REDACTED- FOR AGENDA ATTACHMENT- FRAN WARNER (2).PDF

MARICOPA COUNTY
Department of Finance

301 West Jefferson, Ste 960
Phoenix, Arizona 85003

INTEROFFICE MEMORANDUM

Date: March 30, 2022
To: Clerk of the Board
From: Nadine Higuera

Department of Finance

Subject: Affidavits - Replacement of Lost Warrants

Please find attached 1 Affidavit for lost warrants to be included on the next available

Board Agenda.
e The attached items have been researched to ensure the warrant in
question have not been cashed or previously re-issued.

e The original warrants have a void/stale date/stop payment done.

Please call me at 506-1354 if you have any questions. Please return the approved

Affidavits to my attention in the Department of Finance, Suite 960.

Thank you.

Re: Fran Warner

Application for a Duplicate or Stale-Dated Warrant/Check

Affidavit/Claim Form

This application is for: Cc Duplicate or Stale-Dated (definitions are on page 2)

STATE OF ARIZONA Note: Numbers on this form correspond fo
COUNTY OF MARICOPA aes oe tommuwoten sheet which is
FRAN WARNER (1), being first sworn, upon oath deposes and says:

Name/Claimant

On or about 92-Sep-2020 (date)(2) a warrant/check was issued to the
above named person/entity in the amount as stated below. Such warrant/check was
either never received or was subsequently inadvertently lost or destroyed and there is
no reasonable probability of its being found or presented for payment, er it was not
presented for payment within one year after the date of issuance.

Therefore, under penalty of perjury, claimant hereby affirms that this claim is correct
and the amount shown is due and owing, and the applicant requests that a replacement

warrant/check be issued to him/her in the sum of $374.78 .(3)
Signed: Sew Wainer (4)

Note: Please attach a copy of the warrant/check if available and/or any other
evidence that a warrant/check was originally issued.

(5) Subscribed and sworn to before me this oY day of WilarA 2022.

nt, Aon 14

‘ Tat 7 BRITTANY ANN MENDOZA
NOTARY PGBLIC eae Notary Public - Arizona
os : y Commission
My commmissjon expires: SNE” my Comm. Expires Apr 15, 2023
AMES LL
a |

Warrant/Check Number
(if known) (6) 9 1 451 0

Original Date of Issue
5 (if known) (7) 02-Sep-2020

Reason for original issue of Warrant/Check (8):

1 Payroll
For Services or Goods furnished

1 Treasurer's refund/payment
Other: Original Checks Presumed Lost

Nadine Higuera (FIN)

From: Zach Waters (TRS)

Sent: Thursday, March 10, 2022 11:09 AM

To: Joyce Maurmann (FIN); Nadine Higuera (FIN)
Subject: RE: Reissue Question

Joyce, That’s great news! Unfortunately, this is all I have for them (please see below screenshot) and that
phone number does not appear to be a valid one, so we may be limited to mailing address, Please let me
know if there’s anything else I can do to help.

_] Memo (Update)

FRAN.
WARNER E

Phone: (602) Ext:
Fax:

Email: °

Reason: Other

Parcels: 17027015A

Thank you,

o>

oun’

Qachary Weetens

MCTO Research Specialist
Direct:

From: Joyce Maurmann (FIN) <

Sent: Thursday, March 10, 2022 11:04 AM

To: Zach Waters (TRS) < >; Nadine Higuera (FIN) <
Subject: RE: Reissue Question

Hi Zach,
Finance can send the payee an affidavit for reissuing the stale dated warrants. Do you have their contact information?

Thanks,

Joyce Maurmann

Maricopa County | Office of Budget and Finance
Phone: (602) | Fax: (602)

A/P Phone: (602)

RE: Stale Dated Checks

Angela Padilla (TRS)
Jo & Zach Waters (TRS)

(@) You replied to this message on 8/9/2022 3:59 PM.
APRIVIUVE SJCTITIGE UGK TTUUIICIROLML | 1 IG TMUIG! UUHCMSIU>

Check nur

_| Date Youcher number Bank transaction. Payment reference Deposit stip
- 9/2/2020 APPIM000045600 Checks 914494 Ot
| 9/30/2021, a CKRVO01581 : NSF... 25. 914494... ; ; an ov

l Date Voucher number Bank transaction. Paymentreference Depositslip Check nun

9/2/2020 APPM000045616 Checks 914510 : 914

| 9/30/202 » fll CKRVO01582 NSF : — 914510 914

Here you go,

Both checks were stale dated on 9/30/2021.

Thank you,

Angela Padilla

Accountant

Maricopa County Treasurer’s Office

Phone:

From: Zach Waters (TRS)

Sent: Wednesday, March GS, 2022 3:41 PM
To: Angela Padilla (TRS}

Subject: Stale Dated Checks

Angela,

Hello! Would you mind checking on the status of a few checks for me? More importantly, I need those screenshots t
Check #s: 914494 & 914510

Please and thank you,

Gee eaty NVeators

Research Specialist

ART ECON A

ae?
OuNS

Gachany Weeters

MCTO Research Specialist
Direct: :

From: Joyce Maurmann (FIN?

Sent: Wednesday, March 9, 2022 3:36 PM

To: Zach Waters (TRS) - fe ‘ Nadine Higuera (FIN) <
Subject: RE: Reissue Question

Hi Zach,
Do you have something showing it is stale dated?
Thanks,

Joyce Maurmann

Maricopa County | Office of Budget and Finance
Phone: (602) | Fax: (602)

A/P Phone: (602)

From: Zach Waters {TRS)

Sent: Wednesday, March 9, 2022 2:36 PM

To: Joyce Maurmann (FIN) . + Nadine Higuera (FIN)
Subject: RE: Reissue Question

Good Afternoon All,

Thank you both for your help here.
Would either form of details below suffice? If so, is one preferable over the other?

3 Refund 1 2020020505 RESOLUIION _ o x
File Helo

4B

“Relund Amount: {§581.49

Requester: JRESOLUTIONS on 9/1/2020

Pehund Reason: [Resolution has teduced tars. Stalus: JOISBURSED on 9/1/2020
ShpiD: |202000771 —
éddecs, [FRAN WARNER Check Request [RESO DESIC i

Reference &: RES We067
E
[ :
|
\

lpounds 1 stub | Comments |

Sapound #1
Source Fund | Linked | Amount TaxYea_| Status, PaceVRoll {17027-0158 Det fund: 1628
: Foa3 True $301,490 2018 READ, cpa: [O nero: EBT
CP buyer #10 Phase 4: (305 i
| i
| Mailgage cade: [77
s > Transaction #: {BS 16087
Impound Tote: Case#: OT

Printed on 3/9/2022

Maricopa County Treasurer
Refund Details

Refund 1D; 2020020503

Request Date: 09/01/2020 Payee: FRAN WARNER
Refund Amount $381.49

Refund Status: DISBURSED

Refund Type: RESOLUTION

Requester: RESOLUTIONS

Refund Reason: Resolution has reduced taxes

033 170-27-015A, 2018 RS 16087 $381.49

Stub Information:

Resolution has reduced taxes
PARGEL 17027015A, TAX YEAR 2018
PHASE: 003Ub, RES. NUM: 16087

Thanks again,

MCTO Research Specialist
Direct: (602)

From: Joyce Maurmann (FIN) <

Sent: Wednesday, March 9, 2022 1:51 PM
To: Nadine Higuera (FIN)

Ce: Zach Waters (TRS) -

Subject: RE: Reissue Question

Hi Nadine,

| know in the past we requested a copy of the disbursement detail from the Treasurer that shows the check as stale
dated.

Thanks,

Joyce Maurmann

Maricopa County | Office of Budget and Finance
Phone: (602) | Fax: (602)

A/P Phone: (602)

From: Nadine Higuera (FIN)

Sent: Wednesday, March 9, 2022 1:22 PM
To: Joyce Maurmann (FIN) <

Cc: Zach Waters {TRs) -

Subject: RE: Reissue Question

Hello Joyce,

! let Zach know that we would need the actual check to reissue a stale dated check. But since he can’t locate them do
you have another solution for him. Please see below.

Thanks,
Nadine Higuera

From: Zach Waters (TRS) <
Sent: Monday, March 7, 2022 4:36 PM
To: Nadine Higuera (FIN) <
Subject: Reissue Question

Good Afternoon Nadine,
I have a question for you that I’m hoping you have an answer to regarding reissued, stale dated checks.

Do you, or does your office, require that we send copies of the actual check over when providing
supporting documentation on stale dated checks? Or do you just prefer copies of the actual check?

I only ask because you would not believe what heck of a time I’ve had trying to track down actual copies
of checks,

I Jook forward to hearing back from you at your leisure.