MESA INTERGOVERNMENTAL PURCHASIN AGREEMET.PDF

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MARICOPA COUNTY / CITY OF MESA

INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT

PURSUANT to A.R.S. Sections 11-952 and 41-2632, this agreement is made between

Maricopa County and City of Mesa , Arizona.

RECITALS

WHEREAS, the parties hereto desire to conserve resources and reduce procurement
cost; and,

WHEREAS, the parties hereto desire the free exchange of information, technology,
and other services that may assist in improving the efficiency or economy of the procurement
of necessary materials and services; and,

WHEREAS, the cooperative purchasing agreement will serve both of those ends;

NOW, THEREFORE, in consideration-of the mutual promises contained in this
agreement, and of the mutual benefits to result therefrom, the parties agree as follows:

1. That each party will facilitate the cooperative procurement or disposal of any
materials, services or necessary construction, and will take whatever steps are necessary to
efficiently and economically serve that end.

2. That the procurement or disposal of any material, service or construction
subject to this agreement shall be conducted in accordance with A.R.S. Section 11-251 and the

Maricopa County Procurement Code, or under directives of _ Mesa City Charter

as each shall respectively apply to the

parties. _ ~

3. That the cooperative use of bids obtained by a party to this agreement shall be
in accordance with the terms and conditions of the bid, except as modification of those terms
and conditions is otherwise allowed by law.

Page 1 of 3

4, That the parties will make available, upon reasonable request and subject to
convenience, necessity and, in appropriate circumstance a reasonable fee or charge, any
information, technology, or other service which may assist in improving the efficiency or
economy of éach party's procurement or disposal of material, service or construction.

5. That a procuring party will make timely payments to the vendor for materials
and services received in accordance with the terms and conditions of the procurement.
Payment for materials and services and inspections and acceptance of materials and services
ordered by the procuring party shall be the exclusive obligation of such procuring party.

6. The procuring party shall not use this agreement as a method for obtaining
additional concessions or reduced prices for similar materials or services.

7. The procuring party shall be responsible for the ordering of materials or
services under this agreement. A non-procuring party shall not be liable in any fashion for
any violation by a procuring party, and the procuring party shall hold non-procuring party
harmless from any liability which may arise from action or inaction of the procuring party.

8. The exercise of any rights or remedies by the procuring party shall be the
exclusive obligation of such procuring party.

9. This agreement shall remain in effect until termination by either party. Either
party may terminate this agreement by giving 30 days written notice to the other party.

10. This agreement shall take effect after execution by both parties. Pursuant to
A.B.S. Section 41-2632, this agreement need not be filed with the County Recorder or the
Secretary of State to be effective. This agreement supersedes any and all previous cooperative

purchasing agreements between the parties. ~-

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11. | This agreement may be canceled pursuant to provisions of A.R.S. Section 38-

511 which provisions are incorporated herein by this reference.

IN WITNESS WHEREOEF, the parties to this agreement have caused their names to be affixed

hereto by their proper officers on the dates indicated

City of Mesa, Arizona
Agency Name

ELA FR

Sigpéture/Title Ra Officer) City Manager

Ade Arts

Signanue/Tflle Légal Consul)

Date: (olaofol CL Liew

hgrinan, Board of Supervisors
Chpnan County, Arizona

ATTESTED

Date: wlaole Of

Clerk ef the Board

Maricopa County, Arizona

APPROVED AS TO FORM

Date: 6-17-06 | . Dan ra Pbhecr

Deputy Meficopa County Attorney

{IGAFORM}

RESOLUTION NO. | (O12 [

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MESA, MARICOPA COUNTY, ARIZONA, APPROVING AND
AUTHORIZING THE CITY MANAGER OR HIS
DESIGNATED REPRESENTATIVE TO EXECUTE AN
INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT BETWEEN MARICOPA COUNTY AND THE
CITY OF MESA.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MESA,
MARICOPA COUNTY, ARIZONA, AS FOLLOWS:
Section 1: That the Intergovernmental Cooperative Purchasing Agreement between
Maricopa County and the City of Mesa is hereby approved.
Section 2: That the City Manager, Michael T. Hutchinson, or his designated
representative, is authorized and directed to execute the Agreement and the City Clerk is
authorized and directed to attest to the signature of the City Manager thereon.

PASSED AND ADOPTED by the City Council of the City of Mesa, Maricopa County,

4 st
Arizona this) |" day or Man , 2001.

APPROWED:

Mayor

ATTEST:

Dbct snl, /

City Clerk V