Pipeline Video Agreement - Signed

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C      
AGREEMENT FOR 
VACTOR SERVICES 
City of Glendale Solicitation No. RFP 23-19 
This Agreement for Vactor Services ("Agreement") is effective and entered into between CITY OF GLENDALE, 
an Arizona municipal corporation ("City"), and Pipeline Video Inspection, LLC, an Arizona limited liability 
company, authorized to do business in Arizona, (the "Contractor"), as of the _____ day of ____________, 2023. 
RECITALS 
A. 
City intends to undertake a project for the benefit of the public and with public funds that is more fully set 
forth in Exhibit A, pursuant to Solicitation No. RFP 23-19 (the "Project"); 
B. 
City desires to retain the services of Contractor to perform those specific duties and produce the specific 
work as set forth in the Project attached hereto; 
C. 
City and Contractor desire to memorialize their agreement with this document. 
AGREEMENT 
In consideration of the Recitals, which are confirmed as true and correct and incorporated by this reference, the 
mutual promises and covenants contained in this Agreement, and other good and valuable consideration, City and 
Contractor agree as follows: 
1. 
Key Personnel; Sub-contractors. 
1.1 
Services.  Contractor will provide all services necessary to assure the Project is completed timely 
and efficiently consistent with Project requirements, including, but not limited to, working in close 
interaction and interfacing with City and its designated employees, and working closely with others, 
including other contractors or consultants, retained by City. 
1.2 
Project Team. 
a. 
Project Manager. 
(1) 
Contractor will designate an employee as Project Manager with sufficient training, 
knowledge, and experience to, in the City's option, complete the Project and 
handle all aspects of the Project such that the work produced by Contractor is 
consistent with applicable standards as detailed in this Agreement; 
(2) 
The City must approve the designated Project Manager; and 
(3) 
To assure the Project schedule is met, Project Manager may be required to devote 
no less than a specific amount of time as set out in Exhibit A. 
b. 
Project Team. 
(1) 
The Project Manager and all other employees assigned to the project by 
Contractor will comprise the "Project Team." 
(2) 
Project Manager will have responsibility for and will supervise all other employees 
assigned to the Project by Contractor. 
c. 
Discharge, Reassign, Replacement. 
(1) 
Contractor acknowledges the Project Team is comprised of the same persons and 
roles for each as may have been identified in the response to the Project's 
solicitation.

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(2) 
Contractor will not discharge, reassign or replace or diminish the responsibilities 
of any of the employees assigned to the Project who have been approved by City 
without City's prior written consent unless that person leaves the employment of 
Contractor, in which event the substitute must first be approved in writing by City. 
(3) 
Contractor will change any of the members of the Project Team at the City's 
request if an employee's performance does not equal or exceed the level of 
competence that the City may reasonably expect of a person performing those 
duties or if the acts or omissions of that person are detrimental to the 
development of the Project. 
d. 
Sub-contractors. 
(1) 
Contractor may engage specific technical contractor (each a "Sub-contractor") to 
furnish certain service functions. 
(2) 
Contractor will remain fully responsible for Sub-contractor's services. 
(3) 
Sub-contractors must be approved by the City, unless the Sub-contractor was 
previously mentioned in the response to the solicitation. 
(4) 
Contractor shall certify by letter that contracts with Sub-contractors have been 
executed incorporating requirements and standards as set forth in this Agreement. 
2. 
Schedule.  The services will be undertaken in a manner that ensures the Project is completed timely and 
efficiently in accordance with the Project. 
3. 
Contractor’s Work. 
3.1 
Standard.  Contractor must perform services in accordance with the standards of due diligence, 
care, and quality prevailing among contractors having substantial experience with the successful 
furnishing of services for projects that are equivalent in size, scope, quality, and other criteria under 
the Project and identified in this Agreement. 
3.2 
Licensing.  Contractor warrants that: 
a. 
Contractor and Sub-contractors will hold all appropriate and required licenses, registrations 
and other approvals necessary for the lawful furnishing of services ("Approvals"); and 
b. 
Neither Contractor nor any Sub-contractor has been debarred or otherwise legally 
excluded from contracting with any federal, state, or local governmental entity 
("Debarment"). 
(1) 
City is under no obligation to ascertain or confirm the existence or issuance of any 
Approvals or Debarments or to examine Contractor's contracting ability. 
(2) 
Contractor must notify City immediately if any Approvals or Debarment changes 
during the Agreement's duration and the failure of the Contractor to notify City as 
required will constitute a material default under the Agreement. 
3.3 
Compliance.  Services will be furnished in compliance with applicable federal, state, county and 
local statutes, rules, regulations, ordinances, building codes, life safety codes, and other standards 
and criteria designated by City. 
Contractor must not discriminate against any employee or applicant for employment on the basis 
of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or 
expression, genetic characteristics, familial status, U.S. military veteran status or any disability.  
Contractor will require any Sub-contractor to be bound to the same requirements as stated within 
this section.  Contractor, and on behalf of any subcontractors, warrants compliance with this 
section.

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3.4 
Coordination; Interaction. 
a. 
For projects that the City believes requires the coordination of various professional 
services, Contractor will work in close consultation with City to proactively interact with 
any other professionals retained by City on the Project ("Coordinating Project 
Professionals"). 
b. 
Subject to any limitations expressly stated in the Project Budget, Contractor will meet to 
review the Project, Schedule, Project Budget, and in-progress work with Coordinating 
Project Professionals and City as often and for durations as City reasonably considers 
necessary in order to ensure the timely work delivery and Project completion. 
c. 
For projects not involving Coordinating Project Professionals, Contractor will proactively 
interact with any other contractors when directed by City to obtain or disseminate timely 
information for the proper execution of the Project. 
3.5 
Work Product. 
a. 
Ownership.  Upon receipt of payment for services furnished, Contractor grants to City, 
and will cause its Sub-contractors to grant to the City, the exclusive ownership of and all 
copyrights, if any, to evaluations, reports, drawings, specifications, project manuals, 
surveys, estimates, reviews, minutes, all "architectural work" as defined in the United States 
Copyright Act, 17 U.S.C § 101, et seq., and other intellectual work product as may be 
applicable ("Work Product"). 
(1) 
This grant is effective whether the Work Product is on paper (e.g., a "hard copy"), 
in electronic format, or in some other form. 
(2) 
Contractor warrants, and agrees to indemnify, hold harmless and defend City for, 
from and against any claim that any Work Product infringes on third-party 
proprietary interests. 
b. 
Delivery.  Contractor will deliver to City copies of the preliminary and completed Work 
Product promptly as they are prepared. 
c. 
City Use. 
(1) 
City may reuse the Work Product at its sole discretion. 
(2) 
In the event the Work Product is used for another project without further 
consultations with Contractor, the City agrees to indemnify and hold Contractor 
harmless from any claim arising out of the Work Product. 
(3) 
In such case, City shall also remove any seal and title block from the Work 
Product. 
4. 
Compensation for the Project. 
4.1 
Compensation.  Contractor's compensation for the Project, including those furnished by its Sub-
contractors will not exceed $2,000,000, as specifically detailed in Exhibit B (the "Compensation"). 
4.2 
Change in Scope of Project.  The Compensation may be equitably adjusted if the originally 
contemplated scope of services as outlined in the Project is significantly modified. 
a. 
Adjustments to the Compensation require a written amendment to this Agreement and 
may require City Council approval. 
b. 
Additional services which are outside the scope of the Project contained in this Agreement 
may not be performed by the Contractor without prior written authorization from the City. 
c. 
Notwithstanding the incorporation of the Exhibits to this Agreement by reference, should 
any conflict arise between the provisions of this Agreement and the provisions found in

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the Exhibits and accompanying attachments, the provisions of this Agreement shall take 
priority and govern the conduct of the parties. 
5. 
Billings and Payment. 
5.1 
Applications. 
a. 
Contractor will submit monthly invoices (each, a "Payment Application") to City's Project 
Manager and City will remit payments based upon the Payment Application as stated 
below. 
b. 
The period covered by each Payment Application will be one calendar month ending on 
the last day of the month or as specified in the solicitation. 
5.2 
Payment. 
a. 
After a full and complete Payment Application is received, City will process and remit 
payment within 30 days. 
b. 
Payment may be subject to or conditioned upon City's receipt of: 
(1) 
Completed work generated by Contractor and its Sub-contractors; and 
(2) 
Unconditional waivers and releases on final payment from Sub-contractors as City 
may reasonably request to assure the Project will be free of claims arising from 
required performances under this Agreement. 
5.3 
Review and Withholding.  City's Project Manager will timely review and certify Payment 
Applications. 
a. 
If the Payment Application is rejected, the Project Manager will issue a written listing of 
the items not approved for payment. 
b. 
City may withhold an amount sufficient to pay expenses that City reasonably expects to 
incur in correcting the deficiency or deficiencies rejected for payment. 
6. 
Termination. 
6.1 
For Convenience.  City may terminate this Agreement for convenience, without cause, by 
delivering a written termination notice stating the Effective Termination date, which may not be 
less than 30 days following the date of delivery. 
a. 
Contractor will be equitably compensated for Goods or Services furnished prior to receipt 
of the termination notice and for reasonable costs incurred. 
b. 
Contractor will also be similarly compensated for any approved effort expended and 
approved costs incurred that are directly associated with project closeout and delivery of 
the required items to the City. 
6.2 
For Cause.  City may terminate this Agreement for cause if Contractor fails to cure any breach of 
this Agreement within seven days after receipt of written notice specifying the breach. 
a. 
Contractor will not be entitled to further payment until after City has determined its 
damages.  If City's damages resulting from the breach, as determined by City, are less than 
the equitable amount due but not paid Contractor for Service and Repair furnished, City 
will pay the amount due to Contractor, less City's damages, in accordance with the 
provision of § 5. 
b. 
If City's direct damages exceed amounts otherwise due to Contractor, Contractor must pay 
the difference to City immediately upon demand; however, Contractor will not be subject 
to consequential damages of more than $1,000,000 or the amount of this Agreement, 
whichever is greater.

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7. 
Conflict.  Contractor acknowledges this Agreement is subject to A.R.S. § 38-511, which allows for 
cancellation of this Agreement in the event any person who is significantly involved in initiating, 
negotiating, securing, drafting, or creating the Agreement on City's behalf is also an employee, agent, or 
consultant of any other party to this Agreement. 
8. 
Insurance. 
8.1 
Requirements.  Contractor must obtain and maintain the following insurance ("Required 
Insurance"): 
a. 
Contractor and Sub-contractors.  Contractor, and each Sub-contractor performing work or 
providing materials related to this Agreement must procure and maintain the insurance 
coverages described below (collectively referred to herein as the "Contractor's Policies"), 
until each Party's obligations under this Agreement are completed. 
b. 
General Liability. 
(1) 
Contractor must at all times relevant hereto carry a commercial general liability 
policy with a combined single limit of at least $1,000,000 per occurrence and 
$2,000,000 annual aggregate for each property damage and contractual property 
damage. 
(2) 
Sub-contactors must at all times relevant hereto carry a general commercial liability 
policy with a combined single limit of at least $1,000,000 per occurrence. 
(3) 
This commercial general liability insurance must include independent contractors' 
liability, contractual liability, broad form property coverage, XCU hazards if 
requested by the City, and a separation of insurance provision. 
(4) 
These limits may be met through a combination of primary and excess liability 
coverage. 
c. 
Auto.  A business auto policy providing a liability limit of at least $1,000,000 per accident 
for Contractor and $1,000,000 per accident for Sub-contractors and covering owned, non-
owned and hired automobiles. 
d. 
Workers' Compensation and Employer's Liability.  A workers' compensation and 
employer's liability policy providing at least the minimum benefits required by Arizona law. 
e. 
Notice of Changes.  Contractor's Policies must provide for not less than 30 days' advance 
written notice to City Representative of: 
(1) 
Cancellation or termination of Contractor or Sub-contractor's Policies; 
(2) 
Reduction of the coverage limits of any of Contractor or and Sub-contractor's 
Policies; and 
(3) 
Any other material modification of Contractor or Sub-contractor's Policies related 
to this Agreement. 
f. 
Certificates of Insurance. 
(1) 
Within 10 business days after the execution of the Agreement, Contractor must 
deliver to City Representative certificates of insurance for each of Contractor and 
Sub-contractor's Policies, which will confirm the existence or issuance of 
Contractor and Sub-contractor's Policies in accordance with the provisions of this 
section, and copies of the endorsements of Contractor and Sub-contractor's 
Policies in accordance with the provisions of this section. 
(2) 
City is and will be under no obligation either to ascertain or confirm the existence 
or issuance of Contractor and Sub-contractor's Policies, or to examine Contractor 
and Sub-contractor’s Policies, or to inform Contractor or Sub-contractor in the 
event that any coverage does not comply with the requirements of this section.

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(3) 
Contractor's failure to secure and maintain Contractor Policies and to assure Sub-
contractor policies as required will constitute a material default under the 
Agreement. 
g. 
Other Contractors or Vendors. 
(1) 
Other contractors or vendors that may be contracted with in connection with the 
Project must procure and maintain insurance coverage as is appropriate to their 
particular contract. 
(2) 
This insurance coverage must comply with the requirements set forth above for 
Contractor's Policies (e.g., the requirements pertaining to endorsements to name 
the parties as additional insured parties and certificates of insurance). 
h. 
Policies.  Except with respect to workers' compensation and employer's liability coverages, 
City must be named and properly endorsed as additional insureds on all liability policies 
required by this section. 
(1) 
The coverage extended to additional insureds must be primary and must not 
contribute with any insurance or self insurance policies or programs maintained by 
the additional insureds. 
(2) 
All insurance policies obtained pursuant to this section must be with companies 
legally authorized to do business in the State of Arizona and reasonably acceptable 
to all parties. 
8.2 
Sub-contractors. 
a. 
Contractor must also cause its Sub-contractors to obtain and maintain the Required 
Insurance. 
b. 
City may consider waiving these insurance requirements for a specific Sub-contractor if 
City is satisfied the amounts required are not commercially available to the Sub-contractor 
and the insurance the Sub-contractor does have is appropriate for the Sub-contractor's 
work under this Agreement. 
c. 
Contractor and Sub-contractors must provide to the City proof of the Required Insurance 
whenever requested. 
8.3 
Indemnification. 
a. 
To the fullest extent permitted by law, Contractor must defend, indemnify, and hold 
harmless City and its elected officials, officers, employees and agents (each, an 
"Indemnified Party," collectively, the "Indemnified Parties"), for, from, and against any and 
all claims, demands, actions, damages, judgments, settlements, personal injury (including 
sickness, disease, death, and bodily harm), property damage (including loss of use), 
infringement, governmental action and all other losses and expenses, including attorneys' 
fees and litigation expenses (each, a "Demand or Expense"; collectively, "Demands or 
Expenses") asserted by a third-party (i.e. a person or entity other than City or Contractor) 
and that arises out of or results from the breach of this Agreement by the Contractor or 
the Contractor’s negligent actions, errors or omissions (including any Sub-contractor or 
other person or firm employed by Contractor), whether sustained before or after 
completion of the Project. 
b. 
This indemnity and hold harmless provision applies even if a Demand or Expense is in 
part due to the Indemnified Party's negligence or breach of a responsibility under this 
Agreement, but in that event, Contractor shall be liable only to the extent the Demand or 
Expense results from the negligence or breach of a responsibility of Contractor or of any 
person or entity for whom Contractor is responsible.

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c. 
Contractor is not required to indemnify any Indemnified Parties for, from, or against any 
Demand or Expense resulting from the Indemnified Party's sole negligence or other fault 
solely attributable to the Indemnified Party. 
9. 
E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401, the Contractor warrant 
their compliance and that of its subcontractors with all federal immigration laws and regulations that relate 
to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The 
Contractor or subcontractor’s breach of this warranty shall be deemed a material breach of the Agreement 
and may result in the termination of the Agreement by the City under the terms of this Agreement. The City 
retains the legal right to randomly inspect the papers and records of the other party to ensure that the other 
party is complying with the above-mentioned warranty. The Contractor and subcontractor warrant to keep 
their respective papers and records open for random inspection during normal business hours by the other 
party. The parties shall cooperate with the City’s random inspections, including granting the inspecting party 
entry rights onto their respective properties to perform the random inspections and waiving their respective 
rights to keep such papers and records confidential. 
10.  
No Boycott of Israel.  To the extent A.R.S § 35-393 through § 35-393.03 are applicable, the parties hereby 
certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, 
a boycott of goods or services from Israel, as that term is defined in A.R.S § 35-393. 
11. 
Attestation of PCI Compliance.  When applicable, the Contractor will provide the City annually with a 
Payment Card Industry Data Security Standard (PCI DSS) attestation of compliance certificate signed by an 
officer of Contractor with oversight responsibility. 
12. 
Notices. 
12.1 
A notice, request or other communication that is required or permitted under this Agreement (each 
a "Notice") will be effective only if: 
a. 
The Notice is in writing; and 
b. 
Delivered in person or by overnight courier service (delivery charges prepaid), certified or 
registered mail (return receipt requested); and 
c. 
Notice will be deemed to have been delivered to the person to whom it is addressed as of 
the date of receipt, if: 
(1) 
Received on a business day, or before 5:00 p.m., at the address for Notices 
identified for the Party in this Agreement by U.S. Mail, hand delivery, or overnight 
courier service on or before 5:00 p.m.; or 
(2) 
As of the next business day after receipt, if received after 5:00 p.m. 
d. 
The burden of proof of the place and time of delivery is upon the Party giving the Notice; 
and 
e. 
Digitalized signatures and copies of signatures will have the same effect as original 
signatures. 
12.2 
Representatives. 
a. 
Contractor.  Contractor's representative (the "Contractor's Representative") authorized to 
act on Contractor's behalf with respect to the Project, and his or her address for Notice 
delivery is: 
Pipeline Video Inspection, LLC 
c/o  Steven Hudson 
9304 E Verde Grove View 
Scottsdale, AZ 85255 
b. 
City.  City's representative ("City's Representative") authorized to act on City's behalf, and 
his or her address for Notice delivery is:

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City of Glendale 
c/o  Anne Shadle 
5850 W. Glendale Ave 
Glendale, Arizona 85301 
623-930-2864 
 
With required copy to: 
 
City Manager 
 
 
 
City Attorney 
City of Glendale  
 
 
City of Glendale 
5850 West Glendale Avenue 
 
5850 West Glendale Avenue 
Glendale, Arizona 85301  
             Glendale, Arizona 85301 
c. 
Concurrent Notices. 
(1) 
All notices to City's representative must be given concurrently to City Manager 
and City Attorney. 
(2) 
A notice will not be deemed to have been received by City's representative until 
the time that it has also been received by City Manager and City Attorney. 
(3) 
City may appoint one or more designees for the purpose of receiving notice by 
delivery of a written notice to Contractor identifying the designee(s) and their 
respective addresses for notices. 
d. 
Changes.  Contractor or City may change its representative or information on Notice, by 
giving Notice of the change in accordance with this section at least ten days prior to the 
change. 
13. 
Financing Assignment.  City may assign this Agreement to any City-affiliated entity, including a non-
profit corporation or other entity whose primary purpose is to own or manage the Project. 
14. 
Entire Agreement; Survival; Counterparts; Signatures. 
14.1 
Integration.  This Agreement contains, except as stated below, the entire agreement between City 
and Contractor and supersedes all prior conversations and negotiations between the parties 
regarding the Project or this Agreement. 
a. 
Neither Party has made any representations, warranties or agreements as to any matters 
concerning the Agreement's subject matter. 
b. 
Representations, statements, conditions, or warranties not contained in this Agreement will 
not be binding on the parties. 
c. 
The solicitation, any addendums and the response submitted by the Contractor are 
incorporated into this Agreement as if attached hereto.  Any Contractor response modifies 
the original solicitation as stated.  Inconsistencies between the solicitation, any addendums 
and the response or any excerpts attached as Exhibit A and this Agreement will be 
resolved by the terms and conditions stated in this Agreement. 
14.2 
Interpretation. 
a. 
The parties fairly negotiated the Agreement's provisions to the extent they believed 
necessary and with the legal representation they deemed appropriate. 
b. 
The parties are of equal bargaining position and this Agreement must be construed equally 
between the parties without consideration of which of the parties may have drafted this 
Agreement. 
c. 
The Agreement will be interpreted in accordance with the laws of the State of Arizona.

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14.3 
Survival.  Except as specifically provided otherwise in this Agreement, each warranty, 
representation, indemnification and hold harmless provision, insurance requirement, and every 
other right, remedy and responsibility of a Party, will survive completion of the Project, or the 
earlier termination of this Agreement. 
14.4 
Amendment.  No amendment to this Agreement will be binding unless in writing and executed by 
the parties.  Any amendment may be subject to City Council approval.  Electronic signature blocks 
do not constitute execution. 
14.5 
Remedies.  All rights and remedies provided in this Agreement are cumulative and the exercise of 
any one or more right or remedy will not affect any other rights or remedies under this Agreement 
or applicable law. 
14.6 
Severability.  If any provision of this Agreement is voided or found unenforceable, that 
determination will not affect the validity of the other provisions, and the voided or unenforceable 
provision will be deemed reformed to conform to applicable law. 
14.7 
Counterparts.  This Agreement may be executed in counterparts, and all counterparts will together 
comprise one instrument. 
15. 
Term.   
 
15.1  
Renewals. The term of this Agreement commences upon the effective date and continues for a one 
 
(1)-year initial period.  The City may, at its option and with the approval of the Contractor, extend 
 
the term of this Agreement an additional four (4) years, renewable on an annual basis.  Contractor 
 
will be notified in writing by the City of its intent to extend the Agreement period at least thirty 
 
(30) calendar days prior to the expiration of the original or any renewal Agreement period.  Price 
 
adjustments will only be reviewed during the Agreement renewal period and any such price 
 
adjustment will be a determining factor for any renewal.  There are no automatic renewals of this 
 
Agreement. 
 
15.2 
Extension for Procurement Process. Upon the expiration of the Term of this Agreement, including 
 
the initial term and any renewals, at the City’s sole discretion, this Agreement may be extended on a 
 
month-to-month basis for a maximum of six (6) months to allow for the City to complete its 
 
procurement process to select a vendor to provide the services/materials similar to those provided 
 
under this Agreement.  The City will notify the Contractor in writing of its intent to extend the 
 
Agreement at least thirty (30) calendar days prior to the expiration of the Term.  Any extension 
 
provided under this subsection will continue under the same terms and conditions as in effect 
 
immediately prior to the expiration of the then-current term.  
16. 
Dispute Resolution.  Any controversy or claim arising out of or relating to this contract, or the breach 
thereof, shall be settled by arbitration administered according to the American Arbitration Association’s 
Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator may be entered in any 
court having jurisdiction thereof. 
17. 
Cooperative Use of Contract.  This agreement may be extended for use by other governmental agencies 
and political subdivisions of the State.  Any such usage by other entities must be in accord with the 
ordinances, charter, rules and regulations of the respective entity and the approval of the Contractor and 
City.  For a list of SAVE members, click on the following link: 
http://www.mesaaz.gov/business/purchasing/save 
18. 
Exhibits.  The following exhibits, with reference to the term in which they are first referenced, are 
incorporated by this reference. 
Exhibit A 
Project 
Exhibit B 
Compensation

The parties enter into this Agreement as of the Effective Date shown above. 
ATTEST: 
Julie K. Bower 
City Clerk 
APPROVED AS TO FORM: 
Michael D. Bailey 
City Attorney 
(SEAL) 
City of Glendale, 
an Arizona municipal corporation 
By: Kevin Phelps 
Its: City Manager 
Pipeline Video Inspection, LLC, 
an Arizona li7??!any 


By: Steven Hudson 
Its: Chief Operating Officer 
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EXHIBIT A 
VACTOR SERVICES 
PROJECT 
Contractor to provide Vactor Services on an as-needed basis, and shall fulfill the Scope of Work, per RFP 23-19.

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
1.0 
INTRODUCTION 
The City of Glendale, Arizona (City), invites sealed proposals from qualified firms 
to provide vactor services for the cleaning of its storm drains, storm drainpipes, 
culvert cleaning, pressure washer separators/vaults, sumps, wet wells, drywells, 
channels, basins, pits, trenches, clarifiers, drains, traps, and underground tank 
cleaning and inspection and hydro excavation. Requested services will be on an as 
needed basis and/or emergency basis (Group 1) while others will be scheduled 
(Group 2). 
  
 
1.0 
OBJECTIVES 
It is the intent of the City to select multiple Contractors to perform the services 
described herein at a variety of locations within the City limits to include, but not 
limited to, City-owned facilities, Water/Wastewater Treatment Facilities, lift 
stations, privately-owned property, commercial property and property owned by 
other government agencies, all for which permission to enter has been obtained.  
 
3.0 
SCOPE OF SERVICES 
A. 
Group 1 – Emergencies (On-Call) / As Needed 
 
Contractor shall provide vactor truck/high velocity jet rodding services, or 
suction, cleaning and pumping services for hydro excavation, storm drain 
cleaning, storm drainpipe cleaning, culvert cleaning, box culvert cleaning, 
wet well, drywell cleaning and inspection as needed. 
 
B. 
Group 2 – Scheduled Cleaning 
 
Contractor shall provide suction, pumping, cleaning and disposal services 
on a variety of sumps, wet wells, drywells, channels, basins, pits, trenches, 
clarifiers, drains, traps, basins, channels, and underground waste in 
multiple locations as indicated in the following Table 1.2.B. The City may 
add or remove sites during the term of the services in the best interest of 
the City. 
 
Table 1.2.B. 
Location 
Address 
Frequency 
67th Ave. Lift Station 
14904 N 67th Ave. 
Annual 
West Area Water 
Reclamation Facility 
5901 N. Glen Harbor Blvd. 
Quarterly (multiple 
sites) 
Airport Lift Station 
6893 N Glen Harbor Blvd. 
Annual 
Desert Diamon Lift Station 
9431 W. Northern Ave. 
3 x Year 
Stone Haven Lift Station 
5503 N. 91st Ave. 
Annual 
55th Ave. Lift Station 
12995 N 55th Ave. 
Annual 
RSPS Lift Station 
9801 W Camelback Rd. 
5 x Year 
Luke Air Force Base Lift 
7211 N. El Mirage Rd. 
2 x Year

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
Station 
Vision 2 (Under Design) 
Ball Park Blvd. 
TBD 
83rd Ave Lift Station No. 9 
17500 N 83rd Ave 
Quarterly 
Arrowhead Water  
Reclamation Facility 
8180 W Union Hills 
Quarterly 
67th Ave and Beardsley  
Lift Station No. 10 
20202 N 67th Ave 
Annual 
Oasis Water Treatment Plant 
7070 W Northern Ave 
Annual (multiple 
sites) 
Cholla Water Treatment  
Plant 
4805 W Cholla Ave 
Annual (multiple 
sites) 
Pyramid Peak Water 
Treatment Plant 
28101 N 63rd Avenue 
Annual (multiple 
sites) 
 
3.1 
GROUP 1 REQUIREMENTS 
Contractor shall: 
A. 
Provide the City a response within two (2) hours of notification of 
City’s need for emergency services; 
B. 
Perform the requested services no later than two (2) business days 
after receiving the Notice to Proceed from City; 
C. 
Complete work no later than seven (7) days from project start date; 
D. 
Replace felt and rock when cleaning dry wells; 
E. 
Provide all traffic control needed at the job site, unless provided by 
the City; 
 
 
3.2 
GROUP 2 REQUIREMENTS  
Contractor shall:  
A. 
Provide the City a response within twenty-four (24) hours of 
notification of City’s need of services; 
B. 
Perform the requested services no later than two (2) business days 
after receiving the Notice to Proceed from City; 
C. 
Complete work no later than seven (7) days from project start date; 
D. 
Replace felt and rock when cleaning dry wells; 
E. 
Provide all traffic control needed at the job site  
F. 
Remove non-hazardous liquid, debris, grit, high solids, oily water or 
sludge from sumps, wet wells, drywells, channels, basins, pits, 
trenches, 
clarifiers, 
drains, traps, 
basins, 
channels, and 
underground tanks and haul to disposal site; 
G. 
Be responsible in the disposing of waste at a legal disposal site that 
meets all federal, state and local laws; 
 
3.3 
GENERAL REQUIREMENTS 
 
Contractor shall:

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
A. 
Provide all equipment, materials, supplies and personnel necessary 
to clean storm drains, storm drainpipe, culvert, box culvert sumps, 
wet wells, drywells, channels, basins, pits, trenches, clarifiers, drains, 
traps, basins, channels, and underground tanks and hydro 
excavation; 
B. 
Comply with all federal, state and local laws, regulations, statutes, 
and codes; 
C. 
Obtain all necessary permits, fittings, and water meters that may 
be required by the City; 
D. 
Provide all necessary safety equipment; 
E. 
Obtain and purchase any water necessary for debris removal. 
(Water is available at fire hydrants throughout the City) and may 
be supplied at site;  
F. 
Decant all excess fluid into the closest sanitary manhole prior to 
dumping solids into the City's assigned dump location. Dump sites 
will be provided based on locations of services/jobs; 
G. 
Be responsible for cleaning their mess within twenty-four (24) hours 
in the event the Contractor's Operator creates a mess while dumping 
solid; Cleaning requirements will be determined by the City 
Representative; 
H. 
Not solicit work from private citizens while performing work for the 
City; 
I. 
Notify City Representative daily, prior to 7:00 a.m., of Vactor crew 
status and daily schedule;   
J. 
Provide City Representative with completed route map and task list 
prior to invoicing; 
K. 
Washing of spoils is not allowed onsite. 
 
3.4 
CITY’S RESPONSIBILITIES  
The City shall: 
A. 
Provide Contractor a map/location and detailed outline of work to be 
performed with a “Notice to Proceed” for Group 1 services; 
B. 
Provide the Contractor with location and required frequency for 
cleaning services for Group 2 services;  
C. 
Provide dump location at City landfill for the Contractor to deposit silt 
and debris collected from the job sites; 
D. 
The City will not provide storage space for Contractor's vehicles, 
materials, supplies or equipment. 
 
3.5 
EQUIPMENT REQUIREMENTS  
Contractor shall: 
A. 
Have equipment and vehicle that is neat in appearance and easily 
identified.  
B. 
Have vehicles and equipment well maintained in a safe and 
mechanically sound working condition. Downtime will not be paid

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
by the City of Glendale if the Contractor's vehicle or equipment is 
disabled or broken down while in the performance of any work for 
the City of Glendale. 
C. 
Display company’s name and phone number on all vehicles and 
equipment;  
D. 
Have lighting on all vehicles in accordance with the 2020 City of 
Phoenix Barricade Manual;  
E. 
Have all trucks and other equipment follow all applicable federal, 
state, and local rules and regulations. 
F. 
Not use trucks or equipment designated for use under this contract 
for any other work while conducting services for the City.  
G. 
Not place and/or use equipment in such manner as to block 
vehicular traffic lanes or create safety hazards; 
H. 
Be responsible for all appropriate warning devices. 
I. 
Provide equipment and vehicles with all necessary tools needed to 
perform the assigned work; 
J. 
Equip all trucks and other equipment with a back-up alarm and 
rotating flashers, strobe lighting or light bar and arrow board; 
K. 
Provide high pressure hydro jetting/vacuuming truck and 
equipment (Vactor) that is manufactured in 2014 or newer.  
L. 
Have equipment that complies with the following minimum 
capabilities: 
1.  
Minimum 10 cu. yard box capacity 
 
2.  
Minimum 1500 gal. on board tank capacity 
3. 
Minimum 80 GPM at 2000 psi jet rodder water pump 
capacity 
M. 
Provide vactor truck that is equipped with an Automatic Vehicle 
Location (AVL) System capable of identifying the routes completed 
by the truck; 
N. 
Have all hand tools and pipe plugs needed to perform assigned 
work; 
 
Have a large variety of nozzles/heads needed to perform assigned 
work; 
O. 
Have the capability of providing two (2) trucks simultaneously, 
with a three-person crew, in the event the City requires such 
services; 
P. 
Have a truck that has 3000+ gallon tanks; 
Q. 
Provide a truck that can remove non-hazardous liquid, debris, 
grit, high solids, oily water or sludge from sumps, wet wells, dry 
wells, channels, basins, pits, trenches, clarifiers, drains, traps, 
basins, channels, and underground tanks. 
 
3.6 
PERSONNEL REQUIREMENTS     
Contractor shall:

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
A. 
Provide all management, supervisor, and labor necessary for 
efficient and effective management of this contract.  
B. 
Designate a supervisor to monitor this contract who can 
communicate with the City's Representative in English.  
C. 
Act and work in a professional manner;  
D. 
Have the designated supervisor on site and immediately available 
during work activities to receive communications from the City of 
Glendale staff by cellular phone.  
E. 
Provide current cell 
phone number to City of Glendale 
Representative; 
F. 
Use only trained, competent employees in   the performance of 
this contract;  
G. 
Remove any incompetent, abusive or disorderly employees, from 
work under this contract at the request of the City; 
 
3.7 
SAFETY  
Contractor shall: 
A. 
Wear safety vest or high visibility clothing that meets ANSI Class II 
or better at all times while working on traffic areas; 
B. 
Use only trained and competent employees to conduct, attend and 
supervise confined space entries.  
C. 
Provide all necessary equipment to safely conduct all Confined 
Space Entries. 
D. 
Be able to provide up-to-date confined space safety training 
certifications and properly completed confine space permits. 
 
3.8 
WORK AREA  
Contractor shall:  
A. 
Keep the assigned work area safe for all residents, motorists, 
pedestrians and City of Glendale personnel during the project; 
B. 
Leave the public right of way/work site in a neat and clean 
condition upon completion of the work. 
C. 
Restore any damaged City property or private property to its original 
condition as determined by the City of Glendale. 
 
3.9 
TRAFFIC CONTROL  
Contractor shall: 
A. 
Be responsible for all traffic control, unless provided by the City, on 
the job site. Traffic control shall be included and made a part of the 
unit price bid.  
B. 
Ensure protection of the work area at all times unless a City of 
Glendale Representative authorizes a waiver. Barricading area for 
work performed within the public right-of-way must comply with City 
of Phoenix Barricade Manual and the City of Glendale ordinance.

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
C. 
Remove all equipment and materials from each site and leave the 
site broom clean at the end of the workday. 
D. 
Be responsible to obtain City of Glendale Temporary Traffic 
Control (TIC) permit prior to commencing any work if they are to 
restrict access (partial or complete closures) on public streets, 
sidewalks, bike lanes, alleys or other public facility except as noted 
in the City of Glendale Temporary Traffic Control Ordinance. The 
permit authorizes restrictions to be in place as specified on the 
permit but does not guarantee the requester exclusive rights to 
occupy a particular portion of the public right-of- way. Weather, 
emergency incidents, or other projects and special events might 
require rescheduling of activities. The City will attempt to identify 
all known potential conflicts so they can be resolved cooperatively 
among those involved. Questions shall go to: 
1. 
Gregory Wheeler - (623) 930-2950, or email 
gwheeler@glendaleaz.com 
2. 
Randolph Moreno - (623) 930-2764, or email 
rmoreno1@glendaleaz.com 
 
3.10 PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES 
Contractor shall: 
A. 
Exercise due care to minimize any damage to fences, trees, 
shrubs, landscaping, and general property.  
B. 
Exercise caution at all times for the protection of people and 
property. All fines, penalties and/or repair charges resulting from 
the Contractor's actions shall be the sole responsibility of the 
Contractor at no cost to the City of Glendale.  
C 
Provide notification to the City of Glendale Representative of any 
damage immediately.  
D. 
Shall not allow the placing or use of equipment to block vehicle 
traffic lanes or create safety hazards.  
E. 
Be responsible for all appropriate warning devices. 
 
3.11 EMERGENCY TWENTY-FOUR HOUR SERVICE 
Emergency twenty-four (24) hour service is to be provided by Contractor at 
no additional cost. The Contractor shall provide an emergency contact 
person, with phone number, who is authorized to release material to the City 
during non-business hours, in the event of an emergency repair requirement. 
Any changes in contacts must be promptly submitted to the City. 
 
3.12 MISCELLANEOUS FEES 
Additional charges for fuel surcharges, delivery charges, dealer prep, 
environmental fees, waste fees, shop supplies, freight and/or shipping and 
handling and other miscellaneous charges will not be paid; these charges 
must be included in the solicitation submittal price.

City of Glendale 
Solicitation Number:  
RFP 23-19 / 42300026 
VACTOR SERVICES 
SCOPE OF WORK 
CITY OF GLENDALE 
Procurement Division 
5850 West Glendale Avenue, 
Suite 317 
Glendale, Arizona 85301 
 
 
 
Invoices will be processed for the submitted prices only. Labor rates (Shop 
and On-Site) shall be charged as a flat hourly rate. Travel hours, 
Contractor(s) equipment, licensing, permits, overhead, environmental 
disposal, and any other incidental fees will not be permitted under this 
agreement. Labor time/period will be from “check in” and “check out” at 
either Contractor or City facilities. City business hours are defined as 6:00 
a.m. to 5:00 p.m. (local Arizona time) during regular business days and 
excluding City holidays (Non-City Business Hours: 5:01 p.m. to 5:59 a.m. 
non-regular business days and City Holidays).  Contractor(s) should take 
these into consideration when preparing their bid response.  
 
3.13 
INVOICE AND PAYMENT (INVOICE AUTHORIZATION) 
The City of Glendale Representative and Contractor will agree upon work 
requested and clarify any questions and concerns prior to work starting. 
When the work is completed, a City of Glendale employee will inspect the 
Contractor's work. The City of Glendale will provide an Invoice authorization 
for each project/job satisfactorily completed by the Contractor at the 
completion of each work assignment. 
 
The Contractor will submit an invoice to the City of Glendale Water 
Services 
Department 
at 
WSDFINANCE@GLENDALEAZ.COM 
for 
completed work. The City of Glendale will require the Contractor to 
provide an invoice that reflects the date of service, location of service 
provide, quantities and dollar amount provided to the Contractor by the 
City of Glendale Representative. City of Glendale Representative will 
compare invoice authorization to Contractor invoice and approve 
payment for work authorized.

EXHIBIT B 
VACTOR SERVICES 
COMPENSATION 
 
METHOD AND AMOUNT OF COMPENSATION 
Method and amount of compensation will be based on RFP 23-19.. 
NOT-TO-EXCEED AMOUNT 
The total amount of compensation paid to Contractor for full completion of all work required by the Project during 
the entire term of the Project must not exceed $2,000,000. 
DETAILED PROJECT COMPENSATION 
See attached Pricing Workbook.

City of Glendale
Vactor Services - RFP 23-19/42300026
Submitted by AIMS Companies
CONFIDENTIAL & PROPRIETARY
15
PRICING WORKBOOK
 
City of Glendale 
Solicitation Number: RFP 23-19  / 42300026 
VACTOR SERVICES 
PRICING WORKBOOK 
CITY OF GLENDALE 
Procurement Department 
5850 West Glendale 
Avenue, Suite 317 
Glendale, Arizona 85301 
 
1. 
Pricing Workbook 
The Unit Price shall include, labor, equipment, tools, materials, supplies, licenses, 
fees, insurance, profit. Any direct or indirect costs such as charges for fuel 
surcharges, delivery charges, dealer prep, environmental fees, waste fees, shop 
supplies, freight and/or shipping and handling and other miscellaneous charges 
will not be paid; these charges must be included in the solicitation submittal price. 
 
 
GROUP 1 
Item 
No. 
Description 
Unit of 
Measure 
Unit Price 
Estimated 
Annual 
Quantity 
Extended 
Price 
1 
Perform cleaning services using 
high pressure hydro jetting, 
vacuuming (Vactor) and 
pumping to include but not 
limited to: drywells, wet wells, 
catch basins, storm drain pipes 
and tanks. 
Equipment and personnel shall 
include Vactor truck, Operator 
and three (3) person crew.  
Hour   
$225.00  
1,000 
$225000.00 
 
2 
Extra crew member – must be 
approved by the City 
Hour 
$45.00 
 
125 
$5625.00 
 
3 
Minimum 3,000-gallon water 
truck with operator 
Hour 
$195.00 
 
20 
$3900.00 
 
 
Group 1 Total 
 
$234525.00

City of Glendale
Vactor Services - RFP 23-19/42300026
Submitted by AIMS Companies
CONFIDENTIAL & PROPRIETARY
16
PRICING WORKBOOK
 
City of Glendale 
Solicitation Number: RFP 23-19  / 42300026 
VACTOR SERVICES 
PRICING WORKBOOK 
CITY OF GLENDALE 
Procurement Department 
5850 West Glendale 
Avenue, Suite 317 
Glendale, Arizona 85301 
 
GROUP 2 
Item 
No. 
Description 
Unit of 
Measure 
Unit Price 
Estimated 
Annual 
Quantity 
Extended 
Price 
4 
Vacuum, remove non-
hazardous liquid, high solids, 
oily water or sludge using high 
pressure hydro jetting, 
vacuuming (Vactor) and 
pumping to include but not 
limited to sumps, wet wells, 
drywells, channels, basins, pits, 
trenches, clarifiers, drains, 
traps, basins, channels, and 
underground waste tanks and 
haul to legal dump site.  
This includes all equipment and 
personnel, personnel protective 
equipment, and any dump fees. 
No extra payment will be made 
for travel time. 
 
 
Gallon 
 
$0.45 
 
 
100,000 
 
$45000.00 
 
5 
Special projects authorized by 
the City:  Vacuum, remove non-
hazardous liquid, high solids, 
oily water or sludge using high 
pressure hydro jetting, 
vacuuming (Vactor) and 
pumping to include but not 
limited to sumps, wet wells, 
drywells, channels, basins, pits, 
trenches, clarifiers, drains, 
traps, basins, channels, and 
underground waste tanks and 
haul to legal dump site.  
This includes all equipment, 
Vactor truck, Operator and two 
(2) man crew, personnel 
protective equipment, and any 
dump fees. 
Hourly rate bid will be paid; no 
extra payment will be made for 
travel time 
Hour 
$300.00 
 
500 
$150000.00

City of Glendale
Vactor Services - RFP 23-19/42300026
Submitted by AIMS Companies
CONFIDENTIAL & PROPRIETARY
17
PRICING WORKBOOK
 
City of Glendale 
Solicitation Number: RFP 23-19  / 42300026 
VACTOR SERVICES 
PRICING WORKBOOK 
CITY OF GLENDALE 
Procurement Department 
5850 West Glendale 
Avenue, Suite 317 
Glendale, Arizona 85301 
 
Item 
No. 
Description 
Unit of 
Measure 
Unit Price 
Estimated 
Annual 
Quantity 
Extended 
Price 
6 
Cost for disposal of materials – 
to be used with line # 5. 
Number of gallons will depend 
upon the project. 
Gallon 
$0.45 
 
500,000 
$225000.00 
 
7 
Extra crew member if approved 
by City of Glendale 
Representative. 
our 
$45.00 
 
125 
$5625.00 
 
8 
Minimum 3,000-gal water truck 
with operator 
 
Hour 
$195.00 
 
120 
$23400.00 
 
Group 2 Total 
 
$449025.00 
 
 
2. 
PAYMENT Contractor shall provide monthly statements of itemized services.  
Payment will be reviewed and approved by the Contract Administrator or designee.  
The itemized statement shall not exceed the proposal fee above. 
3. 
TAX AMOUNT Do not include any use tax or federal tax in your proposal.   
 
4. 
EMERGENCY TWENTY-FOUR HOUR SERVICE CONTACT 
 
Name 
Travis Johnson 
Telephone Number 928-243-2581 
 
Alternate Name Jp Belt 
Telephone Number 775-901-3738 
 
 
 
OFFEROR NAME:  Pipeline Video Inspection, LLC dba AIMS Companies