FTF NOTICE OF RENEWAL 2025-2026.PDF

Notice of Renewal Consideration
DATE: May 12, 2025

TO: Maricopa County Department of Public Health
Attn: Wendi Ayers

w.ayers@maricopa.gov
FROM: Russell Spencer, Grants and Contracts Specialist
RE: Grant Renewal Information for State Fiscal Year 2026 (SFY26)
The following First Things First grant is eligible for renewal consideration. Receipt of this packet does not

guarantee renewal of the grant award but if renewed, the award period for the SFY26 grant will be July
1, 2025 through June 30, 2026.

Grantee Name: Maricopa County Department of Public

Health
SFY25 FTF Grant Number: GRA-STATE-24-1254-01-Y2
Strategy: Child Care Health Consultation

Eligible Renewal Amount for SFY26: | $134,048

The renewal packet includes the following documents:

1. Grant Renewal Amendment
Confirm the eligible award amount and contracted service units on the form.

2. Line-Item Budget and Budget Narrative
The SFY26 Line-Item Budget and Budget Narrative should continue to align with the approved
SFY25 Line-Item Budget and Budget Narrative and the scope of the approved programming.

3. Program Personnel Table
Complete the table with the personnel that align with the SFY26 Line-ltem Budget and Budget
Narrative.

Follow Up Action Necessary
Please complete all documents; have your designated signatory sign the amendment, line-item budget,
and budget narrative; and then email all items back to me by June 13, 2025.

If the renewal is approved by the Board of First Things First at the June 2025 meeting, First Things First
will countersign the amendment document and scan/email it back for your records.

Reminders

Grantees must always adhere to the latest version of the Standards of Practice which can be located in
the Strategy Toolkit, www.firstthingsfirst.org/grants/strategy-toolkit and related policy documents that
apply to this grant. Additional policy/grant-related documents (FTF Grants Uniform Terms and
Conditions, FTF Data Security Policy and Procedures, and the FTF Tribal Data Policy) are located under
Grantee Resources, www. firstthingsfirst.org/grants/grantee-resources.

SFY26 Data Template Training
If refresher data template training is needed for SFY26, please contact the FTF Evaluation team to

schedule, ftfevaluation @firstthingsfirst.org.

Closing out SFY25
Your current grant ends June 30, 2025. Final narrative and data reports must be submitted on or before

July 21, 2025 and your final request for reimbursement must be submitted no later than August 15,
2025 (45 days from the grant end date.) Unexpended funds from SFY25 do not carry over to SFY26.

If you have any questions, please contact me at rspencer@firstthingsfirst.org.

Thank you.

Grant Renewal Amendment

Early Childhood Development

Yavaapi, La Paz/Mohave Regional Partnership Councils
Child Care Health Consultation

Grant Renewal/2025 Grant Award and Health Board
aes GRA-STATE-24-1254-01-Y3 (First Things First)
Cochise,Coconino ,Colorado River Indian Tribes ,East Maricopa,Gila, Gila River Indian 4000 North Central Avenue,
FIRST THINGS FIRST Community,Graham/Greenlee,Hualapai Tribe,La Paz/Mohave, Navajo Suite 500
Nation, Navajo/Apache, Northwest Maricopa,Phoenix North,Phoenix South,Pima . .
North,Pima South, SE and SW Maricopa, San Carols Apache, White Mountain Apache Phoenix, Arizona 85012
Tribe, Pascua Yaqui Tribe, Tohono O’odham Nation, Pinal, Yuma, Santa Cruz, (602) 771-5100

GRANTEE:
Maricopa County Department of Public Health

PURPOSE OF AMENDMENT:

2. Total award amount for the grant period is $134,048
3. Contracted Service Units: N/A
Strategy: Child Care Health Consultation

(PGMS) under Grantee Resources/Standards of Practice.

renewal submission documents.

1. The parties renew the Grant Agreement for the period of July 1, 2025 through June 30, 2026.

4. The grantee is responsible for all updated Standards of Practice located in the First Things First Partner and Grant Management System

5. Allother terms and conditions remain unchanged and are according to the original award documents, clarification documents and

Contractor hereby acknowledges receipt and understanding of the
contract amendment:

The above referenced amendment is hereby executed
effective July 1, 2025 once signed and dated below:

Josh Allen
Signature CFO/COO
Name Date
Title
Date

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ie... ie.
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Line-Item Budget and Budget Narrative

SFY26 Line-Item Budget
Budget period: July 1, 2025 — June 30, 2026

Budget Category | ie Item Description Requested Funds Total Cost
PERSONNEL SERVICES Personnel Services Sub Total $71,414
Salaries 71,414

0.7 FTE CCHD Lead Nurse
0.3 FTE Administrative Assist

EMPLOYEE RELATED EXPENSES Employee Related Expenses Sub Total $29,028
Fringe Benefits or Other ERE 19.65% 29,028
Fixed at $13,632 per employee

PROFESSIONAL AND OUTSIDE SERVICES Professional & Outside Services Sub Total $5,000
Contracted Services 5,000

TRAVEL Travel Sub Total $2,500
In-State Travel 1,000
Out-of-State Travel 1,500

AID TO ORGANIZATIONS OR INDIVIDUALS Aid to Organizations or Individuals Sub Total $0
Subgrants or Subcontracts to organizations/ agencies/entities

OTHER OPERATING EXPENSES Other Operating Expenses Sub Total $13,921
Telephones/Communications Services
Internet Access
General Office Supplies 11,801
Food
Rent/Occupancy
Utilities 620
Furniture
Postage

Software (including IT supplies)
Dues/Subscriptions
Advertising

Printing/Copying

Equipment Maintenance
Professional Development (staff Training, Conferences, Workshops, 1,500
Training Fees for Staff)
Insurance

Program Materials
Program Supplies
Scholarships
Program Incentives
NON-CAPITAL EQUIPMENT Non-Capital Sub Total $0
Equipment $4,999 or less in value

SUBTOTAL DIRECT PROGRAM COSTS $121,863
ADMINISTRATIVE/INDIRECT COSTS Total Admin/indirect $12,185
Indirect/Admin Costs 12,185
TOTAL $134,048
Authorized Signature a Date

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SFY26 Budget Narrative

The budget narrative should provide a clear and concise description of how amounts were determined, including
calculations, for each proposed line item in the Line-Item Budget. If a budget category does not apply, either leave
blank or delete the category.

Personnel Services: $71,414

Salaries to be sustained from this contract Include 0.8 FTE CCHC Nurse Lead, who serves as the curriculum and
training specialist for the CCHC program, and 0.3 FTE Administrative Assistant who will assist the CCHC
supervisor and CCHC nurse lead with administrative and clerical support for the CCHC program training and
professional development. Maricopa County Department of Pu bile Health (MCOPH) uses a placement in range
system for determining salaries, using an average rounded salary.

Employee Related Expenses: $29,028

Fringe Benefits are calculated at a fixed benefit rate of $13,632 per FTE for medical insurance coverage and a
variable benefit rate of 19.65% of total salaries: 6.2% FICA, 1.45% Medicare, and 12% Arizona State Retirement
System (ASRS). These variable benefits have been calculated using Maricopa County rates for the fiscal period
July 1, 2025, through June 30, 2026.

Professional and Outside Services: /f professional consultants/services costs are proposed in the budget, define
how the costs for these services were determined and the justification for the services related to the program.
Explain how all contracts will be procured.

N/A

Travel: $2,500

Used for state mileage compensation for travel to childcare centers for work-related activities and other events
related to CCHC work/employment with MCDPH. Out-of-state travel Includes costs for transportation, lodging,
meal costs for work- related conferences. Mileage reimbursement and travel related expenses for In state and
out of state travel will follow the State of /lJ. Travel policy at: https://qao.az.gov/state-arizona-accounting-
manual-saam - Travel Policy (Topic 50) & Reimbursement Rates (Section 95).

Aid to Organizations or Individuals: /n the event that this application represents collaboration and you will be
utilizing subcontractors (including subgrantees) to perform various components of the program, include a list of
subcontractors, programmatic work each subcontractor will perform, and how costs for each subcontractor are
determined.

N/A

Other Operating Expenses: $13,921

General office supplies and program supplies needed to facilitate new hire CCHC trainings for new CCHCs
statewide throughout the year. This Includes costs for Items such as, binders, notebooks, notepads, copy paper,
markers, poster paper, flash drives, post Its, envelopes, postage, maintenance of equipment, software, training
books (ITERS, ECERS, CFOC, etc.), CCHC symposium Items, room fees, etc. Also, includes expenses for
professional development opportunities to attend conferences and/or workshops related to early childhood

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education, adult learning, training techniques, leadership, and health and safety topics to enhance the quality of
the trainings provided under this grant and expand on content to present to CCHCs and childcare providers.

Non-Capital Equipment: For items with a unit cost less than $5,000 and an initial estimated useful life beyond a
single year, explain each item to be purchased, how the costs were determined and justify the need for the
items. All purchases should be made through competitive bid or using established purchasing procedures. For
example, items such as computers, printers, projectors, etc. each with a unit cost less than $5,000.

N/A

Administrative/Indirect Costs: $ 12,185

Maricopa County utilizes a cost allocation system which Is comprised of 2 components. The county wide portion
Includes the costs allocated entirely to administration; the department cost pool consists of costs that benefit
all Department of Public Health planning services; finance and procurement, human resources,
grants/contracts, and agency liability Insurance. The indirect rate Is derived annually based on the expenditures
of the previous year, The indirect rate for MCDPH Is budgeted at 10%.

Applicants must list either Option A or Option B and provide proper justification for expenses included:

4 Option A - Administrative Costs: with proper justification, applicants may include an allocation for

administrative costs for up to 10% of the total direct costs requested of the grant request.
Administrative costs may include allocable direct charges for: costs of financial, accounting, auditing,
contracting or general legal services; costs of internal evaluation, including overall management
improvement costs; and costs of general liability insurance that protects the agency/organization(s)
responsible for operating a program, other than insurance costs solely attributable to the program.
Administrative costs may also include that portion of salaries and benefits of the program’s director and
other administrative staff not attributable to the time spent in support of a specific program.

OR

O Option B - Federally Approved Indirect Costs: /f your agency/organization has a federally approved

indirect cost rate agreement in place, applicants may include an allocation for indirect costs for up to
10% of the direct costs. Applicants must provide a copy of their federally approved indirect cost rate

agreement.

Authorized serimninn (uae Date (30 oe as

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FIRST THINGS FIRST

Program Personnel Table

In the following table, provide a list of all personnel or positions that will be fully or partially funded through the program (listed under Personnel Services/Salaries in the
budget) and the Full-Time Equivalent (FTE) for each position. For Key Personnel positions to be hired (TBH), describe the desired background/experience/degrees and field
of study - and for all Key Personnel positions, indicate whether personnel meet the staffing qualifications in the Standards of Practice (SOP).

Key Personnel - those individuals directly responsible for program implementation/services and are fully or partially funded through the proposed program.

Meets the SOP

Administrative Assistant

which is her position at the present time. Completed
the Train the Trainer for the Hearing Screening

Program. Completed a Medical Translation course in
2015 and completed a Community Worker program.

up and running CCHC Community Education courses
and Health and Safety Specialist Trainings. Provides
Support as a trained child safety seat expert to
CCHC program and otherwise assists with a myriad
of administrative tasks as needed.

Background/Expertise* . FTEs funded
Name/ x votes ers that align with the Standards of Key Roles and Responsibilities Staffing through the
Position Title Practice (SOP) Qualifications program
Yes/No**
Responsible for curriculum development and
updates. With assistance from other CCHC
CCHC with MCDPH since January of 2016. CCHC Lead leadership, carries out statewide CCHC Professional
Ann Johnson, RN CCHC nurse since October 2023. Has experience working as Development sessions x3 and new and experienced
Lead Nurse : an RN primarily as a school nurse but also has worked CCHC cohorts throughout the year as part of the TA Yes 0.8 FTE
in the hospital. Bachelor of Science in Nursing and has grant requirements. Assists with facilitating new
completed the required CCHC training. Resume on file. | hire CCHC training sessions and updating CCHC
training curriculum, including the independent study
component.
Provides administrative and clerical support to the
Experience with the CCHC program as a hearing Child Core Health Consultant Program (CCHC},
Screening assistant for the Hearing Screening Program | supervisors and staff. Documents and sends
2011-2014. During this time, she assisted with the certificates for all the Online Continuing Education
Claudia Corral CCHC program as well as with administrative duties Classes. Assists with administrative tasks of setting Yes 0.3 FTE

Additional Personnel - those individuals partially funded through the proposed program but who do not directly implement or have direct program
oversight of the program.

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Program Total FTEs: 1.0

* Resumes and/or job descriptions for key personnel may be requested at any time but unless otherwise indicated, they do not need to be submitted.
** By signing this document, | assure that all key personnel meet the Personnel/Staff Qualifications outlined in the FTF Standards of Practice or if any personnel do not
meet the Staff Qualification standards, they have been approved through the FTF Request for Exemption from Staff Qualification process prior to hire.

een Qepumy Di ReEZop SoU ns 2005

Name/Title Date
AVTONELE LAOH

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