Extracted text (via pymupdf)
40897 characters
Informal Meeting Minutes
Monday, May 20, 2024
9:30 AM
BOARD OF SUPERVISORS
Maricopa County, Arizona
(and the Boards of Directors of the Flood Control District,
Library District, Stadium District, Improvement Districts
and/or Board of Deposit)
"The mission of Maricopa County is to
provide regional leadership and fiscally
responsible, necessary public services to
its residents so they can enjoy living in
healthy and safe communities”
Board Members
Jack Sellers, Chairman, District 1
Thomas Galvin, Vice Chairman, District 2
Bill Gates, District 3
Clint Hickman, District 4
Steve Gallardo, District 5
County Manager
Jen Pokorski
Clerk of the Board
Juanita Garza
Meeting Location
Supervisors’ Auditorium
205 W Jefferson,
Phoenix, AZ 85003
BOARD OF SUPERVISORS
The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in an Informal Session at
9:30 AM on Monday, May 20, 2024, in the Supervisors’ Auditorium, 205 W Jefferson Phoenix, AZ
85003, with the following members present: Jack Sellers, Chairman, District 1; Thomas Galvin, Vice
Chairman, District 2; Bill Gates, Supervisor, District 3; Steve Gallardo, Supervisor, District 5 (entered
meeting late). Absent: Clint Hickman, Supervisor, District 4. Also present: Juanita Garza, Clerk; Kelly
Gardiner, Minutes Coordinator (remote); Jen Pokorski, County Manager; Brooke Worcester, Legal
Counsel.
PRESENTATION
1.
PRESENTATION REGARDING THE MARICOPA COUNTY FY 2025 RECOMMENDED
BUDGET
Presentation regarding the Maricopa County FY 2025 Recommended Budget.
Mike McGee, Chief Financial Officer
Kirstin Prindle, Deputy Budget Director (C-18-24-123-X-00)
Chairman Sellers acknowledged and thanked Vice Chairman Galvin for his attention to the
recent wildfire, The Wildcat Fire, that has been burning in the District 2 area.
Vice Chairman Galvin thanked Emergency Management staff and the many agencies who
have contributed to the efforts to keep the wildfire under control. He said the many fire services
will continue to monitor the wildfire.
Chairman Sellers introduced Mike McGee, Chief Financial Officer, and Kirstin Prindle, Deputy
Budget Director, who would be presenting the FY 2025 Recommended Budget. He thanked
them for their time and expertise in putting this information together.
Informal Meeting Minutes
Monday, May 20, 2024
Page 2 of 46
Mr. McGee began with the highlights slide seen above. He noted he would be discussing the
11% reduction in the overall budget in a future slide. Mr. McGee added that with inflation and
the current high interest rates, it is difficult to know what the future holds.
Mr. McGee said the FY 2025 Budget began in January and the above guidelines were approved
by the Board. He emphasized that they paid close attention to the last bullet item on the slide,
saying it was important to stay sustainable under that Expenditure Limit.
Chairman Sellers asked Mr. McGee about concerns that Arizona is running at a budget deficit
and how might that impact the County going forward. Mr. McGee acknowledged the concern
Informal Meeting Minutes
Monday, May 20, 2024
Page 3 of 46
as the State is projecting approximately a $1.5 billion deficit over the next several years. He
said contingency planning is very important.
Mr. McGee reviewed the Assumptions slide with an emphasis on the second bullet point. He
said there has been a notable slowdown in sales tax growth relative to the sales tax generated
during the pandemic.
The Sources of Funds slide was reviewed, and Mr. McGee focused attention on the highest
County source being Sales Tax and the importance of conservative projections when
budgeting. He talked about the Committed Fund Balance being used for one time uses such as
Capital Projects.
Informal Meeting Minutes
Monday, May 20, 2024
Page 4 of 46
Mr. McGee reviewed the Use of Funds slide and said Public Safety has the largest use of funds
and he named the many departments grouped in with Public Safety. He touched briefly on the
other categories and the departments that utilize those funds.
Mr. McGee referenced the above slide earlier in the presentation, having to do with the 11%
budget reductions. He reviewed the slide and said the reductions were due to the reductions in
one-time spending. Mr. McGee highlighted the increase in Total Operating Costs is, in part, due
to the cost increases in state mandated costs.
Vice Chairman Galvin asked for details on the state mandated costs.
~ Supervisor Gallardo entered meeting 9:51am ~
Informal Meeting Minutes
Monday, May 20, 2024
Page 5 of 46
Mr. McGee said that these costs amount to approximately 19% of the total General Fund
balance. The following slide was presented out of order to help illustrate the information
requested.
The discussion was directed to the Mandated State Payments slide above and the numbers
were reviewed. Mr. McGee asked Ms. Prindle if she had information to add to this discussion.
Ms. Prindle talked about the County being responsible for Health Care costs. The County used
to be responsible for the state hospital costs. When it was taken over by the State of Arizona,
it became a state mandated cost for the County. Ms. Prindle added that Maricopa County is the
only County that pays for Juvenile Corrections.
Informal Meeting Minutes
Monday, May 20, 2024
Page 6 of 46
The discussion returned to the Major Operating Revenues slide that focused on the three
primary sources of revenue for Maricopa County. He said the three sources are slowing down
in 2025 relative to the 2023 numbers.
Mr. McGee noted that the property tax rate had gone down for the last 4 years to a rate of 1.16
which represents a 17% reduction since FY 2021.
Informal Meeting Minutes
Monday, May 20, 2024
Page 7 of 46
Mr. McGee said the above slide shows the Maximum Levy is $257.1 million below the maximum
levy as allowed by law and has dropped consistently over the past few years.
The above slide was reviewed, and Mr. McGee said the details will be adjusted for FY 2025
once the Tax Levy is adopted by the Board.
Informal Meeting Minutes
Monday, May 20, 2024
Page 8 of 46
Mr. McGee talked about State Budget deficits in the past and looking ahead to potential
increases. He said this impacts Maricopa County through Mandated Costs that would increase,
so contingencies are put in place to soften that impact should the deficit continue.
Ms. Prindle stated that the above slide covers areas that are not included in the individual
departments budgets and are summarized here. She said there have been decreases in all
three areas and added that the Pension contributions approved by Supervisor Gates during his
Chairmanship impacted the General Operating budget and the County will continue to see
those numbers drop.
Supervisor Gates asked about the current percent funded to the pension system. Ms. Prindle
said she does not have exact number but would get back to him. She spoke about the employer
Informal Meeting Minutes
Monday, May 20, 2024
Page 9 of 46
contributions for Public Safety Personnel Retirement and the Correctional Officers Retirement
Plan that have gone down and are projected to continue to drop.
Ms. Prindle reviewed the numbers on the slide above.
The County School Superintendent slide was reviewed by Ms. Prindle. She mentioned some
additional cost shifts in those two Fund groups.
Informal Meeting Minutes
Monday, May 20, 2024
Page 10 of 46
Ms. Prindle reviewed the Sheriff slide seen above and provided some details.
The Melendres Judgement Order slide was reviewed by Ms. Prindle.
Informal Meeting Minutes
Monday, May 20, 2024
Page 11 of 46
Ms. Prindle gave the details on the Melendres Costs by Year slide. She highlighted the top
three categories that carried the highest cost over the past 17 years: MCSO, Monitor/ Related,
and Plaintiff Attorney.
The slide above, Sheriff, was reviewed. Ms. Prindle added that contingency funding has been
set aside for an inmate transport bus pending additional review by Equipment Services.
Informal Meeting Minutes
Monday, May 20, 2024
Page 12 of 46
Ms. Prindle reviewed the Clerk of the Superior Court slide.
Ms. Prindle reviewed the Judicial Branch Adult Probation slide and mentioned some of the shifts
that have occurred in the contingency fund because of other cost reductions in the department.
Vice Chairman Galvin asked about the Adult Probation request for increase in full time staff,
and how does that impact the budget. Ms. Prindle said the positions that were approved were
previously built into the budget because of the caseload increases that had been on the rise for
a while. She said any additional positions needed would be covered by the contingency fund.
Informal Meeting Minutes
Monday, May 20, 2024
Page 13 of 46
The Juvenile Probation slide was reviewed and Ms. Prindle said additional contingency funds
had been set aside to cover the cost of the new case management system.
Ms. Prindle read through the Judicial Branch-Superior Court slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 14 of 46
The Justice Courts slide was reviewed and Ms. Prindle said there were no new requests.
Ms. Prindle said the County Manager slide showed an added budget item for the recently
formed, Public Safety Funding Committee.
Informal Meeting Minutes
Monday, May 20, 2024
Page 15 of 46
Ms. Prindle reviewed the Human Resources slide.
The Correctional Health slide was reviewed.
Informal Meeting Minutes
Monday, May 20, 2024
Page 16 of 46
The Medical Examiner slide was reviewed.
The Public Health slide was reviewed by Ms. Prindle.
Informal Meeting Minutes
Monday, May 20, 2024
Page 17 of 46
The County Attorney slide was reviewed and Ms. Prindle mentioned $498,000 in contingency
funding that had been set aside for the Victims of Crime Act Grant if the state does not provide
funding to offset the reduced federal grant allocation.
Ms. Prindle reviewed the Assessor slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 18 of 46
The Recorder slide was reviewed by Ms. Prindle and she said the total budget for the Primary
and General Election cycle is $29 million.
Ms. Prindle said the Treasurer’s Office did not have any above baseline requests.
Informal Meeting Minutes
Monday, May 20, 2024
Page 19 of 46
Ms. Prindle reviewed the slide and said the Animal Care and Control General Fund Operating
Budget remains flat.
The Human Services slide was reviewed by Ms. Prindle.
Informal Meeting Minutes
Monday, May 20, 2024
Page 20 of 46
Ms. Prindle reviewed the items on the Parks and Recreation slide.
Ms. Prindle reviewed the details of the Facilities Management slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 21 of 46
Ms. Prindle read the details on the Enterprise Technology slide.
Ms. Prindle read the Integrated Criminal Justice slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 22 of 46
Ms. Prindle said she would go over the Capital Project Funds budget. She reviewed the Use of
Capital Funds slide and noted the top spenders to the lower ones.
Ms. Prindle introduced the Parks CIP - Existing Projects slide. She noted the New Funding
requests as seen on the slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 23 of 46
Ms. Prindle reviewed the Parks CIP – Existing Projects slide above and noted the New Funding
requests.
Ms. Prindle reviewed the Parks CIP- New Projects slide and noted the funding request for the
two projects.
Informal Meeting Minutes
Monday, May 20, 2024
Page 24 of 46
Ms. Prindle reviewed the Facilities CIP Existing Projects slide. She said no new funding is being
requested at this time.
Ms. Prindle reviewed additional Facilities CIP Existing Projects and noted the New Funding
requests as seen above.
Informal Meeting Minutes
Monday, May 20, 2024
Page 25 of 46
Ms. Prindle reviewed the Facilities CIP New Projects slide and highlighted the New Funding
that was needed at the West Valley Animal Shelter for FY 2025. She noted additional funding
was in reserve for this project and the location and design needed to be finalized.
Ms. Prindle said there are four new Facilities projects as listed on the above slide with their
corresponding costs.
Informal Meeting Minutes
Monday, May 20, 2024
Page 26 of 46
The Technology CIP-Existing Projects slide was reviewed, and Ms. Prindle said there were no
new projects and no new funding requested. The Enterprise Res Planning System, as seen
above, has funding set aside and funds are transferred every year based on contract costs.
Ms. Prindle said she would be going over positions and reviewed the Budgeted FTEs slide. She
said FTE positions have gone down by 15 FTE over the last 15 years. She talked about the
ones that have gone up and some that have gone down.
Vice Chairman Galvin commented on the good use of manhours as seen on the slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 27 of 46
Ms. Prindle spoke briefly about the Budget Calendar slide.
Mr. McGee said he had additional information about a question asked previously by Vice
Chairman Galvin regarding Mandated state payments. Mr. McGee gave some additional details
that were further costs to the County.
Supervisor Gallardo thanked the many people who contributed to this budget. He commented
on the Justice Courts and said as the population continues to grow, the demographic changes,
and there is a need for additional Justice Courts as a result. Supervisor Gallardo said the
caseload balance needs to be evaluated as those changes occur.
Supervisor Gates echoed Supervisor Gallardo’s comments and noted fiscal responsibility has
been consistent in the past several years. He noted tax rates are down, the budget is balanced,
and the County is becoming more right sized with staff to population ratio thanks to the use of
technology.
Vice Chairman Galvin echoed the prior comments and said thank you to Supervisor Gates, who
contributed to the paydown of the pension debt during his Chairmanship. This paydown has
impacted the current budget that has been reduced by 11%. In addition, the property taxes
have been cut for the fourth year in a row,
Chairman Sellers thanked his Chief of Staff, Rick Bohan, who has done a great job this budget
season.
ACTION
2.
ADOPTION OF THE MARICOPA COUNTY FY 2025 TENTATIVE BUDGET
1. Pursuant to A.R.S. §§ 11-201(A)(6), 42-17101, and 42-17102, approve the Fiscal Year 2025
Maricopa County Tentative Budget in the amount of $3,872,283,672 by total appropriation for
each department, fund, and appropriation unit group, listed in the attached schedules.
2. Adopt the Five Year Capital Improvement Plan for Fiscal Years 2025-2029.
Informal Meeting Minutes
Monday, May 20, 2024
Page 28 of 46
3. Approve the attached Executive Summary. (C-18-24-125-X-00)
Vice Chairman Thomas Galvin made a motion to approve the Fiscal Year 2025 Maricopa
County Tentative Budget in the amount of $3,872,283,672 by total appropriation for each
department, fund, and appropriation unit group listed in the attached schedules.
Also adopt the 5-Year Capital Improvement Plan for fiscal years 2025-2029
And approve the attached Executive Summary
The motion was seconded by Supervisor Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
3.
SET PUBLIC HEARING AND SPECIAL MEETING ON THE MARICOPA COUNTY FY 2025
BUDGET
Set a public hearing on proposed expenditures and tax levy pursuant to ARS §§ 42-17103,
and 42-17104, for June 24, 2024 at 9:30 A.M. in the Board of Supervisors’ Auditorium, 205 W.
Jefferson, Phoenix, Arizona to receive public comment on the FY 2025 Tentative Budget as
adopted, on any proposed changes to that Tentative Budget and on the proposed tax levy.
Also, pursuant to ARS §§ 42-17103, 42-17104 and 42-17105 set a Special Meeting for June
24, 2024, immediately following the public hearing, Board of Supervisors’ Auditorium, 205 W.
Jefferson, Phoenix, Arizona to adopt the Final Budget for FY 2025.
Also, pursuant to ARS §§ 42-17103 and 42-17151, provide notice that the Board of Supervisors
will meet in the Board of Supervisors’ Auditorium, 205 W. Jefferson, Phoenix, Arizona at 9:30
A.M., Monday, August 19, 2024 for the purpose of making tax levies as set forth in the estimate
of amounts required to meet the public expense for the ensuing year and to fix and determine
the required primary and secondary tax rates. These meetings may be held in person, by
webinar, or both. Additional information will be available on the Clerk of the Board’s website
and on each published agenda. (C-18-24-124-X-00)
Vice Chairman Thomas Galvin made a motion to set the public hearing on the Budget and a
Special Meeting for June 24, 2024, at the time and location outlined in the agenda, and give
notice that tax levies and tax rates will be set by this Board, Monday, August 19, 2024. The
motion was seconded by Supervisor Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING RECESSED
Chairman Sellers recessed the Board of Supervisors to convene as the Board of Directors of various special
districts.
MEETING RECONVENED
Chairman Sellers reconvened the Board of Supervisors.
Informal Meeting Minutes
Monday, May 20, 2024
Page 29 of 46
BOARD OF SUPERVISORS
PRESENTATION AND ACTION
15.
PRESENTATION AND ADOPTION OF THE 2024 ELECTIONS PLANS
1) Presentation of the Maricopa County 2024 Election Plans for the July Primary and
November General Elections.
Zach Schira, Executive Director, Maricopa County
Scott Jarrett, Elections Director of In-Person Voting and Tabulation
Rey Valenzuela, Elections Director of Mail-In Voting
2) Adopt the 2024 Primary and General Elections Plan (C-21-24-057-X-00)
Chairman Sellers asked Zach Schira, Scott Jarrett, and Rey Valenzuela to come forward to
present the 2024 Election Plan.
Mr. Jarrett began by thanking the Board for the consideration in the adoption of the 2024
Election Plans for the Primary and General Elections.
Mr. Jarrett gave an overview of elections details and said the presentation would focus
specifically on the Primary Election and what voters need to know as outlined on the slide
above. He said the Election deadlines have been moved up one week and noted that timing.
Mr. Jarrett explained the differences for the Open vs Closed Primaries and the different ballot
types for the party affiliation. He confirmed an Independent Voter cannot vote for multiple
parties on a single ballot. Likewise, a registered Democrat would only see Democratic
candidates on their ballot. Mr. Jarrett said further details would be covered during the
presentation. Mr. Jarrett spoke briefly about the Precinct Committeemen (PC) Elections and
recently said many of those elections were cancelled by the Board because the Precinct was
under the quota of positions available and as a result, the appointment of the members to those
precincts would be made by the Board. Those members will take office on October 1, 2024. Mr.
Schira added that this PC process was created in Arizona Revised Statute and the Board does
not have discretion in these appointments. Mr. Jarrett gave additional details regarding the
Automatic Recounts and the complexity of that task.
Informal Meeting Minutes
Monday, May 20, 2024
Page 30 of 46
Mr. Jarrett reviewed the Key Dates slide and highlighted several of the dates that were
important for voters to be aware of.
Mr. Schira said there would be Press Conferences held the week of July 10 and July 24 to
assist the public with current information regarding the elections.
Informal Meeting Minutes
Monday, May 20, 2024
Page 31 of 46
Mr. Jarrett showed an example of the No Labels Ballot that does not have any partisan
candidates on it. The ballot does show language that explains why there are no names and
gives the voter a ballot to complete so they are included in the total number of voters for the
election. The County is obligated to produce a ballot for the No Labels party, but it appears
“blank”.
The above slide shows estimate of voter turnout, based on historic voter behavior.
Vice Chairman Galvin asked how information is conveyed to voters who turn out at a Vote
Center with a line. Mr. Jarrett said there are Poll Workers available at each Vote Center that
helps inform voters of the estimated wait time and where the nearest Vote Center is located
that may not have as long a line.
Informal Meeting Minutes
Monday, May 20, 2024
Page 32 of 46
Mr. Jarrett reviewed the slide above and said from a historical perspective, the number of
Independent Voters continues to grow.
Mr. Jarrett reviewed the variety of methods that voters have used to cast their ballot.
Vice Chairman Galvin asked if a person wants to vote early in-person, how do they get their
ballot? Mr. Jarrett said when the registered voter shows up at the Vote Center, the Poll Worker
will print a ballot from their “Ballot on Demand” printer, based on their voter registration. That
ballot will then go into an envelope which will go through the signature verification process.
Informal Meeting Minutes
Monday, May 20, 2024
Page 33 of 46
Supervisor Gates asked if Mr. Jarrett anticipated a similar breakdown of voting methods as
seen from previous elections? Mr. Jarrett said he thought there might be a slightly higher turnout
for early voting because the dates were moved up and there is potential of voters being out of
town during the hot months.
Mr. Valenzuela acknowledged that this Election Plan was a combination of the Recorders Early
Voting and The Elections Department that enables the public to have all the information in one
presentation. He said the BeBallotReady.Vote was a great resource to get clear and
personalized information for the voter.
Mr. Valenzuela reviewed the details on the above slide.
Informal Meeting Minutes
Monday, May 20, 2024
Page 34 of 46
Mr. Valenzuela explained the 90 Day Card process. He said many options are available for the
registered voter when this card is received in the mail.
Chairman Sellers asked Mr. Valenzuela what it takes to become a registered voter in Arizona.
Mr. Valenzuela said voter registration is under the County Recorder and the criteria to register
is very specific: 1) A U.S. citizen, resident; 2) 18 years of age. Those who cannot register are
those adjudicated incapacitated, or a felon without rights restored. Mr. Valenzuela made the
distinction between a “Fed Only” ballot and the full registration for Arizona and federal voting.
Arizona requires documented proof of citizenship; other states do not have the same
requirement. Federal only requires attesting to citizenship and the state of Arizona still runs that
information through a validation process.
Mr. Jarrett reviewed the voting options slide and talked about the details as listed.
Informal Meeting Minutes
Monday, May 20, 2024
Page 35 of 46
Mr. Schira commended Mr. Jarrett’s team for their ability to pivot all the organizational aspects
of elections after the Primary date was moved up.
Supervisor Gates asked Mr. Jarrett to speak about the efforts to have both major parties
represented in the workforce for Elections.
Mr. Jarrett said state statute requires bi-partisan representation throughout the process. He
added that he values a bi-partisan workforce because it contributes to the healthy “checks and
balances” of the process. Mr. Jarrett said the County works very closely with each Political Party
to include workers that they would like to be involved in the Elections.
Supervisor Gallardo said he is concerned that District 5 has more distance between Vote
Centers than the other more densely populated areas of the valley. Mr. Jarrett said there is an
average of two miles between Vote Centers. He said there are a variety of factors considered
that go into the location and number of Vote Centers.
The slide above gave an example of the view that the citizen could access in effort to find a
voting location.
Vice Chairman Galvin said he appreciated this map feature to help voters find Vote Centers.
Informal Meeting Minutes
Monday, May 20, 2024
Page 36 of 46
Mr. Jarrett discussed the details of the slide above. He encouraged anyone who is interested
in learning about Elections to come out and work with Maricopa County.
Mr. Jarrett said the above slide shows, year by year, the approximate amount of time it has
taken to get the results from a Primary Election. He talked about the mail in ballots that are
returned to a Vote Center on Election Day. This method will delay the results being reported
because the ballots must go through additional steps that slow down the counting.
Informal Meeting Minutes
Monday, May 20, 2024
Page 37 of 46
Mr. Jarrett talked about the budget for the Elections and gave a breakdown of the Recorder’s
portion and the Board of Supervisors portion with an approximate cost for each Voter at $12.
Mr. Jarrett reviewed the key dates for the General Election.
A video that explained the difference between the Presidential Preference Election (PPE) and
a Primary Election, was played in room. The PPE is designed for the two parties to vote for who
they want their presidential candidate to be. The Primary Election serves to narrow down the
field in all contests. The PPE is a closed election; the Primary is an open election, open to all
registered voters.
Informal Meeting Minutes
Monday, May 20, 2024
Page 38 of 46
Supervisor Gallardo asked about bi-lingual poll workers. Mr. Jarrett said that the subject of bi-
lingual poll workers has been addressed and the Elections team strives to ensure that Spanish
speaking workers are available for assisting citizens.
At this time, there was a brief pause due to a disruption in the audience and an individual was
escorted out of the auditorium.
Vice Chairman Galvin asked about the length of the ballots. Mr. Jarrett said in the 2022 election,
one of the longest ballots, there were approximately 85 contests; 2020 was approximately 76
contests. He said this General Election will be between 90 and 100 contests. Mr. Jarrett
confirmed that Elections will likely go to two separate pages for the 2024 ballot and those
numbers would not be confirmed until closer to the election, no later than August 19, 2024. Vice
Chairman Galvin confirmed that this decision is not at the discretion of the County.
Vice Chairman Galvin asked about Poll Worker training. Mr. Jarrett explained in detail, the
variety of training methods that are available. The higher level Poll Workers receive additional
training.
Vice Chairman Galvin asked about tabulators used on site for “day of in-person” voting and
wanted additional information on what it takes to utilize those tabulators efficiently. Mr. Jarrett
gave an in-depth timeline and explanation of the lead up to Election Day.
Supervisor Gates thanked the team for all of their hard work and their commitment to process
improvement and transparency.
Motion to adopt the 2024 Primary and General Elections Plan by Supervisor Bill Gates
seconded by Supervisor Steve Gallardo
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
16.
EXECUTIVE SESSION
Vote to convene in Executive Session to consider the items on the Executive Agenda dated
Monday, May 20, 2024, for Board of Supervisors and relevant Special Districts pursuant to the
statutory authority listed for each item.
Motion to approve by Vice Chairman Thomas Galvin, seconded by Supervisor Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING ADJOURNED
After discussion of the items listed on the Executive Session agenda and there being no further business to
come before the Board, the meeting was adjourned.
_____________________________
Jack Sellers, Chairman of the Board
ATTEST:
___________________________
Juanita Garza, Clerk of the Board
Informal Meeting Minutes
Monday, May 20, 2024
Page 39 of 46
IMPROVEMENT DISTRICT
The Board of Directors for the Improvement District, convened in an Informal Session at 9:30 AM on
Monday, May 20, 2024, in the Supervisors’ Auditorium, 205 W Jefferson Phoenix, AZ 85003, with the
following members present: Jack Sellers, Chairman, District 1; Thomas Galvin, Vice Chairman, District
2; Bill Gates, Director, District 3; Steve Gallardo, Director, District 5. Absent: Clint Hickman, Director,
District 4. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski,
County Manager; Brooke Worcester, Legal Counsel.
ACTION
4.
ADOPTION OF FY 2025 TENTATIVE BUDGETS FOR DIRECT ASSESSMENT SPECIAL
DISTRICTS AND STREET LIGHTING IMPROVEMENT DISTRICTS
Pursuant to A.R.S., §§ 48-251, 48-252, and 48-954, approve the Fiscal Year 2025 Tentative
Budgets for the County Improvement Districts per the FY 2025 budget Schedules entitled
“Direct Assessment Special Districts” and “Street Lighting Improvement Districts.” (C-18-24-
116-X-00)
Vice Chairman Thomas Galvin made a motion to approve the Fiscal Year 2025 Tentative
Budgets for all of the Special Districts and Improvement Districts as described in the agenda
and per the budget requests as listed on the attachment. The motion was seconded by Director
Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
5.
SET PUBLIC HEARING AND SPECIAL MEETING ON FY 2025 BUDGET FOR DIRECT
ASSESSMENT SPECIAL DISTRICTS AND STREET LIGHTING IMPROVEMENT
DISTRICTS
Set a public hearing pursuant to ARS §§ 48-954, 42-17103 and 42-17104, for June 24, 2024
at 9:30 A.M. in the Board of Supervisors’ Auditorium, 205 W. Jefferson, Phoenix, Arizona,
regarding the FY 2025 Tentative Budgets for Direct Assessment Special Districts and Street
Lighting Improvement Districts to hear taxpayers who may wish to comment on the respective
Tentative Budgets as adopted, any proposed changes to those Tentative Budgets, and on the
proposed tax levies.
Also, pursuant to ARS §§42-17103, 42-17104, and 42-17105, set a Special Meeting for June
24, 2024, immediately following the public hearing, at the Board of Supervisors’ Auditorium,
205 W. Jefferson, Phoenix, Arizona, to adopt the County Improvement Districts Final Budget
for FY 2025. These meetings may be held in person, by webinar, or both. Additional information
will be available on the Clerk of the Board’s website and on each published agenda. (C-18-24-
115-X-00)
Informal Meeting Minutes
Monday, May 20, 2024
Page 40 of 46
Motion to set the public hearing on the Budgets along with a Special Meeting for June 24, 2024,
as outlined and described in the agenda by Vice Chairman Thomas Galvin, seconded by
Director Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
_____________________________
Jack Sellers, Chairman of the Board
ATTEST:
____________________________
Juanita Garza, Clerk of the Board
Informal Meeting Minutes
Monday, May 20, 2024
Page 41 of 46
FLOOD CONTROL DISTRICT
The Board of Directors for the Flood Control District, convened in an Informal Session at 9:30 AM on
Monday, May 20, 2024, in the Supervisors’ Auditorium, 205 W Jefferson Phoenix, AZ 85003, with the
following members present: Jack Sellers, Chairman, District 1; Thomas Galvin, Vice Chairman, District
2; Bill Gates, Director, District 3; Steve Gallardo, Director, District 5. Absent: Clint Hickman, Director,
District 4. Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski,
County Manager; Brooke Worcester, Legal Counsel.
PRESENTATION
6.
PRESENTATION
REGARDING
THE
FLOOD
CONTROL
DISTRICT
FY
2025
RECOMMENDED BUDGET
Presentation regarding the Flood Control District FY 2025 Recommended Budget.
Mike McGee, Chief Financial Officer
Kirstin Prindle, Deputy Budget Director (C-18-24-120-X-00)
Ms. Prindle reviewed Flood Control District budget slide above.
ACTION
7.
ADOPTION OF THE FLOOD CONTROL DISTRICT FY 2025 TENTATIVE BUDGET
Pursuant to A.R.S. §§ 48-251 and 48-252, approve the Fiscal Year 2025 Flood Control District
Tentative Budget in the amount of $103,589,934 by total appropriation for each fund and
appropriation unit group for the Flood Control District. (C-18-24-122-X-00)
Informal Meeting Minutes
Monday, May 20, 2024
Page 42 of 46
Vice Chairman Thomas Galvin made a motion to approve the Fiscal Year 2025 Flood Control
District Tentative Budget in the amount of $103,589,934 by total appropriation for each fund
and appropriation unit group of the Flood Control District. The motion was seconded by Director
Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
8.
SET PUBLIC HEARING AND SPECIAL MEETING ON THE FLOOD CONTROL DISTRICT
FY 2025 BUDGET
Set a public hearing on proposed expenditures and tax levy pursuant to ARS §§ 42-17103, 42-
17104 and 48-254, for June 24, 2024, at 9:30 A.M. in the Board of Supervisors’ Auditorium,
205 W. Jefferson, Arizona, to receive public comment on the FY 2025 Flood Control District
Tentative Budget as adopted, on any proposed changes to that Tentative Budget and on the
proposed tax levy.
Also, pursuant to ARS §§ 42-17103, 42-17104, and 42-17105, set a Special Meeting for June
24, 2024, immediately following the public hearing, at the Board of Supervisors’ Auditorium,
205 W. Jefferson, Phoenix, Arizona, to adopt the Flood Control District Final Budget for FY
2025. These meetings may be held in person, by webinar, or both. Additional information will
be available on the Clerk of the Board’s website and on each published agenda. (C-18-24-
121-X-00)
Motion to set the public hearing on the Budget and a Special Meeting for June 24, 2024, as
outlined and described in the agenda, for the Flood Control District by Vice Chairman Thomas
Galvin, seconded by Director Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
_____________________________
Jack Sellers, Chairman of the Board
ATTEST:
____________________________
Juanita Garza, Clerk of the Board
Informal Meeting Minutes
Monday, May 20, 2024
Page 43 of 46
LIBRARY DISTRICT
The Board of Directors for the Library District, convened in an Informal Session at 9:30 AM on Monday,
May 20, 2024, in the Supervisors’ Auditorium, 205 W Jefferson Phoenix, AZ 85003, with the following
members present: Jack Sellers, Chairman, District 1; Thomas Galvin, Vice Chairman, District 2; Bill
Gates, Director, District 3; Steve Gallardo, Director, District 5. Absent: Clint Hickman, Director, District 4.
Also present: Juanita Garza, Clerk; Kelly Gardiner, Minutes Coordinator (remote); Jen Pokorski, County
Manager; Brooke Worcester, Legal Counsel.
PRESENTATION
9.
PRESENTATION REGARDING THE LIBRARY DISTRICT FY 2025 RECOMMENDED
BUDGET
Presentation regarding the Library District FY 2025 Recommended Budget.
Mike McGee, Chief Financial Officer
Kirstin Prindle, Deputy Budget Director (C-18-24-117-X-00)
Ms. Prindle reviewed the Library District budget slide.
Supervisor Gates commented on the new North Valley Library in Anthem that is part of the
Capital Improvement budget and he thanked his colleagues and the Library District for their
support.
Supervisor Galvin echoed Supervisor Gates appreciation and talked about the recent ground
breaking in Mesa for the new library that will be opening next year.
Informal Meeting Minutes
Monday, May 20, 2024
Page 44 of 46
ACTION
10.
ADOPTION OF THE LIBRARY DISTRICT FY 2025 TENTATIVE BUDGET
Pursuant to A.R.S. §§ 48-251 and 48-252, approve the Fiscal Year 2025 Library District
Tentative Budget in the amount of $48,382,859 by total appropriation for each fund and
appropriation unit group for the Library District. (C-18-24-119-X-00)
Vice Chairman Thomas Galvin made a motion to approve the Fiscal Year 2025 Library District
Tentative Budget in the amount of $48,382,859, by total appropriation for each fund and
appropriation unit group of the Library District. The motion was seconded by Director Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
11.
SET PUBLIC HEARING AND SPECIAL MEETING ON THE LIBRARY DISTRICT FY 2025
BUDGET
Set a public hearing on proposed expenditures and tax levy pursuant to ARS §§ 42-17103, 42-
17104 and 48-254, for June 24, 2024, at 9:30 A.M. in the Board of Supervisors’ Auditorium,
205 W. Jefferson, Phoenix, Arizona, to receive public comment on the FY 2025 Library District
Tentative Budget as adopted, on any proposed changes to that Tentative Budget and on the
proposed tax levy.
Also, pursuant to ARS §§ 42-17103, 42-17104, and 42-17105, set a Special Meeting for June
24, 2024, immediately following the public hearing, at the Board of Supervisors’ Auditorium,
205 W. Jefferson, Phoenix, Arizona, to adopt the Library District Final Budget for FY 2025.
These meetings may be held in person, by webinar, or both. Additional information will be
available on the Clerk of the Board’s website and on each published agenda. (C-18-24-118-X-
00)
Motion to set the public hearing on the Budget and a Special Meeting for June 24, 2024, as
outlined and described in the agenda, for the Library District, by Vice Chairman Galvin,
seconded by Supervisor Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
_____________________________
Jack Sellers, Chairman of the Board
ATTEST:
____________________________
Juanita Garza, Clerk of the Board
Informal Meeting Minutes
Monday, May 20, 2024
Page 45 of 46
STADIUM DISTRICT
The Board of Directors for the Stadium District, convened in an Informal Session at 9:30 AM on Monday,
May 20, 2024, in the Supervisors’ Auditorium, 205 W Jefferson Phoenix, AZ 85003, with the following
members present: Jack Sellers, Chairman, District 1; Thomas Galvin, Vice Chairman, District 2; Bill
Gates, Director, District 3; Steve Gallardo, Director, District 5. Absent: Clint Hickman, Director, District 4.
Also present: Juanita Garza, Official Record Keeper; Kelly Gardiner, Minutes Coordinator (remote); Jen
Pokorski, County Manager; Brooke Worcester, Legal Counsel.
PRESENTATION
12.
PRESENTATION REGARDING THE STADIUM DISTRICT FY 2025 RECOMMENDED
BUDGET
Presentation regarding the Stadium District FY 2025 Recommended Budget.
Mike McGee, Chief Financial Officer
Kirstin Prindle, Deputy Budget Director (C-18-24-112-X-00)
Ms. Prindle reviewed the Stadium District budget slide.
ACTION
13.
ADOPTION OF THE STADIUM DISTRICT FY 2025 TENTATIVE BUDGET
Pursuant to A.R.S. §§ 48-251, 48-252 and 48-4232, approve the Stadium District Fiscal Year
2025 Tentative Budget in the amount of $9,750,000 by total appropriation for each fund and
appropriation unit group for the Stadium District. (C-18-24-114-X-00)
Vice Chairman Galvin made a motion to approve the Fiscal Year 2025 Stadium District
Tentative Budget in the amount of $9,750,000, by total appropriation for each fund and
appropriation unit group of the Stadium District. The motion was seconded by Director Bill
Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
Informal Meeting Minutes
Monday, May 20, 2024
Page 46 of 46
14.
SET PUBLIC HEARING AND SPECIAL MEETING ON THE STADIUM DISTRICT FY 2025
BUDGET
Set a public hearing pursuant to ARS §48-4232, for June 24, 2024, at 9:30 A.M. in the Board
of Supervisors’ Auditorium, 205 W. Jefferson, Phoenix, Arizona, to receive public comments
on the FY 2025 Stadium District Tentative Budget as adopted and any proposed changes.
Also, set a Special Meeting for June 24, 2024, immediately following the public hearing, at the
Board of Supervisors’ Auditorium, 205 W. Jefferson, Phoenix, Arizona, to adopt the Stadium
District Final Budget for FY 2025. These meetings may be held in person, by webinar, or both.
Additional information will be available on the Clerk of the Board’s website and on each
published agenda. (C-18-24-113-X-00)
Motion to set the public hearing on the Budget and a Special Meeting for June 24, 2024, as
outlined and described in the agenda, for the Stadium District by Vice Chairman Thomas
Galvin, seconded by Director Bill Gates
Ayes: Jack Sellers, Thomas Galvin, Bill Gates, Steve Gallardo
Absent: Clint Hickman
MEETING ADJOURNED
There being no further business to come before the Board, the meeting was adjourned.
_____________________________
Jack Sellers, Chairman of the Board
ATTEST:
_______________________________
Juanita Garza, Official Record Keeper