MILLER MENDEL CI D500 V2 01-21-25.PDF

v
MAR) COPA
COUNTY

Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisiti

ion

dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement

Services | 301 W Jefferson Street Suite 700 | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retain

ed

in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in

a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year.

DEPARTMENT NAME Sheriff/Pre-Employment | PFPARTMENT PM 50/5028

PROPOSED CONTRACT VENDOR Miller Mendel, Inc NEED IDENTIFIED Date: 07/01/2024

(Company: Miller Mendel, Inc 8 las)
QUESTED DELIVERY

Address; 1425 Broadway, #430 Date: 07/31/2024 nie

City, State: Seattle, WA quoren price: $475,000 + $50,000 = $

Zip/Postal Code: | 98122 ,

Phone: (206) 330-2094 Accounting String:

Fox: ‘Approved

Contact Name: | Tyler Miller

P25,000

e7
im

1/17/25

DESCRIPTION OF GOODS OR SERVICES REQUIRED:

The estimated cost of this Procurement is: < $100k v > $100k

ls this a Technology Procurement? [ves No

This request is to renew the current contract with Miller Mendel, Inc. to continue use of their
software and licensing related to eSOPH. Miller Mendel, Inc. is the creator of SOPH, which is
a background investigation file management tool. This program is used by the Sheriffs Office -
Pre-Employment Division to manage the pre-employment process for applicants being
considered for employment.

COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition |mpracticable” meansan acquisition where, competition is
impractical because ofstandardization, warranty, or otherfactors asapproved by the Board of Supervisors.

* Department perception that the vendor is the best qualified (this should be determined through a competitive process)
+ Lack of department planning resulting in limited time to conduct a competitive procurement

« Special incentive or deal offered (can be assessed in open and competitive solicitation)

' Department_convenience

[v][software license renewals, additions, or upgrades available
‘from only one source

L_ [Brand compatibility available from only one source (no other
distributors)

[__]erant specified (supporting documents attached)
[_ [mailing lists, subscriptions or media advertising
[Warranty voided if service provided by other contract vendor [_ other proprietary situation

[_Jother (Provide written explanation below)

CERTIFICATIONS

I certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to t! procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor,

Department Head or Department Head Delegate Signature (Required)

Jim Prindiville AR 7/30/24

Printed Name Signbty le Date

Office of Procurement Services
The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted as
an agenda item to the Board of Supervisors for consideration.

fk Approv6d/Recommended for Approval. Ve, ul T,
Kens Tre De A Sg 2 pepy

Printed Name Sighature A Date t—

Office of Enterprise Technology (if this procurement is classified as a technology procurement it must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will
be returned to the requestor.)

Approved, Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
O equipment or service, and is considered to be a competition impracticable procurement.

Oo Not Approved. Reasoning:

Printed Name Signature Date

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