073024 Hazen and Sawyer Phase 2

Department Name
Account ID
Description
FY24 Budget Sub-lines
Fy24 Final Budget
FY25 Final Sub-lines
FY25 Final Budget
Water Operations
511-5-7115-385 BUILDING WATER/SEWER SERVICES
$3,000
$3,000
Water Operations
511-5-7115-385
Sewer
$600
$600
Water Operations
511-5-7115-385
Water
$2,400
$2,400
Water Operations
511-5-7115-386 LANDSCAPING/IRRIGATION
$12,000
$12,000
Water Operations
511-5-7115-386
At wells
$12,000
$12,000
Water Operations
511-5-7115-387 UTILITY ELECTRICITY
$934,000
$934,000
Water Operations
511-5-7115-418 SPECIAL PROJECTS
$283,000
$233,000
Water Operations
511-5-7115-418
Consultant for Lead and Copper 
Pipes
$50,000
$0
Water Operations
511-5-7115-418
Dietz Crane Arsenic Media 
Replacment
$100,000
$0
Water Operations
511-5-7115-418
City Water Use 
Audit/Evaluation/Action Plan
$0
$50,000
Water Operations
511-5-7115-418
Multi-Zone Water System Study
$0
$50,000
Water Operations
511-5-7115-418
GIS Mapping
$133,000
$133,000
Water Operations
511-5-7115-482 ASSURED WATER SUPPLY
$1,763,000
$1,788,000
Water Operations
511-5-7115-650 VEHICLES
$50,000
$60,000
Water Operations
511-5-7115-650
Vehicle Replacement Program - 
Water
$50,000
$60,000
Water Operations
511-5-7115-656 BUILDING/DATA INFRAS. IMPROV.
$2,228,500
$2,291,000
Water Operations
511-5-7115-656
62343 Public Works Facility 
Carryforward
$55,000
$1,366,000
Water Operations
511-5-7115-656
WRF Equipment and Materials 
Building
$0
$125,000
Water Operations
511-5-7115-656
Water Production Facility 
Rehabilitation Program
$140,000
$0
Water Operations
511-5-7115-656
62065 - Water Production Facility 
Rehabilitation Program
$400,000
$800,000
Water Operations
511-5-7115-656
Customer Service Facility
$300,000
$0
Water Operations
511-5-7115-656
Public Works Facility
$1,333,500
$0
Water Operations
511-5-7115-658 LAND IMPROVEMENTS
$0
$183,000
Water Operations
511-5-7115-658
Site Aesthetic Enhancements
$0
$133,000
Water Operations
511-5-7115-658
Well Site Security Improvement 
Project
$0
$50,000
Water Operations
511-5-7115-673 PRE-CONSTRUCTION DESIGN
$1,675,000
$2,489,000
Water Operations
511-5-7115-673
Booster Pump Replacement for 
127th  Lane Well Site
$100,000
$0
Water Operations
511-5-7115-673
Sunnyvale Well Site Discharge Pipe 
Replacement and Flow Meter
$65,000
$65,000
Water Operations
511-5-7115-673
Water Main Replacement
$1,250,000
$1,232,000
Water Operations
511-5-7115-673
Residential and Commercial Meter 
Replacement Project
$0
$825,000
Water Operations
511-5-7115-673
Critical Valve Replacement Program
$200,000
$367,000
Water Operations
511-5-7115-673
62059- Drainage Improvements
$60,000
$0
Water Operations
511-5-7115-960 DEPRECIATION
$1,650,000
$1,660,000
Water Operations
511-5-7115-717 WIFA - PRINCIPAL
$1,549,000
$1,476,000
Water Operations
511-5-7115-750 WIFA - INTEREST
$278,500
$236,000
Water Operations
511-5-7115-773 TRUST/AGENCY FEES
$10,000
$10,000
Water Operations
511-5-7115-950 TRANSFER OUT
$3,116,000
$3,361,000
Water Operations
511-5-7115-950
General Fund
$1,722,000
$1,967,000
Water Operations
511-5-7115-950
Sewer Fund
$1,394,000
$1,394,000
Water Customer Service
511-5-7116-110 SALARIES AND WAGES
$354,000
$380,000
Water Customer Service
511-5-7116-111 OVERTIME
$3,000
$3,000
Water Customer Service
511-5-7116-120 HEALTH-LIFE-DENTAL INSURANCE
$71,000
$74,000
Water Customer Service
511-5-7116-130 SOCIAL SECURITY CONTRIBUTION
$23,000
$24,000
Water Customer Service
511-5-7116-131 MEDICARE CONTRIBUTION
$6,000
$6,000
Water Customer Service
511-5-7116-132 ASRS CONTRIBUTION
$40,000
$43,000
Water Customer Service
511-5-7116-140 WORKERS COMPENSATION
$1,000
$1,000
Water Customer Service
511-5-7116-141 UNEMPLOYMENT INSURANCE
$2,000
$1,000
Water Customer Service
511-5-7116-230 OFFICE SUPPLIES
$3,000
$3,000
Water Customer Service
511-5-7116-232 COMPUTER/PRINTER SUPPLIES
$3,000
$3,000
Water Customer Service
511-5-7116-233 UNIFORMS
$500
$1,000
Water Customer Service
511-5-7116-237 EQUIPMENT/FURNITURE PURCHASE
$1,000
$1,000
Water Customer Service
511-5-7116-248 SOFTWARE PURCHASE
$500
$0
Water Customer Service
511-5-7116-249 OPERATING MATERIAL & SUPPLIES
$1,000
$1,000
Water Customer Service
511-5-7116-269 OTHER MAINTENANCE/REPAIRS
$3,000
$3,000
Water Customer Service
511-5-7116-313 CONTRACTED SERVICES
$97,000
$97,000
Water Customer Service
511-5-7116-325 TECH/SOFTWARE SUPPORT
$40,000
$40,000
Water Customer Service
511-5-7116-338 ARMORED CAR SERVICES
$7,500
$8,000
Water Customer Service
511-5-7116-350 TRAVEL AND PER DIEM
$3,000
$3,000
Water Customer Service
511-5-7116-351 CONFERENCE,SEMINARS & TRAINING
$3,500
$4,000
Water Customer Service
511-5-7116-360 PRINTING COST
$3,000
$3,000
Water Customer Service
511-5-7116-362 MAILING COST
$2,000
$2,000
38
Water Operations
511-5-7115-482 ASSURED WATER SUPPLY
$1,763,000
$1,788,000

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
1 
 
Lead and Copper Rule Revisions 
Phase 2: Program Implementation 
 
City of El Mirage 
 
Scope of Work 
DRAFT 
June 14, 2024

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
2 
Introduction 
This approach outlines how the Hazen team will work with El Mirage (City) to support the LCRR 
compliance program. The LCRR was promulgated by the United States Environmental Protection Agency 
(USEPA) on January 15, 2021 and became effective on December 16, 2021. The LCRR included a 3-year 
timeframe for utilities to meet the new regulatory requirements with a compliance deadline of October 16, 
2024. As of May 2024, approximately 5 months remain for compliance. The compliance deliverables in 
the state of Arizona include: 
• Lead Service Line (LSL) Inventory 
• Lead Service Line Replacement Plan (if any lead, galvanized requiring replacement (GRR), or 
lead status unknown service lines are present in the LSL Inventory)* 
• Tap Sampling Plan* 
• List of Schools and Childcare Facilities Requiring Testing* 
*As described within the Draft Lead and Copper Rule Improvements (LCRI), the LSL Replacement Plans 
and list of schools and childcare facilities will not be required on October 16, 2024 if the LCRI is 
finalized by the compliance deadline. ADEQ currently advises systems to prepare these compliance 
deliverables for the deadline, however, in the event that the LCRI is not finalized in time or requirements 
change. 
Project Understanding and Approach 
The LSL Inventory must include the utility and customer-owned portions of each service line and indicate 
whether the service line material is lead, galvanized requiring replacement (GRR), non-lead, or lead status 
unknown. During Phase 1 efforts, it was determined there are 11,979 service lines in the service area with 
1,974 unknowns on the utility-side and the customer-side. 
The City’s selected compliance pathway is aimed to fulfill the goal to have zero lead status unknown 
service lines. In order to reach this goal, field work must be completed for a prescribed quantity of lead 
status unknown service lines based upon the selected indirect method. Additionally, site review of field 
verified service lines and an updated LSL Inventory will be needed to integrate field work findings. All 
field verified service lines will need to be categorized as non-lead, and the City will need to conduct 
additional investigation of any customer-side galvanized service lines through record review or ADEQ 
coordination, if customer-side galvanized service lines are identified downstream of a service line that 
was or is lead status unknown. Beyond the LSL Inventory, compliance sample sites and sampling 
protocol will be required to fulfill two additional compliance requirements. Finally, customer education 
and outreach is a critical component of LCRR requirements in the future after the compliance deadline 
including for systems with a “No Lead Service Line Verification”. 
Notably, indirect method requirement stringency has greatly increased following the initial February 2024 
release by ADEQ. At this time, 95% of the service line materials in homogeneous communities are 
required to be the same material, e.g., copper, plastic, galvanized, etc. Due to this, many homogeneous 
communities do not meet this requirement and require 100% field verification by ADEQ. This alone is 
shifting many Arizona utilities’ compliance strategies to have lead status unknown service lines

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
3 
remaining after the deadline. With this in mind, the potential for this strategy is incorporated into this 
proposal with the exception of an LSL Replacement Plan.  
Scope of Services 
The Scope of Services includes the necessary tasks to complete Phase 2. The following tasks will be 
performed as part of this project: 
• Task 1: Project Management and Meetings  
• Task 2: Field Work Preparation 
• Task 3: Field Work Review and Inventory Updates 
• Task 4: Sampling, Monitoring, and Protocol 
• Task 5: Customer Outreach and Education 
• Task 6: Regulatory Coordination

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
4 
Task 1: Project Management and Meetings 
Hazen will provide project management services throughout the project, including preparation of billing 
statements, document control, record keeping, and project budget and schedule tracking.  Hazen will also 
track project performance including budget and schedule, identify any outstanding issues, and hold 
progress meetings/conference calls with City staff as necessary. 
Our management approach includes well-defined roles and responsibilities of each resource and the lines 
of communication among team members and the City, as well as plans for maintaining QA/QC. 
Project Kick-Off Meeting and Review: Hazen will conduct a 1-hour virtual kickoff meeting with the 
City to introduce our project team, establish lines of communication, review LCRR and LCRI 
requirements, and review the scope of services and project schedule. 
During the kickoff meeting, Hazen will verify the City’s team participants, needs, and schedule. 
Project Progress Meetings: Hazen will coordinate with City throughout the duration of the project. 
Coordination meetings will be held between the Hazen and the City, as needed (up to 8 meetings total). 
Progress Reports: Project progress will be summarized each month in invoice progress reports. 
Deliverables: 
• Kickoff Meeting – agenda, slides, action items, and key takeaways 
• Project schedule 
• Meeting minutes for monthly project progress meetings, which will be billed monthly  
Assumption: 
• Conduct a kickoff meeting and virtual monthly progress calls, as needed, during a project 
duration (estimated at 8 months). 
Task 2: Field Work Preparation 
Service Line Identification Plan: Hazen will prepare and lead a workshop with the City to provide an 
overview of all direct and indirect service line identification methods. A combined direct and indirect 
identification method will be recommended. Hazen will develop a Service Line Identification Action Plan 
with methods to verify service line materials based on findings in Phase 1 and the pilot effort. This Plan 
will inform any future work that could be performed to identify “Lead Status Unknown” service lines in 
the system. 
Mobile App and Dashboards: Hazen will develop a Field Maps app to directly integrate field 
verification findings into the Lead Service Line Inventory Database. The Field Maps app will cover the 
required service line verification points as required by ADEQ. Service line sites may be assigned to 
separate Contractor(s) or City personnel, as desired, within the app platform. Instructions for utilization of

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
5 
the Field Maps app will be included in Task 2’s Training Materials. Additionally, a Field Verification QC 
Dashboard will be developed for the review of service line field verification submissions from the Field 
Maps app. 
Training and Piloting: Hazen will host one three-hour training session for Contractor(s) and/or City staff 
to meet the ADEQ field work training requirements. Hazen will coordinate with ADEQ on training 
materials to ensure they meet ADEQ requirements. 
Deliverables: 
• Contractor and/or City Staff Training. 
• Field Verification Mobile App. 
• Field Verification QC Dashboard. 
Assumptions: 
• The Field Verification Mobile App will be developed through ArcGIS Field Maps app 
available in the Apple and Google Play app stores. 
• The field verification of sites will be completed by the City or a City contractor. 
Task 3: Field Work Review and Inventory Updates 
Identification Review: Hazen will coordinate with Contractor(s) and/or City staff to review Field Maps 
mobile app field verification submissions in the El Mirage ArcGIS Online Field Maps QC platform. 
Hazen will track Field Maps fields and high-level Contractor or City staff progress in the Field Maps 
Dashboard. 
LCRR Initial Inventory Updates: Throughout the field identification effort, Hazen will update the LSL 
Inventory to provide an estimated quantity of remaining unknowns. At the completion of field 
identification, the LSL Inventory Template will be populated with the final LSL Inventory results for 
future detailed inventory submission requirements by ADEQ. 
Deliverables: 
• Updated LSL Inventory 
• LCRR Initial Inventory Template 
Assumptions: 
• Updates to the LCRR Initial Inventory will be required to follow the requirements and 
formatting of the LCRI Baseline Inventory. The LCRI Baseline Inventory template is not 
currently available, however, and is due October 16, 2027. Additional LCRR to LCRI changes 
for the inventory may be included in a future scope of work. 
• The City will be responsible for conducting field survey efforts using City staff or a contractor.

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
6 
• During Phase 1, Hazen estimated approximately 2,000 lead status unknown service lines. For 
planning purposes, 500 sites are estimated for field verification and field work review. 
• Based on efforts for other communities in Maricopa County, contractors are completing 
approximately 1,500 sites per month using the methods that the City will likely apply for field 
verification. At this rate, it is estimated to take approximately 1 month to complete field 
verification. 
• Field verification contractor submissions will not exceed 500 sites. The estimated time to 
review each site, coordinate with contractors, and provide alternates, as needed, is 8 mins, 
which equates to 67 hours. 
• The City will backup all collected data weekly with snapshot data backup. The City will 
provide the Contractor access to the El Mirage AGO, as needed. 
• The field verification crews will maintain a viable mobile device and upload all service line 
data into the Field Maps mobile app without need for manual entry by Hazen staff. 
• Leaded solder testing is not currently included in this effort. 
• Identification of disadvantaged communities is not included in this effort. 
Task 4: Sampling, Monitoring, and Protocol 
LCRR Sampling Plan: Following the April 2024 EPA Fact Sheet, ADEQ is pending the LCRI 
finalization to reduce the compliance deliverables for October 16, 2024. If the LCRI is finalized prior, 
then the Tap Sampling Plan would be required October 16, 2027. Furthermore, the Lead Service Line 
Replacement Plan would be deferred until October 16, 2027 for systems with LSLs, GRR, or unknowns. 
Pending this change, Hazen will develop an LCRR Compliant Sampling Site Selection including 
recommendations for revising the standard monitoring sample site pool based upon LSL Inventory results 
and existing sample sites to reflect the new tiered structure. Additionally, Hazen will update sampling 
protocols to account for 1st and 5th Liter sample requirements in the LCRR, as applicable. Finally, an 
inventory of schools and childcare facilities will be prepared for the initial October 16, 2024 deadline. 
LCRI Sampling Plan: In the event that the LCRI is finalized prior to the October 16, 2024 deadline, 
Hazen will modify the prior Sampling Plan, SOPs, and sample site selection to meet LCRI requirements. 
Deliverables: 
• 
LCRR Tap Sampling Plan 
• 
Inventory of Schools and Childcare Facilities 
Assumptions: 
• 
Information on leaded solder will be provided by the City, if available. Hazen will not 
evaluate leaded solder.

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
7 
Task 5: Customer Outreach and Education 
Hazen will prepare Customer Outreach materials including topics for educational material, sampling 
instructions, sampling results, and additional customer notifications. Many of these deliverables are 
required for all water systems to provide to customers under certain compliance scenarios. Additionally, 
find-and fix materials are only required if an individual compliance sample exceeds 10 µg/Lor 15 µg/L 
pursuant to the LCRR or LCRI requirements. Hazen will coordinate with ADEQ, as needed, during the 
project timeline to ensure materials meet ADEQ requirements. Customer service and outreach materials 
will focus on LCRR compliance requirements with documents which may be required by October 16, 
2024 in bold. 
Deliverables:  
• Educational Material 
o Lead in Drinking Water Educational Material (1 Page – Front & Back) 
o Annual Educational Information for Schools and Childcare Facilities (1 Page – 
Front and Back) 
• Sampling Instructions 
o Find-and-Fix with POU Instructions (1 Page – Front & Back) 
• Sampling Results 
o Tier 1 Action Level Exceedance Notification 
• Service Line Material Notification 
o Notification of Service Line Material Field Verification (1 Page – Front) 
o Service Line Material Field Verification Flyer (1 Page – Front) 
o Annual Notification of Possible Lead Service Line (Letter)* 
o Information for Customers for Accessing and Understanding LSL Inventory 
Map (1 page – Front & Back)* 
o Notification of Service Line Disturbance 
Assumptions: 
• Two revisions to the draft customer communication materials will be included. 
• The first round of revisions will be completed in Microsoft Word, and the second round of 
revisions will be completed in Microsoft Word with inserted graphics. 
• Up to nine (9) separate one-page documents with graphics will be prepared. Other documents 
will only include text within Microsoft Word. 
• Documents prepared will not exceed two pages of final material. 
Task 6: Regulatory Coordination 
ADEQ Coordination: ADEQ is providing case-by-case approval to inventory narratives and methods for 
service line material verification. Thus, coordination between ADEQ and the City to ensure regulatory 
compliance is a top priority for this project. Hazen will attend up to two calls with ADEQ to communicate 
the approach and findings.

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
8 
Application for “No LSL Verification”: Once all required field verification sites are completed and 
confirmed as non-lead service line material coordination with ADEQ will begin to assist the City in 
reaching a non-lead designation, if the field verification work and inventory results align with ADEQ’s 
requirements. 
Deliverables: 
• Material verification findings summary 
• Request for a “No Lead Service Lines Verification” designation 
Assumptions: 
• Hazen will conduct regulatory coordination meetings with ADEQ on the material verification 
methods up to two times during the duration of the project. 
• Written verification from ADEQ on service lince material identification methods will be 
received prior to commencing field work in Task 2. 
Project Schedule 
The anticipated Notice to Proceed (NTP) date is tentatively prior to July. We are proposing a timeline of 
completing the project within 8 months. 
Project Fee 
The total fee associated with this project is shown on the below table using contract rates. The work 
would be billed time and materials up to the not-to-exceed amount shown in the table.

LCRR Phase 2 Draft Scope of Services 
City of El Mirage 
9 
 
 
Task
Project 
Manager - 
VP
Deputh 
Project 
Manager - 
PE
Technical 
Advisor - PE
QA/QC -     
SA
Assistant 
Engineer II - 
AE II
Assistant 
Engineer I - 
AE I
Courter
Robles
Cook
Rosenfeldt
Varies
Varies
Hourly Rate 
$285 
$210 
$210 
$260 
$145 
$130 
Labor Fee
 
-
$                     
Task 1: Project Management and Meetings
12
8
20
5,100
$             
54
$                   
5,154
$                 
Task 2: Field Work Preparation
20
40
40
12
80
80
272
47,620
$           
47,620
$               
Task 3: Field Work Review and Inventory Updates
4
16
16
2
80
80
198
30,380
$           
30,380
$               
Task 4: Sampling, Monitoring, and Protocol
8
8
20
12
60
60
168
27,780
$           
27,780
$               
Task 5: Customer Outreach and Education
2
8
16
2
60
40
128
20,030
$           
20,030
$               
Task 6: Regulatory Coordination
16
16
40
8
40
120
24,200
$           
24,200
$               
TOTALS - BASIC SERVICES   
62
88
140
36
320
260
906
155,110
$         
54
$                   
155,164
$             
Hazen and Sawyer Labor Classifications
Additional Direct Expenses - detail
Units
Unit Cost
Total $
AVP - Associate VP / Technical Director / QA-QC
Mileage
100
Miles
0.540
$              
54
$                      
SA - Senior Associate / Project Manager / Technical Manager
PE - Principal
AE - Assistant Engineer
 Subtotal - Other Direct Costs
54
$                      
 Total Hours
Direct 
Expenses 
(detail below) 
Total Fee
Budget
Lead and Copper Rule Revisions Phase 2
City of El Mirage (Owner)
Hazen and Sawyer (Consultant)
June 14, 2024