IGA WITH CITY OF GLENDALE FOR WEST VALLEY SHELTER SERVICES.PDF
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City of Glendale IGA FY26 Page 1 of 16 INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND CITY OF GLENDALE Agreement Amount: $100,000 Agreement Start Date: July 1, 2025 Agreement Termination Date: June 30, 2026 Agreement Number: ___________________________ UEI Number: CRE4N8H1X6J5__________________ 1.0 PARTIES This financial Intergovernmental Agreement (“Agreement”) is between the City of Glendale (City) and Maricopa County (County) administered by its Human Services Department. The County and the City collectively are referred to as the “Parties” and individually as the “Party.” 2.0 PURPOSE 2.1 The purpose of this Agreement is to establish a partnership between City and County to support a subregional west valley shelter that will assist and house unsheltered families who are residents of municipalities participating in the subregional agreement. 2.2 Subregional Partners will work together to support sustaining and utilizing an emergency shelter for families located in the city of Surprise called the West Valley Housing Assistance Center (WVHAC). A subcontracted emergency shelter service provider located at WVHAC is available to assist families and individuals with case management and support services to transition into permanent housing. 2.3 The City of Glendale, with other partnered cities, and Maricopa County, will have Priority 1 referral status at the West Valley Housing Assistance Center. 3.0 TERM OF AGREEMENT 3.1 The initial term of this Agreement is listed on Page One of this Agreement. 3.2 This Agreement shall be effective upon approval and signature by both Parties. 3.3 Extensions must be in writing and approved and signed by both Parties. The City must provide notice of intent to renew the Agreement in writing 60 calendar days prior to the end of the original or extended Agreement term, as applicable. City of Glendale IGA FY26 Page 2 of 16 4.0 ACRONYMS AND DEFINITIONS Acronyms and Definitions found under 2 C.F.R. §§ 200.0 & 200.1 are hereby incorporated by reference. 5.0 AMENDMENTS Any changes to this Agreement shall be by written Amendment signed by both Parties. 6.0 FUNDING The City shall provide the County with the funding amount defined in Attachment A, Budget, for the Agreement term. The Budget has been developed between the Parties and is incorporated into this Agreement as Attachment A: Budget 7.0 AVAILABILITY OF FUNDS 7.1 Should funding for program activities be reduced for any reason and services are not funded, then the City may either accept a decrease in services, as defined in Section 9.1, offered by the County or its subcontractors, or terminate this Agreement. 7.2 If the City is unable to provide funding to support the Program, then the County has the right to either change the availability of or withdraw the services (or both). 8.0 PAYMENTS Subject to ongoing review and possible modifications during the term or terms of this Agreement, the City shall pay the County based on the County submitting a monthly invoice. County shall submit invoices and back up documentation for activities outlined in Section 9.0. The City shall prepare and issue payment within 30 calendar days (net 30) of receipt of documented invoices as identified in 9.2.2. Payments shall be submitted to the Department’s Finance Division at the address 234 North Central Avenue, Phoenix, Arizona 85004, or via EFT/ACH, as mutually agreed upon in writing by the Parties identified in 11.0 Notices 9.0 RESPONSIBILITIES OF ORGANIZATIONS 9.1 The County shall: 9.1.1 Work with subregional partners to assign shelter staff from a contracted agency to: 9.1.1.1 Establish eligibility and issue a homeless verification letter within 72 hours of entry. 9.1.1.2 All staff funded under this contract are to have the primary goal of supporting clients in exiting shelter to permanent housing. This involves all staff being trained in trauma-informed care, motivational interviewing, and appropriate resources to provide to clients as needed. Make documentation of these trainings available for monitoring. 9.1.1.3 All clients will receive an initial intake with support and resources initiated based on their identified needs within the first 24 hours of residency. 9.1.1.4 All clients will have access to support services upon request in order to have the tools and resources to resolve their identified needs. 9.1.1.5 Collect and maintain documents for housing readiness and coordination. 9.1.1.6 Facilitate connection to state licensed mental health medical, and chemical dependency treatment program as necessary. City of Glendale IGA FY26 Page 3 of 16 9.1.1.7 Enter client information into Homeless Management Information System (“HMIS”). All data must be entered into HMIS within 3 days of initial intake. Must have a data completeness score of 95%. 9.1.1.8 Must maintain above 95% shelter occupancy on average. 9.1.1.9 Adhere to all applicable Program Performance Measures as outlined by Maricopa Regional Continuum of Care Guidelines. 9.1.1.10 Ensure established Policies and Procedures are in place and comply with the terms and conditions of this Agreement for service delivery. 9.1.1.11 Report incidents that may involve a liability issue, significant disruptions in services or unusual or dangerous interactions which may leave the County or subregional partners open for public scrutiny. Shelter staff will report incident(s) to County Homeless Services staff by telephone as soon as possible within 24 hours following occurrence and will provide a detailed incident report to County Homeless Services staff within three (3) business days following occurrence. All details of the incident report will be shared with subregional partners affected by the incident. County Homeless Services staff will in turn report in writing all such incidents to the City within 2 business days. 9.2 The City shall: 9.2.1 Work collaboratively with the County and other Subregional Partners in implementing the effort primarily through: 9.2.1.1 Regular meetings to create strategic plans and to review progress. 9.2.1.2 Facilitate connection to key City departments and points of contact to further the goal of the effort. 9.2.1.3 Identification of a primary point of contact to represent the City in strategic plans, progress, and escalated issues. 9.2.1.4 Review data and findings to identify opportunities, where possible, for sustainability of services beyond the term of this contract. 9.2.2 Reimburse the County for eligible expenses made against the Budget specified in Attachment A, not limited to but including the following 9.2.2.1 Eligible Activities and Costs (§576.102): 9.2.2.1.1 Services 9.2.2.1.1.1 Case Management. 9.2.2.1.1.2 Childcare 9.2.2.1.1.3 Education Services 9.2.2.1.1.4 Employment Assistance and Job Training 9.2.2.1.1.5 Outpatient Health Services 9.2.2.1.1.6 Legal Services 9.2.2.1.1.7 Life Skills Training Mental Health Services 9.2.2.1.1.8 Transportation 9.2.2.1.1.9 Service for Special Populations 9.2.2.1.2 Shelter Operations 9.2.2.1.2.1 Maintenance 9.2.2.1.2.2 Rent 9.2.2.1.2.3 Security 9.2.2.1.2.4 Fuel 9.2.2.1.2.5 Equipment 9.2.2.1.2.6 Insurance City of Glendale IGA FY26 Page 4 of 16 9.2.2.1.2.7 Utilities 9.2.2.1.2.8 Food 9.2.2.1.2.9 Furnishings 9.2.2.1.2.10 Supplies necessary for shelter operations 9.2.2.1.2.11 Hotel/Motel Vouchers 9.2.2.1.2.12 Assistance Required Under the Uniform Relocation and Real Property Acquisition Act of 1970 (URA) 9.2.2.1.2.13 Relocation Payments 9.2.2.1.2.14 Other assistance to displaced persons. 9.2.2.2 Subrecipient recognizes the following as ineligible costs: 9.2.2.2.1 Staff recruitment, entertainment, conferences, or retreats; 9.2.2.2.2 Public relations or fundraising; and 9.2.2.2.3 Advocacy, planning, and applicant’s organizational capacity building 9.2.2.2.4 Depreciation; 9.2.2.2.5 Debts/late fees; 9.2.2.2.6 Salary of personnel when not working directly with or on approved program activities; 9.2.2.2.7 Costs associated with the organization rather than the service delivery (advertisements, pamphlets about organization, etc.); 9.2.2.2.8 Transportation costs not directly associated with client service delivery; 9.2.2.2.9 Costs of direct and outside legal services are not eligible (unless other appropriate services are unavailable or inaccessible within the community). 10.0 TERMINATION 10.1 Under A.R.S. §38-511, either Party may cancel this Agreement without penalty or further obligation within three years after execution of this Agreement if any person significantly involved in initiating, negotiating, securing, drafting, or creating this Agreement on behalf of the other Party is, at any time while this Agreement or any extension of this Agreement is in effect, an employee or agent of any other party to the Agreement in any capacity or consultant to any other Party of the Agreement with respect to the subject matter of the Agreement. Additionally, under A.R.S § 38- 511, a Party may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating this Agreement on behalf of the Party from any other Party to this Agreement arising as the result of this Agreement. 10.2 Either Party may terminate this Agreement at any time by giving the other Party at least thirty (30) calendar days prior notice in writing (unless terminated by the City under the Availability of Funds provision). The notice shall be given by either mail or via email to the persons listed in Section 10 (Notices) of this Agreement. 10.3 This Agreement may be terminated by mutual written agreement of the Parties specifying the termination date therein. 10.4 The City has the right to terminate this Agreement upon twenty-four (24) hour notice when the City determines that the health or welfare of the service recipients are endangered, or the County’s non-compliance jeopardizes funding source financial City of Glendale IGA FY26 Page 5 of 16 participation. If not terminated by one of the above methods, then this Agreement shall terminate upon the expiration of the term stated on Page One of this Agreement or expiration of any extended term described in Section 3.0 10.5 The County understands that the continuation of this Agreement is subject to the budget of the City providing for the contract item as an expenditure. The City cannot assure that the budget item for funding this Agreement will be approved in the future. In such event, the City may terminate this Agreement. 11.0 NOTICES Notifications and communications concerning this Agreement shall be directed to the following: County: Name: Jowan Thornton, Assistant Director Senior Services and Community Resilience Division Maricopa County Human Services Department 234 N Central Avenue, Suite 3000 Phoenix, AZ 85004 Telephone: 602-506-4652 Email: katelynn.dean@maricopa.gov City of Glendale: Name: Matthew Hess Title: Deputy Director, Community Services Department Address: 5850 W Glendale Ave., Suite SoCC, Glendale, AZ 85301 Telephone: 623-930-3682 Email: mhess@glendaleaz.com 12.0 EMPLOYMENT DISCLAIMER 12.1 This Agreement is not intended to constitute, create, give rise to, or otherwise recognize a joint venture agreement, partnership, or other formal business association or organization of any kind, and the rights and obligations of the Parties shall be only those expressly set forth in this Agreement. 12.2 The City agrees that no individual performing under this Agreement on behalf of City may be considered a County agent, employee, or representative and that no rights of County civil service, County retirement, or County personnel rules shall accrue or apply to any such individual. The City shall have total responsibility for all salaries, wages, bonuses, retirement, withholdings, workers’ compensation, occupational disease compensation, unemployment compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individuals shall indemnify, defend, and hold harmless the County with respect to the foregoing. 12.3 The County agrees that no individual performing under this Agreement on behalf of County may be considered a City agent, employee, or representative and that no rights of City civil service, City retirement, or City personnel rules shall accrue or apply to any such individual. The County shall have total responsibility for all salaries, wages, bonuses, retirement, withholdings, workers’ compensation, occupational disease compensation, unemployment compensation, other employee benefits, and all taxes and premiums appurtenant thereto concerning such individuals and the County shall indemnify, defend, and hold harmless the City with respect to the foregoing. City of Glendale IGA FY26 Page 6 of 16 13.0 SAFEGUARDING OF PARTICIPANT INFORMATION The use or disclosure by either Party of any information concerning an applicant for, or recipient of, service under this Agreement is directly limited to the conduct of this Agreement. The County and any and all of its agents, representatives, officials, officers, directors, employees, volunteers, departments, agencies, boards, and committees, and commissions shall safeguard the confidentiality of this information, just as they would safeguard their own confidential information. 14.0 RECIPROCAL INDEMNIFICATION Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other Party and its officers, officials, employees, and agents (collectively, “Indemnitees”) from and against all claims, losses, liability, costs, or expenses (including reasonable attorneys’ fees, expert fees and other litigation costs) (collectively referred to as “Claims”) either arising from or related to breach of this Agreement, property damage, or bodily injury (including death) of any person, but only to the extent that such Claims are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor or any of its officers, officials, agents, representatives, directors, employees, volunteers, departments, agencies, boards, committees, and commissions. The obligations under this Section 14.0 shall survive termination of this Agreement. 15.0 LIMITATION ON LIABILITY The Parties hereby mutually agree that each Party and their respective agents, representatives, officials, officers, directors, employees, volunteers, departments, agencies, boards, committees, and commissions shall not be liable for any act or omission by the other Party or any and all of its agents, representatives, officials, officers, directors, employees, volunteers, departments, agencies, boards, committees, or commissions occurring in the performance of this , nor shall the Parties and their respective agents, representatives, officials, officers, directors, employees, volunteers, departments, agencies, boards, committees, and commissions be liable for purchases or contracts made by the other Party or any and all of its agents, representatives, officials, officers, directors, employees, volunteers, departments, agencies, boards, committees, or commissions in connection with this Agreement, except as otherwise provided by law. 16.0 INSURANCE 16.1 The Parties are each a public entity and shall provide the other with a Certificate of Self-Insurance within 30 days of full execution of the Agreement equal to: General Aggregate $3,000,000 Each Occurrence Limit $1,000,000 16.2 Mail COI to: Maricopa County c/o Risk Management 301 W Jefferson St., Suite 910 Phoenix, AZ 85003 16.3 Cancellation and Expiration Notice: Applicable to all insurance policies required within the insurance requirements of this contract, the City’s insurance shall not be permitted to expire, be suspended, be canceled, without 30 days prior written notice to Maricopa County. Such notice shall be sent directly to Maricopa County Human Services Department and shall be mailed, or hand delivered to 234 N. Central Avenue, Phoenix, AZ 85004, or emailed to the Human Services representative noted in the Contract City of Glendale IGA FY26 Page 7 of 16 17.0 EQUAL EMPLOYMENT OPPORTUNITY 17.1 The Parties shall not discriminate against any employee or applicant for employment because of race, age, disability, color, religion, sex, sexual identity, gender identity, or national origin. 17.2 The Parties shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, age, disability, color, religion, sex sexual identity, gender identity, or national origin. Such action shall include, but is not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 17.3 The Parties will, in all solicitations or advertisements for employees placed by or on behalf of the City, state that it is an Equal Opportunity or Affirmative Action employer. 17.4 The Parties shall post on public display for all employees that it is an Equal Opportunity or Affirmative Action employer. 17.5 The Parties shall and shall cause their respective contractors and subcontractors to comply with: 17.5.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 2000a, et seq.); 17.5.2 the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.). 17.5.3 the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. §§ 621, et seq.); 17.5.4 the Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); and 17.5.5 Arizona Executive Order 2009-09, as amended, et seq. which mandates that all persons shall have equal access to employment opportunities. 17.6 The Parties shall include the above listed provisions in every subcontract or purchase order, specifically or by reference. The inclusion of these provisions is binding and a requirement of this Agreement. 18.0 IMMIGRATION LAWS AND REGULATIONS 18.1 Federal Immigration and Nationality Act 18.1.1 The Parties understand and acknowledges the applicability of the Immigration Reform and Control Act of 1986 (“IRCA”). The Parties agree to comply with the IRCA in performing under this Agreement and to permit the other Party to reasonably inspect personnel records to verify such compliance, to the extent required by law. 18.1.2 By entering into this Agreement, the Parties warrant compliance with the Federal Immigration and Nationality Act (“FINA”) and all other federal immigration laws and regulations related to the immigration status of its employees. The County shall obtain statements from their subcontractors certifying compliance and shall furnish the statements to the City upon request. These warranties shall remain in effect through the term of the Agreement. The County and its subcontractors shall also maintain Employment Eligibility Verification forms (“I-9”) as required by the U.S. Department of Labor’s Immigration and Control Act for all employees performing work under the Agreement. I-9 forms are available for download at USCIS.GOV. 18.1.3 The City may request verification of compliance for any employee, contractor or subcontractor performing work under the Agreement. Should the City suspect or find that the County or any of its contractors or City of Glendale IGA FY26 Page 8 of 16 subcontractors are not in compliance, then the City may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Agreement for default, and suspension or debarment (or both) of the County. All costs necessary to verify compliance are the responsibility of the City or its contractors or subcontractors. 18.2 Arizona Law: The Parties warrant that they are in compliance with A.R.S. § 41-4401 (E-Verify requirements) and further acknowledge that: 18.2.1 The Parties and their respective Vendors, if any, warrant their compliance with all federal immigration laws and regulations that relate to their employees and their compliance with A.R.S. § 23-214; 18.2.2 A breach of a warranty under Subparagraph 18.2.1 shall be deemed a material breach of this Agreement and either Party may immediately terminate this Agreement without liability; and 18.2.3 The Parties and any respective contracting government entity retain the legal right to inspect the papers and employment records of the other Party or its Vendor’s or Subcontractor’s employees who work on this Agreement to ensure that the other Party or Subcontractor or Vendor is complying with the warranty provided under Subparagraph 18.2.1 and that the Parties mutually agree to make all papers and employment records of those employees available during normal working hours in order to facilitate such an inspection. 19.0 RIGHTS/OBLIGATIONS OF PARTIES ONLY The terms of this Agreement are intended only to define the respective rights and obligations of the Parties. Nothing in this Agreement shall create any rights or duties in favor of any potential third-party beneficiary or other person, agency, or organization. Nothing in this Agreement shall affect the legal liabilities of either Party by imposing any standard of care different from the standard of care imposed by law. 20.0 ENTIRE AGREEMENT This Agreement contains the entire understanding of the Parties. There are no representations or other provisions besides those contained in either this Agreement or in any written amendments approved and signed by both Parties. 21.0 PROVISIONS REQUIRED BY LAW Each and every provision of law and any clause required by law to be in this Agreement will be read and enforced as though it were included herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, this Agreement will promptly be physically amended to make such insertion or correction. 22.0 FORCE MAJEURE 22.1 Neither Party shall be liable for failure of performance, nor incur any liability to the other Party on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the Parties. Such events, occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, City of Glendale IGA FY26 Page 9 of 16 blockage, embargo, labor dispute, strike, pandemic, and interruption or failure of electricity or telecommunication service. 22.2 Each Party, as applicable, shall give the other Party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 22.3 The Party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, all non-excused obligations were substantially fulfilled, and the other Party was timely notified of the likelihood or actual occurrence that would justify such an assertion, so that other prudent precautions could be contemplated. 23.0 SYSTEM FOR AWARD MANAGEMENT The Parties shall each have a valid Unique Entity Identifier (UEI) number and an active profile in the federal System for Award Management, or SAM.gov. Documentation of the UEI Number must be included in all project files. The Parties must remain current with their registration throughout the term of the Agreement. The Parties and any subcontractors will not receive a subaward until that entity has provided its UEI number. 2 C.F.R. § 25.300; Appendix A to 2 C.F.R. § 25. 24.0 ADMINISTRATIVE CHANGE ORDERS 23.1 The Chairman of the Board of Supervisors is authorized, upon the recommendation of the Human Services Department Director and Legal Counsel, to review and execute administrative changes to the Agreement on behalf of the County through Administrative Change Orders. Administrative Change Orders will be effective upon execution by both the Parties. Administrative Change Orders shall address any of the following changes: 23.1.1 Modifications to the project timeline if the last day of the project timeline is within the Agreement term; 23.1.2 Modifications to Budget line items if the Agreement amount remains unchanged; 23.1.3 Modifications required by federal, state, or County regulations, ordinances, or policies; and/or 23.1.4 Modifications to Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by federal, state, and local regulations, policies, or requirements. 25.0 EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS 25.1 The Parties agree that this Agreement and their employees working on this Agreement will be subject to the whistleblower rights and remedies in the federal pilot program established at 41 U.S.C. § 4712 by Section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and Section 3.908 of the Federal Acquisition Regulation; 25.2 The Parties shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in Section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by the City and copies provided to County upon request; and City of Glendale IGA FY26 Page 10 of 16 25.3 The Parties shall insert the substance of this clause, including this Paragraph 24.0, in all subcontracts over the agreed upon simplified acquisition threshold ($250,000 as of June 2021). 26.0 RETENTION OF RECORDS 26.1 This provision applies to all financial and programmatic records, supporting document, statistical records, and other records of the Parties that are related to this Agreement. 26.2 The County shall retain all records relevant to this Agreement for six (6) years after project closeout or until after the resolution of any audit questions which could be more than six (6) years, whichever is longer, and the City, federal and state auditors and any other persons duly authorized shall have full access to, and the right to examine, copy, and make use of any and all of the records. Any such access shall be coordinated with the Parties, which shall include, without limitation, restricting audits to the normal business hours of the Parties and being accompanied by County staff while on site. 27.0 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION 27.1 The undersigned, by signing this Agreement, represents that he/she has the authority to bind the City to the terms of this Certification. The City, as the primary participant in accordance with 2 C.F.R. Part 180, certifies to the best of its knowledge and belief that it and its principals: 27.1.1 Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 27.1.2 Have not within a 3-year period preceding the Start Date of this Agreement, been convicted of or had a civil judgment rendered against them for: (1) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State, or local) transaction or a contract under a public transaction; (2) the violation of any federal or State antitrust statutes; or (3) the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property 27.1.3 Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with the commission of any of the offenses enumerated in Sub-subparagraph 29.1.2 above; and 27.1.4 Have not, within a three-year period preceding the Start Date of this this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. The City agrees to include, without modification, this clause in all lower tier covered transactions (i.e., transactions with Subcontractors) and in all solicitations for lower tier covered transactions related to this Agreement. 28.0 STRICT COMPLIANCE One Party’s acceptance of the other Party’s performance, that is not in strict compliance with the terms of this Agreement, shall not be deemed to waive the requirements of strict compliance for all future performance. All changes in performance obligations under this Agreement shall be in writing and signed by both Parties. City of Glendale IGA FY26 Page 11 of 16 29.0 DISPUTES 29.1 Except as otherwise provided for in this Agreement, the Parties may attempt to informally resolve any dispute arising out of this Agreement for a reasonable period of time, but which shall not exceed ninety (90) calendar days. Disputes which are not resolved in that time period shall be submitted in accordance with the following formal dispute resolution process. 29.2 Notice of the specific grounds of a formal dispute shall be in writing and filed with the City’s Representative listed in the Notices paragraph within ten (10) business days from the expiration of the informal dispute resolution process described above in 30.1. 29.3 The City Representative shall respond in writing to the County within fourteen (14) business days. The decision of the City Representative shall be final and conclusive unless, within seven (7) business days after the date the County is served with the decision, the County files a written notice of appeal with the Community Services Department Director or designee. 29.4 The Department Director shall provide the County with a written response within fourteen (14) business days following receipt of the notice of appeal. The decision of the Director shall be final. 29.5 In the event the County disagrees with the Director’s decision, the County shall have every existing and future right or remedy available by law or in equity to resolve the dispute. If the Parties fail to come to a resolution through the dispute process set forth in this Section 31.0, either Party may pursue formal litigation. 30.0 CLEAN AIR ACT If the total face value of this Agreement exceeds $100,000, the Parties agree to comply with all regulations, standards and orders issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of performance of this Agreement. 31.0 LOBBYING 31.1 No federal appropriated funds have been paid or will be paid by or on behalf of the Parties to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal agreement, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal agreement, grant, loan, or cooperative agreement. 31.2 If any funds, other than federal appropriated funds, have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with any federal agreement, grant, loan or cooperative agreement, then the Party shall complete and submit OMB Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its instructions and 31 U.S.C. § 1352. 32.0 RELIGIOUS ACTIVITIES The Parties warrant that none of their costs and none of the costs incurred by them or any of their contractors or subcontractors will include any expense related to any religious activities. City of Glendale IGA FY26 Page 12 of 16 33.0 POLITICAL ACTIVITY PROHIBITED None of the funds, materials, property, or services contributed by the County under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office. 34.0 COVENANT AGAINST CONTINGENT FEES The Parties warrant that no persons or entities have been employed or retained by it to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warranty, the Parties may immediately terminate this Agreement without liability. 35.0 RECOGNITION OF CITY SUPPORT The County shall give recognition to the City and the funding source for its support when the County publishes materials or releases public information that is paid for in whole or in part with funds received by the City under this Agreement. 36.0 ASSIGNMENT AND SUBCONTRACTING No right, liability, obligation, or duty under this Agreement may be assigned, delegated, or subcontracted, in whole or in part, without the prior written approval of the other Party. 37.0 OFFSHORE PERFORMANCE OF WORK PROHIBITED Due to security and identity protection concerns, direct services under this Agreement shall be performed within the borders of the United States. Any services that are described in the specifications or scope of work that directly serve the State of Arizona or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the State shall be performed within the borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not apply to indirect or “overhead” services, redundant back-up services, or services that are incidental to the performance of the Agreement. This provision applies to all work performed by County’s or Subcontractors at all tiers. 38.0 ADMINISTRATIVE REQUIREMENTS 38.1 Accounting Standards – The County agrees to comply with this Agreement and to adhere to the accounting principles and procedures required to utilize adequate internal controls and maintain necessary source documentation for all costs incurred, as well as any applicable federal laws and regulations. The County further agrees to maintain an adequate accounting system that provides for appropriate grant accounting (including calculation of program income, as appropriate). 38.2 Documentation and Record Keeping - The County agrees to comply with this Agreement and the following record keeping requirements: 38.2.1 Records to be maintained – The County shall maintain all financial records as required by 2 C.F.R. § 200, and OMB Circulars; 38.2.2 Property Records - The County shall maintain property and equipment inventory records that clearly identify properties and equipment purchased, improved, or sold. Properties and equipment retained shall continue to meet eligibility criteria and shall conform to the use of property and equipment. 39.0 WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01 If the Parties engage in for-profit activity and has 10 or more employees, and if this Agreement has a value of $100,000 or more, then the Parties certify they are not currently City of Glendale IGA FY26 Page 13 of 16 engaging in and agrees for the duration of this Agreement not to engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 40.0 DEFAULT AND REMEDIES FOR NONCOMPLIANCE 40.1 Notwithstanding anything to the contrary, this Section shall not be deleted or superseded by any other provision of this Agreement. 40.2 This Agreement may be immediately terminated by a Party if the other Party defaults by failing to perform any objective or breaches any obligation under this Agreement, or any event occurs that jeopardizes the other Party’s ability to perform any of its obligations under this Agreement. 40.3 Failure to comply with the requirements of this Agreement and all the applicable federal, state, or local laws, rules, and regulations may result in suspension or termination of this Agreement, the return of unexpended funds (less just compensation for work satisfactorily completed that, to date, had not been reimbursed), the reimbursement of funds improperly expended, or the recovery of funds improperly acquired. Noncompliance includes, but is not limited to: 40.3.1 Non-performance of any obligations required by this Agreement. 40.3.2 Noncompliance with any applicable federal, state, or local laws, rules, or regulations. 40.3.3 Noncompliance with applicable financial record requirements, accounting principles, or standards established by OMB circulars and 2 C.F.R. §§ 200 et seq. 40.3.4 Noncompliance with recordkeeping, record retention, or reporting requirements. 40.4 Notwithstanding the suspension or termination of this Agreement, or the final determination of the proper disposition of funds, the Parties, without intent to limit or with restrictions, be subject to the following: 40.4.1 Acknowledge that suspension or termination of this Agreement does not affect or terminate any rights against any Party at the time of suspension or termination, or that may accrue later. Nothing herein shall be construed to limit or terminate any right or remedy available under this Agreement. 40.4.2 Waiver of a breach or default of any term, covenant, or condition of this Agreement or any federal, state, or local law, rule, or regulation shall not operate as a waiver of any subsequent breach of the same or any other term, covenant, condition, law, rule, or regulation. 40.5 Each Party shall, upon notice or with knowledge obtained by itself or others, take any and all proactive actions necessary, and provide any and all applicable remedies to address and correct any act by itself, and any and/or all of its agents, representatives, officers, officials, directors, employees, volunteers, successors, assigns, or Subcontractors that resulted in any wrongdoing (intentional or unintentional); misuse or misappropriation of funds; the incorrect or improper disposition of funds; any violation of any federal, state, or local law, rule, or regulation; or the breach of any certification or warranty provided in this Agreement. 41.0 SURVIVAL The indemnification, hold harmless, defense, and non-liability provisions of this Agreement shall have full force and effect notwithstanding any other provisions in this Agreement and shall survive the termination or expiration of this Agreement. City of Glendale IGA FY26 Page 14 of 16 42.0 SEVERABILITY The Parties agree that should any part of this Agreement be held invalid or void, the remainder of this Agreement shall remain in full force and effect and shall be binding on the Parties. 43.0 CHOICE OF LAW: VENUE This Agreement shall be construed in accordance with and governed by the laws of the State of Arizona. The proper venue for any proceedings relating to this Agreement shall be Maricopa County, Arizona. 44.0 AUTHORIZATION Each Party warrants to the other Party that the appropriate governing body of the Party has authorized approval and signature of this Agreement. 45.0 UYGHUR FORCED LABOR PREVENTION ACT (UFLPA) 45.1 The Parties mutually warrant and certify that they do not currently, and agree for the duration of this Agreement that they will not use: 45.1.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 45.1.2 Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 45.1.3 Any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. 45.2 If either of the Parties become aware during the term of this Agreement that they are not in compliance with this paragraph, the Party(ies) shall notify the other within five business days after becoming aware of the noncompliance. Failure of either Party to provide a written certification that the other Party has remedied the noncompliance within one hundred eighty (180) days after notifying the public entity of its noncompliance, this Agreement shall terminate unless the Term of this Agreement shall end prior to said one hundred eighty (180) day period. [Signatures are contained on the following page] City of Glendale IGA FY26 Page 15 of 16 IN WITNESS, the Parties have approved and signed this Agreement: FOR THE CITY OF GLENDALE: City Manager Date FOR MARICOPA COUNTY: Thomas Galvin, Chairman Date Board of Supervisors Attested to: City Clerk Date Attested to: Juanita Garza, Clerk of the Board Date IN ACCORDANCE WITH A.R.S. §§ 9-240 AND 11-952, THIS AGREEMENT HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED THIS AGREEMENT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO THE CITY OF GLENDALE UNDER THE LAWS OF THE STATE OF ARIZONA. Approved as to form: _____________________________________ City Attorney Date IN ACCORDANCE WITH A.R.S. §§ 11-201, 11-251, AND 11-952, THIS AGREEMENT HAS BEEN REVIEWED BY THE UNDERSIGNED ATTORNEY WHO HAS DETERMINED THIS AGREEMENT IS PROPER IN FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO MARICOPA COUNTY UNDER THE LAWS OF THE STATE OF ARIZONA. Approved as to form: ______________________________________ Deputy County Attorney Date City of Glendale IGA FY26 Page 16 of 16 ATTACHMENT A: BUDGET West Valley Housing Assistance Center (WVHAC) Fiscal Year 2026 SOURCE OF FUNDS NW Valley Shelter Project - Glendale Annual Budget WVHAC Operations Total Service Cost County Contribution Glendale Contribution $2,502,000.00 $3,311,672 $300,000.00 $100,000.00 USE OF GLENDALE FUNDS Employee Wages/Salaries $78,000 Employee EREs $22,000 Total $100,000