Professional Services Contract - Amendment No. 1

City of El Mirage — Regular Meeting (2020-12-01)

Extracted text (via pymupdf) 12812 characters

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AMENDMENT NO. 1
PROFESSIONAL SERVICES CONTRACT

This AMENDMENT No. 1 to the bo ARCH L.L.C., PROFESSIONAL SERVICES CONTRACT
(“Contract”) executed on October 6, 2020, is hereby made and entered into this 1st day of December,
2020 by and between the CITY OF EL MIRAGE, ARIZONA, an Arizona municipal corporation
(“City”) and bo ARCH L.L.C., an Arizona corporation (“Consultant”), collectively (“the
Parties”)..

RECITALS

WHEREAS, the City and the Consultant entered into a Professional Services Contract to
provide design services and construction documents for the library remodel/relocation project,
executed on October 6, 2020; and,

WHEREAS, the City has requested the Consultant to prepare a scope of work for
supplemental services and compensation for those additional supplemental services as set forth in
"Exhibit A"; and,

WHEREAS, the City has reviewed and agreed to amend the original Contract as stated.

CONTRACT AMENDMENT

NOW, THEREFORE, in consideration of the mutual promises and obligations set forth
herein, the parties, hereby agree to amend the Contract as follows:

1. The Consultant shall provide additional supplemental services, as described in the
attached scope of services set forth in Exhibit "A".

2. The Contract shall be amended to include compensation for these additional services in
an amount not to exceed $30,610.00 and for a total Contract amount of $196,840.00.

3. Except as specifically modified above, all of the remaining terms and conditions of said
Contract shall remain and continue in full force and effect.

[Signature page follows]

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IN WITNESS WHEREOF, the parties have executed this Contract Amendment as of the
date first above written.

CITY:

CONSULTANT:
City of El Mirage

bo ARCH L.L.C.

_____________________________

By:_____________________________
By: J. Crystal Dyches

Print Name
Its: City Manager

By:______________________________

Signature
ATTEST:

Its:____________________________
__________________________

By: Sharon Antes

Its: City Clerk

APPROVED AS TO FORM:

___________________________
Justin Pierce, City Attorney

David A. Bosak Sr.
bo ARCH L. L. C.

Exhibit ‘A’

November 10, 2020
Jorge Gastelum, P.E.
Community Development Director/City Engineer
City of El Mirage
10000 N. El Mirage
El Mirage, AZ 85335
RE:
Supplemental Services Request No. 01
Addition of Programing Space
Mr. Gastelum:
As discussed on November 2, 2020, here within is our supplemental services request for changes
made at the request of the City of El Mirage, that are beyond our original scope, as outlined in our
agreement dated November 9, 2020
Supplemental Services:
Addition to Building to accommodate 1140SF of Programming space, inclusive of casework for sink
and adjacent refrigerator and table storage.
Per the City’s direction, bo ARCH and our consultants will provide modifications during the
Schematic Development Phase to reflect changes as noted above. We are requesting
supplemental services in the amount of $30,610.00 (Thirty Thousand Six-Hundred Ten dollars),
billed at our standard hourly rates.
Authorization and Acknowledgement:
If the services and fee described are acceptable, please sign and return a copy as an amendment
to our original contract. Dated October 6, 2020.
Sincerely,
bo ARCH L. L. C.
David A Bosak Sr., AIA, LEED AP
Managing Partner
Director of Program/Construction Management | Principal Architect
Authorization and Acknowledgement:
If the services and fee described are acceptable, please sign and return a copy.
Acceptance:_______ ________ ______________ ____________

November 10, 2020
David Bosak, Managing Partner, bo ARCH LLC.
Dated
Acceptance: ______________________________________

_______________
Jorge Gastelum, P.E. City of El Mirage Dated
Attachments:
Manpower loading schedule
Consultant quotes

Probable Manpower Loading Schedule
Architectural Services
Prepared 11/9/20
Library Project
Principal
in Charge
Project
Architect
Cost
Estimator
Job
Captain
Interior
Designer
$165.00
$150.00
$135.00
$115.00
$115.00
1.1
Design Meetings with City Staff (5)
0
$0.00
1.2
Not used
$0.00
1.3
Not Used
$0.00
1.4
Not used
$0.00
Subtotal - Programming
0
0
0
0
0
0
$0.00
2.1
Generate base drawings
0
$0.00
2.2
Finalize Code Study
0
$0.00
2.3
Programming / Analysis
0
$0.00
2.4
Preliminary Floor Plan
0
$0.00
Subtotal - Programming
0
0
0
0
0
0
$0.00
3.1
Schematic Design
4
40
44
$5,200.00
3.2
QC and VE
0
$0.00
3.3
Order of Magnitude Cost
4
4
$540.00
Subtotal - Programming
0
4
4
40
0
48
$5,740.00
4.1
Final Code Study
2
2
$300.00
4.2
60% DD Plans
4
60
4
68
$7,960.00
4.3
QC and VE
0
$0.00
4.3
Review of 60% CMAR GMP
2
2
$270.00
Subtotal - Design Development
0
6
2
60
4
72
$8,530.00
5.1
95% Construction Documents
4
60
4
68
$7,960.00
5.2
Specifications
0
$0.00
5.3
Constructability Review
3
3
$450.00
5.4
Review of CMARs 95% GMP
0
$0.00
5.5
Plan Review Submittal/100% CDs
2
2
$230.00
Subtotal - Contract Documents
0
7
0
62
4
73
$8,640.00
Subtotal Hours - bo Arch Labor Summary
Hrs
17 Hrs
6 Hrs
162 Hrs
8 Hrs
193 Hrs
Subtotal Fees - bo Arch Labor Summary
$0
$2,550
$810
$18,630
$920
$22,910
1
Rick Enginering - Civil Engineering
-
$
2
James Lane - Structural Engineering
6,000.00
$
3
AZPL - Mechanical/Plumbing/Electrical Engineering
1,700.00
$
4
Open
-
$
Subtotal - Consultant Labor Summary
7,700.00
$
Item No. Expense Description
Unit
Cost/Unit
Total
1
Indirect - Reproduction
LS
-
$
2
Indirect - Mileage
LS
-
$
Subtotal - Direct/Indirect Costs
-
$
Total Fee
30,610.00
$
I. bo ARCH Summary
Total
Hours
bo Arch
Labor cost
Task 1.0 - PROGRESS MEETINGS
Task 2.0 - Programming/Conceptual Design
Task 3.0 -Schematic Design
Task 4.0 - Design Development
Task 5.0 - Contract Document Preparation
III. Other Direct/Indirect Costs
II. Consultant Labor Summary
Fee Proposal 1 of 1

James A. Lane PE, SE, LEED AP
Structural Engineer
6757 W Cocopah Street
Goodyear, AZ 85338
jameslane1@cox.net
www.jameslanepe.com
602-321-1945

November 9, 2020

Mr. David Bosak Sr. AIA, LEED AP
Director of Program/Construction Management / Principal Architect
Bo Arch
20118 North 67th Avenue
Suite 300 #610
Glendale, Arizona 85308
DavidSr@boArch.us
(602) 909-0901

David:

RE: Structural Engineering Services Fee Proposal

Proposal for Structural Engineering Services for (1) existing approximately 5000-sf single story fire station building being
converted into a public library for the City of El Mirage. The building is located at 13513 N El Mirage Road, El Mirage,
Arizona.
Scope to include a new addition to the existing building of approximately 1140-sf. Addition to be east of the existing fire
truck bay and may or may nor be connected to existing building. Exterior concrete masonry walls and wood roof trusses
are the proposed structural systems this proposal is being based upon.

Proposal includes the following services:

Structural Engineering
1. Gravity and lateral analysis to include foundations, vertical walls, horizontal floors, sloping roofs, columns, beams,
lintels/headers, shear walls, diaphragms, and other elements shown on architectural documents for structural
integrity of building.
2. The existing building elements will be based on the construction documents received/provided by the City of El
Mirage.
3. Analysis based on dead load, live load, seismic load, wind load, and soil load.
4. Generate structural general notes/specifications, structural construction details, size and material schedules.
5. Review all structural documents performed under my direct supervision, seal and sign.
6. Wood truss calculations if required to be by others/manufacturer of trusses (seal/signature by truss engineer).
7. Per study recommendations, investigate existing wood roof trusses currently supporting clay tile roof covering.
Construction documents show asphalt shingle roof covering. Ensure current/proposed conditions for roof trusses
are acceptable for current code loading requirements.
8. Services will be performed as reflected in feasibility study dated March 4, 2020.

CAD Generated Construction Documents (performed by Gove Design & Technical Services)
9. To include structural general notes, typical construction details, size and material schedules, foundation, floor and
roof framing plans, plus project specific construction details.

Other
10. Drawing exchanges performed electronically (pdf or dwg format).
11. Reasonable construction related questions for project during construction.
12. Review and incorporate the recommendations of the Geotechnical Report (if available) for the project.
13. Respond to any corrections or clarifications requested by the permit department having jurisdiction during the
Building Permit review process.
14. Contract construction document administration services (RFI’s, consultation, changes to documents) to be
performed at an hourly rate.
15. Special Structural Inspections if required by authorities having jurisdiction can be provided at an hourly rate.

November 9, 2020
Page 2
16. Anticipated scope items appear to include, modification at roof eave, larger opening at entrance, additional
windows, new concrete floor a truck bays, review of existing wood trusses, new 1140-sf addition, exterior patio slab
on grade with perimeter fence/cmu column elements and monument sign.

Fee for above services $9,000 (original fee w/o proposed new addition) Structural Engineering and Structural
Construction Documents.
Additional Fee for above services to include in scope the proposed new building addition $6,000 additional fee.

It is the intention that work begins upon a notice to proceed and acceptance of proposal. Anticipated time to
perform/complete after receiving direction to proceed is to be determined.
In efforts to be paperless, all invoices emailed. Questions or issues of clarification may be directed to James Lane.
In the event collections are required additional charges for time/legal/etc. will be charged.

Sincerely yours,

James A. Lane PE, SE, LEED AP
Structural Engineer

Proposal accepted by __________________________________________Date_______________________

James Lane, PE
c=US, cn=James Lane, PE,
email=jameslane1@cox.net
2020.11.09 13:23:24 -07'00'

2222 West Pinnacle Peak Road, Suite 290 Phoenix, AZ 85027 Phone: (623) 594-9049 Fax: (623) 594-9072

November 05, 2020

Bo Arch
32531 N. Scottsdale Rd. Ste. 105 #282
Scottsdale, AZ 85266

Attn: Mr. David Bosak Sr.

Re:
City of El Mirage Fire Station to Library Design

Proposal for Mechanical and Electrical Engineering Services P20200.1

Sub:
Addendum No. 1 to Mechanical and Electrical Engineering Services Agreement

Dear Mr. Bosak:

We are pleased to submit Addendum No. 1 to the Mechanical and Electrical Engineering
Services Agreement for the City of El Mirage Fire Station to Library Design
in El Mirage, Arizona.

1.
This Addendum includes the following additions to our scope of work:

a.
Provide Mechanical and Electrical Engineering Design for the new 1,140 S.F.
Programming Room.
b.
Revise the electrical connection from a single 7.5-ton packaged rooftop air
conditioning unit to an indoor fan coil unit and an outdoor condensing unit.
2.
All other items in our Proposal for Mechanical and Electrical Engineering Services dated
September 22, 2020, shall remain unchanged as a result of this Addendum.

Fee:

Our proposed basic fee for this Addendum is $ 1,700.00.

If this Addendum meets with your approval, please sign in the space provided and return one
copy to us for our files.

Bo Arch
Re: Addendum No. 1 to Mechanical and Electrical Engineering Services Agreement P20200.1
November 5, 2020
Page 2

We continue to appreciate the opportunity of working with you on this project and know it will
be mutually beneficial.

Sincerely,
ARIZONA PINNACLE ENGINEERING, LLC

Rodney L. Hillis, P.E.
Managing Member

ACCEPTED AND APPROVED THIS___________ DAY OF_______________ , 20___

BY:____________________________________ FOR:______________________________

TITLE: ___________________________________________________________________