Subrecipient Agreement Arizona Ecumenical Council dba Arizona Faith Network

City of Glendale 
 
Page 1 of 22 
CITY OF GLENDALE 
PUBLIC SERVICES SUBRECIPIENT CONTRACT – NONPROFIT CORPORATIONS 
 
Agreement Amount: $548,900 
Agreement Start Date:  April 1, 2023 
Agreement End Date:  November 17, 2023 
Period of Performance:  April 1, 2023 through October 27, 2023 
Unique Entity ID:  XXX 
 
THIS   SUBRECIPIENT   CONTRACT   (“Agreement”)   is  executed  this  
day of 
  
, 2023 by and between Arizona Ecumenical Council dba Arizona Faith Network, an 
Arizona nonprofit corporation (“Subrecipient”), and the City of Glendale, an Arizona municipal 
corporation (the “City”), the City and the Subrecipient collectively are referred to as the “Parties” 
and individually as the “Party”. 
 
RECITALS 
 
A. 
City has entered into an Intergovernmental Agreement (“IGA”) with Maricopa 
County Administered by its Human Services Department (“MCHSD”) for financial 
assistance to provide Heat Relief Services (“Activity”) pursuant to the American 
Rescue Plan Act Coronavirus State and Local Fiscal Recovery Funds (“ARPA”) in 
accordance with 31 CFR Part 35 – Pandemic Relief Programs; 
 
B. 
As provided in the IGA, the City is authorized to contract by subgrant agreement 
with public entities or private non-profit entities for qualified activities and projects; 
and City desires to provide funding to assist Subrecipient in providing this Activity 
through the distribution of ARPA (“Funds” or “Funding”). 
 
C. 
Subrecipient desires to conduct Activity in accordance with this Agreement that will 
principally serve persons experiencing homelessness or populations at risk of 
suffering from heat-related illness or death within the community. 
 
D. 
City and Subrecipient agree that the Activity meets a priority need identified in the 
City’s Five-Year Consolidated Plan and the Funds designated for the Activity 
constitute reasonable and prudent assistance necessary for the completion of the 
Activity. 
 
E. 
City finds that a public purpose is served by the financial participation of the City 
and by providing the Funding designated for Subrecipient. 
 
AGREEMENT 
 
1.0 
PURPOSE 
Through this Agreement the City seeks to expand daytime heat relief respite services in 
Glendale. The City shall provide Subrecipient with American Rescue Plan Act Coronavirus 
State and Local Fiscal Recovery Funds (“ARPA”) obtained through the IGA for three (3) 
heat relief respite centers (the “Project") to principally serve people experiencing 
homelessness or other vulnerable populations at risk of suffering from heat-related illness 
or death. This project expects to provide services to a minimum of 90 individuals per day.  
 
SUBSTANTIAL FINAL DRAFT

City of Glendale 
 
Page 2 of 22 
2.0 
TERM OF AGREEMENT 
2.1 
The term of this Agreement is from April 1, 2023, through November 17, 2023 
2.2 
This Agreement shall be effective upon approval and signature by both Parties. 
 
3.0 
PERIOD OF PERFORMANCE 
Subrecipient may provide goods and services included under this Agreement from April 1, 
2023 through October 27, 2023 (“Period of Performance”).  The City will only reimburse 
documented and eligible expenses incurred during this period. 
 
4.0 
AMENDMENTS 
Any changes to this Agreement shall be effective only through a written amendment signed 
by both Parties.  
 
5.0 
ADMINISTRATIVE CHANGE ORDERS 
5.1 
The City Manager is authorized upon the recommendation of the Community 
Services Department Director and Legal Counsel to make changes within the 
general scope of the Agreement on behalf of the City through Administrative Change 
Orders. Administrative Change Orders will be effective upon approval and execution 
by both the City and the Subrecipient. Administrative Change Orders may address 
any of the following areas: 
5.1.1 
Modifications to budget line items if the Agreement amount remains 
unchanged; 
5.1.2 
Modifications required by federal, state, or County regulations, ordinances, 
or policies; and/or 
5.1.3 
Modifications to administrative requirements such as changes in reporting 
periods, frequency of reports, or report formats required by the U.S. 
Department of Treasury or local regulations, policies, or requirements. 
 
6.0 
FUNDING, INVOICING AND PAYMENT 
The City shall provide the Subrecipient with $548,900 in ARPA Funds orginating from the 
U.S. Department of Treasury through Maricopa County on a reimbursement basis. 
 
7.0 
AVAILABILITY OF FUNDS 
7.1 
This Agreement and the Parties’ obligations under it shall become effective when 
funds assigned for the purpose of compensating the Subrecipient are available to 
the City for disbursement. The City shall be the sole authority in determining the 
availability of funds under this Agreement, and the City shall keep the Subrecipient 
fully informed as to the availability of funds. 
7.2 
If any action is taken by any federal, state, local agency, or any other agency or 
instrumentality other than the Parties to amend, suspend, or terminate its fiscal 
obligation under or provided in connection with this Agreement, then the Parties may 
amend, suspend, or terminate this Agreement. In the event of termination, the 
Parties shall be liable for payment only for costs incurred prior to the effective date 
of the termination, provided that such services were performed in accordance with 
the provisions of this Agreement. Furthermore, upon termination Subrecipient shall 
be released from all pending responsibilities and shall have no further obligation to 
perform under the Agreement unless it is expressly provided for herein as an 
obligation that survives termination. The Parties shall give written notice of their 
intent to suspend performance or their intent to terminate this Agreement under this 
Section at least five (5) calendar days in advance.

City of Glendale 
 
Page 3 of 22 
8.0 
RESPONSIBILITIES OF ORGANIZATIONS 
8.1 
The Subrecipient shall: 
8.1.1 Provide services according to the scope of work, timeline and budget 
outlined in Exhibit A. 
8.1.2 
Follow programmatic and financial reporting requirements outlined in 
exhibit A and use the appropriate templates provided by the City. 
8.1.3 
Allow access for City and its auditors for not less than two (2) calendar 
years from the date of the report to all records and materials retained by 
Subrecipient relating to the Program, with such access to be granted 
during normal business hours on reasonable notice of not less than forty-
eight hours. 
8.1.4 Ensure Subrecipient’s and any subcontractors’ compliance with federal, 
state, County and City requirements as they relate to the ARPA Fund 
requirements. 
8.1.5 
Maintain a sufficient number of qualified and trained staff to provide 
services under this Agreement 
8.2 
The City Shall be responsible for all of the following: 
8.2.1 
Provide timely payment of subrecipient invoices on a monthly basis. 
8.2.2 
Respond to questions from the Subrecipient in a timely manner. 
8.2.3 
Provide technical assistance and training to Subrecipient staff as 
necessary to ensure proper administration services under this 
Agreement. 
8.2.4 
Monitor the performance of Subrecipient against the performance goals 
and measures outlined in the Scope of Work. 
8.2.5 
Report to Maricopa County on the Subrecipient’s use of funds. 
8.2.6 
Provide Invoice and Program Reporting template to subrecipient. 
 
9.0 
COMPENSATION 
9.1 
Subrecipient shall submit monthly invoices to the City: 
9.1.1 
For all invoiced costs related to general services and other costs 
associated with this project. 
9.1.2 
By the 15th calendar day of the month after month close out. 
9.1.3 
For costs incurred for the fiscal year, submit no later than the 15th of July. 
9.2 
The Agreement is on a cost reimbursement basis. 
9.3 
The City shall reimburse the Subrecipient on a net 0 payments standard. 
9.4 
Final Reimbursement Upon Agreement Termination. 
9.4.1 
Prior to termination of this Agreement, at the date identified on page 1 of this 
Agreement, or as may be amended, the Subrecipient shall submit the final 
reimbursement request. 
9.4.2 
The final progress report, and any other required reports that may be 
applicable, shall be submitted with the final reimbursement request. 
 
10.0 
METHOD OF PAYMENT 
10.1 
The Subrecipient shall submit invoices for project activities to 
revitalization@glendaleaz.com.  
10.2 
Payment by the City is not to be construed as final in the event that Maricopa County 
or the Department of Treasury disallows payment for the activity or any portion 
thereof.

City of Glendale 
 
Page 4 of 22 
11.0 
DISALLOWED COSTS 
11.1 
The cost principles set forth in the Code of Federal Regulations (“C.F.R.”), 2 C.F.R. 
Part 200 Subpart E including later amendments and editions on file with the Arizona 
Secretary of State and incorporated here by reference, shall be used to determine 
the allowability of incurred reimbursable costs under this Agreement. The 
Subrecipient shall follow cost principles as outlined in Office of Management and 
Budget (OMB) Uniform Guidance, 2 C.F.R. §§ 200, et seq. 
11.2 
Those costs that are specifically defined as unallowable in 2 C.F.R. Part 200, 
Subpart E shall not be submitted for reimbursement by the Subrecipient and shall 
not be reimbursed with City funds. 
 
12.0 
TERMINATION 
12.1 
Under A.R.S. § 38-511, the Parties may cancel this Agreement without penalty or 
further obligation within three years (3) after execution of this Agreement, if any 
person significantly involved in initiating, negotiating, securing, drafting or creating 
this Agreement on behalf of one Party at any time while this Agreement or any 
extension of this Agreement is in effect, is or becomes an employee or agent of any 
other Party to this Agreement in any capacity or consultant to any other party to this 
Agreement with respect to the subject matter of this Agreement. Additionally, 
pursuant to A.R.S. § 38-511, either Party may recoup any fee or commission paid 
or due to any person significantly involved in initiating, negotiating, securing, drafting, 
or creating this Agreement on behalf of the one Party from the other Party to this 
Agreement arising as the result of this Agreement. A cancellation notice made under 
this Subparagraph shall be effective when the recipient receives a written notice of 
cancellation unless the notice specifies a later date. 
12.2 
Either Party may terminate this Agreement at any time by giving the other Party at 
least sixty (60) calendar days prior notice in writing (unless terminated by a Party 
under the Availability of Funds provision). Any notice shall be given by either 
personal delivery or registered or certified mail, postage prepaid and return receipt 
requested, to the persons at the addresses set forth in Section 13.0 of this 
Agreement. In the event of termination, the Parties shall be liable for payment only 
for reimbursable costs incurred prior to the effective date of the termination, provided 
that such services were performed in accordance with the provisions of this 
Agreement. Neither Party shall be  liable for any incomplete or additional 
performance under the Agreement unless expressly stated herein as an obligation 
that survives termination. 
12.3 
The City may suspend or terminate this Agreement if the Subrecipient violates any 
term or condition of this Agreement or if the Subrecipient fails to maintain a good-
faith effort to carry out the purpose of this Agreement. 
12.4 
The Parties may terminate this Agreement for convenience upon 30 day’s prior 
written notice. The Parties shall agree upon the termination conditions including the 
effective date of the termination. The Party initiating the termination shall notify the 
other Parties in writing stating the reasons for such termination.

City of Glendale 
 
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13.0 
NOTICES 
Notifications and communications concerning this Agreement shall be directed to the 
following: 
 
City of Glendale 
Community Service Department 
Jean Moreno, Director 
(623) 930-2973 
JMoreno@glendaleaz.com 
5850 W Glendale Ave, Ste. B63 
Glendale, AZ 85301 
Subrecipient: 
Arizona Ecumenical Council dba Arizona 
Faith Network 
Katie Sexton, Executive Director 
(602)468-3818 
Katie.sexton@azfaithnetwork.org  
XXX 
XXX 
 
14.0 
EMPLOYMENT DISCLAIMER 
14.1 
This Agreement is not intended to constitute, create, give rise to, or to otherwise 
recognize a joint venture, partnership, or other formal business association or 
organization of any kind, and the rights and obligations of the Parties shall be only 
those expressly set forth in this Agreement. 
14.2 
The Subrecipient agrees that no individual performing under this Agreement on 
behalf of the Subrecipient shall be considered a City agent, employee, or 
representative and those individuals are not entitled to City civil service rights, City 
retirement rights, or any other rights provided under the City personnel rules, nor 
shall those rights accrue or apply to any such individual. The Subrecipient shall have 
total responsibility for all salaries, wages, bonuses, retirement, withholdings, 
workers’ compensation, occupational disease compensation, unemployment 
compensation, other employee benefits, and all taxes and premiums appurtenant 
thereto concerning such individuals shall indemnify, defend and hold harmless the 
City with respect to the foregoing. 
14.3 
The City agrees that no individual performing under this Agreement on behalf of City 
may be considered a Subrecipient agent, employee, or representative and that no 
rights of Subrecipient civil service, Subrecipient retirement, or Subrecipient 
personnel rules shall accrue or apply to any such individual. The City shall have total 
responsibility for all salaries, wages, bonuses, retirement, withholdings, workers’ 
compensation, occupational disease compensation, unemployment compensation, 
other employee benefits, and all taxes and premiums appurtenant thereto 
concerning such individuals and the City shall indemnify, defend and hold harmless 
the Subrecipient with respect to the foregoing. 
 
15.0 
GENERAL REQUIREMENTS 
15.1 
The terms of this Agreement shall be construed in accordance with Arizona law and 
the applicable laws and regulations of ARPA. Any lawsuit arising out of this 
Agreement shall be brought in the superior court of Maricopa County, Arizona. 
15.2 
The Subrecipient shall, without limitation, obtain and maintain all licenses, permits 
and authority necessary to do business, render services and perform work under 
this Agreement, and shall comply with all laws regarding unemployment insurance, 
disability insurance and worker's compensation. 
15.3 
The Subrecipient shall comply with the regulations prohibiting a conflict of interest. 
The Subrecipient shall not make any payments, either directly or indirectly, to any 
person, partnership, corporation, trust, or other organization that has a substantial 
interest in Subrecipient's organization or with which the Subrecipient (or any of its 
directors, officers, owners, trust certificate holders, or a relative thereof) has a

City of Glendale 
 
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substantial interest, unless the Subrecipient has made full written disclosure of the 
proposed payments to the City and has received written approval for the payments. 
15.4 
For purposes of this provision, the terms "substantial interest" and "relative" shall 
have the meanings prescribed by A.R.S. § 38-502. 
 
16.0 
ASSIGNMENT AND SUBCONTRACTING 
16.1 
No right, liability, obligation, or duty under this Agreement may be assigned, 
delegated, or subcontracted, in whole or in part, without the prior written approval of 
the other Party. The Subrecipient shall bear all liability under this Agreement, even 
if it is assigned, delegated, or subcontracted, in whole or in part, unless the City 
agrees otherwise. 
16.2 
In accordance with 2 C.F.R. §200.331, the Subrecipient may make a “Subaward” as 
a pass-through entity for the purpose of carrying out a portion of the federal award 
and General Funds. The Subrecipient will make determinations classifying recipients 
of federal funds as a subrecipient. 
16.3 
All work or services covered by this Agreement, which is subcontracted by the 
Subrecipient will be specified by written Agreement and subject to all provisions of 
this Agreement. All subcontracts must be approved by the City prior to execution. 
16.4 
The Subrecipient shall ensure compliance by any subcontractor with all ARPA 
requirements, including reporting requirements. 
 
17.0 
DISPUTES 
17.1 
Except as otherwise provided for in this Agreement, the Parties may attempt to 
informally resolve any dispute arising out of this Agreement for a reasonable period 
of time, but which shall not exceed ninety (60) calendar days. Disputes which are 
not resolved in that time period, shall be submitted in accordance with the following 
formal dispute resolution process. 
17.2 
Notice of the specific grounds of a formal dispute shall be in writing and filed with the 
City Representative listed in the Notices paragraph, within ten (10) business days 
from the date the Subrecipient knew or should have known of the basis of the 
dispute. 
17.3 
The City Representative shall respond in writing to the Subrecipient within fourteen 
(14) business days. The decision of the City Representative shall be final and 
conclusive unless, within seven (7) business days after the date the Subrecipient is 
served with the decision, the Subrecipient files a written notice of appeal with the 
City Manager. 
17.4 
The City Manager shall provide the Subrecipient with a written response within 
fourteen (14) business days following receipt of the notice of appeal. The decision 
of the City Manager shall be final and not appealable. 
17.5 
Pending a final decision of the City Manager, the Subrecipient shall diligently 
proceed with its performance of this Agreement in accordance with the City 
Representative’s decision. 
17.6 
In the event the Subrecipient disagrees with the City Manager’s decision, the 
Subrecipient shall have every existing and future right or remedy available by law or 
in equity to resolve the dispute. 
 
18.0 
SEVERABILITY 
In any provision of this Agreement is determined to be invalid, void, or illegal by a court, that 
determination shall in no way affect, impair, or invalidate any other provision of this 
Agreement, and the remaining provisions shall remain in full force and effect.

City of Glendale 
 
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19.0 
STRICT COMPLIANCE 
One Party’s acceptance of the other Party’s performance that is not in strict compliance with 
the terms of this Agreement shall not be deemed to waive the requirements of strict 
compliance for all future performance. All changes in performance obligations under this 
Agreement shall be in writing and signed by both Parties. 
 
20.0 
SINGLE AUDIT ACT REQUIREMENTS 
The Subrecipient is in receipt of federal funds through the City and is subject to the federal 
audit requirements of the Single Audit Act of 1984, as amended (Pub. L. No. 98-502) 
(codified at 31 U.S.C. § 7501, et seq.). The Subrecipient shall comply with 2 C.F.R. 200, 
Subpart F. Upon completion, such audits shall be made available for public inspection. 
Audits shall be submitted to the City within the twelve (12) months following the close of the 
fiscal year. The Subrecipient shall take corrective actions within six (6) months of the date 
of the receipt of audit findings. The City shall consider sanctions as described in 2 C.F.R. § 
200.505 if it is determined by ARPA or the City that the Subrecipient is not in compliance 
with the audit requirements. 
 
21.0 
AUDIT DISALLOWANCES 
21.1 
The Subrecipient shall, upon written notice, reimburse the City for any payments 
made under this Agreement that are disallowed by a federal, state, county, or City 
audit. Court costs and attorney and expert fees incurred will be specifically identified 
as applicable to the recovery of the disallowed costs in question. 
21.2 
If the City determines that a cost for which payment has been made is a disallowed 
cost, then the City will notify the Subrecipient in writing of the disallowance and 
identify the required course of action, which shall be at the option of the City, either 
to adjust any future claim submitted by the Subrecipient by the amount of the 
disallowance or to require immediate repayment of the disallowed amount by the 
Subrecipient issuing a check payable to the City. 
 
22.0 
PROPERTY 
22.1 
Any City property furnished or leased pursuant to the terms of this Agreement shall 
be utilized, maintained, repaired, and accounted for in accordance with the 
instructions furnished by the City, and title to all such property shall revert to the City 
upon the expiration or termination of this Agreement. The costs to repair such 
property is the responsibility of the Subrecipient within the limits budgeted in this 
Agreement. 
22.2 
Any Subrecipient property furnished or purchased pursuant to the terms of the 
Agreement shall be utilized, maintained, repaired, and accounted for by the 
Subrecipient or Subrecipient’s subrecipient, as applicable. Repair costs of such 
property shall be the responsibility of the Subrecipient or Subrecipient’s subrecipient, 
as applicable. 
22.3 
Equipment or materials purchased by the Subrecipient or provided to the 
Subrecipient by the City must be used by the Subrecipient for the Activity defined in 
Exhibit A for the entire useful life of the equipment or materials whether or not the 
program continues to be supported by the Subrecipient grant award. 
 
23.0 
LIMITATION ON LIABILITY 
23.1 
The City and its agents, representatives, officials, officers, directors, employees, 
volunteers, departments, agencies, boards, committees, and commissions shall 
not be liable for any act or omission by the Subrecipient or any and all of its agents, 
representatives, officials, officers, directors, employees, volunteers, departments,

City of Glendale 
 
Page 8 of 22 
agencies, boards, committees, or commissions occurring in the performance of 
this Agreement, nor shall the City and its agents, representatives, officials, officers, 
directors, employees, volunteers, departments, agencies, boards, committees, 
and commissions be liable for purchases or contracts made by the Subrecipient or 
any and all of its agents, representatives, officials, officers, directors, employees, 
volunteers, departments, agencies, boards, committees, or commissions in 
connection with this Agreement, except as otherwise provided by law. 
23.2 
The Subrecipient and its agents, representatives, officials, officers, directors, 
employees, volunteers, departments, agencies, boards, committees, and 
commissions shall not be liable for any act or omission by the City or any and all 
of its agents, representatives, officials, officers, directors, employees, volunteers, 
departments, agencies, boards, committees, or commissions occurring in the 
performance of this Agreement, nor shall the Subrecipient and its agents, 
representatives, officials, officers, directors, employees, volunteers, departments, 
agencies, boards, committees, and commissions be liable for purchases or 
contracts made by the City or any and all of its agents, representatives, officials, 
officers, directors, employees, volunteers, departments, agencies, boards, 
committees, or commissions in connection with this Agreement, except as 
otherwise provided by law. 
 
24.0 
GENERAL INDEMNIFICATION 
Each Party (as “Indemnitor”) agrees to indemnify, defend, and hold harmless the other 
Party and its officers, officials, employees, and agents (collectively, “Indemnitees”) from 
and against any and all claims, losses, liability, costs, or expenses (including reasonable 
attorney and expert fees) (collectively referred to as “Claims”) either arising from or 
related to breach of this Agreement, but only to the extent that such Claims are caused 
by the act, omission, negligence, misconduct, or other fault of the Indemnitor and any 
and all of its agents, representatives, officials, officers, directors, employees, volunteers, 
departments, agencies, boards, committees, and commissions. The obligations under 
this Section 26 shall survive termination of this Agreement. 
 
25.0 
INSURANCE 
The Subreciepient shall provide the City a Certificate of Insurance equal to: 
General Aggregate 
 
$3,000,000  
Each Occurrence Limit 
$1,000,000 
 
26.0 
OFFSHORE PERFORMANCE OF WORK PROHIBITED 
Due to security and identity protection concerns, direct services under this Agreement shall 
be performed within the borders of the United States. Any services that are described in 
the specifications or scope of work that directly serve the State of Arizona or its clients and 
may involve access to secure or sensitive data or personal client data or development or 
modification of software for the State shall be performed within the borders of the United 
States. Unless specifically stated otherwise in the specifications, this definition does not 
apply to indirect or “overhead” services, redundant back-up services, or services that are 
incidental to the performance of the Agreement. This provision applies to all work 
performed by Subrecipients or Subcontractors at all tiers. 
 
27.0 
TECHNICAL ASSISTANCE 
The City will provide reasonable technical assistance to the Subrecipient to assist in 
complying with state and federal laws, and regulations, and accountability for diligent 
performance and compliance with the terms and conditions of this Agreement and all

City of Glendale 
 
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applicable laws, regulations, and standards. However, this assistance in no way relieves the 
Subrecipient of full responsibility and accountability for its actions and performance in 
compliance with the terms of this Agreement. 
 
28.0 
STAFF AND VOLUNTEER TRAINING 
The City may make available to the Subrecipient the opportunity to participate in any 
applicable training activities conducted by the City or Maricopa County. 
 
29.0 
CLEAN AIR ACT 
If the total face value of this Agreement exceeds $100,000, the Parties agree to comply with 
all regulations, standards and orders issued pursuant to the Clean Air Act of 1970, as 
amended (42 U.S.C. §§ 7401, et seq.), to the extent any are applicable by reason of 
performance of this Agreement. 
 
30.0 
LOBBYING 
30.1 
No federal appropriated funds have been paid or will be paid by or on behalf of the 
Subrecipient to any person for influencing or attempting to influence an officer or 
employee of any agency, a member of Congress, an officer or employee of 
Congress, or an employee of a member of Congress in connection with the awarding 
of any federal agreement, the making of any federal grant, the making of any federal 
loan, the entering into of any cooperative agreement, and the extension, 
continuation, renewal, amendment, or modification of any federal agreement, grant, 
loan, or cooperative agreement. 
30.2 
If any funds, other than federal appropriated funds, have been paid or will be paid to 
any person for influencing or attempting to influence an officer or employee of any 
agency, a member of Congress, an officer or employee of Congress, or an employee 
of a member of Congress in connection with any federal agreement, grant, loan or 
cooperative agreement, then the Subrecipient shall complete and submit OMB 
Form-LLL, titled "Disclosure of Lobbying Activities," in accordance with its 
instructions and 31 U.S.C. § 1352. 
 
31.0 
RELIGIOUS ACTIVITIES 
The Subrecipient warrants that none of its costs and none of the costs incurred by the 
Subrecipient or any of its subcontractors or subrecipients will include any expense for or  
related to any religious activities. 
 
32.0 
POLITICAL ACTIVITY PROHIBITED 
None of the funds, materials, property, or services contributed by the City under this 
Agreement shall be used for any partisan political activity, or to further the election or defeat 
of any candidate for public office. 
 
33.0 
COVENANT AGAINST CONTINGENT FEES 
The Subrecipient warrants that no persons or entities have been employed or retained by it 
to solicit or secure this Agreement upon an agreement or understanding for a commission, 
percentage, brokerage, or contingent fee. For breach or violation of this warranty, the City 
may immediately terminate this Agreement without liability. 
 
34.0 
RIGHTS IN DATA 
The Parties shall each have the use of data and reports resulting from this Agreement 
without cost or other restriction, except as otherwise provided by law or applicable 
regulation. Each Party shall supply to the other Party, upon request, any available

City of Glendale 
 
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information that is relevant to this Agreement and to the performance under it, except to the 
extent prohibited by law. 
 
35.0 
COPYRIGHTS 
If this Agreement results in a book or other written material, the author is free to copyright 
the work, but the Parties reserve a royalty-free, nonexclusive, perpetual and irrevocable 
license to reproduce, publish, and otherwise use and to authorize others to use, all 
copyrighted material and all material that may be copyrighted as a result of this Agreement. 
 
36.0 
AGREEMENT COMPLIANCE MONITORING/AUDITING 
36.1 
The City will monitor the Subrecipient's compliance as needed for fiscal and 
programmatic performance under the terms and conditions of this Agreement and 
applicable regulations promulgated by ARPA and Maricopa County. On-site visits 
for compliance monitoring may be made by the City and/or its grantor agencies at 
any time during the Subrecipient's normal business hours, announced and/or 
unannounced. For auditing purposes, the City shall provide the Subrecipient with 
20-days’ advance notice of any proposed on-site visit. During an on-site visit(s), the 
Subrecipient shall reasonably make all of its records and accounts related to work 
performed or services provided under this Agreement available to the City for 
inspection and copying. 
36.2 
The City shall request information for fiscal monitoring/audit per (OMB) Uniform 
Guidance 2 C.F.R. § 200, to include as applicable: 
36.2.1 Financial Management 2 C.F.R. § 200.302 
36.2.2 Internal Controls 2 C.F.R. § 200.303 
36.2.3 Bonds 2 C.F.R. § 200.304 
36.2.4 Payment and Financial Reporting 2 C.F.R. § 200.305 
36.2.5 Cost Sharing or Matching 2 C.F.R. § 200.306 
36.2.6 Program Income 2 C.F.R. § 200.307 
36.2.7 Revision of Budget and Program Plans 2 C.F.R. § 200.308 
36.2.8 Period of Performance 2 C.F.R. § 200.309 
36.2.9 Insurance Coverage 2 C.F.R. § 200.310 
36.2.10 
Record Retention and Access 2 C.F.R. §§ 200.334 – 200.338 
36.2.11 
Procurement Standards 2 C.F.R. § 200.318 
36.2.12 
Indirect Costs 2 C.F.R. § 200.414 
36.2.13 
Compensation-Personal Services 2 C.F.R. § 200.430 
36.2.14 
Audit Requirements 2 C.F.R. §§ 200.501-200.517 
 
37.0 
CONTINGENCY RELATING TO OTHER AGREEMENTS AND GRANTS 
37.1 
The Subrecipient shall, during the term of this Agreement, within fifteen (15) 
business days from acceptance, inform the Director in writing of the award of any 
other agreement or grant, including any other agreement or grant awarded by the 
City, where the award may affect either the direct or indirect costs being paid or 
reimbursed under this Agreement. The Subrecipient’s failure to notify the City of any 
such agreement shall be a breach of this Agreement and the City may immediately 
terminate this Agreement without liability. 
37.2 
The Director may request, and Subrecipient shall provide within a reasonable time, 
which shall not exceed ten (10) business days, a copy of all such other agreements 
or grants, when, in the opinion of the Director, the award of the agreement or grant 
may affect the costs being paid or reimbursed under this Agreement, except to the 
extent prohibited by law.

City of Glendale 
 
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37.3 
If the Director determines that the award to the Subrecipient from such other 
agreements or grants has affected the costs being paid or reimbursed under this 
Agreement, then the Director shall prepare an amendment to this Agreement 
effecting a cost adjustment. If the Subrecipient disputes the proposed cost 
adjustment, then the dispute shall be resolved pursuant to the "Disputes" paragraph 
of this Agreement. 
 
38.0 
MINIMUM WAGE REQUIREMENTS 
The Subrecipient warrants that it shall pay all of its employees who are engaged in either 
performing work or providing services under the terms of this Agreement not less than the 
minimum wage specified under Section 206(a)(1) of the Fair Labor Standards Act of 1938, 
as amended (29 U.S.C. §§ 201, et seq.), by law and regulation, and, as applicable, 
Executive Order 13658, as amended, and as specified by Arizona law. 
 
39.0 
RECOGNITION OF CITY AND COUNTY SUPPORT 
The Subrecipient shall give recognition to the City and Maricopa County Human Services 
Department and the funding source (ARPA) for its support when the Subrecipient 
participates in media interviews, publishes materials, or releases public information about 
programs, services, or outcomes that is paid for in whole or in part with funds received by 
the Subrecipient under this Agreement. 
 
40.0 
NONDISCRIMINATION, EQUAL OPPORTUNITY AND EQUAL ACCESS 
The Subrecipient, in connection with any services or other activities under this Agreement, 
shall not in any way discriminate against any person on the grounds of race, color, religion, 
sex, national origin, age, disability, political affiliation or belief. The Subrecipient shall include 
this clause in all its Subcontracts. 
 
41.0 
DISABILITY REQUIREMENTS 
The Subrecipient agrees that any electronic or information technology offered under this 
Agreement shall comply with A.R.S. §§41-2531 and -2532 and Section 508 of the 
Rehabilitation Act of 1973, which requires that employees and members of the public shall 
have access to and use of information technology that is comparable to the access and 
use by employees and members of the public who are not individuals with disabilities. 
 
42.0 
EQUAL EMPLOYMENT OPPORTUNITY 
42.1 
The Subreicpient shall not discriminate against any employee or applicant for 
employment because of race, age, disability, color, religion, sex, sexual identity, 
gender identity, or national origin. 
42.2 
The Subrecipient shall take affirmative action to ensure that applicants are employed 
and that employees are treated during employment without regard to their race, age, 
disability, color, religion, sex sexual identity, gender identity, or national origin. Such 
action shall include, but is not limited to, the following: employment, upgrading, 
demotion or transfer, recruitment or recruitment advertising, lay-off or termination, 
rates of pay or other forms of compensation, and selection for training, including 
apprenticeship. 
42.3 
The Subrecipient shall and shall cause their respective Subcontractors to comply 
with: 
42.3.1 Title VI and VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §§ 
2000a, et seq.); 
42.3.2 the Rehabilitation Act of 1973, as amended (29 U.S.C. §§ 701, et seq.);

City of Glendale 
 
Page 12 of 22 
42.3.3 the Age Discrimination in Employment Act of 1967, as amended (29 U.S.C. 
§§ 621, et seq.); 
42.3.4 the Americans With Disabilities Act of 1990 (42 U.S.C. §§ 12101, et seq.); 
and 
42.3.5 Arizona Executive Order 2009-09, et seq. as amended, which mandates that 
all persons shall have equal access to employment opportunities. 
 
43.0 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
By entering into this Agreement, the Parties agree to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. §§ 200, et seq. 
 
44.0 
FINANCIAL MANAGEMENT 
The Subrecipient shall establish an accounting system that assures the safeguarding and 
accountability of all money and assets provided under this Agreement. No part of the money 
deposited in the bank account shall be commingled with other funds or money belonging to 
the Subrecipient. All interest earned on the account shall be disbursed in the manner 
specified by the City in accordance with applicable State of Arizona and federal regulations. 
If an accounting system is used, then it shall be in accordance with generally accepted 
accounting principles. 
 
45.0 
RETENTION OF RECORDS 
45.1 
This provision applies to all financial and programmatic records, supporting 
document, statistical records, and other records of the Subrecipient that are related 
to this Agreement. 
45.2 
The Subrecipient shall retain all records relevant to this Agreement for six (6) years 
after final payment or until after the resolution of any audit questions which could be 
more than six (6) years, whichever is longer, and the City, County, federal and state 
auditors and any other persons duly authorized by the City shall have full access to, 
and the right to examine, copy, and make use of any and all of the records. 
 
46.0 
ADEQUACY OF RECORDS 
If the Subrecipient’s books, records and other documents related to this Agreement are not 
sufficient to support and document that allowable services were provided to eligible 
participants as determined by a court of competent jurisdiction, then the Subrecipient shall 
reimburse the City for the services not supported and/or documented. 
 
47.0 
IMMIGRATION LAWS AND REGULATIONS 
47.1 
Federal Immigration and Nationality Act 
47.1.1 The Subrecipient understands and acknowledges the applicability of the 
Immigration Reform and Control Act of 1986 (“IRCA”). The Subrecipient 
agrees to comply with the IRCA in performing under this Agreement and to 
permit the other Party to reasonably inspect personnel records to verify such 
compliance, to the extent required by law. 
47.1.2 By entering into this Agreement, the Subrecipient warrant compliance with 
the Federal Immigration and Nationality Act (“FINA”) and all other federal 
immigration laws and regulations related to the immigration status of its 
employees. The Subrecipient shall obtain statements from their 
subcontractors certifying compliance and shall furnish the statements to 
the City upon request. These warranties shall remain in effect through the

City of Glendale 
 
Page 13 of 22 
term of the Agreement. The Subrecipient and their subcontractors shall 
also maintain Employment Eligibility Verification forms (“I-9”) as required 
by the U.S. Department of Labor’s Immigration and Control Act for all 
employees performing work under the Agreement. I-9 forms are available 
for download at USCIS.GOV. 
47.1.3 The City may request verification of compliance for any employee or 
subcontractor performing work under the Agreement. Should the City 
suspect or find that the Subrecipient or any of its subcontractors are not in 
compliance, then the City may pursue any and all remedies allowed by law, 
including, but not limited to: suspension of work, termination of the 
Agreement for default, and suspension or debarment (or both) of the 
Subrecipient. All costs necessary to verify compliance are the responsibility 
of the Subrecipient or its Subcontractor. 
47.2 
Arizona Law: The Subrecipient warrants that it is in compliance with A.R.S. § 41-
4401 (e-verify requirements) and further acknowledges that: 
47.2.1 The Subrecipient and their respective Vendors, if any, warrant their 
compliance with all federal immigration laws and regulations that relate to 
their employees and their compliance with A.R.S. § 23-214; 
47.2.2 A breach of a warranty under this Subparagraph 47.2.2 shall be deemed a 
material breach of this Agreement and the City may immediately terminate 
this Agreement without liability; and 
47.2.3 The City and any contracting government entity retain the legal right to 
inspect the papers and employment records of the Subrecipient or their 
Vendor’s employees who works on this Agreement to ensure that such Party 
or Vendor is complying with the warranty provided under this Subparagraph 
47.2.3 and that the Parties agree to make all papers and employment 
records of those employees available during normal working hours in order 
to facilitate such an inspection. 
 
48.0 
DRUG FREE WORKPLACE ACT 
The Subrecipient shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 701, 
et seq.), which requires that Subrecipients and grantees of federal funds must certify that 
they will provide Drug-Free workplaces. This certification is a precondition to receiving a 
grant or entering into this Agreement. 
 
49.0 
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND 
VOLUNTARY EXCLUSION 
49.1 
The undersigned, by signing this Agreement, represents that he/she has the 
authority to bind the Subrecipient to the terms of this Certification. The Subrecipient, 
as the primary participant in accordance with 2 C.F.R. Part 180, certifies to the best 
of its knowledge and belief that it and its principals: 
49.1.1 Are not presently debarred, suspended, proposed for debarment, declared 
ineligible, or voluntarily excluded from covered transactions by any federal 
department or agency; 
49.1.2 Have not within a 3-year period preceding the Start Date of this Agreement, 
been convicted of or had a civil judgment rendered against them for: (1) the 
commission of fraud or a criminal offense in connection with obtaining, 
attempting to obtain, or performing a public (federal, State, or local) 
transaction or a contract under a public transaction; (2) the violation of any 
federal or State antitrust statutes; or (3) the commission of embezzlement,

City of Glendale 
 
Page 14 of 22 
theft, forgery, bribery, falsification or destruction of records, making false 
statements, or receiving stolen property 
49.1.3 Are not presently indicted or otherwise criminally or civilly charged by a 
governmental entity (federal, state, or local) with the commission of any of 
the offenses enumerated in Sub-subparagraph 49.1.2 above; and 
49.1.4 Have not, within a three-year period preceding the Start Date of this 
Agreement, had one or more public transactions (federal, state, or local) 
terminated for cause or default. 
49.2 
The Subrecipient agrees to include, without modification, this clause in all lower tier 
covered transactions (i.e., transactions with Subcontractors) and in all solicitations 
for lower tier covered transactions related to this Agreement. 
 
50.0 
SUBRECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS: 
50.1 
The Subrecipient agrees that this Agreement and its employees working on this 
Agreement will be subject to the whistleblower rights and remedies in the federal 
pilot program established at 41 U.S.C. § 4712 by Section 828 of the National 
Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and Section 
3.908 of the Federal Acquisition Regulation; 
50.2 
The Subrecipient shall inform its employees in writing, in the predominant 
language of the workforce, of employee whistleblower rights and protections under 
41 U.S.C. § 4712, as described in Section 3.908 of the Federal Acquisition 
Regulation. Documentation of such employee notification must be kept on file by 
the Subrecipient and copies provided to City upon request; and 
50.3 
The Subrecipient shall insert the substance of this clause, including this Paragraph 
50.0, in all subcontracts over the agreed upon simplified acquisition threshold 
($250,000 as of June 2021). 
 
51.0 
WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01 
If the Subrecipient engages in for-profit activity and has 10 or more employees, and if this 
Agreement has a value of $100,000 or more, then the Subrecipient certifies it is not 
currently engaged in, and agrees for the duration of this Agreement not to engage in, a 
boycott of goods and services from Israel. This certification does not apply to a boycott 
prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 
 
52.0 
SURVIVAL 
The indemnification, hold harmless, defense, and non-liability provisions of this Agreement 
shall have full force and effect notwithstanding any other provisions in this Agreement and 
shall survive the termination or expiration of this Agreement. 
 
53.0 
DEFAULT AND REMEDIES FOR NONCOMPLIANCE 
53.1 
Notwithstanding anything to the contrary, this Section shall not be deleted or 
superseded by any other provision of this Agreement. 
53.2 
This Agreement may be immediately terminated by a Party if the other Party 
defaults by failing to perform any objective or breaches any obligation under this 
Agreement, or any event occurs that jeopardizes the other Party’s ability to perform 
any of its obligations under this Agreement.  
53.3 
Failure to comply with the requirements of this Agreement and all the applicable 
federal, state, or local laws, rules, and regulations may result in suspension or 
termination of this Agreement, the return of unexpended funds (less just 
compensation for work satisfactorily completed that, to date, had not been

City of Glendale 
 
Page 15 of 22 
reimbursed), the reimbursement of funds improperly expended, or the recovery of 
funds improperly acquired. Noncompliance includes, but is not limited to: 
53.3.1 Non-performance of any obligations required by this Agreement. 
53.3.2 Noncompliance with any applicable federal, state, or local laws, rules, or 
regulations. 
53.3.3 Unauthorized expenditure of funds. 
53.3.4 Noncompliance with applicable financial record requirements, accounting 
principles, or standards established by OMB circulars and 2 C.F.R. §§ 200 
et seq. 
53.3.5 Noncompliance with recordkeeping, record retention, or reporting 
requirements. 
53.4 
Notwithstanding the suspension or termination of this Agreement, or the final 
determination of the proper disposition of funds, the Subrecipients, without intent 
to limit or with restrictions, be subject to the following: 
53.4.1 Acknowledge that suspension or termination of this Agreement does not 
affect or terminate any rights against the Subrecipient at the time of 
suspension or termination, or that may accrue later. Nothing herein shall 
be construed to limit or terminate any right or remedy available under this 
Agreement. 
53.4.2 Waiver of a breach or default of any term, covenant, or condition of this 
Agreement or any federal, state, or local law, rule, or regulation shall not 
operate as a waiver of any subsequent breach of the same or any other 
term, covenant, condition, law, rule, or regulation. 
53.5 
The Subrecipient shall, upon notice or with knowledge obtained by itself or others, 
take any and all proactive actions necessary, and provide any and all applicable 
remedies to address and correct any act by itself, and any and/or all of its agents, 
representatives, officers, officials, directors, employees, volunteers, successors, 
assigns, or Subcontractors that resulted in any wrongdoing (intentional or 
unintentional); misuse or misappropriation of funds; the incorrect or improper 
disposition of funds; any violation of any federal, state, or local law, rule, or 
regulation; or the breach of any certification or warranty provided in this 
Agreement. 
 
54.0 
ADMINISTRATIVE REQUIREMENTS 
54.1 
Accounting Standards – The Subrecipient agrees to comply with this Agreement 
and to adhere to the accounting principles and procedures required to utilize 
adequate internal controls and maintain necessary source documentation for all 
costs incurred, as well as any applicable federal laws and regulations. The 
Subrecipient further agrees to maintain an adequate accounting system that 
provides for appropriate grant accounting (including calculation of program 
income). 
54.2 
Repayment of Funds – The Subrecipient agrees to repay funds provided under 
this Agreement for noncompliance with the terms of this Agreement. Repayment 
shall be in accordance with the terms of this Agreement or the requirement of 
applicable laws and regulations, including continuing use compliance. The City 
shall specify in writing, the terms of the repayment or alternative terms in lieu of 
repayment. However, in no case shall repayment or compliance with the 
alternative terms be complete any later than sixty (60) calendar days following the 
written determination of noncompliance by the City. 
54.3 
Documentation and Record Keeping - The Subrecipient agrees to comply with this 
Agreement and the following record keeping requirements:

City of Glendale 
 
Page 16 of 22 
54.3.1 Records to be maintained – The Subrecipient shall maintain all financial 
records as required by 2 C.F.R. § 200, and OMB Circulars; 
54.3.2 System for Award Management -The Subrecipient and all subcontractors 
or subrecipients shall have a valid Unique Entity Identifier (UEI) number 
and an active profile in the federal System for Award Management, or 
SAM.gov. Documentation of the UEI Number must be included in all project 
files. 
54.3.3 Records Retention - The Subrecipient shall retain all records pertinent to 
this Agreement for a period of six (6) years after all requirements have been 
met. In the event of litigation, a claim, or an audit is begun before the 
expiration of this retention period, said records shall be retained until all 
such action or audit findings involving the records have been resolved. 
54.3.4 Disclosure - The Subrecipient understands that client information collected 
under this Agreement is private and the use or disclosure of such 
information, when not directly connected with the administration of the 
City’s or the Subrecipient's responsibilities with respect to services 
provided under this Agreement, is prohibited unless written consent is 
obtained from such person receiving service. 
54.3.5 Property Records - The Subrecipient shall maintain property and 
equipment inventory records that clearly identify properties and equipment 
purchased, improved, or sold. Properties and equipment retained shall 
continue to meet eligibility criteria and shall conform to the use of property 
and equipment. 
 
55.0 
UYGHUR FORCED LABOR PREVENTION ACT (UFLPA) 
55.1 
The Subrecipient warrants and certifies that it does not currently, and agrees for 
the duration of the agreement that it will not, use: 
55.1.1 the forced labor of ethnic Uyghurs in the People's Republic of China. 
55.1.2 any goods or services produced by the forced labor of ethnic Uyghurs in 
the People's Republic of China. 
55.1.3 any contractors, subcontractors or suppliers that use the forced labor or 
any goods or services produced by the forced labor of ethnic Uyghurs in 
the People's Republic of China. 
55.2 
If the Subrecipient becomes aware during the term of the Agreement that the 
Subrecipient is not in compliance with this paragraph, the Subrecipient shall notify 
the City within five business days after becoming aware of the noncompliance. 
Failure of the Subrecipient to provide a written certification that the Subrecipient 
has remedied the noncompliance within one hundred eighty (180) days after 
notifying the City of its noncompliance, this Agreement shall terminate unless the 
Term of this Agreement shall end prior to said one hundred eighty (180) day period. 
 
56.0 
FORCE MAJEURE 
56.1 
Neither Party shall be liable for failure of performance, nor incur any liability to the 
other Party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this Agreement if such delay or failure is caused by 
events, occurrences, or causes beyond the reasonable control and without 
negligence of the Parties. Such events, occurrences, or causes will include Acts 
of God/Nature (including fire, flood, earthquake, storm, hurricane, or other natural 
disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared 
or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power 
or confiscation, terrorist activities, nationalization, government sanction, lockout,

City of Glendale 
 
Page 17 of 22 
blockage, embargo, labor dispute, strike, pandemic, and interruption or failure of 
electricity or telecommunication service. 
56.2 
Each Party, as applicable, shall give the other Party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
56.3 
The Party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, all non-excused obligations were substantially 
fulfilled, and the other Party was timely notified of the likelihood or actual 
occurrence that would justify such an assertion, so that other prudent precautions 
could be contemplated. 
 
 
[Signatures contained on following page]

City of Glendale 
 
Page 18 of 22 
 
IN WITNESS WHEREOF, all parties concerned acknowledge that they have read, 
understand, approve, and accept all of the provisions of this Agreement. 
 
 
CITY OF GLENDALE, an Arizona 
municipal corporation 
 
 
 
By: Kevin R. Phelps 
Its: City Manager 
 
 
 
ATTEST: 
 
 
 
Julie K. Bower 
(SEAL) 
City Clerk 
 
APPROVED AS TO FORM: 
 
 
 
Michael D. Bailey 
City Attorney 
 
ARIZONA ECUMENICAL 
COUNCIAL dba 
ARIZONA FAITH 
NETWORK, an Arizona 
non-profit corporation 
 
 
 
 
 
By:  Tamera Zivic 
Its:  Treasurer

City of Glendale 
 
Page 19 of 22 
EXHIBIT A- STATEMENT OF WORK 
 
1.0 
Project Description and Program Goals: 
1.1 
The Subrecipient shall implement the Project to provide heat relief services to 
homeless individuals or families or other vulnerable populations at risk for heat-
related illness or death to include: 
1.1.1 Securing and operating 3 new heat relief respite centers  
1.1.2 Operating a minimum of 48 hours per week at each location with target 
operating hours seven (7) days per week from 12:00 PM to 8:00 PM during 
the period of performance.  
1.1.3 An estimated minimum of 90 individuals per day to receive services 
between all three locations. 
1.1.4 On-site services to be provided include safe sleeping space, hydration and 
nutrition, and service navigation.  
 
2.0 
Scope of Work: 
The Subrecipient shall comply with the following service requirements: 
2.1 
Administration 
2.1.1 Ensure established Policies and Procedures are in place for Project service 
delivery; 
2.1.2 Implement a process to ensure individuals served are currently 
experiencing homelessness or are at risk of heat-related illness or death; 
2.1.3 Be responsible for hiring, managing, training, and terminating staff as 
necessary, in accordance with Subrecipient’s established policy and 
procedures. Subrecipient shall make Policies available for City review at 
time of monitoring.  
2.1.4 Participate in regular operational meetings with the City and other partners 
at a frequency and duration agreed upon by the partners and City. 
2.1.5 Do not allow loitering outside of the respite centers or queuing lines to get 
in. 
2.1.6 Promptly report suspicious activity or crime to the police department. 
2.1.7 Monitor the grounds at each respite location throughout the day to ensure 
property is appropriately maintained, free of debris, trash or outside 
storage. 
2.1.8 Ensure that any property brought to the location by participants is stored 
out of the public view. 
2.1.9 Address any issues raised by neighbors or other community members 
relating to the operations in a timely manner. 
2.1.10 Report incidents that may involve a liability issue, significant disruptions in 
services or unusual or dangerous interactions which may leave the City 
open for public scrutiny. Subrecipient will report incident to City Homeless 
Services staff by telephone as soon as possible within 24 hours following 
occurrence and will provide a detailed incident report to City Homeless 
Services staff within three business days following occurrence. 
2.1.11 Collaborate with Homelessness service partners/providers to coordinate 
services for clients.  
2.1.12 Background Checks for Employment Through Central Registry: 
2.1.12.1 
The Partners shall comply with A.R.S. § 8-804 (as may be 
amended) and hereby incorporated in its entirety as provisions of 
the Agreement.

City of Glendale 
 
Page 20 of 22 
2.1.12.2 
The Subrecipient shall make available valid Background 
Check information to City upon request.  
2.1.13 Fingerprinting: 
2.1.13.1 
The Partners shall comply with, and shall ensure that all 
Partner’s employees, independent contractor, subcontractors, 
volunteers, and other agents comply with, all applicable (current 
and 
future) 
legal 
requirements 
relating 
to 
fingerprinting, 
fingerprinting clearance cards, certification regarding pending or 
past criminal matters, and criminal records checks that relate to 
contract performance.  
2.1.13.2 
Applicable legal requirements relating to fingerprinting, 
certification, and criminal background checks may include, but not 
limited, to the following: A.R.S. § 36-594.01, 36-3008, 41-1964, and 
46-141. All applicable legal requirements relating to fingerprinting, 
fingerprint clearance cards, certification regarding pending or past 
criminal matters, and criminal records checks are hereby 
incorporated in their entirety as provisions of this Agreement.   
2.1.13.3 
The Subrecipient is responsible for knowing which legal 
requirements relating to fingerprinting, fingerprint clearance cards, 
certifications regarding pending or past criminal matters, and 
criminal records checks relate to contract performance.  
2.1.13.4 
The Subrecipient shall make available valid Fingerprint 
information to City upon request.  
 
2.2 
Safeguarding of Participant Information 
2.2.1 The use or disclosure by the Subrecipient of any information concerning an 
applicant for, or recipient of, service under this Agreement is directly limited 
to the conduct of this Agreement. The Subrecipient and any and all of its 
agents, 
representatives, 
officials, 
officers, 
directors, 
employees, 
volunteers, departments, agencies, boards, committees, and commissions 
shall safeguard the confidentiality of this information, just as they would 
safeguard their own confidential information.  
2.2.2 The Subrecipient shall be responsible for preparation and retention of any 
records and shall ensure strict confidentiality is maintained in accordance 
with all laws and guidelines including HIPAA, and state laws regarding 
individual’s records. 
 
2.3 
Services for Clients 
2.3.1 Establish 3 new heat relief respite centers, locations must be approved by 
the City in advance.  
2.3.2 Air conditioning, adequate restrooms, and reasonable space for personal 
belongings, etc 
2.3.3 Acess to sleeping mats. 
2.3.4 Water, snacks, and meals. 
2.3.5 Access to voluntary wrap around services such as housing assessments, 
case management, and workforce opportunities 
2.3.6 Collaborate with outreach and transportation partners.   
 
2.4 
Outcomes/Performance Measures 
2.4.1 Number of individuals experiencing homelessness served 
2.4.2 Number of individuals at risk of heat-related illness or death served

City of Glendale 
 
Page 21 of 22 
2.4.3 Number of individuals turned away due to exceeding capacity 
2.4.4 Number of respite center operating hours provided 
2.4.5 Total bottles of water served 
2.4.6 Total snacks provided 
2.4.7 Total meals provided 
2.4.8 Total other supplies/quantities provided 
 
2.5 
Reporting Requirements 
2.5.1 Monthly reporting to be submitted no later than the 15th calendar day 
of the month, following the close of the prior month (i.e., February 15th 
for January report) to include: 
2.5.1.1 Monthly payment request form for reimbursement using a 
template provided by the City. 
2.5.1.2 Program Reports to be sent monthly: 
2.5.1.2.1 Outcome report using an agreed upon template that 
reports 
progress 
on 
outcomes/ 
performance 
measures listed in the section above. 
2.5.2 Provide Quarterly report indicating the expenditure percentage of the 
yearly budget with a budget narrative describing the status and any 
programmatic or financial issues. This report is to include all funding 
sources. 
2.5.3 Share aggregate data at the request of City within 7 days 
 
2.6 
Monitoring 
2.6.1 The City will monitor the Subrecipient’s compliance with fiscal and 
programmatic performance under the terms and conditions of this 
Agreement. On-site visits for compliance monitoring may be made by either 
the City or Maricopa County at any time during the Subrecipient’s normal 
business hours, announced or unannounced. During an on-site visit, the 
Subrecipient shall make all its records and accounts related to work 
performed under this Agreement available to the City or Maricopa County for 
inspection and copying. 
2.6.2 
Subrecipient shall make Policies available for City review at time of 
monitoring. 
2.6.3 
City will conduct desk monitoring monthly when financial and programmatic 
reports are submitted. 
2.6.4 
The City will conduct desk monitoring at minimum, on an annual basis in 
conjunction with other funders in order to review outputs, outcomes and 
requirements described in the scope of work. 
2.6.5 Subrecipient will provide any ad hoc reports as requested by the City 
including aggregate data. Such reporting shall be for the purposes of 
improving access to and effectiveness of service. The City reserves the 
right to add, remove or revise reporting requirements at its discretion. 
 
3.0 
Budget: 
 
FUND SOURCES 
Sources 
Total 
City of Glendale – MCHSD IGA 
$548,900

City of Glendale 
 
Page 22 of 22 
Personnel 
Number of 
Positions 
# of 
FTEs 
Position Title 
Total 
Annual 
Salary 
% 
Allocated to 
this 
Contract 
Total 
Service 
Cost 
Reimburseable 
Amount 
1 
1 
AFN Heat Relief Logistics 
Manager 
$60,000
66.66
$40,000
$40,000 
1 
1 
AFN Executive Director 
$85,000
23.53
$20,000
$20,000 
12 
0 
Heat Relief Center 
Concierge 
$26,000
100
$312,000
$312,000 
Sub-Total Personnel 
$372,000 
Line Item Expenditures 
Total 
Service 
Cost 
Reimburseable 
Amount 
Employee Related Expenses (ERE) 
$30,100
$30,100 
Professional Expenses 
$0
$0 
Phone/Communications 
$5,200
$5,200 
Client Expenses (Food) 
$70,000
$70,000 
Material & Supplies (Sleeping Mats & Other Operational Materials) 
$11,600
$11,600 
Travel 
0
0 
Facility Use Fees & Utilities 
$60,000
$60,000 
TOTALS: 
$548,900
$548,900 
 
4.0 
Project Schedule: 
 
Project Milestone 
Estimated 
Completion 
Date 
Comments 
Secure partner locations and 
operating hours for Sundays 
April 2023 
Final locations or location changes must 
be approved by the City 
Hire Temporary Staff 
April 2023 
Must ensure compliance with 
fingerprinting requirements 
Partial Operations start date 
May 1, 2023 
At least one center is fully operational 
Full Capacity Operations by 
June 1, 2023 
All three centers are operating a minimum 
of 48 hours per week up to 56 hours per 
week 
Ramp Down 
September 1, 
2023 
Begin reducing hours or closing facilities 
based on need 
Centers Close 
September 30, 
2023 
Unless agreed upon in writing by the City 
based on temperatures 
Expenditure of all Funds 
October 27, 
2023 
All funds must be expended by this date 
in order to be eligible for reimbursement, 
this includes payroll 
Final Report & 
Reimbursement Request 
November 17, 
2023 
This is the last day to submit any final 
reimbursement requests