Extracted text (via pymupdf)
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John Ulibarri
From:
Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Sent:
Friday, February 2, 2024 10:46 AM
To:
John Ulibarri
Subject:
FW: APS-04404-S6R0F for 12126 W Olive Ave
Follow Up Flag:
Follow up
Flag Status:
Flagged
Michael Brandon
Sr Plant Manager, El Mirage
Michael.Brandon@pilottravelcenters.com
cell: 865-469-6839
5508 Lonas Drive / Knoxville, TN 37909
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individual(s) named above. They contain confidential and/or proprietary information. Do not forward, copy, distribute or
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From: Kurt.Warnstedt@aps.com <Kurt.Warnstedt@aps.com>
Sent: Friday, February 2, 2024 9:51 AM
To: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: [EXTERNAL] APS-04404-S6R0F for 12126 W Olive Ave
Good morning Michael, It was a pleasure to speak with you earlier! As per our conversation, our GIS MAP is showing Transmission: MTPOT17455961 IS 69KV and OHDistribution: MTPOT8642772 is 12. 5KV. I would like to preface this in saying that the
Good morning Michael,
It was a pleasure to speak with you earlier!
As per our conversation, our GIS MAP is showing Transmission: MTPOT17455961 IS 69KV and OHDistribution:
MTPOT8642772 is 12.5KV. I would like to preface this in saying that the GIS MAP is not always accurate, but based on
the numbers matching what you suspected, I assume that it’s correct in this case.
As always, I thank you in advance for your time with this, please let me know if you have any questions.
Kurt Warnstedt
Service Coordinator
2
Customer Construction West
602-695-4685
Kurt.Warnstedt@aps.com
From: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Sent: Friday, February 2, 2024 9:02 AM
To: Warnstedt, Kurt <Kurt.Warnstedt@aps.com>
Subject: Fuel Processing Operators - Power lines 12126 W Olive Ave
Importance: High
***CAUTION***
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Kurt,
Can you provide the description of the power lines along Olive Ave. in front of Fuel Processing Operators at 12126 W
Olive Ave, (12.5kv & 69kv).
I am asking for this information to identify development project constraints with the City of El Mirage on Feb 5th.
Regards,
Michael Brandon
480-797-4776
Michael Brandon
Sr Plant Manager, El Mirage
Michael.Brandon@pilottravelcenters.com
cell: 865-469-6839
5508 Lonas Drive / Knoxville, TN 37909
3
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From:
Bryce Christo
To:
Jose Macias; Jorge Gastelum
Subject:
RE: PZ23-12-22: Fuel Processing Operators - CUP & Site Plan response
Date:
Tuesday, February 6, 2024 9:50:28 AM
Attachments:
3026.1 CUP Response Memo.pdf
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Here are my responses to the attached Memo for Fuel Processing Operators.
Narrative Comments 1-9
We still need to know what is proposed on the west lot during Phase 1. Will it remain
vacant, or will it be used for parking, storage, etc.?
Site Plan Comment 14
It does appear that keeping the right of way at 55’ will not be an issue, however, the
property to the west did dedicate 65 feet. I recommend a design exception be
requested.
Site Plan Comment 18
The provided TIA noted that if a median is installed along Olive Avenue in the future,
the west driveway would become a full access intersection and the east driveway
would become right in/right out. An updated TIA would be required at that time in
order to confirm that revised configuration.
Site Plan Comment 20
This shall be a design exception request. If approved, swales or other improvements
would be required to keep the drainage on site.
Site Plan Comment 38
Relief from this requirement would have to be presented/approved by Council. It
cannot be handled via a design exception.
Site Plan Comment 41
Understood
Site Plan Comment 42f
The proposed median may be temporary for the immediate future, so a striped option
is acceptable.
Landscape Plan Comment 52
The raised median being referenced was for Olive Avenue. This comment can be
removed as a striped median is acceptable.
Drained Report Comment 57
121st Avenue drains to the FPO site currently and that shall continue.
TIA Comment 79a & 85
Recommendations for these items will be prepared by the Traffic Engineer and the City
will review and comment as needed.
Thank you,
Bryce Christo, P.E. – Assistant City Engineer
10000 N. El Mirage Road, El Mirage, AZ 85335
P: 623-876-2974 | C: 623-980-9980 | F: 623-876-4605 | E: bchristo@elmirageaz.gov
El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
From: John Ulibarri <jdu@gervasioeng.com>
Sent: Monday, February 5, 2024 3:54 PM
To: Jose Macias <jmacias@elmirageaz.gov>; Bryce Christo <bchristo@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: PZ23-12-22: Fuel Processing Operators - CUP & Site Plan response
Jose, As discussed in our meeting last week, we have revised the CUP Narrative and prepared a response memorandum to address the city review comments. The engineering review items we disagree with are individually listed in the memorandum.
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Jose,
As discussed in our meeting last week, we have revised the CUP Narrative and prepared a response
memorandum to address the city review comments. The engineering review items we disagree with
are individually listed in the memorandum. In addition, we have included an email from APS saying
that the existing electrical poles along Olive Avenue has 69kv lines and 12kv lines.
Bryce, Let me know if the city engineer needs any additional information to gain staff support.
John D. Ulibarri, P.E.
Civil Department Director
GERVASIO & ASSOC., INC.
77 East Thomas Road, Suite 120
Phoenix, Arizona 85012
(602) 285-1720 (office)
From: Jose Macias
Sent: Wednesday, January 31, 2024 10:20 AM
To: John Ulibarri <jdu@gervasioeng.com>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo
<bchristo@elmirageaz.gov>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
John,
I just sent out a new meeting invitation. See you tomorrow on MS Teams.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
From: John Ulibarri <jdu@gervasioeng.com>
Sent: Wednesday, January 31, 2024 9:47 AM
To: Jose Macias <jmacias@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo
<bchristo@elmirageaz.gov>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
11am tomorrow works for me. From: Jose Macias Sent: Wednesday, January 31, 2024 9:20 AM To: John Ulibarri <jdu@gervasioeng.com> Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo <bchristo@elmirageaz.gov>
11am tomorrow works for me.
From: Jose Macias
Sent: Wednesday, January 31, 2024 9:20 AM
To: John Ulibarri <jdu@gervasioeng.com>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo
<bchristo@elmirageaz.gov>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
John,
We are not available at that time. We’re available from 10 am to 12:30 pm on Thursday or, Monday
morning.
Going to cancel today’s meeting. Let us know it those times works.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
From: John Ulibarri <jdu@gervasioeng.com>
Sent: Wednesday, January 31, 2024 5:36 AM
To: Jose Macias <jmacias@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo
<bchristo@elmirageaz.gov>
Subject: Re: Fuel Processing Operators - CUP & Site Plan submittal
Thanks for working with us. I will not be able to make the meeting schedule for today. Can we take the 1pm time slot tomorrow? John On Jan 29, 2024, at 4:26 PM, Jose Macias <jmacias@elmirageaz.gov> wrote:
Thanks for working with us. I will not be able to make the meeting schedule for today. Can we take
the 1pm time slot tomorrow?
John
On Jan 29, 2024, at 4:26 PM, Jose Macias <jmacias@elmirageaz.gov> wrote:
Michael,
We can meet on Thursday between 10 am and 12:30 pm on Thursday. For now, I will
schedule it for Wednesday at 2 pm on MS Teams.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
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El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
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From: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Sent: Monday, January 29, 2024 2:39 PM
To: Jose Macias <jmacias@elmirageaz.gov>; John Ulibarri <jdu@gervasioeng.com>
Cc: Bryce Christo <bchristo@elmirageaz.gov>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
Jose, Wednesday at 2:00pm will work, if a problem arises is there an alternative time on Thursday we can meet? Regards, Michael
Jose,
Wednesday at 2:00pm will work, if a problem arises is there an alternative time on
Thursday we can meet?
Regards,
Michael Brandon
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Sr Plant Manager, El Mirage
Michael.Brandon@pilottravelcenters.com
cell: 865-469-6839
5508 Lonas Drive / Knoxville, TN 37909
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CONFIDENTIAL
This e-mail message and all corresponding e-mail messages, including all attachments, are
intended solely for the individual(s) named above. They contain confidential and/or
proprietary information. Do not forward, copy, distribute or otherwise relay the messages or
their content to any individual without first contacting the PTC LLC Law Department.
If you have received this e-mail message in error, do not read, forward, copy or distribute it
or any of its content to anyone. In addition, please notify the sender that you have received
this message immediately by return e-mail and delete it.
From: Jose Macias <jmacias@elmirageaz.gov>
Sent: Monday, January 29, 2024 8:24 AM
To: John Ulibarri <jdu@gervasioeng.com>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>; Bryce Christo
<bchristo@elmirageaz.gov>
Subject: [EXTERNAL] RE: Fuel Processing Operators - CUP & Site Plan submittal
John, Wednesday at 2 pm we’re available. Let me know if this works for you? We can do it over MS Teams. Regards, Jose A. Macias Senior Planner Development Services - Planning & Zoning P: 623. 876. 2996 | F: 623. 876. 4605 | E: jmacias@ elmirageaz. gov
John,
Wednesday at 2 pm we’re available. Let me know if this works for you? We can do it
over MS Teams.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
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El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
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From: John Ulibarri <jdu@gervasioeng.com>
Sent: Thursday, January 25, 2024 3:45 PM
To: Jose Macias <jmacias@elmirageaz.gov>; Bryce Christo <bchristo@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
Jose, Michael and I would like to arrange a meeting to review the comments. We need clarification & disagree on a few items, but we would like to make changes to the narrative/Site plan before the P&Z meeting in February. I am available
Jose,
Michael and I would like to arrange a meeting to review the comments. We need
clarification & disagree on a few items, but we would like to make changes to the
narrative/Site plan before the P&Z meeting in February. I am available Wednesday &
Thursday of next week if you and Bryce are available.
John D. Ulibarri, P.E.
Civil Department Director
GERVASIO & ASSOC., INC.
77 East Thomas Road, Suite 120
Phoenix, Arizona 85012
(602) 285-1720 (office)
From: Jose Macias
Sent: Tuesday, January 23, 2024 7:43 AM
To: John Ulibarri <jdu@gervasioeng.com>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
John,
Attached please find the TAC Review comments for the FPO plant expansion project. At
this time no action is required, you may start to address the comment in your
construction documents submittal.
The first public hearing will be on Tuesday, February 13, 2024, at 6 pm here at City Hall.
More details will be provided once the agenda has been finalized.
If you have any questions regarding the comments and want a follow-up meeting,
please feel free to contact my office.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
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El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
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From: John Ulibarri <jdu@gervasioeng.com>
Sent: Thursday, January 18, 2024 3:36 PM
To: Jose Macias <jmacias@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
Hi Jose, Just a quick questions on the status of the application review? Is there anything we can get started on before the P&Z meeting next month? John D. Ulibarri, P.E. Civil Department Director
Hi Jose,
Just a quick questions on the status of the application review? Is there anything we can
get started on before the P&Z meeting next month?
John D. Ulibarri, P.E.
Civil Department Director
GERVASIO & ASSOC., INC.
77 East Thomas Road, Suite 120
Phoenix, Arizona 85012
(602) 285-1720 (office)
From: Jose Macias
Sent: Wednesday, January 3, 2024 10:15 AM
To: John Ulibarri <jdu@gervasioeng.com>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: RE: Fuel Processing Operators - CUP & Site Plan submittal
John,
Thank you for the submittal of the Conditional Use Permit application. Here are a few
things we need to follow up.
1. The elevations will be submitted before the application staff report is completed.
2. The Phase One Environment Site Assessment is missing. Can you submit as soon
as possible?
3. Who can we contact to take in the $1,450.00 filing payment?
Feel free to contact my office if you have any questions.
Regards,
Jose A. Macias
Senior Planner
Development Services - Planning & Zoning
P: 623.876.2996 | F: 623.876.4605 | E: jmacias@elmirageaz.gov
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El Mirage City Hall Hours: Mon – Thurs 7:00 am to 5:30 pm & Closed Fridays.
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From: John Ulibarri <jdu@gervasioeng.com>
Sent: Thursday, December 21, 2023 4:32 PM
To: Jose Macias <jmacias@elmirageaz.gov>
Cc: Michael Brandon <Michael.Brandon@pilottravelcenters.com>
Subject: Fuel Processing Operators - CUP & Site Plan submittal
Jose, As requested, here are the missing items to complete our application: Updated Site Plan (SP1 & SP2) Deed Preliminary Water report Preliminary Sewer report Have a great holiday.
Jose,
As requested, here are the missing items to complete our application:
1. Updated Site Plan (SP1 & SP2)
2. Deed
3. Preliminary Water report
4. Preliminary Sewer report
Have a great holiday.
John D. Ulibarri, P.E.
Civil Department Director
GERVASIO & ASSOC., INC.
77 East Thomas Road, Suite 120
Phoenix, Arizona 85012
(602) 285-1720 (office)
UNDERGROUNDING OF OVERHEAD UTILITY LINES.
§ 152.030 GENERAL PROVISIONS.
(A) The developer shall place underground all existing overhead utility lines, including but not limited to telephone, cable
television and electric power, except electrical lines exceeding 13 kV capacity, either within a proposed development or
redevelopment project or within public rights-of-way or easements adjacent to the project, prior to issuance of a certificate of
occupancy. This requirement shall apply to all projects submitted for approval or re-approval under the provisions of the site
development in the zoning code. Utility poles and lines are defined herein as the poles, structures, wire, aerial cables, and
related facilities used in the distribution of electricity or in the transmission of telecommunications, telegraph, data, radio, or
television communications. This requirement includes utility lines on and adjacent to the project, including lines which extend
across public streets, alleys, and/or easements adjacent to the property being developed or redeveloped. Existing utility
lines within or adjacent to a project shall be under-grounded up to the first existing pole beyond the limits of the property.
This requirement includes the undergrounding of all existing overhead service lines attached to the lines to be removed
along with necessary conduit, supports, restoration and the like, necessary to convert the service line from overhead to
underground. The requirement shall apply regardless of the existence of easements for overhead lines. When high-voltage
power lines, above 13 kV or similar, are present on the same poles as the lower voltage lines, all lines other than the high-
voltage lines shall be placed underground.
(B) Equipment appurtenant to the underground facilities, such as surface-mounted transformers, pull boxes, pedestal
cabinets, service terminals, telephone splice closures, concealed ducts, or other similar on-the-ground facilities normally
used with or as approved by the City Engineer, may be maintained above ground with the written permission of the City
Engineer for the specific facility to be left above ground.
(C) The developer or owner of a development or redevelopment project shall be responsible to make necessary
arrangements with the affected utility companies for the installation of required underground facilities, including the design
and payment of any cost therefore as a condition of plan approval. Nothing contained herein is intended to obligate a
providing utility company to install the underground facilities without reimbursement.
(D) In those instances where poles to be removed include street lights, the street lights will be replaced with freestanding
poles by the developer in accordance with current street light standards.
(E) Relief from undergrounding requirements may be considered, at the discretion of City Council, under the following
conditions.
(1) Deferment of undergrounding may be requested by a developer in cases where the utility frontage is small
(generally less than 1,000 feet in length). When deferment is approved, the developer shall obtain an estimate of
undergrounding costs from all affected utility companies. The developer shall then be required to provide a cash deposit,
letter of credit, certificate of deposit, or other security acceptable to the City Attorney, in an amount equal to the estimated
under-grounding costs, as provided by the utility company, associated with the utility frontage of the project. The developer
shall also be required to install the ductwork (conduit) required by the utility companies for the future undergrounding prior to
issuance of certificate of occupancy. Phasing of projects will be considered based on the particular situation. On projects for
which plans are approved in phases, the developer may request delay in payment of estimated costs until approval of plans
for the largest phase involving undergrounding, at which time payment for the entire project shall be required. The obligation
to pay at the time of a subsequent phase shall be secured by an agreement which shall bind the owner and subsequent
buyers for undergrounding costs along the entire applicable frontage. Monies received will be held in an account by the city
to be used at whatever time the applicable area is converted by the city, utility companies, or other parties to underground
utilities.
(2) Exemption may be considered where the developer can show that undergrounding will be an unusual economic
hardship and the costs of the undergrounding are disproportionate in terms of the utility frontage and the proportionate
frontage of the project under consideration. Examples are cases where development occurs in an area where adjacent land
on both sides is already developed (infill situation), and in cases involving additions or modifications to existing sites which
represent a minor portion of the total site.
(3) Exemption may be considered when high-voltage powerlines, above 13 kV or similar, would remain on the poles
after the undergrounding of the lower voltage lines.
(4) All requests for relief must be presented in writing to the Planning and Development Director prior to plan approval.
Consideration for approval shall be in accordance with the purpose, intent, and objective of this section. The City Council
shall approve or disapprove all formal requests for relief. Aesthetics is only one of many reasons for undergrounding of
which public safety is paramount. Completion of undergrounding and/or payment of costs shall be required prior to granting
of a certificate of occupancy. All new service lines installed shall be underground per § 155.057 even though relief may be
granted for adjacent existing lines.
(F) The requirements set forth above shall not apply to new utility poles and wires erected for purely temporary purposes
such as providing temporary building construction power, emergency power, telephone service, or the furnishing of power to
temporary outdoor activities. A permit for the temporary use shall be obtained from the Engineering Division. The length of
the temporary use shall be specified in the permit and may not exceed six months. An additional six-month permit may be
issued upon a finding of necessity by the City Engineer.
(Prior Code, Art. 19-4) (Res. R22-09-20, passed 9-8-2022; Ord. O22-09-05, passed 9-8-2022)