CTR070172 MARICOPA OD2A_EXECUTED.PDF
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INTERGOVERNMENTAL AGREEMENT
(IGA)
Contract No. CTR070172
ARIZONA DEPARTMENT OF
HEALTH SERVICES
150 North 18th Avenue, Suite 530
Phoenix, Arizona 85007
Procurement Officer
Kaitlin Burreson
Revised 6/13/2023
Page 1 of 24
Begin Date: September 1, 2023
Project Title: Overdose Data to Action States
Geographic Service Area: Maricopa County
Termination Date: August 31, 2028
Arizona Department of Health Services has authority to contract for services specified herein in accordance with A.R.S. §§ 11-951, 11-952, 36-
104 and 36-132. The Contractor represents that it has authority to contract for the performance of the services provided herein pursuant to:
X
Counties:
A.R.S. §§ 11-201, 11-951, 11-952 and 36-182.
Amendments signed by each of the parties and attached hereto are hereby adopted by reference as a part of this Contract, from the effective
date of the Amendment, as if fully set out herein.
Arizona Transaction (Sales) Privilege:
Federal Employer Identification No.:
Tax License No.:
Contractor Name: Maricopa County
Address: 301 W. Jefferson Street, Phoenix, AZ 85003
FOR CLARIFICATION, CONTACT:
Name: Amy Rex
Phone: 602-506-8062
E-mail: Amy.Rex@Maricopa.gov
CONTRACTOR SIGNATURE:
The Contractor agrees to perform all the services set forth in the
Agreement and Work Statement.
This Contract shall henceforth be referred to as
Contract No. CTR070172 The Contractor is hereby cautioned not to
commence any billable work or provide any material, service or construction
under this Contract until Contractor receives a fully executed copy of the
Contract.
Signature of Person Authorized to Sign
Date
State of Arizona
Signed this
day of
, 2024_
-DFN6HOOHUV&KDLUPDQ
Procurement Officer
CONTRACTOR ATTORNEY SIGNATURE:
Pursuant to A.R.S. § 11-952, the undersigned Contractor’s
Attorney has determined that this Intergovernmental Agreement is
in proper form and is within the powers and authority granted
under the laws of Arizona.
Contract, No. CTR070172, is an Agreement between public agencies, has been
reviewed pursuant to A.R.S. § 11-952 by the undersigned Assistant Attorney
General, who has determined that it is in the proper form and is within the powers
granted under the laws of the State of Arizona to those parties to the Agreement
represented by the Attorney General.
The Attorney General, BY:
Signature
Date
Assistant Attorney General:
Signature of Person Authorized to Sign
Date
.LPEHUO\0LOHV'HSXW\&RXQW\$WWRUQH\
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Elise Phalen
Digitally signed by Elise Phalen
DN: cn=Elise Phalen, o=Arizona
Attorney General's Office, ou,
email=elise.phalen@azag.gov,
c=US
Date: 2024.05.17 09:23:36 -07'00'
17
May
Kaitlin Burreson
Digitally signed by Kaitlin
Burreson
Date: 2024.05.17 09:51:54 -07'00'
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
TERMS AND CONDITIONS
CTR070172
Revised 6/13/2023
Page 2 of 24
1.
Definition of Terms As used in this Contract, the terms listed below are defined as follows:
As used in this Contract, the terms listed below are defined as follows:
1.1
“AI” means the science and engineering of making machines capable of performing tasks that are typically
associated with human intelligence, such as learning and problem-solving, and includes without limitation:
AI systems, classic AI, external AI, generative AI, and large language model (LLM) AI.
1.2
“Attachment” means any item in the Contract which requires the Contractor to submit as part of the Offer.
1.3
“Contract” means the combination of the Contract documents, including the Terms and Conditions, and the
Specifications and Statement or Scope of Work; and any Contract Amendments.
1.4
"Contract Amendment" means a written document signed by the Procurement Officer that is issued for the
purpose of making changes in the Contract.
1.5
“Contractor” means any person who has a Contract with the State.
1.6
“Data” means recorded information, regardless of form or the media on which it may be recorded. The term
may include technical data and computer software. The term does not include information incidental to
contract administration, such as financial, administrative, cost or pricing, or management information.
1.7
“Days” means calendar days unless otherwise specified.
1.8
“Exhibit” means any item labeled as an Exhibit in the Contract generally containing maps, schematics,
examples of reports, or other documents that will be used to perform the requirements of the Scope of Work
after contract award.
1.9
“Gratuity” means a payment, loan, subscription, advance, deposit of money, services, or anything of more
than nominal value, present or promised, unless consideration of substantially equal or greater value is
received.
1.10 “Materials” means all property, including equipment, supplies, printing, insurance and leases of property but
does not include land, a permanent interest in land or real property or leasing space.
1.11 “Procurement Officer” means the person, or his or her designee, duly authorized by the State to enter into
and administer Contracts and make written determinations with respect to the Contract.
1.12 “Services” means the furnishing of labor, time or effort by a Contractor or Subcontractor which does not
involve the delivery of a specific end product other than required reports and performance, but does not
include employment agreements or collective bargaining agreements.
1.13 “State” means any department, commission, council, board, bureau, committee, institution, agency,
government corporation or other establishment or official of the executive branch or corporation commission
of the State of Arizona that executes the Contract.
1.14 “State Fiscal Year” means the period beginning with July 1 and ending June 30.
1.15 “Subcontract” means any Contract, express or implied, between the Contractor and another party or
between a Subcontractor and another party delegating or assigning, in whole or in part, the making or
furnishing of any Materials or any Services required for the performance of the Contract.
1.16 “Subcontractor” means a person who contracts to perform work or render Services to a Contractor or to
another Subcontractor as a part of a Contract with the State.
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INTERGOVERNMENTAL AGREEMENT
TERMS AND CONDITIONS
CTR070172
Revised 6/13/2023
Page 3 of 24
2.
Contract Type
This Contract shall be:
X Cost Reimbursement
3.
Contract Interpretation
3.1.
Arizona Law. The Arizona law applies to this Contract including, where applicable, the Uniform
Commercial Code as adopted by the State of Arizona and the Arizona Procurement Code, Arizona
Revised Statutes (A.R.S.) Title 41, Chapter 23, and its implementing rules, Arizona Administrative Code
(A.A.C.) Title 2, Chapter 7;
3.2.
Implied Contract Terms. Each provision of law and any terms required by law to be in this Contract are
a part of this Contract as if fully stated in it;
3.3.
Contract Order of Precedence. In the event of a conflict in the provisions of the Contract, as accepted
by the State and as they may be amended, the following shall prevail in the order set forth below:
3.3.1.
Terms and Conditions.
3.3.2.
Statement or Scope of Work.
3.3.3.
Exhibits.
3.3.4.
Any other documents referenced or included in the Contract including, but not limited to, any
documents that do not fall into one (1) of the above categories.
3.4.
Relationship of Parties. The Contractor under this Contract is an independent Contractor. Neither party
to this Contract shall be deemed to be the employee or agent of the other party to the Contract;
3.5.
Severability. The provisions of this Contract are severable. Any term or condition deemed illegal or
invalid shall not affect any other term or condition of the Contract;
3.6.
No Parol Evidence. This Contract is intended by the parties as a final and complete expression of their
agreement. No course of prior dealings between the parties and no usage of the trade shall supplement
or explain any terms used in this document and no other understanding either oral or in writing shall be
binding; and
3.7.
No Waiver. Either party’s failure to insist on strict performance of any term or condition of the Contract
shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the
nonconforming performance knows of the nature of the performance and fails to object to it.
4.
Contract Administration and Operation
4.1.
Term. As indicated on the signature page of the Contract, the Contract shall be effective as of the Begin
Date and shall remain effective until the Termination Date;
4.2.
Contract Renewal. This Contract shall not bind, nor purport to bind, the State for any contractual
commitment in excess of the original Contract period. The term of the Contract shall not exceed five (5)
years. However, if the original Contract period is for less than five (5) years, the State shall have the
right, at its sole option, to renew the Contract, so long as the original Contract period together with the
renewal periods does not exceed five (5) years. If the State exercises such rights, all terms, conditions
and provisions of the original Contract shall remain the same and apply during the renewal period with
the exception of price and Scope of Work, which may be renegotiated;
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4.3.
New Budget Term. If a budget term has been completed in a multi-term Contract, the parties may agree
to change the amount and type of funding to accommodate new circumstances in the next budget term.
Any increase or decrease in funding at the time of the new budget term shall coincide with a change in
the Scope of Work or change in cost of services as approved by the Arizona Department of Health
Services;
4.4.
Records. Under A.R.S. § 35-214 and § 35-215, the Contractor shall retain and shall contractually require
each Subcontractor to retain any and all Data and other “records” relating to the acquisition and
performance of the Contract for a period of five (5) years after the completion of the Contract. All records
shall be subject to inspection and audit by the State at reasonable times. Upon request, the Contractor
shall produce a legible copy of any or all such records;
4.5.
Non-Discrimination. The Contractor shall comply with State Executive Order Nos. 2023-09, 2023-01,
2009-09, and any and all other applicable Federal and State laws, rules and regulations, including the
Americans with Disabilities Act. Contractor shall include these provisions in contracts with Subcontractors
when required by Federal or State law;
4.6.
Audit. Pursuant to A.R.S. § 35-214, at any time during the term of this Contract and five (5) years
thereafter, the Contractor’s or any Subcontractor’s books and records shall be subject to audit by the
State and, where applicable, the Federal Government, to the extent that the books and records relate to
the performance of the Contract or Subcontract;
4.7.
Facilities Inspection and Materials Testing. The Contractor agrees to permit access to its facilities,
Subcontractor facilities, and the Contractor’s processes or services, at reasonable times for inspection of
the facilities or Materials covered under this Contract as required under A.R.S. § 41-2547. The State shall
also have the right to test, at its own cost, the Materials to be supplied under this Contract. Neither
inspection of the Contractor’s facilities nor Materials testing shall constitute final acceptance of the
Materials or Services. If the State determines non-compliance of the Materials, the Contractor shall be
responsible for the payment of all costs incurred by the State for testing and inspection;
4.8.
Notices. Notices to the Contractor required by this Contract shall be made by the State to the person
indicated on the Offer and Acceptance form submitted by the Contractor unless otherwise stated in the
Contract. Notices to the State required by the Contract shall be made by the Contractor to the Solicitation
Contact Person indicated on the Solicitation, stated in the Contract, or listed on the State’s eProcurement
system. An authorized Procurement Officer and an authorized Contractor representative may change
their respective person to whom notice shall be given by written notice to the other and an amendment
to the Contract shall not be necessary;
4.9.
Advertising, Publishing and Promotion of Contract. The Contractor shall not use, advertise or promote
information for commercial benefit concerning this Contract without the prior written approval of the
Procurement Officer;
4.10.
Continuous Improvement. Contractor shall recommend continuous improvements on an on-going basis
in relation to any Materials and Services offered under the Contract, with a view to reducing State costs
and improving the quality and efficiency of the provision of Materials or Services. State may require
Contractor to engage in continuous improvements throughout the term of the Contract;
4.11.
Other Contractors. State may undertake on its own or award other contracts to the same or other suppliers
for additional or related work. In such cases, the Contractor shall cooperate fully with State employees
and such other suppliers and carefully coordinate, fit, connect, accommodate, adjust, or sequence its
work to the related work by others. Where the Contract requires handing-off Contractor’s work to others,
Contractor shall cooperate as State instructs regarding the necessary transfer of its work product,
Materials, Services, or records to State or the other suppliers. Contractor shall not commit or permit any
act that interferes with the State’s or other suppliers’ performance of their work, provided that, State shall
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INTERGOVERNMENTAL AGREEMENT
TERMS AND CONDITIONS
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enforce the foregoing section equitably among all its suppliers so as not impose an unreasonable burden
on any of them;
4.12.
Artificial Intelligence (AI) Prohibitions. Consistent with State policy, if Contractor supplies AI Services or
Materials (either directly or through Subcontractors or the sale of licenses), such as research,
development, training, implementation, deployment, maintenance, provision, or sale of AI systems, then
Contractor is prohibited from using State of Arizona Materials or Data in generative AI queries or for
building or training proprietary generative AI programs unless explicitly approved in advance by the State
in writing.
4.13.
Contractor shall also disclose the utilization of generative AI before producing works owned by
the State and/or integrating generative AI into Materials or Services used by the State.
4.14.
Contractor shall perform due diligence to ensure proper licensure of model training data for all
generative AI services throughout the life of the Contract.
4.15.
Ownership of Intellectual Property:
4.15.1. Rights In Work Product. All intellectual property originated or prepared by Contractor pursuant to
the Contract, including but not limited to, inventions, discoveries, intellectual copyrights,
trademarks, trade names, trade secrets, technical communications, records reports, computer
programs and other documentation or improvements thereto, including Contractor’s
administrative communications and records relating to the Contract, are considered work product
and Contractor’s property, provided that, State has Government Purpose Rights to that work
product as and when it was delivered to State,
4.15.2. “Government Purpose Rights” are:
4.15.2.1.
the unlimited, perpetual, irrevocable, royalty free, non-exclusive, worldwide right
to use, modify, reproduce, release, perform, display, sublicense, disclose and
create derivatives from that work product without restriction for any activity in
which State is a party;
4.15.2.2.
the right to release or disclose that work product to third parties for any State
government purpose; and
4.15.2.3.
the right to authorize those to whom it rightfully releases or discloses that work
product to use, modify, release, create derivative works from the work product for
any State government purpose; such recipients being understood to include the
federal government, the governments of other states, and various local
governments.
4.15.3. “Government Purpose Rights” do not include any right to use, modify, reproduce, perform,
release, display, create derivative works from or disclose that work product for any commercial
purpose, or to authorize others to do so,
4.15.4. Joint Developments. The Contractor and State may each use equally any ideas, concepts, know-
how, or techniques developed jointly during the course of the Contract, and may do so at their
respective discretion, without obligation of notice or accounting to the other party,
4.15.5. Pre-existing Material. All pre-existing software and other Materials developed or otherwise
obtained by or for Contractor or its affiliates independently of the Contract or applicable Purchase
Orders are not part of the work product to which rights are granted State under subparagraph
3.9.1 above, and will remain the exclusive property of Contractor, provided that:
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4.15.5.1.
any derivative works of such pre-existing Materials or elements thereof that are
created pursuant to the Contract are part of that work product;
4.15.5.2.
any elements of derivative work of such pre-existing Materials that was not
created pursuant to the Contract are not part of that work product; and
4.15.5.3.
except as expressly stated otherwise, nothing in the Contract is to be construed
to interfere or diminish Contractor’s or its affiliates’ ownership of such pre-existing
Materials.
4.15.6. Developments Outside of Contract. Unless expressly stated otherwise in the Contract, this
Section does not preclude Contractor from developing competing Materials outside the Contract,
irrespective of any similarity to Materials delivered or to be delivered to State hereunder.
4.16.
Property of the State. If there are any materials that are not covered by Section 4.12 above created under
this Contract, including but not limited to, reports and other deliverables, these materials are the sole
property of the State. The Contractor is not entitled to a patent or copyright on those materials and may
not transfer the patent or copyright to anyone else. The Contractor shall not use or release these materials
without the prior written consent of the State;
4.17.
Federal Immigration and Nationality Act. Contractor shall comply with all federal, state and local
immigration laws and regulations relating to the immigration status of their employees during the term of
the Contract. Further, Contractor shall flow down this requirement to all Subcontractors utilized during the
term of the Contract. The State shall retain the right to perform random audits of Contractor and
Subcontractor records or to inspect papers of any employee thereof to ensure compliance. Should the
State determine that the Contractor or any Subcontractors be found noncompliant, the State may pursue
all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract
for default and suspension or debarment of the Contractor;
4.18.
E-Verify Requirements. In accordance with A.R.S. § 41-4401, Contractor warrants compliance with all
Federal immigration laws and regulations relating to employees and warrants its compliance with Section
A.R.S. § 23- 214, Subsection A;
4.19.
Offshore Performance of Work involving Data is Prohibited. Any Services that are described in the
specifications or scope of work that directly serve the State of Arizona or its clients and involve access to
Data shall be performed within the defined territories of the United States;
4.20.
Certifications Required by State Law:
4.20.1. If Contractor is a Company as defined in A.R.S. § 35-393, Contractor certifies that it is not
currently engaged in a boycott of Israel as described in A.R.S. §§ 35-393 et seq. and will refrain
from any such boycott for the duration of this Contract, and
4.20.2. Contractor further certifies that it shall comply with A.R.S. § 35-394, regarding use of the forced
labor of ethnic Uyghurs, as applicable.
4.21.
Protection of State Cybersecurity Interests. The Contractor shall comply with State Executive Order No.
2023-10, which includes, but is not limited to, a prohibition against (a) downloading and installing of
TikTok on all State-owned and State-leased information technology; and (b) accessing TikTok through
State information technology.
5.
Costs and Payments
5.1.
Payments. Payments shall comply with the requirements of A.R.S. Titles 35 and 41, Net 30 days. Upon
receipt and acceptance of Materials or Services, the Contractor shall submit a complete and accurate
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
TERMS AND CONDITIONS
CTR070172
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invoice for payment from the State within thirty (30) days;
5.2.
Delivery. Unless stated otherwise in the Contract, per A.R.S. § 47-2319, all prices shall be F.O.B. (“free
on board”) Destination and shall include all freight delivery and unloading at the destination;
5.3.
Firm, Fixed Price. Unless stated otherwise in the Special Terms and Conditions of the Contract, all prices
shall be firm-fixed-prices;
5.4.
Applicable Taxes:
5.4.1.
Payment of Taxes. The Contractor shall be responsible for paying all applicable taxes,
5.4.2.
State and Local Transaction Privilege Taxes. The State of Arizona is subject to all applicable
state and local transaction privilege taxes. Transaction privilege taxes apply to the sale and are
the responsibility of the seller to remit. Failure to collect such taxes from the buyer does not
relieve the seller from its obligation to remit taxes,
5.4.3.
Tax Indemnification. Contractor and all Subcontractors shall pay all Federal, state and local taxes
applicable to its operation and any persons employed by the Contractor. Contractor shall, and
require all Subcontractors to hold the State harmless from any responsibility for taxes, damages
and interest, if applicable, contributions required under Federal, and/or state and local laws and
regulations and any other costs including transaction privilege taxes, unemployment
compensation insurance, Social Security and Worker’s Compensation, and
5.4.4.
IRS W9 Form. In order to receive payment the Contractor shall have a current I.R.S. W9 Form
on file with the State of Arizona, unless not required by law.
5.5.
Availability of Funds for the Next State Fiscal Year. Funds may not presently be available for performance
under this Contract beyond the current State Fiscal Year. No legal liability on the part of the State for any
payment may arise under this Contract beyond the current State Fiscal Year until funds are made
available for performance of this Contract;
5.6.
Availability of Funds for the Current State Fiscal Year. Should the State Legislature enter back into
session and reduce the appropriations or for any reason and these Materials or Services are not funded,
the State may take any of the following actions:
5.6.1.
Accept a decrease in price offered by the Contractor,
5.6.2.
Cancel the Contract, or
5.6.3.
Cancel the Contract and re-solicit the requirements.
6.
Contract Changes
6.1.
Amendments. This Contract is issued under the authority of the Procurement Officer who signed this
Contract. The Contract may be modified only through a Contract Amendment within the scope of the
Contract. Changes to the Contract, including the addition of Services or Materials, the revision of payment
terms, or the substitution of Services or Materials, directed by a person who is not specifically authorized
by the Procurement Officer in writing or made unilaterally by the Contractor are violations of the Contract
and of applicable law. Such changes, including unauthorized written Contract Amendments shall be void
and without effect, and the Contractor shall not be entitled to any claim under this Contract based on
those changes;
6.2.
Subcontracts. The Contractor shall not enter into any Subcontract under this Contract for the performance
of this Contract without the advance written approval of the Procurement Officer as described in Arizona
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State Procurement Office Standard Procedure 002. The Contractor shall clearly list any proposed
Subcontractors and the Subcontractor’s proposed responsibilities. The Subcontract shall incorporate by
reference the terms and conditions of this Contract; and
6.3.
Assignment and Delegation. The Contractor shall not assign any right nor delegate any duty under this
Contract without the prior written approval of the Procurement Officer. The State shall not unreasonably
withhold approval.
7.
Risk and Liability
7.1.
Risk of Loss. The Contractor shall bear all loss of conforming Materials covered under this Contract until
received by authorized personnel at the location designated in the purchase order or Contract. Mere
receipt does not constitute final acceptance. The risk of loss for nonconforming Materials shall remain
with the Contractor regardless of receipt;
7.2.
Indemnification:
7.2.1.
Contractor/Vendor Indemnification (Not Public Agency).To the fullest extent permitted by law,
Contractor shall defend, indemnify, and hold harmless the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and employees
(hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities,
damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim
processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or
personal injury (including death), or loss or damage to tangible or intangible property caused, or
alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor
or any of its owners, officers, directors, agents, employees or Subcontractors. This indemnity
includes any claim or amount arising out of, or recovered under, the Workers’ Compensation
Law or arising out of the failure of such Contractor to conform to any federal, state, or local law,
statute, ordinance, rule, regulation, or court decree. It is the specific intention of the parties that
the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful
acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all
claims. It is agreed that Contractor will be responsible for primary loss investigation, defense,
and judgment costs where this indemnification is applicable. In consideration of the award of this
Contract, the Contractor agrees to waive all rights of subrogation Insurance and Indemnification
Guidelines for State of Arizona Contracts Professional Service Contracts against the State of
Arizona, its officers, officials, agents, and employees for losses arising from the work performed
by the Contractor for the State of Arizona. This indemnity shall not apply if the Contractor or
Subcontractor(s) is/are an agency, board, commission or university of the State of Arizona, and
7.2.2.
Public Agency Language Only. Each party (as 'indemnitor') agrees to indemnify, defend, and
hold harmless the other party (as 'indemnitee') from and against any and all claims, losses,
liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively
referred to as 'claims') arising out of bodily injury of any person (including death) or property
damage but only to the extent that such claims which result in vicarious/derivative liability to the
indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the
indemnitor, its officers, officials, agents, employees, or volunteers.
7.3.
Indemnification - Patent and Copyright. The Contractor shall indemnify and hold harmless the State
against any liability, including costs and expenses, for infringement of any patent, trademark or copyright
arising out of Contract performance or use by the State of Materials furnished or work performed under
this Contract. The State shall reasonably notify the Contractor of any claim for which it may be liable
under this paragraph. If the Contractor is insured pursuant to A.R.S. § 41-621 and § 35-154, this
paragraph shall not apply;
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7.4.
Force Majeure:
7.4.1.
Except for payment of sums due, neither the Contractor nor State shall be liable to the other nor
deemed in default under this Contract if and to the extent that such party’s performance of this
Contract is prevented by reason of force majeure. The term “force majeure” means an
occurrence that is beyond the control of the party affected and occurs without its fault or
negligence. Without limiting the foregoing, force majeure includes: acts of God, acts of the public
enemy, war, riots, strikes, mobilization, labor disputes, civil disorders, fire, flood, lockouts,
injunctions-intervention-acts, failures or refusals to act by government authority, and other similar
occurrences beyond the control of the party declaring force majeure which such party is unable
to prevent by exercising reasonable diligence,
7.4.2.
Force Majeure shall not include the following occurrences:
7.4.2.1. Late delivery of equipment, Materials, or Services caused by congestion at a
manufacturer’s plant or elsewhere, or an oversold condition of the market;
7.4.2.2. Late performance by a Subcontractor unless the delay arises out of a force majeure
occurrence in accordance with this force majeure term and condition; or
7.4.2.3. Inability of either the Contractor or any Subcontractor to acquire or maintain any
required insurance, bonds, licenses or permits.
7.4.3.
If either the Contractor or State is delayed at any time in the progress of the work by force
majeure, the delayed party shall notify the other party in writing of such delay, as soon as is
practicable and no later than the following working day, of the commencement thereof and shall
specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-
return receipt and shall make a specific reference to this article, thereby invoking its provisions.
The delayed party shall cause such delay to cease as soon as practicable and shall notify the
other party in writing when it has done so. The time of completion shall be extended by Contract
Amendment for a period of time equal to the time that results or effects of such delay prevent the
delayed party from performing in accordance with this Contract, and
7.4.4.
Any delay or failure in performance by either party hereto shall not constitute default hereunder
or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such
delay or failure is caused by force majeure.
7.5.
Third Party Antitrust Violations. The Contractor assigns to the State any claim for overcharges resulting
from antitrust violations to the extent that those violations concern Materials or Services supplied by third
parties to the Contractor, toward fulfillment of this Contract.
8.
Warranties
8.1.
Liens. The Contractor warrants that the Materials supplied under this Contract are free of liens and shall
remain free of liens;
8.2.
Quality. Unless otherwise modified elsewhere in the Terms and Conditions, the Contractor warrants that,
for one (1) year after acceptance by the State of the Materials, they shall be:
8.2.1.
Of a quality to pass without objection in the trade under the Contract description,
8.2.2.
Fit for the intended purposes for which the Materials are used,
8.2.3.
Within the variations permitted by the Contract and are of even kind, quantity, and quality within
each unit and among all units,
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8.2.4.
Adequately contained, packaged, and marked as the Contract may require, and
8.2.5.
Conform to the written promises or affirmations of fact made by the Contractor.
8.3.
Conformity to Requirements:
8.3.1.
Contractor warrants that, unless expressly provided otherwise elsewhere in the Contract, the
Materials and Services will for one (1) year after acceptance and in each instance:
8.3.1.1. Conform to the requirements of the Contract, which by way of reminder include without
limitation all descriptions, specifications, and drawings identified in the Scope of Work
and any and all Contractor affirmations included as part of the Contract;
8.3.1.2. Be free from defects of material and workmanship;
8.3.1.3. Conform to or perform in a manner consistent with current industry standards; and
8.3.1.4. Be fit for the intended purpose or use described in the Contract.
8.3.2.
Mere delivery or performance does not substitute for express acceptance by the State. Where
inspection, testing, or other acceptance assessment of Materials or Services cannot be done
until after installation or invoicing, the forgoing warranty will not begin until State’s explicit
acceptance of the Materials or Services.
8.4.
Inspection/Testing. The warranties set forth in this Section 8 [Warranties] are not affected by inspection
or testing of or payment for the Materials or Services by the State;
8.5.
Contractor Personnel. Contractor warrants that its personnel will perform their duties under the Contract
in a professional manner, applying the requisite skills and knowledge, consistent with industry standards,
and in accordance with the requirements of the Contract. Contractor further warrants that its key
personnel will maintain any and all certifications relevant to their work, and Contractor shall provide
individual evidence of certification to State’s authorized representatives upon request;
8.6.
Compliance With Applicable Laws. The Materials and Services supplied under this Contract shall comply
with all applicable federal, state, and local laws and policies (including, but not limited to, information
technology policies, standards, and procedures available on the State’s website and/or the website of
any department, commission, council, board, bureau, committee, institution, agency, government
corporation or other establishment or official of the executive branch or corporation commission of the
State of Arizona). Federal requirements may be incorporated into this Contract, if required, pursuant to
A.R.S. § 41-2637. Contractor shall maintain any and all applicable license and permit requirements. This
requirement includes, but is not limited to, any and all Arizona state statutes that impact state contracts,
regardless of whether those statutory references have been removed during the course of contract
negotiations; this is notice to Contractors that the State does not have the authority to modify Arizona
state law by contract;
8.7.
Intellectual Property. Contractor warrants that the Materials and Services do not and will not infringe or
violate any patent, trademark, copyright, trade secret, or other intellectual property rights or laws, except
only to the extent the Specifications do not permit use of any other product and Contractor is not and
cannot reasonably be expected to be aware of the infringement or violation;
8.8.
Licenses and Permits. Contractor warrants that it will maintain all licenses required to fully perform its
duties under the Contract and all required permits valid and in force;
8.9.
Operational Continuity. Contractor warrants that it will perform without relief notwithstanding being sold
or acquired; no such event will operate to mitigate or alter any of Contractor’s duties hereunder absent a
consented delegation under paragraph 6.3. [Assignment and Delegation] that expressly recognizes the
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event;
8.10.
Performance in Public Health Emergency. Contractor warrants that it will:
8.10.1.
Have in effect, promptly after commencement, a plan for continuing performance in the
event of a declared public health emergency that addresses, at a minimum:
8.10.1.1.
Identification of response personnel by name;
8.10.1.2.
Key succession and performance responses in the event of sudden and
significant decrease in workforce; and
8.10.1.3.
Alternative avenues to keep sufficient product on hand or in the supply chain.
8.10.2.
Provide a copy of its current plan to State within three (3) business days after State’s written
request. If Contractor claims relief under paragraph 7.4 [Force Majeure] for an occurrence
of force majeure that is a declared public health emergency, then that relief will be
conditioned on Contractor having first implemented its plan and exhausted all reasonable
opportunity for that plan implementation to overcome the effects of that occurrence, or
mitigate those effects to the extent that overcoming entirely is not practicable,
8.10.3.
A request from the State related to this paragraph 8.10 does not necessarily indicate that
there has been an occurrence of force majeure, and the Contractor will not be entitled to
any additional compensation or extension of time by virtue of having to implement a plan,
and
8.10.4.
Failure to have or implement an appropriate plan will be a material breach of contract.
8.11.
Lobbying:
8.11.1.
Prohibition. Contractor warrants that it will not engage in lobbying activities, as defined in
40 Code of Federal Regulations (CFR) part 34 and A.R.S. § 41-1231, et seq., using monies
awarded under the Contract, provided that, the foregoing does not intend to constrain
Contractor's use of its own monies or property, including without limitation any net proceeds
duly realized under the Contract or any value thereafter derived from those proceeds; and
upon award of the Contract, it will disclose all lobbying activities to State to the extent they
are an actual or potential conflict of interest or where such activities could create an
appearance of impropriety. Contractor shall implement and maintain adequate controls to
assure compliance with above. Contractor shall obtain an equivalent warranty from all
Subcontractors and shall include an equivalent no-lobbying provision in all Subcontracts,
and
8.11.2.
Exception. This paragraph 8.11 does not apply to the extent that the Services are defined
in the Contract as being lobbying for State’s benefit or on State’s behalf.
8.12.
Covered Telecommunications or Services. Contractor warrants that the Materials and Services rendered
under this Agreement will not require Contractor to use for the State, or provide to the State to use,
"covered telecommunications equipment or Services" as a substantial or essential component of any
system, or as critical technology as part of any system, within the meaning of Federal Acquisition
Regulation (“FAR”) Section 52.204-25;
8.13.
Debarment, Suspension, U.S. Government Restricted Party Lists. Contractor warrants that it is not, and
its Subcontractors are not, on the U.S. government’s Denied Parties List, the Unverified List, the Entities
List, the Specially Designated Nationals and Blocked Parties List, and neither the Contractor nor any
Subcontractors are presently debarred, suspended, proposed for debarment or otherwise declared
ineligible for award of federal contracts or participation in federal assistance programs or activities;
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8.14.
False Statements. Contractor represents and warrants that all statements and information Contractor
prepared and submitted in response to the Solicitation or as part of the Contract documents are current,
complete, true, and accurate. If the Procurement Officer determines that Contractor submitted an Offer
or Bid with a false statement, or makes material misrepresentations during the performance of the
Contract, the Procurement Officer may determine that Contractor has materially breached the Contract
and may void the submitted Offer or Bid and any resulting Contract; and
8.15.
Survival of Rights and Obligations after Contract Expiration or Termination:
8.15.1.
Survival of Warranty. All representations and warranties made by Contractor under the
Contract will survive the expiration or earlier termination of the Contract,
8.15.2.
Contractor's Representations and Warranties. All representations and warranties made by
the Contractor under this Contract shall survive the expiration or termination hereof. In
addition, the parties hereto acknowledge that pursuant to A.R.S. § 12-510, except as
provided in A.R.S. § 12- 529, the State is not subject to or barred by any limitations of actions
prescribed in A.R.S., Title 12, Chapter 5, and
8.15.3.
Purchase Orders. The Contractor shall, in accordance with all terms and conditions of the
Contract, fully perform and shall be obligated to comply with all purchase orders received by
the Contractor prior to the expiration or termination hereof, unless otherwise directed in
writing by the Procurement Officer, including, without limitation, all purchase orders received
prior to but not fully performed and satisfied at the expiration or termination of this Contract.
9.
State's Contractual Remedies
9.1.
Right to Assurance. If the State in good faith has reason to believe that the Contractor does not intend
to, or is unable to perform or continue performing under this Contract, the Procurement Officer may
demand in writing that the Contractor give a written assurance of intent to perform. Failure by the
Contractor to provide written assurance within the number of Days specified in the demand may, at the
State’s option, be the basis for terminating the Contract under the Uniform Terms and Conditions or other
rights and remedies available by law or provided by the Contract;
9.2.
Stop Work Order:
9.2.1.
The State may, at any time, by written order to the Contractor, require the Contractor to stop
all or any part of the work called for by this Contract for period(s) of days indicated by the
State after the order is delivered to the Contractor. The order shall be specifically identified
as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall
immediately comply with its terms and take all reasonable steps to minimize the incurrence
of costs allocable to the work covered by the order during the period of work stoppage, and
9.2.2.
If a stop work order issued under this clause is canceled or the period of the order or any
extension expires, the Contractor shall resume work. The Procurement Officer shall make
an equitable adjustment in the delivery schedule or Contract price, or both, and the Contract
shall be amended in writing accordingly.
9.3.
Non-exclusive Remedies. The rights and the remedies of the State under this Contract are not exclusive;
9.4.
Nonconforming Tender. Materials or Services supplied under this Contract shall fully comply with the
Contract. The delivery of Materials or Services or a portion of the Materials or Services that do not fully
comply constitutes a breach of contract. On delivery of nonconforming Materials or Services, the State
may terminate the Contract for default under applicable termination clauses in the Contract, exercise any
of its rights and remedies under the Uniform Commercial Code, or pursue any other right or remedy
available to it; and
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9.5.
Right of Offset. The State shall be entitled to offset against any sums due the Contractor, any expenses
or costs incurred by the State, or damages assessed by the State concerning the Contractor’s non-
conforming performance or failure to perform the Contract, including expenses, costs and damages
described in the Uniform Terms and Conditions.
10.
Contract Termination
10.1.
Cancellation for Conflict of Interest. Pursuant to A.R.S. § 38-511, the State may cancel this Contract
within three (3) years after Contract execution without penalty or further obligation if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the
State is or becomes at any time while the Contract or an extension of the Contract is in effect an employee
of or a consultant to any other party to this Contract with respect to the subject matter of the Contract.
The cancellation shall be effective when the Contractor receives written notice of the cancellation unless
the notice specifies a later time. If the Contractor is a political subdivision of the State, it may also cancel
this Contract as provided in A.R.S. § 38-511;
10.2.
Gratuities. The State may, by written notice, terminate this Contract, in whole or in part, if the State
determines that employment or a Gratuity was offered or made by the Contractor or a representative of
the Contractor to any officer or employee of the State with the purpose of influencing the outcome of the
procurement or securing the Contract, an amendment to the Contract, or favorable treatment concerning
the Contract, including the making of any determination or decision about contract performance. The
State, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in the
amount of three (3) times the value of the Gratuity offered by the Contractor;
10.3.
Suspension or Debarment. The State may, by written notice to the Contractor, immediately terminate this
Contract if the State determines that the Contractor has been debarred, suspended or otherwise lawfully
prohibited from participating in any public procurement activity, including but not limited to, being
disapproved as a Subcontractor of any public procurement unit or other governmental body. Submittal of
an offer or execution of a contract shall attest that the Contractor is not currently suspended or debarred.
If the Contractor becomes suspended or debarred, the Contractor shall immediately notify the State; and
10.4.
Termination for Convenience. The State reserves the right to terminate the Contract, in whole or in part
at any time when in the best interest of the State, without penalty or recourse. Upon receipt of the written
notice, the Contractor shall stop all work, as directed in the notice, notify all Subcontractors of the effective
date of the termination and minimize all further costs to the State. In the event of termination under this
paragraph, all documents, Data and reports prepared by the Contractor under the Contract shall become
the property of and be delivered to the State upon demand. The Contractor shall be entitled to receive
just and equitable compensation for work in progress, work completed, and Materials or Services
accepted before the effective date of the termination. The cost principles and procedures provided in
A.R.S. § 41-2543 and A.A.C. Title 2, Chapter 7, Article 7, shall apply.
10.5.
Termination for Default:
10.5.1.
In addition to the rights reserved in the Contract, the State may terminate the Contract in whole
or in part due to the failure of the Contractor to comply with any term or condition of the
Contract, to acquire and maintain all required insurance policies, bonds, licenses and permits,
or to make satisfactory progress in performing the Contract. The Procurement Officer shall
provide written notice of the termination and the reasons for it to the Contractor,
10.5.2.
Upon termination under this paragraph, all goods, Materials, documents, Data, and reports
prepared by the Contractor under the Contract shall become the property of and be delivered
to the State on demand, and
10.5.3.
The State may, upon termination of this Contract, procure, on terms and in the manner that it
deems appropriate, Materials or Services to replace those under this Contract. The Contractor
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shall be liable to the State for any excess costs incurred by the State in procuring Materials or
Services in substitution for those due from the Contractor.
10.6.
Continuation of Performance Through Termination. The Contractor shall continue to perform, in
accordance with the requirements of the Contract, up to the date of termination, as directed in the
termination notice.
11.
Contract Claims
All contract claims or controversies under this Contract shall be resolved according to A.R.S. Title 41, Chapter 23,
Article 9, and rules adopted thereunder.
12.
Arbitration
The parties to this Contract agree to resolve all disputes arising out of or relating to this Contract through arbitration,
after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518, except as may be
required by other applicable statutes (A.R.S. Title 41).
13.
Communication
13.1.
Program Report. When reports are required by the Contract, the Contractor shall provide them in the
format approved by ADHS; and
13.2.
Information and Coordination. The State will provide information to the Contractor pertaining to activities
that affect the Contractor’s delivery of services, and the Contractor shall be responsible for coordinating
their activities with the State’s in such a manner as not to conflict or unnecessarily duplicate the State’s
activities. As the work of the Contractor progresses, advice and information on matters covered by the
Contract shall be made available by the Contractor to the State throughout the effective period of the
Contract.
14.
Client Grievances
If applicable, the Contractor and its subcontractors shall use a procedure through which clients may present
grievances about the operation of the program that result in the denial, suspension or reduction of services provided
pursuant to this Contract and which is acceptable to and approved by the State.
15.
Sovereign Immunity
Pursuant to A.R.S. § 41-621(O), the obtaining of insurance by the State shall not be a waiver of any sovereign
immunity defense in the event of suit.
16.
Administrative Changes
The Procurement Officer, or authorized designee, reserves the right to correct any obvious clerical, typographical or
grammatical errors, as well as errors in party contact information (collectively, “Administrative Changes”), prior to or
after the final execution of a Contract or Contract Amendment. Administrative Changes subject to permissible
corrections include: misspellings, grammar errors, incorrect addresses, incorrect Contract Amendment numbers,
pagination and citation errors, mistakes in the labeling of the rate as either extended or unit, and calendar date errors
that are illogical due to typographical error. The Procurement Office shall subsequently send to the Contractor notice
of corrections to administrative errors in a written confirmation letter with a copy of the corrected Administrative
Change attached.
17.
Health Insurance Portability and Accountability Act of 1996 (HIPAA)
17.1.
The Contractor warrants that it is familiar with the requirements of HIPAA, as amended by the Health
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Information Technology for Economic and Clinical Health Act (HITECH Act) of 2009, and accompanying
regulations and will comply with all applicable HIPAA requirements in the course of this Contract. Contractor
warrants that it will cooperate with the Arizona Department of Health Services (ADHS) in the course of
performance of the Contract so that both ADHS and Contractor will be in compliance with HIPAA, including
cooperation and coordination with the Arizona Department of Administration-Arizona Strategic Enterprise
Technology (ADOA-ASET) Office, the ADOA-ASET Arizona State Chief Information Security Officer and
HIPAA Coordinator and other compliance officials required by HIPAA and its regulations. Contractor will
sign any documents that are reasonably necessary to keep ADHS and Contractor in compliance with HIPAA,
including, but not limited to, business associate agreements; and
17.2.
If requested by the ADHS Procurement Office, Contractor agrees to sign a “Pledge To Protect Confidential
Information” and to abide by the statements addressing the creation, use and disclosure of confidential
information, including information designated as protected health information and all other confidential or
sensitive information as defined in policy. In addition, if requested, Contractor agrees to attend or participate
in HIPAA training offered by ADHS or to provide written verification that the Contractor has attended or
participated in job related HIPAA training that is: (1) intended to make the Contractor proficient in HIPAA for
purposes of performing the services required and (2) presented by a HIPAA Privacy Officer or other person
or program knowledgeable and experienced in HIPAA and who has been approved by the ADOA-ASET
Arizona State Chief Information Security Officer and HIPAA Coordinator.
18.
Fraud, Waste, or Abuse
18.1.
ADHS requires all employees to abide by the State’s Personnel System Rules, R2-5A-501; Standards of
Conduct which includes maintaining high standards of honesty, integrity, and impartiality, free from personal
considerations and/or favoritism, and Code of Conduct for individuals engaged in Accounting, Financial and
Budgeting Activities which depicts the moral, ethical, legal and professional aspects of personal conduct.
ADHS requires the same conduct of its consultants, vendors, contractors, subrecipients, or persons doing
business with the agency;
18.2.
Any State employee, consultant, vendor, contractor or subrecipient or person doing business with the
Agency who receives a report of improper activity must report the information within one (1) business day.
Note: Federal Award policy denotes awardees must disclose, in a timely manner, in writing to ADHS all
violations of Federal Criminal Law, involving fraud, bribery, or gratuity violations potentially affecting Federal
Awards; and
18.3.
Anyone suspecting Fraud, Waste, or Abuse related to ADHS activities are required to report Fraud, Waste,
or abuse through any of the following reporting channels:
18.3.1.
ADHS Ethics Action Hotline at (602) 542-2347,
18.3.2.
ADHS Ethics Action Email at reportethics@azdhs.gov ,or
18.3.3.
General Accounting Office (GAO) Fraud Reporting Email at reportfraud@azdoa.gov to report
Fraud, Waste, or Abuse incidents.
19.
Unique Entity Identifier (UEI) Requirement
Pursuant to 2 CFR 25.100 et seq., no entity (defined as a Governmental organization, which is a State, local
government, or Indian tribe; foreign public entity; domestic or foreign nonprofit organization; domestic or foreign for-
profit organization; or Federal agency, but only as a sub-recipient under an award or sub-award to a non-Federal
entity) may receive a sub-award from ADHS unless the entity provides its Unique Entity Identifier Number to ADHS.
The number can be created in SAM.gov. If already registered the UEI has been assigned and can be viewed in
SAM.gov.
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20.
The Federal Funding Accountability and Transparency Act (FFATA or Transparency Act - P.L.109-282, as
amended by section 6202(a) of P.L. 110-252), found at https://www.fsrs.gov/
If applicable, the subrecipient or sub-awardee is required to abide by the Federal Funding Accountability and
Transparency Act (FFATA or Transparency Act – P.L. 109-282, as amended by section 6202(a) of P.L. 110-252),
found at https://www.fsrs.gov/. The associated Grant Reporting Certification Form and completion instructions will
be sent to the subrecipient from ADHS Program(s) responsible for the specific contract. The subrecipient or sub-
awardee must return the completed form to ADHS Program(s) by the 15th of the month following that in which the
award was received. Failure to complete a required Grant Reporting Certification Form may result in loss of funding.
21.
Technology Replacement
In any event where product is discontinued, no longer available or technically inferior to newly developed product,
the Contractor shall provide an equivalent replacement model at no additional cost and shall honor the original
contract terms
22.
Authorization for Provision of Services
Authorization for purchase of services under this Agreement shall be made only upon ADHS issuance of a Purchase
Order that is signed by an authorized agent. The Purchase Order will indicate the Agreement number and the dollar
amount of the funds authorized. The Contractor shall only be authorized to perform services up to the amount of the
Purchase Order. ADHS shall not have any legal obligation to pay for services in excess of the amount indicated on
the Purchase Order. No further obligation for payment shall exist on behalf of ADHS unless 2) the Purchase Order
is changed or modified with an official ADHS Procurement Change Order, and/or an additional Purchase Order is
issued for purchase of services under this Agreement.
Additional Terms and Conditions for Title 2, Subtitle A, Chapter II, Part 200, Subpart C: §200.201 USE OF
GRANT AGREEMENTS (INCLUDING FIXED AMOUNT AWARDS), COOPERATIVE AGREEMENTS AND
CONTRACT
23.
Civil Rights Assurance Statement.
The Contractor and Subcontractors are subject to Title VI of the Civil Rights Act of 1964, Section 504 of Rehabilitation
Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Title IX of the
Education Amendment of 1972, and offers all persons the opportunity to participate in programs or activities
regardless or race, color, national origin, age, sex, or disability. Further, it is agreed that no individual will be turned
away from or otherwise denied access to or benefit from any program or activity that is directly associated with a
program of the RECIPIENT on the basis of race, color, national origin, age, sex (in educational activities) or disability.
24.
Americans With Disabilities Act of 1990.
24.1.
The Contractor shall comply with the Americans With Disabilities Act of 1990 (Public Law 101-336) and the
Arizona Disability Act of 1992 (A.R.S § 41-1492 et. seq.), which prohibits discrimination of the basis of
physical or mental disabilities in delivering contract services or in the employment, or advancement in
employment of qualified individuals; and
24.2.
Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by
contracting the Contract Manager for the Contract. Request should be made as early as possible to allow
time to arrange the accommodation.
25.
Federal Funding. Funding for these services is contingent upon the availability of federal government funding. No
commitment of any kind is made by the State concerning this Grant unless there are monies provided by a federal
grant. The Grantee should take this fact into consideration.
25.1.
For the purposes of this Grant, a capital expenditure means expenditures to acquire capital assets, as
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defined in 2 C.F.R. 200.12, or expenditures to make additions, improvements, modifications, replacements,
rearrangements, reinstallations, renovations, or alterations to capital assets that materially increase their
value or useful life, with a cost of $250 or greater;
25.2.
Grantee agrees to maintain property records for equipment purchased with grant funds and perform a
physical inventory and reconciliation with property records at least every year. Grantee agrees that funds
will not be used for the construction of new facilities;
25.3.
Grantee agrees to follow equipment disposition policies as determined by the Federal Awarding Agency at
Award Completion or as depicted in the State of Arizona Accounting Manual. Grantee also agrees to follow
the directives in ADHS Property and Procedure Policy FIN 111;
25.4.
Charges to Federal awards for salaries and wages must be based on records that accurately reflect the
work performed. These records must: Be supported by a system of internal control which provides
reasonable assurance that the charges are accurate, allowable, and properly allocated; Be incorporated
into the official records of the non-Federal entity; Reasonably reflect the total activity for which the employee
is compensated by the non-Federal entity, not exceeding 100% of compensated activities (for IHE, this per
the IHE's definition of IBS); Encompass both federally assisted and all other activities compensated by the
non-Federal entity on an integrated basis, but may include the use of subsidiary records as defined in the
non-Federal entity's written policy; Comply with the established accounting policies and practices of the
non-Federal entity (See paragraph above for treatment of incidental work for IHEs.; and Support the
distribution of the employee's salary or wages among specific activities or cost objectives if the employee
works on more than one (1) Federal award; a Federal award and non-Federal award; an indirect cost activity
and a direct cost activity; two (2) or more indirect activities which are allocated using different allocation
bases; or an unallowable activity and a direct or indirect cost activity. Budget estimates (i.e., estimates
determined before the services are performed) alone do not qualify as support for charges to Federal
awards, but may be used for interim accounting purposes only;
25.5.
Grantee understands that financial reports are required as an accounting of expenditures for either
reimbursement or ADHS-approved advance payments;
25.6.
The final request for reimbursement of grant funds must be received by the ADHS no later than sixty (60)
days after the last day of the award period;
25.7.
All goods and services must be received or have reasonable expectations thereof and placed in service by
Grantee by the expiration of this award;
25.8.
Grantee agrees that all encumbered funds must be expended and that goods and services must be paid
by GRANTEE within sixty (60) days of the expiration of this award unless funding guidelines permit funds
to be used at a future date;
25.9.
Grantee agrees to remit all unexpended grant funds to the ADHS within thirty (30) days of written request
from the ADHS;
25.10.
Grantee agrees to account for interest earned on federal grant funds and shall manage interest income in
accordance with the Cash Management Improvement Act of 1990 and as indicated in the State of Arizona
Accounting Manual (SAAM) located at the following website. https://gao.az.gov/publications/saam Interest
earned in excess of allowable limits must be remitted to the ADHS within thirty (30) days after receipt of a
written request from the ADHS;
25.11.
Grantee agrees not to use grant funds for food and/or beverage unless explicitly approved in writing by the
ADHS;
25.12.
Grantee agrees to comply with all applicable laws, regulations, policies and guidance (including specific
cost limits, prior approvals and reporting requirements, where applicable) governing the use of grant funds
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for expenses related to conferences, meetings, trainings, and other events, including the provision of food
and/or beverages at such events, and costs of attendance at such events unless explicitly approved in
writing by the ADHS;
25.13.
No funds shall be used to supplant federal, state, county or local funds that would otherwise be made
available for such purposes. Supplanting means the deliberate reduction of state or local funds because
of the existence of any grant funds;
25.14.
Grantee agrees that grant funds are not to be expended for any indirect costs that may be incurred by
Grantee for administering these funds unless explicitly approved in writing by the ADHS. This may include,
but is not limited to, costs for services such as accounting, payroll, data processing, purchasing, personnel,
and building use which may have been incurred by the Grantee;
25.15.
Grantee will comply with the audit requirements of OMB Office of Management and Budget’s (OMB)
Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards and
provide the ADHS with the Single Audit Report and any findings within ninety (90) days of receipt of such
finding(s). If the report contains no findings, the Grantee must provide notification that the audit was
completed. All completed Single Audits should be uploaded in the format specified to the Federal Audit
Clearinghouse no later than nine (9) months after the entities fiscal year-end at the attached Link:
https://harvester.census.gov/facweb/default.aspx/;
25.16.
Grantee understands and agrees that misuse of award funds may result in a range of penalties, including
suspension of current and future funds, suspension or debarment from federal grants, recoupment of
monies provided under an award, and civil and/or criminal penalties;
25.17.
Grantee agrees not to do business with any individual, agency, company or corporation listed in the
Excluded Parties Listing Service.
Link: System for Award Management https://www.sam.gov/portal/public/SAM/;
25.18.
Grantee agrees to ensure that, no later than the due date of the Grantee’s first financial report after the
award is made, Grantee and any subgrantees have a valid UEI profile and active registration with the
System for Award Management (SAM) database;
25.19.
GRANTEE certifies that it presently has no financial interest and shall not acquire any financial interest,
direct or indirect, which would conflict in any manner or degree with the performance of services required
under this Agreement;
25.20.
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) Grantee must
comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions
that prohibit, under specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant; and
25.21.
GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in 28 CFR Part
83, Subpart F, for grantees, as defined in 28 CFR, Part 83 Sections 83.620 and 83.650.
26.
Comments Welcome
The ADHS Procurement Office periodically reviews the Uniform Terms and Conditions and welcomes any comments
you may have. Please submit your comments to: ADHS Procurement Administrator, Arizona Department of Health
Services, 150 North 18th Avenue, Suite 530, Phoenix, Arizona 85007.
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
SCOPE OF WORK
CTR070172
Revised 6/13/2023
Page 19 of 24
1.
Background
1.1.
In 2017, Arizona declared a state of emergency due to the opioid overdose epidemic, authorizing the
Arizona Department of Health Services (ADHS) to coordinate the public health response to complete
the requirements of the executive order. Following the state of emergency declaration, in 2018
Governor Ducey signed landmark Senate Bill, 1001- Arizona Opioid Epidemic Act, into law focusing on
reducing overdoses and improving patient safety.
1.2.
In 2021, 2,688 overdose deaths occurred in Arizona, which was a twelve percent (12%) increase over
2020 (n=2,405). This recent increase in overdose deaths can be attributed mostly to illicit fentanyl,
which has spread throughout Arizona’s drug supply. Among Arizona opioid overdose deaths, sixty-four
percent (64%) involved prescription or synthetic opioids in 2017; whereas 97.8% involved prescription
of synthetic opioids in 2023. A majority of overdoses are preventable, and many lives could be saved
with prevention education and actions.
1.3.
Medical examiners play a critical role in preventing future overdose deaths by conducting death
examinations to determine the cause and manner of death and to document and preserve evidence. In
Arizona, medical examiners are required to report suspected opioid deaths to ADHS per the Arizona
Administrative Code (9 A.A.C.4 Article 6. Opioid Poisoning-Related Reporting).
1.4.
ADHS and Maricopa County (hereafter County) hereby enter into this Intergovernmental Agreement
(IGA) to work on a project to support enhanced toxicological testing of opioid and stimulant overdose
deaths.
2.
Objective
2.1.
Improve forensic investigation of drug overdose deaths.
2.2.
Reimburse medical examiners for forensic toxicology testing of drug overdose deaths (including opioid
and stimulants) or for State Unintentional Drug Overdose Reporting System (SUDORS)-related work
(i.e., embedded abstractors, forensic epidemiologists, case management systems, modernizing
medical examiner case management systems).
2.3.
Support general medical examiner staffing needs (i.e., administrative or laboratory staff, medicolegal
death investigators, medical examiners).
3.
Scope of Service
3.1.
Contractor shall:
3.1.1.
Utilize a forensic toxicology laboratory of their choice to conduct forensic investigations of
drug overdose deaths, including opioids and stimulants.
3.1.2.
Submit expense reports that contain supported forensic toxicology test and or panel
information per sample.
3.1.3.
Submit expense reports for staff supported by the funding.
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
SCOPE OF WORK
CTR070172
Revised 6/13/2023
Page 20 of 24
4.
Tasks
4.1.
The Contractor shall:
4.1.1.
Provide biological samples, such as blood, urine, tissue, or other, to forensic toxicology labs
of their choice for investigation of suspected drug overdose deaths, encompassing opioids,
and stimulants, irrespective of confirmed drug involvement.
4.1.2.
Submit a quarterly log of tested samples to the ADHS, to include the case number, test
request, and amount charged, and within five (5) business days after the completion of the
death investigation as required in A.R.S. § 11-594 on the human remains of a deceased
individual with a suspected overdose.
4.1.3.
Attend ad-hoc virtual meetings with ADHS for contract monitoring purposes.
4.1.4.
Respond to ADHS requests for clarification or other requested information within ten (10)
business days.
4.1.5.
Document supporting expenses being billed shall be provided as requested by ADHS.
5.
Deliverables and Delivery Schedule
5.1.
The Contractor shall:
5.1.1.
Submit a log (with no identifying information) of samples sent to forensic toxicology labs for
testing due within thirty (30) days of the end of each payment period:
5.1.1.1.
Q1: September 1-November 30, due December 30.
5.1.1.2.
Q2: December 1 – February 28, due March 30.2
5.1.1.3.
Q3: March 1 – May 30, Due June 30.
5.1.1.4.
Q4: July 1-August 30, due September 30.
5.1.2.
Submit quarterly Contractor Expenditure Reports (CERs) to ADHS, due within thirty (30) days
of the end of each payment period:
5.1.2.1.
Q1: September 1-November 30, due December 30.
5.1.2.2.
Q2: December 1 – February 28, due March 30.
5.1.2.3.
Q3: March 1 – May 30, Due June 30.
5.1.2.4.
Q4: July 1-August 30, due September 30.
6.
STATE PROVIDED ITEMS
ADHS will:
6.1.
Review, provide feedback, and approval of the quarterly CERs and any supporting documentation
within thirty (30) days of submission, if needed.
6.2.
Upon execution of the Agreement, provide the CER template.
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
SCOPE OF WORK
CTR070172
Revised 6/13/2023
Page 21 of 24
7.
Notices, Correspondence, and Reports
7.1.
Notices, correspondence, reports and invoices/CERs from the Contractor to ADHS shall be sent to:
Cheryl Peyton
Office Chief of Chemistry
250 N. 17th Avenue
Phoenix, AZ 85007
602-739-6105
Cheryl.Peyton@azdhs.gov
7.2.
Invoices shall be submitted to: invoices@azdhs.gov.
7.3.
Notices, correspondence, and reports (and payments if sent to the same address) from ADHS to the
Contractor shall be sent to:
Administrative Director
Maricopa County Office of Medical Examiner
701 W Jefferson Street
Phoenix AZ 85053
Phone: 602-506-3322
Fax: 602-506-1546
CONTRACT NUMBER
INTERGOVERNMENTAL AGREEMENT
PRICE SHEET
CTR070172
Revised 6/13/2023
Page 22 of 24
Overdose Data to Action: Maricopa County
Annual Price Sheet
Cost-Reimbursement
ACCOUNT CLASSIFICATION
LINE-ITEM TOTALS
PERSONNEL EXPENSES
$0.00
EMPLOYEE RELATED EXPENSES
$0.00
PROFESSIONAL & OUTSIDE SERVICES EXPENSES
$0.00
TRAVEL EXPENSES
$0.00
OCCUPANCY EXPENSES
$0.00
OTHER OPERATING EXPENSES
$100,000.00
CAPITAL OUTLAY EXPENSES
$0.00
INDIRECT COST EXPENSES (IF AUTHORIZED)
$0.00
ANNUAL TOTAL SHALL NOT EXCEED:
$100,000.00
The Contractor is not authorized to transfer funds between budget line items.
Revised 6/13/2023
Page 23 of 24
Exhibit - 2 CFR 200.332
§ 200.332
Requirements for pass-through entities.
All pass-through entities must:
(a) Ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the
following information at the time of the subaward and if any of these data elements change, include the
changes in subsequent subaward modification. When some of this information is not available, the pass-
through entity must provide the best information available to describe the Federal award and subaward.
Prime Awardee:
Arizona Department of Health Services
UEI#
QMWUG1AMYF65
Federal Award Identification (Grant Number):
1 NU17CE010227-01-00
Subrecipient name (which must match the name associated with
its unique entity identifier):
Maricopa County
Subrecipient's unique entity identifier (DUNS #):
YC11KWJKWM97
Federal Award Identification Number (FAIN, sometimes it’s the
same as the Grant Number):
NU17CE010227
Federal Award Date (see the definition of Federal award date
in § 200.1 of this part) of award to the recipient by the Federal
agency;
08/23/2023
Subaward Period of Performance Start and End Date;
09/01/2023-08/1/028
Subaward Budget Period Start and End Date:
09/01/2023 - 08/31/2024
Amount of Federal Funds Obligated by this action by the pass-
through entity to the subrecipient (this is normally the contract
amount):
$175,353.00
Total Amount of Federal Funds Obligated to the subrecipient by
the pass-through entity including the current financial obligation
(how much is available for contracts):
$2,897,299.00
Total Amount of the Federal Award committed to the
subrecipient by the pass-through entity
$100,000.00
Federal award project description, as required to be responsive
to the Federal Funding Accountability and Transparency Act
(FFATA)
Overdose to Data Action States
Name of Federal awarding agency, pass-through entity, and
contact information for awarding official of the Pass-through
entity
Center for Disease Control and Prevention
Assistance Listings number and Title; the pass- through entity
must identify the dollar amount made available under each
Federal award and the Assistance Listings Number at time of
disbursement:
93.136
Identification of whether the award is R&D
No
Revised 6/13/2023
Page 24 of 24
Indirect cost rate for the Federal award (including the de minimis
rate is charged) per § 200.414
N/A