procurement and contract on this water purchase.  Mr. Russo stated the City was asking to waive the
competitive bid process pursuant to City code 30.23 (B3) because due diligence is complete and the
City has explored alternatives. There are limited water brokers and the City has spoken with other
Cities and believe this is the most cost effective purchase for the City at this time.  The contract with
Vidler Water Company, attached to this agenda item, is also presented for approval. 
Councilmember Norton asked if other sources had been reviewed and what was the next highest
bid.  Mr. Russo responded that it was the City of Goodyear with an amount of $450 per credit.  
Councilmember Dorcey asked if there was a timeframe window of opportunity and Mr. Russo stated
the City must close by December 19, 2019.  Vice Mayor Delgado asked with the purchase of these
water credits how much time does it afford the City.  Mr. Russo answered if the City purchases the
water with its current allotment it would see the City through until 2046 for replenishment purposes
and if the NIA water mentioned at the last Council meeting is approved, it would extend the City
through to the 2060s.
  
 
 
Vice Mayor Delgado moved to waive the competitive bid process and approve a contract with Vidler
Water to purchase Long Term Storage Credits in an amount not to exceed $8,687,500 and authorize
finance to make necessary budget transfers; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
10.
A Public Hearing, closure of Public Hearing followed by consideration and action to approve a
Conditional Use Permit Zoning Application submitted by Consolidated Resources, Inc., for a
Recycling Facility in an Employment/Industry (E/I) Zoning District located at 13420 W. Joe R.
Ramirez Road, El Mirage, Arizona 85335.  (Community Development)
Mayor Hermosillo opened the Public Hearing.
Community Development Planner/GIS Jose Macias presented this request for a Conditional Use
Permit (CUP) for Consolidated Resources at 13420 West Joe R. Ramirez Road, El Mirage, Arizona
85335, with 15.45 acres.  The General Plan identifies this area as being part of the Commerce
Industry Park planning area.  It is currently zoned E/I (Employment Industrial).  The site is located
within Luke Air Force Base noise contours 75 to 80 LDN and is partially located within a flood zone. 
He also pointed out various uses on all sides bordering the property.  The Planning & Zoning (P&Z)
Commission received no public comments regarding this application.  Mr. Macias reviewed the
photos, site plans, floor plan, elevations, and the proposed CUP zoning application.  Staff included
and cited seven proposed stipulations to go along with the request for approval.  Staff proposed no
expiration of the CUP; however, failure to meet and maintain these stipulations will result in revoking
the CUP.  The applicant is requesting a parking waiver per zoning code section §154.015 to reduce
parking spaces from 86 to 72; staff had no objections to this request and recommends approval.  The
Planning Commission recommended approval at the November 19, 2019 meeting with a 5-0 vote.
Owner Vanessa Angel addressed Council and stated Consolidated Resources is excited to be
relocating the organization from Glendale, Arizona to the City of El Mirage.  The organization has
been in business for thirty years and is a metal recycling facility with over 500 accounts including
  
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December 3, 2019

Cives Steel which is also set to open within El Mirage.
Councilmember Dorcey asked Ms. Angel if staff information could be provided regarding how
many jobs they would be bringing to the City and where they were looking for the talent.  Ms. Angel
responded the operation was expanding from three acres to 15 acres; they are looking to increase staff
by ten people. They hope to hire staff from within the City and need hardworking individuals who are
willing to be trained and therefore generate long-term careers.  Councilmember Norton stated that
with the request for reduction in parking spaces was it safe to assume no further expansion beyond
what was identified would occur and also asked if the four additional parking spaces were for the four
large fleet trucks as identified on the site plan.  Ms. Angel confirmed their staff projection was 50
personnel and yes four large trucks would be parked behind the fence.  Councilmember Selby asked
how many personnel would be making the move to the City and Ms. Angel responded everyone was
excited and all would be moving; some employees would also be moving permanently from the East
Valley to within El Mirage.  Vice Mayor Delgado asked if the operation's sales office would also be
relocating and raised concerns over potential oils from any automotive metals and Ms. Angel
responded that yes, the sales office was relocating, and they don't accept automotive metal for scrap;
that's a different type of recycle yard, not industrial.  The operation is audited on a quarterly basis to
ensure compliance with both Federal and State laws surrounding environmental
issues. Councilmember Shapera asked if the organization was looking to utilize the railway and Ms.
Angel responded it is considered for the future and one of the reasons for the location choice.  This
location will open up the operation to the entire country and thus enlarge the marketing capability
which would be a phase II plan.
Hearing no further comments, Mayor Hermosillo closed the public hearing.
 
 
Vice Mayor Delgado moved to approve a Conditional Use Permit Zoning Application submitted by
Consolidated Resources, Inc., for a recycling facility in an Employment/Industry IE/I Zoning District
located at 13420 W. Joe R. Ramirez Road, El Mirage and approve the request to reduce the number of
parking spaces from 86-72; seconded by Councilmember Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
11.
A Public Hearing, closure of Public Hearing followed by consideration and action to approve a
Conditional Use Permit Zoning Application submitted by Empire Ink Tattoo as required per Zoning
Code §154.089 to operate in an Urban Corridor Zoning District (UC) located at 11925 NW Grand
Avenue, El Mirage, Arizona 85335.  (Community Development)
Mayor Hermosillo opened the Public Hearing.
Community Development Planner/GIS Jose Macias presented this request for a Conditional Use
Permit (CUP) for Empire Tattoo located at 11925 NW Grand Avenue, El Mirage, Arizona 85335,
with 0.7 acres.  The building is 2,210 square feet and is currently zoned Urban Corridor (UC) and the
land use is identified as Commercial.  The General Plan identifies this area as being Mixed-Use
District and is outside the Luke Air Force Base noise contours and not located within any flood zone. 
He also pointed out various uses on all sides of the property.  The Planning & Zoning Commission
received no public comments regarding this application.  Mr. Macias reviewed the photos, site plans,
floor plan, elevations, and the proposed CUP zoning application.  Council approved Ordinance
019-10-11 on October 15, 2019, decreasing the restriction use location for tattoo parlors and
identifying the locations of other tattoo parlors.  Staff included and cited eleven proposed stipulations
to go along with the request for approval.  Upon action taken, staff will work with the applicant to
complete required stipulations.  Staff proposed no expiration of the CUP; however, failure to meet and
maintain these stipulations will result in revoking the CUP.  The Planning Commission recommend
approval at the November 19, 2019 meeting with a 3-2 vote.
  
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Tattoo Parlor representative Jenny Rios located at 19218 N. Carnation Drive, Sun City, Arizona 85373
stated the operation started in 2008 when they relocated from California to Glendale, Arizona; closing
for a time and now hoping to reopen and do as well as they had done in the past.
Councilmember Shapera asked if the business was operating without a permit and Ms. Rios
responded they were at first as she was under the impression they could; however, although her
husband is on the premises he is not doing business.  Councilmember Shapera stated all Cities had
codes and regulations; he expected them to be followed as they would be enforced.  Councilmember
Norton asked if the tattoo business had operated in another location prior to Arizona and what was the
reason for relocating.  Ms. Rios stated they had been located in Glendale, Arizona for ten years before
relocating to El Mirage as they reside in Sun City.  Councilmember Dorcey asked what were the two
negative votes cast at the Planning and Zoning meeting and Mr. Macias answered it was due to the
lack of permits for interior improvements at the time.  Councilmember Norton asked if Mr. Macias
was communicating with the owners during the situation regarding operating the business without a
license.  Mr. Macias responded that staff became aware of the situation when the owner came into
apply for a business license and at that time was notified they needed to apply for the necessary
permits.  Councilmember Norton asked if the owner ceased operations after this discussion.  Mr.
Macias stated he was dealing with the partner to begin with and had provided all the requirements and
specified that no operation of business could begin until all permits and licenses were obtained; this
was possibly not translated to Ms. Rios.  Councilmember Norton asked who was now operating the
business and Ms. Rios explained that her partner backed out and was no longer part of the operation.
Hearing no further comments, Mayor Hermosillo closed the public hearing.
Councilmember Norton identified the fact Ms. Rio's partner was no longer involved with the
business and therefore Ms. Rios should not be punished for her previous partner's actions and does
not feel that would be justification to deny this request.
 
 
 
Vice Mayor Roy Delgado moved to approve a Conditional Use Permit Zoning Application submitted
by Empire Ink Tattoo as required per Zoning Code §154.089 to operate in an Urban Corridor Zoning
district (UC) located at 11925 NW Grand Avenue, El Mirage; seconded by Councilmember Norton. 
 
Vote: 7 - 0 Passed - Unanimously
 
12.
Consideration and action to adopt Ordinance O19-12-14 to be County-dependent for Floodplain
Management to the Flood Control District of Maricopa County. (Community Development)
Community Development Director/City Engineer Jorge Gastelum presented a PowerPoint slide to
rescind the 2013 adopted Ordinance O13-7-12 and replace it with Ordinance O19-12-14.  Mr.
Gastelum identified two major changes as 1) Floodplain Regulations, and 2) Updating designation of
the Floodplain Administrator to himself.  The City has floodplains and floodways along the Agua Fria
River and also along the Lower El Mirage Wash; the City is required to adopt floodplain management
regulations and the responsibility would be delegated to the Floodplain Management of the Flood
Control District of Maricopa County.
Vice Mayor Delgado identified the Basin area behind the Shell Station stating the City had worked
with the Maricopa County Floodplain Management previously, and he believes it is a good idea to let
the Flood District take over the management.  Mr. Gastelum stated he had been part of that project and
recalls it was a $1.5 to $1.7 million dollar project, with no expense to the City.  Councilmember
Dorcey asked if Basin Park would be affected and Mr. Gastelum responded that it would not; the City
has a floodplain in the floodway running through the park.
  
 
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Vice Mayor Delgado moved to adopt Ordinance O19-12-14 to be County-dependent for Floodplain
Management to the Flood Control District of Maricopa County; seconded by Councilmember
Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
13.
Consideration and action to authorize the City Manager to enter into a Professional Services Contract
with Rick Engineering to provide professional traffic engineering services for the intersection of
Dysart Road and Acoma Drive in the amount not to exceed $28,480.  (Community Development)
Community Development Director/City Engineer Jorge Gastelum explained this was a request to
approve a professional services contract with Rick Engineering.  He referenced the completed traffic
study (provided in Council's packet) which evaluated the intersection of Dysart Road and Acoma
Drive to see if a traffic signal was required for this location.  The Manual of Uniform Traffic Control
Devices (MUTCD) recommended a traffic signal. In addition to the traffic signal, the scope of work
will include a right turn lane along Dysart Road going into Acoma Drive, and the extension of the left
turn lane on Acoma Drive, together with crosswalks along both Dysart and Acoma.  The fee proposal
the City received is in the amount of $28,480; construction costs for this project will be submitted in
the Fiscal Year 20-21 CIP process.
Vice Mayor Delgado asked if the City would be installing a HAWK crossing system and Mr.
Gastelum stated that would not be necessary as the City would be putting in a traffic signal itself on
the west side of Dysart Road.  Councilmember Norton asked when the project would be completed
and was advised by Mr. Gastelum that the design would take two to three months and upon approval, 
an estimated commencement would be July 1, 2020; the equipment lead time is between 12 and 20
weeks.  Councilmember Dorcey stated she was glad to see the City moving forward with this project
in light of the traffic increase.  Councilmember Winston stated she resides in the area and this has
always been a concern to her.
  
 
 
Vice Mayor Delgado moved to authorize the City Manager to enter into a professional services
contract with Rick Engineering to provide professional traffic engineering services for the intersection
of Dysart Road and Acoma Drive in the amount not to exceed $28,480; seconded by Councilmember
Shapera. 
 
Vote: 7 - 0 Passed - Unanimously
 
8.
CITY MANAGER'S COMMENTS & SUMMARY OF CURRENT EVENTS 
The City Council may not act upon any matter in the City Manager's summary but may have general
comment or questions.
City Manager Dyches asked Council for their input within the next two weeks on the Fiscal Year
20/21 Capital Improvement Plan (CIP) budget items put together by City Department Heads.  A work
session was also planned for the new year whereby they could also provide input.  She explained Mr.
Gastelum would be providing an electronic copy of the regular CIP updates along with his
Department's weekly City Manager report instead of providing hard copies at Council meetings in an
effort to save on paper printing; the City will print copies upon request.  A calendar invitation was
sent out to Councilmembers providing the run of show details for the City's upcoming Winterfest and
Parade event, questions could be addressed to either Amber Wakeman, Jeffrey Anderson, or herself. 
Ms. Dyches referenced the possible renovation of the old Fire Department building into an improved
City Library.  No cost estimates have been received to date, however, a beautiful rendering is
available for viewing in her office.
 
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9.
MAYOR'S COMMENTS and COUNCIL SUMMARY OF CURRENT EVENTS 
The Mayor and City Council may not discuss or act upon any matter in the summary unless the
specific matter is properly noticed for legal action.
Councilmember Shapera stated he attended the Dysart Elementary School Festival which was well
attended; he also visited with a representative from Congresswoman Lesko's office and provided her
with his ideas; and he attended the Community gathering for the police K-9, Koki, fatally shot in the
line of duty.
Vice Mayor Delgado reported on the City's next CDBG project discussed at the last CDAC meeting;
no meeting is scheduled for this month.  He also stated Councilman Shapera and he would be meeting
the following day with the Mexican Consulate and look forward to reporting back on the visit.
Councilmember Norton reported on the El Mirage Cares event held on November 19, 2019, stating
the event was very well attended with 60 plus parents and 40 plus children.  The topics discussed
were bullying and suicide prevention; she spoke with many of the parents after the meeting who stated
their belief that the information was valuable and provided great resources.  The next meeting is set
for Februrary and will focus on teen dating violence and domestic violence awareness. 
Councilmember Dorcey expressed her gratitude to staff for putting together the recent informal
meeting with representatives from the legislature  which she stated was most informative and helpful.
Mayor Hermosillo stated the next meeting would be held in January and wished everyone a happy
and safe winter season.
 
10.
ADJOURNMENT - The meeting was adjourned at 7:39 PM.
 
_____________________________
Alexis A. Hermosillo, Mayor
ATTEST:
______________________________
Sharon Antes, City Clerk
I hereby certify the aforementioned minutes are a true and accurate record of the Regular El Mirage City Council
Meeting held on Tuesday, December 3, 2019 and a quorum was present. 
  
_____________________________
Sharon Antes, City Clerk
10 
Regular Meeting - Council Minutes
December 3, 2019