SUBARU LOVES PETS PROGRAM GRANT LETTER AGREEMENT LM.DOCX.SIGNED.PDF

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 1 
 
 
 
Grant Agreement Reference: 
NAME: Maricopa County Animal Care and Control 
PROJECT: 2025 Subaru Loves Pets Program Grant 
AMOUNT: $ 4,000 
GRANT NUMBER: 202507-33643  
GRANT EFFECTIVE DATE: 07/25/2025 
GRANT EXPIRATION DATE: 10/31/2025 
ASPCA GRANT OFFICER: Christa Chadwick 
ASPCA GRANT MANAGER: Erin Luebkeman 
July 30, 2025 
Kylie Swanson 
2500 S. 27th Avenue  
Phoenix, AZ 85009 
Dear Kylie Swanson, 
The American Society for the Prevention of Cruelty to Animals (the “ASPCA”) is deeply honored to 
be able to grant to Maricopa County Animal Care and Control (the “Grantee,” and together with the 
ASPCA, the “Parties” and each a “Party”) the amount of $ 4,000 (the “Grant”). These funds are 
designated for 2025 Subaru Loves Pets Program Grant, as described in the Grant request, the Grant 
Request Documents, and, if applicable, its amendments (the “Project”) and subject to the terms of this 
agreement (the “Agreement”).  
 
The ASPCA shall issue the Grant to the Grantee approximately two to six weeks following receipt of 
the signed original contract, including all pages. By accepting the payment, you represent and warrant 
that Grantee will meet the obligations specified in this Agreement. 
 
Intending to be legally bound and in consideration of the Grant provided to the Grantee and the desire 
of the Grantee to conduct the Project, the parties hereby agree to the following terms and conditions 
as of the Grant Effective Date listed above (the “Effective Date”): 
 
1. Grant Requirements. The Grantee acknowledges and agrees that the Grant shall be used 
exclusively for costs incurred directly in connection with the Project and as set forth in this Agreement, 
and that failure to do so will result in the Grantee having to return the Grant to the ASPCA within ten 
(10) days of the ASPCA’s request to do so.  
 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 2 
 
 
The Grantee acknowledges and agrees that any proposed changes to the Project, including, but not 
limited to, the Project goals and objectives, the use or purpose of funds, the distribution of funds across 
approved budget items, or any other substantive changes to the Project shall be fully approved by the 
Grant Officer and memorialized with an amendment to the Agreement prior to initiating any such 
changes. 
 
Unless Grantee is expressly exempt from this requirement (e.g. as an agency or instrumentality of 
government), it shall meet the ASPCA Grantee Organizational Standards (the “Standards”), attached 
hereto as Schedule 1. If Grantee does not meet the standards by the Effective Date, the ASPCA may, 
in its sole discretion, grant additional time for the Grantee to come into compliance with the Standards. 
If additional time is granted, Grantee shall have 12-months or until the Expiration Date, whichever is 
sooner, to comply with the requirements and provide proof of compliance as a part of its required 
reporting. 
 
The Grantee agrees that at no time will any funds it receives from the ASPCA be used to attempt to 
influence the outcome of any selection, nomination, election, or appointment of any individual to any 
public office or office of a political organization within the meaning of Internal Revenue Code Section 
527(e)(2), and shall furthermore not use any of the funds it receives from the ASPCA to participate in, 
or intervene in (including the publishing or distributing of statements) any political campaign on behalf 
of (or in opposition to) any candidate for public office. 
 
For projects that include grant funds used to purchase food for a gathering of individuals, the Grantee 
will limit the use of ASPCA funds to purchase vegetarian, vegan, fish or welfare-certified meat 
products only. “Welfare-certified meat products” shall mean products that are from farms, obtained 
either directly or through another supplier (restaurant, retailer, etc.), that are certified by at least one of 
the following certification programs: (a) Animal Welfare Approved; (b) Certified Humane; and/or (c) 
Global Animal Partnership, Steps 2 and above. For more information about welfare-certified products 
or where to locate welfare-certified products, please visit http://www.aspca.org/take-action/help-farm-
animals/finding-higher-welfare-products.  
 
Employees, volunteers or other associates of the Grantee whose food expenses are reimbursed or 
otherwise paid from ASPCA grant funds, including, but not limited to beneficiaries of travel stipends 
and scholarships, are strongly encouraged to choose higher-welfare meat products, fish, vegan or 
vegetarian food. 
 
Grant Reporting: 
 
The Grantee must submit reports (the “Grant Reports”) to provide the ASPCA with information about 
the Project and to ensure the Grant is being used as described in this Agreement. Grant Reports shall 
be due per the following schedule: 
 
Report Type 
Due Date 
Subaru Loves Pets Program Final Report 
November 14, 2025 
The Grantee acknowledges it may be subject to additional reporting requirements as assigned by its 
ASPCA Grant Officer and set forth in the Grant record in Fluxx (the “Additional Reporting”). 
Additional Reporting shall be submitted as a part of the regular Grant Reports. 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 3 
 
 
 
Grantees that fail to submit required documentation by the Final Report Due Date may jeopardize 
future grants and/or grant payments. 
 
Grant Extensions: 
 
Extension requests will not be considered for the Final Report Due Date. However, should the 
Grantee need a Grant extension due to unforeseen delays in the Project timeline, Grantee may 
request an extension by emailing grants@aspca.org before the Grant Expiration Date. The 
ASPCA shall review the Grantee’s request and may grant an extension to the Grant term. If the 
ASPCA declines the request for an extension, or if the Project is completed but carries a balance 
of unspent funds, the Grantee shall promptly refund and pay back to the ASPCA the 
unexpended balance. 
 
Ad Hoc Requirements:  
 
The ASPCA may request additional information regarding the Project. Upon such a request, the 
Grantee must provide the requested information in a timely manner. Such additional information may 
include but is not limited to receipts, photographs, and press information.  
 
The ASPCA may choose to conduct site visits of the Grantee’s location(s). The Grantee must provide 
the ASPCA with access to such locations at a date and time mutually agreed upon by the Parties.  
 
2. Compliance with the Law and Maintenance of Tax-Exempt Status. In carrying out the Project, 
the Grantee shall comply with all applicable federal, state and local laws and regulations including but 
not limited to all applicable federal, state, and local employment laws, regulations, and rules.   
 
If the Grantee is a 501(c)(3) organization, the Grantee certifies that it is in good standing with the 
Internal Revenue Service and shall notify the ASPCA immediately of any change in, or challenge by 
the Internal Revenue Service to, its status as a 501(c)(3) tax-exempt organization. 
 
3. License. Each Party hereby grants to the other party a license to use the Party’s name and trademarks 
on materials directly related to the activities of the Project and/or the Grant. 
 
All use of the ASPCA name and trademarks must comply with the ASPCA’s style guide.  “ASPCA 
Trademarks” are: “ASPCA®”, which must always appear in PMS 422 and 021, unless used in 
materials that are completely black and white in nature, in which case it may appear in black; and 
“The American Society for the Prevention of Cruelty to Animals®”. 
 
4.Acknowledgement of ASPCA Support. In consideration of the Grant, the Grantee may publicly 
acknowledge that the Project was made possible through a generous grant from the ASPCA. If the 
Grantee chooses to make an acknowledgment, Grantee shall submit any Project acknowledgements 
that include the ASPCA’s name or trademarks to press@aspca.org for review and approval prior to its 
inclusion in any materials prepared and intended to be distributed regarding the activities of the Project.  
No changes on the approved version of any Project acknowledgements shall be instituted by the 
Grantee without the prior written approval of the ASPCA.  The ASPCA has the right in its sole 
discretion to require the Grantee to remove all references to the ASPCA’s involvement if the ASPCA 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 4 
 
 
determines that the Grantee is not fulfilling its obligations under this Agreement or if for any other 
reason the ASPCA determines that it is no longer in the ASPCA’s best interest to be referenced in such 
manner.   
 
For further assistance regarding recognition of the Grant, including press releases, advisories, or 
general media outreach, please contact the ASPCA’s Media Department at press@aspca.org or visit 
https://www.aspcapro.org/media-and-promotional-materials-aspcar-grant-recipients for press release 
templates, logos, and other media materials.  
 
5. Records. The Grantee will keep accurate books and records with respect to the grant in 
accordance with Generally Accepted Accounting Principles (GAAP) and business practices.  The 
Grantee will keep records of receipts and expenditures made of Grant funds as well as copies of the 
reports submitted to the ASPCA and supporting documentation for at least three (3) years after 
completion of the use of the Grant funds, and will furnish or make available such books, records, and 
supporting documentation to the ASPCA for inspection at reasonable times from the time of the 
Grantee’s acceptance of the Grant through such period. 
 
6. Termination. The ASPCA may, in its sole discretion (i) withhold payment of funds until in its 
opinion the situation has been corrected or (ii) declare the Grant terminated in any of the following 
circumstances: 
 
a. If, as the result of the consideration of reports and information submitted to it by the Grantee 
or from other sources, the ASPCA, in its sole discretion, determines that continuation of the 
Project is not reasonably in furtherance of the ASPCA’s mission to provide effective means for 
the prevention of cruelty to animals throughout the United States (the “ASPCA Mission”) or 
that the Project is not being executed in substantial compliance with the grant request (or work 
plan as revised) or that the Grantee is incapable of satisfactorily completing the work of the 
Project; 
b. In the case of any violation by the Grantee of the terms and conditions of this Agreement; 
c. In the event of any change in, or challenge by the Internal Revenue Service to, the Grantee’s 
status as a 501(c)(3) tax-exempt organization if applicable; or 
d. If it is revealed that, during the Project, the Grantee is or was involved in any activity or makes 
any statement disparaging of, or reflecting unfavorably upon the ASPCA, tarnishes the 
reputation of the ASPCA or is not in alignment with the ASPCA Mission. 
 
If the ASPCA terminates the Grant, it shall so notify the Grantee, whereupon it, if so requested by the 
ASPCA, shall promptly refund and pay back to the ASPCA any unexpended balance of the Grant 
funds in the Grantee’s hands or under its control or any expended Grant funds deemed to have been 
misappropriated per the terms of this Agreement.   
 
Upon completion of the Project or termination of this Agreement for any reason, the ASPCA will 
withhold any further payments of Grant funds. All such determinations by the ASPCA under this 
Section 6 will be final, binding and conclusive upon the Grantee. 
 
7. Future Funding. The Grantee acknowledges that the ASPCA and its representatives have made no 
actual or implied promise of funding except for the amounts specified in this Agreement.  If any of the 
Grant funds are returned or if the Grant is rescinded, the Grantee acknowledges that the ASPCA will 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 5 
 
 
have no further obligation to the Grantee in connection with this Grant as a result of such return or 
rescission. 
 
8. Miscellaneous. This Agreement is intended to be binding upon the Grantee and the ASPCA. This 
Agreement represents the final agreement between the parties with respect to the subject matter hereto, 
and supersedes any and all prior agreements, written or oral, between the parties with respect to the 
matters contained herein.  This Agreement is not intended to, nor shall it be deemed to create, any 
partnership or joint venture between the Grantee and the ASPCA. This Agreement shall be interpreted, 
governed by and construed in accordance with the internal laws of the State of New York, without 
regard to the conflict of laws principles thereof.  The parties hereto acknowledge and consent to 
personal jurisdiction and venue exclusively in New York, New York with respect to any action or 
proceeding brought in connection with this Agreement.   
 
By accepting the Grant funds, you represent and warrant that you are capable of binding the Grantee 
to the terms set forth in this Agreement. 
 
Sincerely, 
 
THE AMERICAN SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS 
 
 
______________________________ 
Lauren Martin 
Vice President, Deputy General Counsel 
 
 
 
 
 
 
 
 
 
 
 
 
 
Schedule 1 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518

520 8th Avenue  · 7th Floor · New York, NY 10018 · grants @aspca.org 
 
P a g e  | 6 
 
 
ASPCA Grantee Organizational Standards 
• Must have at least 3 board members 
• Majority of the board must be independent1 
• Chairperson and Treasurer shall not be compensated 
• Business registration must be current/active in the Grantee’s state of incorporation 
• Charitable registration must be current/active in the state of the Grantee’s primary location 
(for grants =>$25,000) 
• No overdue reports for any ASPCA grants, if applicable 
• No overdue balances on prior grants, if applicable 
 
 
 
 
 
 
 
 
 
 
1 This means that fewer than half of Grantee’s Board members may be paid employees and/or family members or close 
relatives. 
 
Docusign Envelope ID: 47916E8A-6A2C-471B-9EB2-37CCEF65F518