C-86-24-170-X-01 AMND 1 HEAT RELIEF CITY SIGNATURE (RED).PDF

AMENDMENT NO. 1 TO CONTRACT 
Between 
MARICOPA COUNTY 
by and through the 
DEPARTMENT OF PUBLIC HEALTH 
and 
CITY OF GLENDALE, ARIZONA
For 
HEAT RELIEF SERVICES 
C24-0253-1 
I.
The Parties to the above-named Agreement hereby agree to enter into this Amendment No.
1 as specified below:
A.
Under Section Ill, 3. WORK STATEMENT, revise subparagraph 3.4.8 to add the following
subparagraphs:
3.4.8.1 Rent, utilities, and administrative costs are allowed expenses. 
3.4.8.2 Emergency clothing, including shoes, is an allowed expense. 
3.4.8.3 Cots, mattresses, and related coverings are allowable expenses. 
B.
Under Section Ill, 3. WORK STATEMENT, add subparagraphs 3.4.9 and 3.4.9.1 as follows:
3.4.9 
100% of Carryover funds from the previous year are available to the 
subrecipient. 
3.4.9.1 Security services are allowable but shall not exceed 15% of the current 
year's annual fund allocation or 100% of available carryover funds from 
the previous year, whichever is lower. 
3.4.9.1 Carryover funds are not restricted solely to security-related expenses and 
may be allocated to other eligible uses as defined in this Agreement. 
C.
Under Section Ill, 3. WORK STATEMENT, delete subparagraph 3.5.2.
D. Revise Section Ill, 3. WORK STATEMENT, subparagraphs 3.6.8.1 and 3.6.8.3 as follows
(changes in red):
3.6.8.1 Subrecipient will annually operate two Respite Centers from May 1st 
through, and including, October 15th at: 1) Glendale Mission & Ministry 
Center, 6242 N 59th Avenue in Glendale and 2) St. John's Lutheran 
Church, 7205 N 51st Avenue in Glendale, adhering to the minimum 
standards set forth in Sections 3.1-3.3. With an approved exception for 
Sunday hours, the two Respite Centers will be open Monday through 
Saturday from 12:00 pm until 8:00 pm. For these exceptions, additional 
sites in Glendale must be providing Heat Relief Centers every Monday 
through Saturday 9:00 am until 12:00 pm and a minimum of four hours 
every Sunday. 
3.6.8.3 Any changes to the location(s) and hours of Heat Relief Center(s) 
supported by this IGA as described in Section Ill, 3.6.8.1 must be provided 
annually in writing to the County by the third Friday in April (i.e., April 18, 
Page 1 of 5

2025, and April 17, 2026), and must be approved before 
beginning operations as a Heat Relief Center. 
E.
Revise Section Ill. 6. BUDGET SCHEDULE by deleting it in its entirety and replacing it with
the following (changes are in red):
6.
BUDGET SCHEDULE
FUND SOURCES 
Sources 
I 
Total 
Maricopa Countv-ARPA 
I 
$408,914 
PERSONNEL 
Salaries 
$50,000 
Salary Total 
$50,000 
Employee Related Expenses (EREs) 
$15,000 
ERE Total 
$15,000 
TOTAL SALARIES AND EREs 
$65,000 
NONPERSONNEL 
Professional and Outside Services 
$283,914 
Travel 
$1 
Materials & Supplies 
$59,994 
Communications/Telephone 
$1 
Equipment 
$1 
Space 
$1 
Security (15%) 
$1 
Indirect 
$1 
NONPERSONNEL TOTAL 
$343,914 
PROJECT TOTAL 
$408,914 
F.
Revise Section Ill. 6. BUDGET SCHEDULE, add subparagraph 6.1 and 6.2 as follows:
6.1 
With prior written approval from the Program Manager, the Subrecipient is 
authorized to transfer up to ten percent (10%) of the total budget amount 
between funded line items. 
6.2 
Transfers exceeding ten percent (10%) or to a non-funded line item shall require 
an Agreement Amendment. 
G.
Revise Section Ill. 7. PROJECT SCHEDULE. by deleting it in its entirety and replacing it
with the following (changes are in red):
L. PROJECT SCHEDULE
Deliverable 
Comment 
Location(s) and hours of 
Heat Relief Center(s) 
Date 
Annually 
by 
the 
third 
Friday in April (i.e., April 
supported by this IGA 
18, 2025, and April 17, 
provided to County in 
2026) 
writing for approval 
Page 2 of 5

Approval of Heat Relief 
Center(s) location(s) and 
Annually by the fourth 
Friday in April (i.e., April 
hours received from 
25, 2025, and April 24, 
County 
2026) 
County will annually 
provide approval status 
no later than April 25, 
2025, and April 24, 2026 
Monthly Reporting Forms 
City and County will have 
agreed upon and finalized 
and Final Report Form 
Monthly Reporting Forms 
templates received from 
Annually 
by 
the 
25th 
of April (i.e., April 25, 
2025, and April 25, 2026) 
and Final Report Form 
County 
templates 
Staff hired and training 
City and Subcontractors 
delivered 
Respite Center locations 
and transportation 
Operations start date 
services are fully 
Annually by April 3oth 
(i.e., April 30, 2025, and 
April 30, 2026) 
Annually on May 1st (i.e., 
May 1, 2025, and May 1, 
2026) 
operational 
May Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
Annually by the 25th 
of June: 
1st invoice of the 2025 
season by: June 25, 2025 
1st invoice of the 2026 
season by: June 25, 2026 
June Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
Annually 
by 
the 
25th 
of July (i.e., 
July 
25, 
2025, and July 25, 2026 
July Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
Provide plans for 
Provide plans for review 
shutdown date and 
for facility shutdown 
service termination. 
Annually by the 25th of
August (i.e., August 25, 
2025, and August 25, 
2026) 
Annually by September 
1st (i.e., September 1, 
2025, and September 1, 
2026) 
Discuss final date of 
operations. 
August Monthly Payment 
Form and Monthly 
Outcomes Form 
Submission 
Annually 
by 
the 
25th
of 
September 
(i.e., SeYember 26, 2025, 
and September 25, 2026) 
Standard heat season 
end date. Examine 
Operations and service 
opportunities for 
termination initial deadline 
extension based on 
funding and heat relief 
needs. 
September Monthly 
Payment Form and 
Monthly Outcomes Form 
Submission 
Annually by October 15th 
(i.e., October 15, 2025, 
and October 15, 2026) 
Annually 
by 
25th 
of
October (i.e., October 25, 
2025, and October 25, 
2026) 
October Monthly Payment 
of 
Form and Monthly 
Annually 
by 
25th November 
(i.e., 
Outcomes Form 
Submission 
November 25, 2025, 
and November 25, 2026) 
Page 3 of 5

Final report is due 25 
days after the close of the 
standard heat season. If 
Final Report Form initial 
operations and service 
deadline 
date is extended, the due 
date will be 25 days 
following the last date of 
Annually by the last Friday 
in November: 
Last invoice of the 2025 
season by: November 28, 
2025 
Last invoice of the 2026 
season by: November 27, 
2026 
operations 
Final Report due date 
Final Report 
Form deadline 
Annually by December 1st 
(i.e., December 1, 2025, 
and December 1, 2026) 
H.
Revise Section IV. 2. METHOD OF PAYMENT to update the Department's E-mail Contact
in subparagraph G to the following:
E-mail: Bryan.Stearly@mariopa.gov and covidfinance@maricopa.gov
I.
Revise Section IV. 4. NOTICE to update the Department's Point of Contact so that any
notice given under this Agreement shall be sent to the attention of the following:
Department 
Maricopa County Department of Public Health 
Attn: Sierra Lamb 
Sierra.Lamb@maricopa.gov 
Subrecipient 
The City of Glendale 
Attn: Kevin Phelps 
kphelps@glendaleaz.com 
5850 W. Glendale Ave 
Glendale AZ 85301 
II.
All other terms and conditions of the original contract shall remain in full force and effect.
[Signatures contained on the following page] 
Page 4 of 5

IN WITNESS WHEREOF, the parties agree to the changes indicated herein: 
FOR AND ON BEHALF OF 
MARICOPA COUNTY 
By: 
Chairman, Board of Supervisors 
Date 
ATTEST 
Clerk of the Board 
Date 
APPROVED AS TO FORM 
Attorney for Maricopa County 
Date 
Page 5 of 5 
FOR AND ON BEHALF OF 
CITY OF GLENDALE 
83/• ~, 1.Pfi> -
City Manager for City of Glendale 
Date 
ATTEST 
rk for City of Glendale 
(SEAL) 
Date ~l;~r;b v-2s-
APPROVED AS TO FORM 
r City of Glendale 
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Date 
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