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Playground Equipment Replacement Pocket Parks Replace playground equipment in pocket parks on a set preventative schedule. Replacement cost estimated at $50,000 each. Submitted By Nick Russo, Public Works Director Request Owner Nick Russo, Public Works Director Est Start Date 07/01/2021 Est Completion Date 06/30/2022 Department Public Works Type Other Playground Equipment Pocket Park Playground Equipment Replacement Request Details Project Amount $50,000 Related Projects None Grant Funding No Strategic Priority Quality Lifestyle Bond Eligible No Enter Project Status Unmodified Project Justification This project supports the council priority of “Quality Lifestyle” Description of Operational Costs Busics City of El Mirage | Budget Book 2022 Page 364° There are no operational costs associated with this project. Project Status Explanation This project is not modified from previous fiscal years. e Capital Cost Capital Cost by Year Capital Cost for All Years FY2022 Budget $50,000 Ny $50,000.00 Total Budget ‘atl years) $50K scgi2ii2..$34.. $50K © Equipment ® Equipment (100%) $50,000.00 TOTAL $50,00' Capital Cost Breakdown Capital Cost FY2022 Equipment $50,000 ‘ Total $50,000 q d City of i Mirage | Budget Book 2022 Page365 24 4 ie Funding Funding Sources by Year Funding Sources for All Years Sources FY2022 Budget $50,000.00 $50,000 2chs $.0000 Total Budget (alt years) $50 K $C$121G2..$3$.. $50K ® T1- General 100%} $50,000.00 © m™- General TOTAL $50.00 Funcling Sources Breakdown Funding Sources Fy2022 111 - General $50,000 Total $50,000 Project Location Webb 7 Z Phoenix Stadium B Mapbox, © Qpanstrestilap Page 366 RECREATION 12858 W Wilshire Dr Avondale, AZ 85392 Ph: 623-251-0070 Fx: 623-547-0021 jeff@sunstaterec.com City of El Mirage 10655 N. 121st Ave El Mirage , AZ 85335 Item Description Custom Playground — Playcraft Systems R5 Play structure with 20ft integrated sail shade , full choice of colors Installation Installation of above structure Removal Equipment removal/disposal of old structure and concrete footers Shipping Shipping Wood Fiber Wood fiber mulch , 47 cuyds for 8" increase PC-2181 Single Post Swing 8' H (2Pos/I Bay) with full bucket swing attachment ( free with fall points rewards until 11/1/2021) install separate Retail price $2508 , free shipping with structure Fencing Security Fencing during installation 14 week lead time for completion from order date due to factory production schedules right now 50% down Balance due after completion Estimate Date Estimate # 10/5/2021 117176 Project Qty Rate Total 1 35,565.00 35,565.00T | 5,400.00 5,400.00 1 1,500.00 1,500.00 1 2,000.00 2,000.00 | 2,115.00 2.115.00T 1 1.00 1.00T 400.00 400.00T Subtotal $46.981.00 0 Sales Tax (7.8%) $2.970.32 CRG i gape [ South Brisas TOP VIEW Firepole Cliffhanger o Climber 2 Twister Slide STRUCTURE#: NFSEF22ABE PROJECT#: 1 DATE: 10/5/2021 r Bug ae Seex _ Pilot (below) MIN. USE ZONE: 37' x 35" ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 9 os ° a wa 3-Rung End 0 Access Ladder 90 deg. Horizontal Ladder Spiral Step c Climber Jump Panel (above) 36" Clever Climber 36" Transfer 60" Station Panel Fico (above) Poly 20° Double Slide Sail PLAYCRAFT REP: SunState Recreation Co. =) FOR KIDS AGES 5-12 R5 GENERAL NOTES: This conceptual plan is based ‘on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design, Exact site dimensions, topography, existing utilities, soll conditions and drainage solutions WARNING Accessible safety surfacing materials required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4 Surfacing PLAVCRAET South Brisas TOP VIEW STRUCTURE#: 2181 PROJECT#: 1 DATE: 10/5/2021 PC 2181-8 8FT SINGLE POST SWING (2B) ‘ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES 0 0 ° 0 20 PC 2192-1 SINGLE POST SWING ARM yam eG ca > MIN. USE ZONE: 29' x 31° NY PLAYCRAFT REP: SunState Recreation Co. 7 FOR KIDS AGES 5-12 GENERAL NOTES: This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions, WARNING Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) riate forthe highest ible part of this, equipment Refer to the CPSC'S Handbook For Public Playground Safety, Section 4 Surfacing (BIPLAVCRAFT South Brisas ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND R5 AGES SITE PLAN are sce ; 79' - 5" as 2 N 41x41 area / 6FT “Tis. // MINIMUM Ne / USE \ | ZONE g \ ! ——, ee NK \ iS iY NN x \ / | GFT | \ area" |; MINIMUM f ] | USE “UL | i = | i \ ZONE f ‘ —I RS - / / / / 7 f oa 6 FT f 6FT (7 MINIMU MINIMUM / SLIDE \ SLIDE / \. ZONE “oN ZONE is \ 4 Sug ae \C een a = na a PROJECT#: 1 PLAYCRAFT REP: DATE: 10/5/2021 MIN. USE ZONE: 80° x 35' SunState Recreation Co. FOR KIDS. 5-12 GENERAL NOTES: This Preliminary Site Plan is based on measurements that were provided in the initial planning phase All dimensions must be verified prior to the submission of a purchase order Playcraft Systems will not be held responsible for any discrepancies between actual dimensions and dimensions submitted in the planning phase. The Minimum Use Zone for a play structure is based on the product design at the time of proposal. Components and structure designs may be Subject to change which may affect dimensions Therefore, before preparing the site, we strongly recommend abtaining final drawings from the factory (available after the order is placed and included in the Assembly Manual) WARNING Accessible safety surfacing materials required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S Handbook For Public Playground Safety, Section 4 Surfacing, GRPLAVCRAET J South Brisas FOR KIDS SW VIEW R 5 AGES 5-12 STRUCTURE#: NFSEF22ABE PROJECT#: 1 DATE: 10/5/2021 (RPLAVCRAET South Brisas FOR KIDS SE VIEW R I) AGES 5-12 STRUCTURE#: NFSEF22ABE DATE: 10/5/2021 South Brisas By] FOR KIDS NE VIEW RS ie STRUCTURE#: NFSEF22ABE PROJECT#: 1 DATE: 10/5/2021 South Brisas FOR KIDS NW VIEW R5 Miss 5-12 STRUCTURE#: NFSEF22ABE PROJECT#: 1 DATE: 10/5/2021 South Brisas SW VIEW STRUCTURE#: 2181 PROJECT#: 1 DATE: 10/5/2021 FOR KIDS AGES 5-12 (BIPLAVCRAFT Starta Project Products About Us Playcraft Consultants are here to help. Siinply click below to get in touch CHOOSE REGION > Home » Find a Consultant Gallery Get Connected Q a@ S¢€ @Q® DocuSign tE:nvelope 10: UGUCAUCL }-CIAI-4292-ACUA-SEBSLGL 7EA04 sas COO October 20, 2020 CuI. Schatza Vice President/General Manager Playcratt Systems 123 North Valley Drive Grants Pass, OR 97526 cj schatz: a(@playcrattsystems.com Re Renewal Award of Contract #170304! Dear Mr, Schatza: Per official action taken by the Board of Directors of Education Service Center, Region 4 on October 20, 2020, Region 4 ESC is pleased to announce that Playcratt Systems has been awarded an annual contract renewal for the following, based on the sealed proposal submitted to Region 4 on Mareh 15, 2017, and subsequent performance thereafter: Contract Playground Systems, Installation, Service and Related [tems The contract will expire on April 30, 2022) completing the fifth year of a five-year term contract. The contract is available through OMNIA Partners, Public Sector. Your designated OMNIA Partners, — Public Sector contact’ is. Fred Flores, at (713) 554-0494 or fred. flores@omniapartners.com. The partnership between Playcraft Systems, Region 4 and OMNIA Partners, Public Sector can be of great help to participating agencies. Please provide copies of this letter to your sales representative(s) to assist in their daily course of business. Sincerely, DocuSigned by: Robert Zivarlvavun. ABI at Bangle Robert Zingelmann Chief Financial Officer, Finance and Operations Services Suton td Pelcaion Sorte, Cantor ® bis Wast Pidivell Roads Plouston. Pog 7700) 00% Phone: 18162. TON 6 fax: 13.7 POA Lew. tin Pon Wolk. EO. Peccuniss Director Playcraft Systems 123 North Valley Drive Grants Pass, OR 97526 RFP —Region 4 Education Service Center Playground Systems, Installation, Service and Related Items NS -TCPN RS Solicitation Number 17-03 XN Submittal Deadline: Wednesday, March 15, 2017 @ 2:00 PM CT Region 4 Education Service Center Contract R170304 for Playground Systems, Installation, Service and Related Items With Playcraft Systems Effective: May 1 ,2017 The following documents comprise the executed contract between Region 4 Education Service Center and Playcraft Systems, effective May 1, 2017 I. Vendor Contract Signature Form Il. Playcraft Systems Response to RFP Uh. Original Request for Proposal VENDOR CONTRACT SIGNATURE FORM The undersigned hereby proposes and agrees to furnish goods and/or services in strict compliance with the terms, specifications and conditions at the prices proposed within response unless noted in writing. The undersigned further certifies that he/she is an officer of the company and has authority to negotiate and bind the company named below and has not prepared this proposal in collusion with any other Offeror and that the contents of this proposal as to prices, terms or conditions of said proposal have not been communicated by the undersigned nor by any employee or agent to any person engaged in this type of business prior to the official opening of this proposal. Prices are guaranteed: 120 days Company name Playcraft Systems Address 123 North Valley Drive City/State/Zip Telephone No. _ Fax No. ___ Grants Pass, OR 97526 _ 541-955-9199 541-955-6130 Email address Printed name _S@playcraftsystems,com C.J, Schatza Position with company _ Authorized signature aaa ——=—— a ‘Accoptodl by The Cooperative Purchasing Networks? Acknowledgement of Addendum Number(s): #1 . Term of contract (May 1 2o0\1 eaiito Axpxi\ 30,2020 Unless otherwise stated, all contracts are for a period of three (3) years with an option to renew annually for an additional tye (2) years if agreed to by Region 4 ESC and the awarded vendor. Awarded vendor shall honor all i S for any sales made based on a contract whether renewed or not. Region 4 ESC, Authorized Board Member Date Oy My es _ Print Name Regiory4 ES? Authorized Board Member Uoraarel 5. Laz5 Hes) [27 Print NameJ APPENDIX A VENDOR CONTRACT AND SIGNATURE FORM this Vendor Contract and Signature Form (‘Contract’) is made as of Jab \acsh 2017, byand between Playetatl Systems and Region 4 Education Service Center (“Region 4 ESC’) for the purchase c layground Systems, Installation, Service and Related Items RECITALS WHEREAS, both parties agree and understand that the following pages will constitute the contract between the successful vendor(s) and Region 4 ESC, having its principal place of business at 7145 West Tidwell Road, Houston, TX 77092. WHEREAS, Vendor agrees to include, in writing, any required exceptions or deviations from these terms, conditions, and specifications; and it is further understood thal, if agreed to by Region 4 ESC, said exceptions or deviations will be incorporated into the final contract "Vendor Contract.” WHEREAS, this contract consists of the provisions set forth below, including provisions of all altachments referenced herein. In the event of a conflict between the provisions set forth below and those contained in any attachment, the provisions sel forth below shall control, WHEREAS, the Vendor Contract will provide that any state, county, special district, local government, school district, private K-12 school, technical or vocational school, higher education institution (including community colleges, colleges and universities, both public and private), other government agencies or non-profit organization may purchase products and services at prices indicated in the Vendor Contract upon registering and becoming a member with TCPN; and it being further understood that Region 4 ESC shall act as the Lead Public Agency with respect to all such purchase agreements. WHEREAS, TCPN has the administrative and legal capacity to administer purchases on behalf of Region 4 ESC under the Vendor Contract with participating public agencies and entities, as permitted by applicable law. ICPN shall be afforded all of the rights, privileges and indemnifications afforded to Region 4 ESC under the Vendor Contract, and such rights, privileges and indemnifications shall accrue and apply with equal effect to TCPN, including, without limitation, Vendors obligation to provide insurance and other indemnifications to Lead Public Agency Awarded vendor shall perform all duties, responsibilities and obligations, set forth in this agreement, ancl required under the Vendor Contract. ICPN shall perform its duties, responsibilities and obligations as administrator of purchases, set forth in this agreement, and required under the Vendor Contract Purchasing procedure > Purchase orders are issued by patticipating governmental agencies to the awarded vendor indicating on the PO “Per TCPN Contract #R sor » Vendor delivers goods/services directly to the participating agency