MARICOPA COUNTY (MCDPH) AFFILIATION AGREEMENT.PDF

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EASTERN WASHINGTON UNIVERSITY 
 
STUDENT ROTATION TRAINING AGREEMENT 
 
 
This Student Rotation Training Agreement (“Agreement”) sets forth the terms of 
the rotation of Students from Eastern Washington University (“EWU”), whose principal 
office is located at 526 5th St., Cheney, WA 99004 to Maricopa County, by and for its 
Department of Public Health (“MCDPH”), whose principal office is located at 4041 N. 
Central Ave., Ste. 1400, Phoenix, AZ 85012 for educational training and experience.  
 
1. Rotation Goals and Objectives 
 
A. The educational goals and objectives for any rotation will be provided by EWU to 
the applicable MCDPH preceptor prior to the start of the rotation. If these goals 
and objectives are acceptable to MCDPH, the MCDPH preceptor will sign a 
statement agreeing to meet the goals and objectives of the rotation and will return 
a copy to EWU.  
 
B. The Program Director of the applicable Training Program at EWU shall retain full 
control and responsibility for the overall education of the Students.  
 
2. Responsibilities of EWU for Rotations 
 
A. Use proper administrative procedures acceptable to MCDPH in planning for 
observation and practical experience.  
 
B. Provide for supervision and instruction as agreed upon by both parties.  
 
C. Ensure that Students participating in the program along with any faculty observers 
at MCDPH adhere to existing rules and regulations of MCDPH.  
 
D. Ensure each Student participating in the program at MCDPH meets the same 
health standards that are required of all employees at MCDPH. MCDPH may 
request upon reasonable notice a physical examination and/or laboratory or other 
diagnostic tests for any Student. The Student and EWU shall have the option to 
either agree to such physical examinations, labs, and tests or to withdraw the 
Student from MCDPH. MCDPH shall not be responsible for any cost or charges 
incurred for such physical examinations, labs, or tests.  
 
E. Prohibit Students or EWU staff members from releasing any material relative to 
practical experiences that has not been approved by MCDPH for release for 
publication or to third parties, or that is confidential by law.  
 
F. Ensure that Student dress and grooming shall be appropriate for MCDPH and for 
health care workers. Students will comply with the MCDPH dress code.

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G. Notwithstanding any provision to the contrary, EWU agrees that the faculty 
observers and Students enrolled at MCDPH shall not be employees or agents of 
MCDPH or Maricopa County, and shall not be entitled to any defense or indemnity 
under Maricopa County’s Declaration of Trust for Maricopa County, Arizona, Self-
Insured Risk Trust Fund, benefits, conditions, terms or rights of MCDPH 
employees including workers’ compensation, medical or hospitalization insurance 
or benefits, pension, retirement or vacation pay, credit or other benefits or rights 
of MCDPH employees. MCDPH may, at its own election, decide to provide 
Students a stipend. There will be no payment of charges or fees between EWU 
and MCDPH.  
 
H. As required by MCDPH for participation in the Program, Students will be required 
to have professional liability coverage with minimum limits of $1,000,000 each 
claim and $3,000,000 in the aggregate. In the event any insurance policies 
required are written on a claims made basis, coverage shall extend for two years 
past the Agreement’s completion as evidenced by annual Certificates of 
Insurance. EWU will provide proof of such coverage in the form of Certificates of 
Insurance to MCDPH.  
 
I. 
Remove from MCDPH any Student or faculty observer identified for any reason 
as unacceptable by MCDPH.  
 
J. Designate a person or persons to assist in the coordination of Student learning 
experiences, including planning with MCDPH staff to assign Students to specific 
learning experiences that are appropriate for the program(s).  
 
K. Provide a 30-day advance notice for Students assigned to a rotation.  
 
3. Responsibilities of MCDPH for Rotations 
 
A. Provide training experiences and make available the related facilities at MCDPH 
for Students enrolled in any program.  
 
B. MCDPH staff will teach and supervise Students while assigned to MCDPH 
experiences. Any client services provided by Students shall be under the direct 
and exclusive supervision of qualified staff employed by MCDPH.  
 
C. Designate a person or persons or MCDPH unit to assist in the coordination of the 
Students’ learning experiences, including planning with MCDPH staff for the 
assignment of Students to specific learning experiences which are appropriate for 
the Student’s program.  
 
D. Keep EWU informed of changes in policy that affect Students and faculty 
observers.

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4. Mutual Responsibilities of MCDPH and EWU 
 
A. The personnel of MCDPH and the faculty of EWU assigned to the program will 
confer at such times as may be mutually agreed upon to evaluate the educational 
program.  
 
B. The personnel of MCDPH and the faculty of EWU assigned to the program shall 
cooperate in providing a sound educational environment.  
 
C. Students are assigned for practical training experiences in the appropriate 
MCDPH unit.  Both parties shall mutually agree upon the number of Students and 
the appropriate MCDPH unit for training.  
 
D. Upon request, each party will complete program evaluation forms for Students, 
faculty, or learning experiences.  
 
5. Term and Termination 
 
A. The term of this Agreement shall be from May 1, 2025, through June 30, 2028. 
The Agreement may be renewed for additional terms by the mutual consent of 
both parties.  
 
B. This Agreement may be terminated by either party upon 30 days prior written 
notice to the other party; provided, however, Students participating at MCDPH at 
the time of termination shall be given an opportunity to complete their 
participation.  
 
6. Data Privacy Obligations 
 
A. EWU and MCDPH will instruct their respective faculty, staff, and Students 
participating in the Program to maintain confidentiality of student and patient 
information as required by law, including, but not limited to the Family Educational 
Rights and Privacy Act (FERPA), the Health Insurance Portability and 
Accountability Act (HIPAA) and by the respective policies and procedures of EWU 
and MCDPH.  
 
i. 
If EWU is sharing student education records, as defined by FERPA, with 
MCDPH beyond a student’s name, enrollment status, and contact information, 
MCDPH agrees to the following:  
a) MCDPH must keep the student education records confidential and not 
disclose, transfer, or sell such information unless such disclosure is 
required by law.  
b) MCDPH must establish and implement minimum physical, electronic, 
and managerial safeguards for maintaining the confidentiality of the 
information provided by EWU. MCDPH must exercise due care and

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take commercially best efforts to protect the security of EWU’s 
confidential information. Access to the information must be restricted to 
only those authorized staff, officials, and agents of MCDPH who need it 
to perform their official duties.  
c) If MCDPH or its agents detect a compromise or potential compromise in 
the security of the student education records such that the information 
may have been accessed or disclosed without proper authorization, 
MCDPH must notify EWU of such incident no later than 48 hours after it 
is detected. MCDPH must then take corrective action as soon as 
practicable to eliminate the cause of the breach. MCDPH must cooperate 
with EWU in providing any notices required by applicable state or federal 
law.  
d) Confidential information will be provided via email or a secured file transfer 
mechanism between the parties. MCDPH will not have access to any EWU 
systems.  
 
B. Examples of confidential student education records include, but are not limited to, 
student identification numbers, date of birth, social security numbers, criminal 
background checks, immunization records, or grade information.  
 
C. MCDPH will not share any patient information with EWU. Both parties agree EWU 
is not a business associate of MCDPH.  
 
7. Miscellaneous 
 
A. EWU and MCDPH shall not discriminate against any individual on the basis of 
race, color, sex, pregnancy, childbirth or medical conditions related to pregnancy 
or childbirth, political or religious affiliation or ideas, culture, creed, social origin or 
condition, genetic information, sexual orientation, gender identity or expression, 
national origin, ancestry, age, disability, military service or veteran status, or 
marital status, whether as to employees, applicants for employment, students, 
faculty, or clients. To the extent applicable to this Agreement, both parties agree 
to comply with all state and federal employment laws, rules, regulations, and 
executive orders, including Executive Order 2009-09 as amended by Executive 
Order 2023-01, relating to equal employment opportunity and non-discrimination.  
 
B. Nothing in this Agreement shall be deemed or construed as creating a 
relationship of principal and agent or of partnership or of joint venture between 
the parties. Students shall not be considered servants, agents, or employees of 
MCDPH.  
 
C. This Agreement shall be construed and enforced in accordance with the laws of 
the State of Arizona.  
 
D. This Agreement shall be binding upon and shall inure to the benefit of both parties 
and their respective successors, heirs, assigns and legal representatives. This

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Agreement may not be assigned in part or whole without the prior written consent 
of both parties.  
 
E. Individuals executing this Agreement on behalf of the parties represent and 
warrant that they have been authorized to do so.  
 
F. 
This Agreement contains the entire understanding of the parties relating to the 
subject matter of this Agreement. Any prior agreements, promises, negotiations 
or representations between the parties, either oral or written, relating to the 
subject matter of this Agreement that are not expressly included are of no force 
or effect. Any modifications or amendments must be agreed to by both parties in 
writing.  
 
G. During the term of this Agreement, the parties shall take such actions, including 
revising this Agreement, as necessary or advisable to comply fully with all laws, 
rules, and regulations applicable to the performance of this Agreement, including 
without limitation the Health Insurance Portability and Accountability Act and the 
Family Educational Records and Privacy Act.  
 
H. Each party shall defend, indemnify and hold harmless its agents, representatives, 
officers, directors, officials, and employees from and against all claims, damages, 
losses, and expenses (including, but not limited to attorneys' fees, court costs, 
expert witness fees, and the costs and attorneys' fees for appellate proceedings) 
arising out of, or alleged to have resulted from the negligent acts, errors, 
omissions, or mistakes of each party, a subcontractor, any one directly or 
indirectly employed by them, or anyone for whose acts they may be liable, relating 
to the performance of this Agreement.  
 
i. 
The amount and type of insurance coverage requirements above shall not be 
construed as limiting the scope of the indemnity in this paragraph.  
 
I. 
This Agreement may be cancelled in accordance with A.R.S. § 38-511.  
 
IN WITNESS WHEREOF, MCDPH and EWU have executed this Agreement.   
 
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MARICOPA COUNTY 
Acting for and on behalf of 
the Department of Public Health
EASTERN WASHINGTON UNIVERSITY 
 
 
By: 
By: 
 
Chairman,  
Maricopa County Board of 
Supervisors
 
 
 
Name:
 
 
 
          Date 
Title:
Attest:
Clerk of the Board
Date
Approved as to Form 
 
Date 
Deputy County Attorney
 
 
 
 
4/2/2025
Nicole Scholle
Contracts Specialist